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Certificates of Destruction
� GB 0 fn a Memorandum "Service, Pride, Integrity" January 10, 2005 To: Deborah E. Linden, Chief of Police Jonathan Lowell, City Attorney From: Sharon Olson, Administrative Assistant Subject: REQUEST FOR RECORDS DESTRUCTION t.ity of san Us omspo Police Department 1042 Walnut SLO, CA 93401 (805)781-7317 On April 24, 2001, the city Council adopted a Records Retention Policy and Schedule. In according with that policy and schedule, certain records have been identified as eligible for destruction. The method of destruction will be by shredding and recycling. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. The records to be destroyed include: Administrative Investigations & Citizens' Complaints Background Investigations — Resigned or Terminated Background Investigation — Not Hired Employee Training Records — Resigned or Terminated News Releases Council Agenda Report Copies CAO Report Copies Correspondence Agreements & Contracts — Expired 2000 (Closed + 5 years) 2000 (Terminated + 5 years) 2003 (Closed + 2 years) 2000 (Closed + 5 years) 2000 (5 years) 2000 (Clerk is Office of Record) 2000 (Clerk is Office of Record) 2000 (5 years) 2000 (5 years after expiration) Please sign below indicating your approval for the destruction of the above listed records. Q�w Deborah E. Linden AXathwrfowell Chief of Police City Attorney CERTIFICATE OF DESTRUCTION I certify that the records listed above were properly disposed of on 0 Sharon Olson Administrative Assistant Title Type of File Purge Date after Drawer # C ----Allyn, Stephen (Stefen) P -File - Volunteer 08/05/03 2005 3 --f3ansal, Sanjay D. Background - Hired 06/02/00 2005 3 --Borges, Gerald A. Background - Hired 02/18/00 2005 3 Briese, Jeremy Background - Not Hired 03/03/03 2005 3 —Burnham, Roland Background - Not Hired 07/03/03 2005 3 -----Carlson, Steven P -File - Volunteer 08/07/03 2005 3 --Christensen, Kyle Background - Not Hired 12/02/03 2005 3 -Coelho-Martin, Patricia P -File - Volunteer 08/07/03 2005 3 —Costa, Anthony L. Background - Hired 07/07/00 2005 3 -�- Davis, Ralph' P -File - Volunteer 09/16/03 2005 3 —Doukas, Elizabeth P -File - Volunteer 08/07/03 2005 3 ---Even, Lori P -File - Volunteer 08/07/03 2005 3 .Farley, Frank B. Background - Hired 12/21/00 2005 3 ----Furber, Andrea Background - Hired 01/30/00 2005 3 __- Gludt, Joseph Background - Not Hired 12/15/03 2005 3 _---Hammond, Jack P -File - Volunteer 09/16/03 2005 3 -..Melton, Rick P -File - Volunteer 08/07/03 2005 3 ---Henslin, Todd Background - Not Hired 05/21/03 2005 3 - —Holloway, Kathleen G. Background - Hired 06/29/00 2005 3 -Holmes, Janice P -File - Volunteer 08/07/03 2005 3 .; Hopke, Theanna Background - Not Hired 04/02/03 2005 3 -----Hunter, Heather P -File - Volunteer 08/07/03 2005 3 _,Johnson, Dennis M. Background - Hired 07/20/00 2005 3 Kaibaugh, Evelyn Kay P -File - Volunteer 12/09/03 2005 3 -Lee, John P -File - Volunteer 08/07/03 2005 3 Iinderthaler, Holly P -File - Volunteer 08/07/03 2005 3 ---Lisonbee, Lawrence P -File - Volunteer 08/07/03 2005 3 McKie, Michelle P -File - Volunteer 08/07/03 2005 3 - ,Mellow, Jason Background - Not Hired 09/19/03 2005 3 —Moore, Diane P -File - Volunteer 08/07/03 2005 3 _Muirhead, Steve Background - Not Hired 09/19/03 2005 3 -Pineda, Mark P -File - Volunteer 08/07/03 2005 3 Prichard, Mary Louise Background - Not Hired 07/03/03 2005 3 -Sanchez, Edgar R. Background - Hired 10/12/00 2005 3 -----•-,�cott, Kelly P -File - Volunteer 08/07/03 2005 3 --Sled, Frances M. Background - Hired 09/25/00 2005 3 Stark, Calvin (Paul) P -File - Volunteer 08/07/03 2005 3 Tuttle, Dianne P -File - Volunteer 08/07/03 2005 3 Wade, Joe Background - Not Hired 08/28/03 2005 3 `---Nall, patricia P -File - Volunteer 08/07/03 2005 3 —Weir, Steve Background - Not Hired 11/06/03 2005 3 --Wilberding, Gary Background - Not Hired 09/15/03 2005 3 --Grants - 2005 Agreements 04/01/00 2005 3 r�UO;tS - 2000 Audits 05/05/00 2005 3 Page 1 of 2 egory Comment E1 Resigned E1 Retired volunteer withdrew E1 Retired E1 Resigned E1 Resigned E1 Terminated E1 Resigned withdrew withdrew withdrew E1 Resigned E1 Retired withdrew Page 2 of 2 ory Comment terminated in 2001 retired in 2001 #1 Nemeth, sustained, #2 Hubbard, Unfounded Exonerated Unfounded Unfounded against the dept against the dept Title Type of File Date Purge after Drawer # Catec _ _ POST & DMG Management Audits _ Audits � 07/07/95 }� 2005 3 ---AI 00-003S (Sterbonic) Administrative Inquiry 06/06/00 2005 3 ,w= Al 00-005C (Carrasco) Administrative Inquiry 06/12/00 2005 3 ^CC00-179 (Nemeth, Hubbard) Complaint 01/28/00 2005 3 _--,CC00-180 (Silva, Griffith, Murphy, Complaint 01/08/00 2005 3 --CC00-181 (re-created, original lost) Complaint 12/31/04 2005 3 - -CC00-182 (re-created, original lost) Complaint 12/31/04 2005 3 -CC00-183 (Berg) Complaint 06/12/00 2005 3 ---CC00-184 (Brady, Riedel, Brennler) Complaint 11/08/00 2005 3 --EC00-185 (Blanke, Espino, Pfarr, Complaint 06/09/00 2005 3 ---Pitchess Motion - Gadberry, Allen K. Pitchess Motion 11/19/99 2005 3 --Banks, Thomas complaint Complaint 05/05/95 2005 3 L —Complaints 1995 Complaint 12/31/95 2005 3 L .-- Correspondence Complaints 2000 Correspondence 12/31/00 2005 3 ----Weber, Kim complaint Complaint 04/21/95 2005 3 L �==Accident Review Board Memos Correspondence 12/31/00 2005 3 A —Agreements/Contracts - 2000 Agreements 12/31/00 2005 3 L Council Agenda Reports 1999-2000 Agenda Reports 12/12/00 2005 3 ---Council & CAO Commuications -2000 Correspondence 12/31/00 2005 3 A - Communications 2000 Correspondence 12/31/00 2005 3 —Correspondence - 2000 Correspondence 12/31/00 2005 3 ----Correspondence (thank yous) 2000 Correspondence 12/31/00 2005 3 A —Correspondence - Promotionals 2000 Correspondence 06/20/00 2005 3 ,�° NTF monthly progress reports 2000 Correspondence 12/31/00 2005 3 .Vehicle Pursuit Memos Correspondence 12/10/00 2005 3 A -----Press Releases 2000 Press Releases 12/27/00 2005 3 A --Use of Force Statistics Statistics 12/31/UU 2005 3 --Chaplains Summary Reports thru 2000 Statistics 12/31/00 2005 3 Surplus Motors CAO REPORT 04/21/00 2005 3 4 AU --Overstaff Police Officer CAO REPORT 05/09/00 2005 3 -- Acting Lt & Acting Sgt CAO REPORT 11/14/00 2005 3 ------First Night tactical plan & schedule 12/31/00 2005 3 Page 2 of 2 ory Comment terminated in 2001 retired in 2001 #1 Nemeth, sustained, #2 Hubbard, Unfounded Exonerated Unfounded Unfounded against the dept against the dept city clerk memorandum January 26, 2006 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is below. All records identified are stored off- site at DocuTeam and will be destroyed by their staff with the City Clerk's office observing. f SLO Marketplace Petition 1 (4 boxes — 147; 1.48', 149 and 150) SLO Marketplace Petition 2 (4 boxes — 151. 152; 153 -and 154)' SLO Marketplace Petition 3 (4 boxes — 155; 156, 157 and 158)" Please sign below indicating your approval for the destruction of the attached listing of records. �Uduv/ r �el zt Audrey H er, Cityttlerk ,Ton an P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Julie O'Commor, do hereby certify that the records listed on the attached were properly disposed of on - } Original: City Clerk Copy: Department �,.. 4'! oCuTeam Oacumer! Storage, Rcu"tvaf & Management Iarofensiontafs CERTIFICATE OF DESTRUCTION 01565 ACCT #: COMPANY NAME: L L ADDRESS: DATE : TIME: The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED THE DOCUTEAM EMPLOYEE FILE BOX BANKER 35 64 LARGE MED. CAB MAG.MEDIA OTHER Box GAL. GAL. CAB AUTHORIZED SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com a•v M C O IZA n o u city of san Luis oBispo, panks a -n6 RecuEation 6epautment January 6, 2006 TO: Linda Fitzgerald, Acting Director of Parks and Recreation Jonathan Lowell, City Attorney FROM: Ashley Blake, Records Coordinator' - SUBJECT: Request for Records Destruction On April 24, 2001 the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A Iisting of those records is attached. Eight boxes of records exceeding the retention requirements and, as such, are being prepared for destruction. The method of destruction will be shredding the boxes contents for recycling by IRON MOUNTAIN. The cost of this service will be approximately $.15 per pound as quoted by IRON MOUNTAIN. IRON MOUNTAIN is scheduled to come to the Parks and Recreation Office to shred the boxes on January 13, 2006. Please sign below indicating you approval for the destruction of the attached listing records. 62 Linda Fi •ald, Parks and Recreation Jon ` an Lowell, City Attorney CERTIFICATION OF DESTRUCTION 1, Ashley Blake, do hereby certify that the records listed on the attached were properly disposed Of on �, 2006. Feb. i , 2v date Original: City Clerk Copy: Department G:\OFF[CE\2ecord retention\Templale\Leller to City Attorney. doc FILES SCHEDULED TO BL .DESTROYED 1/2006 DESTROYFILE DATE FILE I?ESC'TY'0N 2000-2001 2005 1-D Revenue trans. A uatics 2005 2001-2002 2-C A. uatic Fiscal ear 2005 2000 Event Permits 2-D 2000 2005 3-B Scholarshi s and refund recei is Files and 2000 2005 Class Contract transmittal 2000 3-C Revenue 2000 2005 Revenue transmittal 3-D 2000 2005 Contact class files 2000 4-A Softball Files and 1998-2000 2005 Contract class files 4-13 2005 5-1) 2000 Triathlon waivers 2005 2000 Softball & basketball waivers 2005 6-A Au -Ma 6-B Revenue transmittal 2005 Dec-Sept 2001 Revenue transmittal C April-Jan 2001 2005 Revenue transmittal 6-D Revenue trans., tennis p accident 1999-2001 2005 13 re art claims 2004 1999 8_O Revenue transmittals 2004 1999 8-D Facilit use 2004 2003 2003 Revenue Trans. 1 TOP �� J10o cri�c�U�t� clerkcity i / / 1 ��►fi�►i►.�ri�` r�rr�is�:i�is�r�►,��r�w i January 11, 2006 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. All records identified on the attachment will be destroyed by City Clerk staff. Please sign below indicating your approval for the destruction of the attached listing of records. Audrey H e -, Citq Clerk �-anat. an P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Julie O'Conno `, do hereby certify that the records listed on the attached were properly disposed of on Original: City Clerk Copy: Department Proclamations: 1992 through 2003 Red File Logs: January — December 1999 January — December 2000 January — December 2001 January — December 2002 January — December 2003 Request for Records: January — December 2003 Certificates of Posting: January — December 2003 Affidavits of Publication: January — December 2000 Legal Ads: January — December 2001 Quarterly Advisory Body Meeting 2001 2002 2003 clerkcity memorandum �i►-r►irr ►'r�r, r►�.�►r� r, �r�r� aar�►rir�r� r:i►:rte January 9, 2006 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. The hot file folders, public comment/speaker card folders and audio tapes described on the attached list will be destroyed by City Clerk staff. The video tapes described on the attached list will be turned over to Hilding Larson of Matrix Mobile to be reused or destroyed. Please sign below indicating your approval for the destruction of the attached listing of records. Audrey H?ter, City Clerk it torney CERTIFICATE OF DESTRUCTION I, Julie O'Connor, d hereby certify that the records listed on the attached were properly disposed of on 411) 7r) 1,-j Original: City Clerk Copy: Department Hot Files: January — December 2003 Public Comment/Speaker Cards: January — December 2003 City Council Audio Tapes January 7, 2003 January 21, 2003 January 30, 2003 February 1, 2003 February 4, 2003 February 18, 2003 March 4, 2003 March 18, 2003 April 1, 2003 April 10, 2003 April 15, 2003 May 6, 2003 May 20, 2003 May 22, 2003 May 27, 2003 May 29, 2003 June 3, 2003 June 17, 2003 July 1, 2003 July 15, 2003 August 19, 2003 August 28, 2003 October 7, 2003 October 21, 2003 September 2, 2003 September 16, 2003 September 23, 2003 November 4, 2003 November 18, 2003 December 2, 2003 City Council Video Tapes December 14, 2004 - Budget Meeting 1 of 1 January 4, 2005 - 1 of 1 January 18, 2005 - 1 of 1 February 1, 2005 - 1 of 2, 2 of 2 February 14, 2005 - Special Meeting, 1 of 1 February 15, 2005 - 1 of 1 March 1, 2005 -1 of 2, 2 of 2 March 15, 2005 -1 of 2, 2 of 2 April 5, 2005 - 1 of 1 April 19, 2005 -1 of 2, 2 of 2 May 3, 2005 - 1 of 1 May 17, 2005 - Special Meeting, 1 of 3, 2 of 3, 3 of 3 May 26, 2005 - Special Meeting, 1 of 2, 2 of 2 May 31, 2005 - 1 of 2, 2 of 2 June 2, 2005 - Special Meeting, 1 of 2, 2 of 2 June 7, 2005 - 1 of 2, 2 of 2 June 14, 2005 - Special Meeting, 1 of 1 June 21, 2005 - 1 of 1 Planning Commission Video Tapes December 8, 2004, 1 of 1 January 12, 2005 - 1 of 1 February 9, 2005 - Planning and ARC Meeting, 1 of 1 February 23, 2005 - 1 of 1 March 9, 2005 -1 of 2, 2 of 2 March 23, 2005 -1 of 2, 2 of 2 April 13, 2005 -1 of 2, 2 of 2 April 27, 2005 -1 of 2, 2 of 2 May 11, 2005 - 1 of 2, 2 of 2 May 25, 2005 - 1 of 1 June 8, 2005 - 1 of 1 June 29, 2005 - 1 of 2, 2 of 2 . monAn um January 4, 2006 TO: Audrey Hooper, City Clerk Jonathan Lowell, City Attorney FROM: Barbara Ehrbar'"-1 u SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001 the City Council adopted a Records Retention Schedule. In accordance with that schedule, certain records have been identified as eligible for destruction. The records to be destroyed are: 4001 Chron Files for Hampian, George Stanwyck, and Havlik -2002 Department Head Meeting Agendas <ouncil Notes for 1997, 1998, 1999, 2000 '-Iot File (Yellow Sheet) Responses for 1998, 1999, 2000 Paper records will be shredded by Admin staff. Please sign below indicating your approval for the destruction of the attached listing of records. Audrey H ' per, City Clerk f 4miatran P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Barbara Ehrbar, do hereby certify that the records listed on the attached were properly disposed of on A iri-l• `1 2006. ma j Original: City Clerk Copy: Department city clerk memorandum �►�� s�.wr�.�rtrilr=" ir`s�'r1�1s1'.�il■►�►���, r�� rte' November 14, 2005 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. April 26, 2005 Special Election Documents as follows: All ballots Absentee voting applications Permanent Absentee Voter and Absentee Voter identification envelopes Absentee Voter and Permanent Voter listings and reports (hand precinct tally, challenge list, assisted voters list, copies of indexes) Precinct Board appointments (oaths, appointment of precinct officials) Ballot receipts The documents listed above will be destroyed on site at City Hall by Docuteam. The City Clerk staff will remain present during destruction. Please sign below indicating your approval for the destruction of the attached listing of records. 4 &e< 1� 4 , ,ro_ " , Audrey H rlCit Clerk's Office JonaWfi'n P. Lowell/City Attorney CERTIFICATE OF DESTRUCTION I, Julie O'Cona9f, do hereby certify that the records listed on the attached were properly disposed of on 1 2005. Original: City Clerk eocuTeam 1741 CERTIFICATE OF DESTRUCTION ACCT #: COMPANY NAME: F ADDRESS: DATE' TIME: The DocuTeam is a member of the National Association For Information Destruction (NAID), and follows the guidelines and policies established by NAID. This Certificate of Destruction certifies the complete destruction and recycle of all materials. NOTES: CONTAINER TYPE QUANTITY DESTROYED FILE BOX BANKER 35 64 LARGE MED. CAB MAG.MEDIA OTHER BOX GAL. GAL. CAB THE DOCUTEAM AUTHORIZED EMPLOYEE SIGNATURE PRINTED NAME: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 www.thedocuteam.com clerkcity i / / rr-rfiir�r �r�r r�►.ws:rte r•jr�ir►r�r September 12, 2005 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001 the City Council adopted a Records Retention Schedule. In accordance with that schedule, certain records have been identified as eligible for destruction. These records are listed below. Action Updates: January 1991 — December 1991 January 1992 — December 1992""/ January 1993 — December 1993 January 1994 — December 1994 Please sign below indicating your approval for the destruction of the above records. �LC-44 Audrey Hoope City Clerk J nat P. Lowell, ity Attorney CERTIFICATE OF DESTRUCTION I, Julie O'Connor, do hereby certify that the records listed above were properly disposed of on September (q , 2005 u Original: City Clerk clerkcity i / / 1 August 4, 2005 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001 the City Council adopted a Records Retention Schedule. In accordance with that schedule, certain records have been identified as eligible for destruction. These records are listed below. Campaign Disclosure Statements for the following terminated committees: Citizens Against Measure O Committee terminated January 27, 1997 Friends of Measure "O" Committee terminated January 2, 1997 Please sign below indicating your approval for the destruction of the above records. Audrey Hoq r, City derk Je than P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Julie O'Connor, do hereby certify that the records listed above were properly disposed of on August '6-, 2005. nw, D Original: City Clerk Copy: Department MEMORANDUM DATE: July 19, 2005 TO: John Moss Jonathan Lowell FROM: Cheryl Blair SUBJECT: REQUEST FOR RECORDS DESTRUCTION RECEIVED IILL SLC CITY CLERK On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. The records listed below exceed the retention requirements and, as such, are being prepared for destruction. The method of destruction will be via recycling in the Utilities Department recycling bin. Chemical Bid Documents (unsuccessful) — Bid opening date 11/14/2000 Please sign below indicating your approval for the destruction of the above records and return this form. Moss/Utilities Director athan Lowell/City Attorney CERTIFICATE OF DESTRUCTION -a CWA13 I, Cheryl Blair, do, ereby certify that the records listed on -t -h ttaGhed were properly disposed of on t-tCc J '- )"� , f city clerk memorandum July 12, 2005 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Julie O'Connor, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series). In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. The audio tapes described on the attached list will be destroyed by City Clerk staff. The video tapes described on the attached list will be turned over to Hilding Larson of Matrix Mobile to be reused or destroyed. Please sign below indicating your approval for the destruction of the attached listing of records. G14, Dept. Hea Pept. r - a-:-- -, �T-_tet_ < orney CERTIFICATE OF DESTRUCTION I, Julie O'Connor, do hereby certify that the records listed on the attached were properly disposed of on July,2ff, 2005.13 A() Original: City Clerk Copy: Department 01/13/04 01/20/04 01/27/04 01/29/04 02/03/04 02/10/04 02/17/04 02/24/04 03/01/04 03/09/04 03/16/04 03/30/04 04/06/04 04/20/04 05/04/04 05/18/04 06/01/04 06/29/04 08/31/04 09/07/04 09/28/04 10/05/04 10/12/04 10/19/04 11/18/04 12/01/04 12/07/04 01/14/04 01/28/04 02/11/04 03/10/04 03/24/04 04/07/04 04/14/04 04/28/04 05/12/04 06/09/04 06/28/04 07/28/04 08/11/04 08/25/04 09/08/04 09/22/04 10/13/04 10/27/04 City Council Meeting Video Tapes to be destroyed July 2005 Special Meeting 1 of 1 1 of 1 1of2;2of2 1 of 2; 2 of 2 1 of 2; 2 of 2 Special Meeting 1 of 2; 2 of 2 1 of 2; 2 of 2 1 of 2; 2 of 2 1of2;2of2 1 of 1 1 of 2; 2 of 2 1of1 1 of 2; 2 of 2 1of2;2of2 1 of l 1 of 2; 2 of 2 1of2;2of2 1 of l Study Session 1 of 1 1of2,2of2 1 of 2, 2 of 2 1 of 1 Special Meeting 1 of 2, 2 of 2 1 of 2, 2 of 2 Budget Workshop 1 of 2, 2 of 2 Swearing in Ceremony 1 of 1 1 of 3, 2 of 3, 3 of 3 NOTE: See attached email with City Attorney regarding 2004 Council meeting video tapes to hold out of this destruction period. Planning Commission Meeting Video Tapes to be destroyed July 2005 1 of 2; 2 of 2 1 of 2; 2 of 2 1of2;2of2 1 of 2; 2 of 2 1 of 2; 2 of 2 1of2;2of2 1 of 1 1 of 2; 2 of 2 1 of 1 1 of 1 1of2;2of2 1of1 1 of 1 1ofl 1 of 1 1 of 1 loft 1 of 1 NOTE: See attached email with City Attorney regarding 2004 Planning Commission meeting video tapes to hold out of this destruction period. 11/03/04 12/01/04 01/08/02 01/22/02 01/29/02 02/05/02 02/26/02 03/05/02 03/12/02 03/19/02 03/26/02 04/02/02 04/09/02 04/16/02 04/30/02 05/07/02 05/14/02 05/21/02 06/04/02 06/11/02 06/18/02 07/02/02 07/16/02 08/20/02 09/03/02 09/10/02 10/01/02 11/15/02 11/19/02 12/03/02 12/10/02 I of 1 1of1 City Council Meeting Audio Tapes to be destroyed July 2005 2 tapes 3 tapes 2 tapes 2 tapes 2 tapes 2 tapes 2 tapes 2 tapes 2 tapes 3 tapes 2 tapes 2 tapes 2 tapes 3 tapes 2 tapes 3 tapes 3 tapes 2 tapes 2 tapes 2 tapes 2 tapes 2 tapes 2 tapes 2 tapes 4 tapes 2 tapes 3 tapes 3 tapes 2 tapes NOTE: See email with City Attorney regarding Council Audio tapes from 2002 to hold out of this destruction period. Julie O'Connor - Re: Video tapes relating tr '3e marketplace Page 1 From: Jonathan P Lowell To: Julie O'Connor Date: 7/12/05 4:40PM Subject: Re: Video tapes relating to the marketplace Yes, please pull all of them from the destruction list. Thanks. We can look again next year to determine of destruction is warranted at that time. Jonathan >>> Julie O'Connor 07/12/05 04:39PM >>> Jonathan, In a search I found a few more meetings which dealt with the marketplace project. They are 6/28/04! 8/3/04 �� 04 8/17/04 �, t 9/21/04 11/16/04 With your approval, I will pull these from the list of City Council video tapes to be destroyed. Please let me know. Thanks, Julie Julie O`Connor - Re: Planning C©mmissior "deo tape destruction From: Jonathan P Lowell To: Julie O'Connor Date: 7/13/05 4:14PM Subject: Re: Planning Commission Video tape destruction cool. >>> Julie O'Connor 07/13/05 04:14PM >>> Jonathan, I wanted to let you know I spoke with Pam Ricci regarding any Planning Commisison meeting dates in 2004 at which the Marketplace item was discussed. She gave me the following information: 2/25/04 - Draft EIR 5/26/04 - Project entitlements (Annexation, prezone, etc) 7/14/04 - Development agreement Therefore, I will be pulling these video tapes from destruction list at this time. Julie Page 1 Julie O'Connor - Re: Video tapes relating tr "ie marketplace From: Jonathan P Lowell To: Julie O'Connor Date: 7/13/05 10:10AM Subject: Re: Video tapes relating to the marketplace Thanks. >>> Julie O'Connor 07/13/05 09:39AM >>> Jonathan, T Page 1 I did a search on the computer and found some agendas which mention Copeland. Some are Closed Sessions so we obviously don't have tapes but I will save the following tapes from 2002 which do reference Copeland until future notice: 2/19/02 9/17/02 10/15/02 11/12/02 12/17/02 Julie -O'Connor - Re: Video tapes relating tr',e marketplace Page 1' From: Jonathan P Lowell To: Julie O'Connor Date: 7/13/05 9:27AM Subject: Re: Video tapes relating to the marketplace I don't have date(s), but want to preserve tapes of meetings at which the new Palm Morro parking structure office building that Copeland is building for the City was discussed. Thanks. >>> Julie O'Connor 07/13/05 07:37AM >>> Thanks Jonathan. I'll pull them. Also, Audrey said you were looking for a video tape from 2002 which we don't have but the audio tapes on 2002 are on the destruction list. Do you have a meeting date you would like to review I can probably pull the audio tape for you. Julie eco Team ;'siY�i.;YR'.r•.l iaxa�E:_R�atsrt7u+�i&:�rlgi��€,Lanz'-IIt. F'Yi�fe�S1i(kWi4 e 00518 CERTIFICATE OF DESTRUCTION COMPANY NAME f '` 4•` ` {y DATE SITE / BRANCH / DEPT. _ TIME E: DocuTeam is certified, and follows the guidelines and policies established by the National Association For Information Destruction (NAID). This Certificate of Destruction certifies the complete destruction of all material. WORK ORDER# CONTAINER LOCATION /DEPT CIRCLE TYPE FILE Box BANKER 32 G. 64G LARGE CAB MED. CAB SM CAB. OTHER Box QUANTITY DESTROYED THE DOCUTEAMME y� r� AUTHORIZED EMPLOYEEcl�"� I S► (G+V1 s SIGNATURE Print Name: 140 Hind Lane I San Luis Obispo I California 93401 1 Phone 805.544.0440 1 Fax 805.544.0858 1 Email: info@thedocuteam@com 06/16/0-5 THU 12:02 FAX 805 7P 7401 CITY OF SLO FIN OiVig/ 2M 13:02 8055440 THE DOCLITEAM ocubam Document Storage, Retrieval a l urggemeat �ny[esslan yfs 9WST0NIER 00Py 1/1.0/2005 12:53 PM DESTROY PREWORKORDER City of SLO Finance 990 Palm St. San WiS Obispo, Ca 93401 :ONTACT: Brigitte Elke- Finance 'f-IQNE: $05-7817129 2001 PAGE 02 Page 1 No. 00029932 6/10/2005 1„2:52 PM Acct: 0066 Acct PO#: 53157 Service Date: Auth: Route: .ocation Container Alternate Code Requestor\Cost Center 1-1.1-003-2-6 035094 / WORKORDER SUMMARY otal Destroy Items Containers: 1 Filefolders: 0 Tapes: 0 r DATE its. 7:i:1 - CitV of SLO Finance Phone 805.54 F_Oggt) PAx 1705.544AH$H 140 HIM Lane I San Huls Obispo I C�lllgrnla 93401 MEMORANDUM June 2, 2005 TO: Bill Statler, Finance & IT Director Jonathan Lowell, City Attorney FROM: Brigitte Elke, Customer Service Supervisor SUBJECT: Request for Records Destruction On April 24, 2001 the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records were identified as eligible for destruction. A listing of those records is attached. One box of records exceeding the retention requirements has been prepared for destruction. The box is managed by The Docu Team and will be destroyed at a cost of $5.25 per box. Please sign below indicating your approval for the destruction of the attached listing of records. Bi Statler, mance & IT Director R gW n Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Marilyn Allison, of TheDocuTeam storage facility, do hereby certify that the records listed on the attached were properly disposed of on (Date) Marilyn Allison, Operations Manager The DocuTeam 3775 So. Higuera, SLO Original: City Clerk Copy: Finance & IT Department GARecords Retention\Destruction Memo-Certificate.doc 6/1/2005 Page 1 CONTAINERS SCHEDULED FOR DESTRUCTION Account: 0066 Name: City of SLO Finance Current Destroy Container Alternate ID status pate 035094 In 6/1/2005 Type: STD Sequence: to from: to Description: Audit and Budget Reports for other cities; various years Total Containers: 1 4e1�lIICI6III��1��°i �i�C�lf!Qji � it m m ORAn um &.._ .-- j June 14, 2005 TO: Audrey Hooper, City Clerk Jonathan Lowell, City Attorney FROM: Melissa Ellsworth SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001 the City Council adopted a Records Retention Schedule. In accordance with that schedule, certain records have been identified as eligible for destruction. The records to be destroyed are: Promotional Coordinating Committee Grants in Aid packets which include; grant applications, correspondence, contracts, and reports. The following grant cycles will be purged: 1995-96,1996-97, 1997-98,1998-99 Paper records will be shredded by Admin staff. Please sign below indicating your approval for the destruction of the attached listing of records. Audrey II er, Cit Clerk �J an P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Melissa Ellsworth, do hereby certify that the records listed on the attached were properly disposed of on June , 2005. Original: City Clerk Copy: Department .!6IIILl��IjJ�ii'll+llil��'� =IE+ MCORAnum P April 6, 2005 TO: Audrey Hooper, City Clerk Jonathan Lowell, City Attorney FROM: Barbara Ehrbarj4V11r-- SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001 the City Council adopted a Records Retention Schedule. In accordance with that schedule, certain records have been identified as eligible for destruction. The records to be destroyed are: 2000 Chron Files for Hampian, Dunn, Stanwyck, and Havlik Paper records will be shredded by Admin staff. Please sign below indicating your approval for the destruction of the attached listing of records. Audrey Ho Oer, City elerk ]gnat n P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Barbara Ehrbar, do hereby certify that the records listed on the attached were properly disposed of on Apr l-~ , 2005. Original: City Clerk Copy: Department AlDocuTeam Document Storage, Retrieval & Management Professionals CERTIFICATE OF DESTRUCTION This certifies that on February 22 2005 at The DocuTeam, located at 140 Hind Lane in San Luis Obispo, the following boxes were destroyed for City of SLO - Clerk's Office: Box #'s destroyed: Your box # N/A Total boxes destroyed: 2 Standard boxes 0 _Large boxes Signed: The DocuTeam The DocuTeam box # N/A Date: :2jaajD5 2/22/2005 8:51 AM PICK UP OR DELIVERY WORKORDER City of SLO Clerk's Office No. 00026834 990 Palm Acct: 0051 San Luis Obispo, CA Acct PO#: 93401 Service Date: CONTACT: Diane Reynolds Auth: PHONE: 805-781-7102 Route: PICKUP CONTAINER: Requested: 2 Actual: OTHER SERVICES Quantity Cost Center DIRECT DESTRUCT OF CONT 2.00 WORKORDER SUMMARY Total Unitemized Pickup Items Containers: 2 Filefolders: 0 Page 1 2/22/2005 8:51 AM Requestor Tapes: 0 City of SLO Cl�Ws Office DocuTealll Document Storage, Retrieval & Management Professionals CEiRTIFICATE OF DESTRUCTION This certifies that on March 22 2005 at The DocuTeam, located at 140 Hind Lane in San Luis Obispo, the following boxes were destroyed for Farnil Care Network: Box #'s destroyed: Your box # The DocuTeam box # N/A See Attached Total boxes destroyed: '?5 Standard boxes 0 Large boxes Signed: The DocuTeam Date: 3/zzk.5 MEMORANDUM March 10, 2005 TO: Bill Statler, Finance & IT Director Jonathan Lowell, City Attorney FROM: Jodi Polk, Customer Services Supervisor SUBJECT: Request for Records Destruction RECEIVED SLO CITY CLERK On April 24, 2001 the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records were identified as eligible for destruction. A listing of those records is attached. Seventy-five boxes of records exceeding the retention requirements have been prepared for destruction. These boxes are managed by The Docu Team and will be destroyed at a cost of $5.25 per box or a total of $393.75. Please sign below indicating your approval for the destruction of the attached listing of records. XYW 'Z paxav Bill Statler, F' ante & IT Director Jon an Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Marilyn Allison, of TheDocuTeam storage facility, do hereby certify that the records listed on the attached were properly disposed of on (Date) Marilyn Allison, Operations Manager The DocuTeam 3775 So. Higuera, SLO Original: City Clerk Copy: Finance & IT Department G:\Records Retention\Destruction Memo-Certificate.doc Le tT- t S OIL ooGU tef,,Vt P"c-, •.6. -n+A-w IC.5 J IJ 3/1/2005 Page i CONTAINERS SCHEDULED FOR DESTRUCTION Account: 0066 Name: City of SLO Finance JContainer Alternate ID Current Status Destroy Date 034963 In 3/1/2005 / Type: STD Sequence: 40000 to 70514 from: 7/1/2000 to 6/30/2001 Description: BT Renewals Enforcement 034964 In 3/1/2005 Type: STD Sequence: to from: 1/1/2001 to 2/28/2001 Description: Cash Posts; Billing; Adjustment Posts 034965 In 3/1/2005 / Type: STD Sequence: to from: 11/1/2000 to 12/31/2000 Description: Cash Posts; Billing; Adjustment Posts 034966 In 3/1/2005 f Type: STD Sequence: to from: 7/1/2000 to 10/31/2000 Description: Payment Batches M/R Reports 034968 In 3/1/2005 Type: STD Sequence: 5000 to 8999 from: 7/1/2000 to 6/30/2001 Description: BT Renewals Enforcement 034970 In 3/1/2005 Type: STD Sequence: 11400 to 39999 from: 7/1/2000 to 6/30/2001 Description: BT Renewals Enforcement 035092 In 3/1/2005 i Type: STD Sequence: 70515 to 99999 from: 7/1/2000 to 6/30/2001 Description: BT Renewals Enforcement 035081 In 3/1/2005 Type: STD Sequence: to from: 12/1/2000 to 12/31/2000 Description: Daily Revenue Envelopes 035040 In 3/1/2005 Type: STD Sequence: to from: 4/1/1999 to 5/31/1999 Description: Bank Reconciliation A/P & Payroll Cancelled Checks 035041 In 3/1/2005 Type: STD Sequence: to from: 1/1/1999 to 3/31/1999 Description: Bank Reconciliation A/P & Payroll Cancelled Checks 035038 In 3/1/2005 Type: STD Sequence: to from: 7/1/1998 to 9/30/1998 Description: Bank Reconciliation A/P & Payroll Cancelled Checks 035039 In 3/1/2005 Type: STD Sequence: to from: 10/1/1998 to 12/31/1998 Description: Bank Reconciliation A/P & Payroll Cancelled Checks 035122 In 3/1/2005 Type: STD Sequence: to from: 10/1/2000 to 10/31/2000 Description: Cash Post;Billing; Adjustments & Posts 035120 In 3/1/2005 Type: STD Sequence: to from: 9/1/2000 to 9/30/2000 Description: Cash Posts;Billing; Adjustments & Posts 035132 In 3/1/2005 Type: STD Sequence: to from: 7/1/2000 to 8/31/2000 Description: Cash Posts;Billing; Adjustments & Posts Month End 035135 In 3/1/2005 Type: STD Sequence: 09000 to 11399 from: 7/1/2000 to 6/30/2001 3/1/2005 CONTAINERS SCHEDULED FOR DESTRUCTION Page 2 Account: 0066 Name: City of SLO Finance Comer Alternate ID Current Status Description: Renewals; enforcement i}eSror Date 035104 Type: STD Sequence: to from: 3/1/2001 to 5/31/2001 In Description: 3/01-5/01 meter reads SC's 3/1/2005./ & PP's Low income 035102 In Type: STD Sequence: 1 to 4999 from: 7/1/2000 to 6/30/2001 Description: Renewals; Enforcement 3/1/2005 035050 In Type: STD Sequence: to from: 7/1/2000 to 7/31/2000 Description: Daily Revenue Envelopes 3/1/2005,/ 035053 In Type: STD Sequence: to from: 8/1/2000 to 8/31/2001 Description: Daily Revenue Envelopes 3/1/2005 035056 Type: STD Sequence: to from: 9/1/1999 to 9/30/2000 In Description: Daily Revenue Envelopes 3/1/2005 ✓ 035059 Type: STD Sequence: to from: 6/1/2000 to 12/31/2000 In Description: Deposit Rec. 3/1/2005 ✓ 035061 Type: STD Sequence: to from: to In Description: 97-98 Investment reports 3/1/2005 Debt Service Invoice 98-99 FY BNY Western Trust Vista French last Trust CA- 1959 series A & B -1988 OOP's/Water -1990 COP's/Buildings -1993 Water Revenue -1994 Refunded Lease Revenue -1996 Lease Revenue Bonds 034957 Type: STD Sequence: to from: 3/1/2001 to 3/31/2001 In Description: Daily Revenue Envelopes 3/1/2005 034945 Type: STD Sequence: to In q from: 2/1/2001 to 2/28/2001 Description: Daily Revenue 3/1/2005 Envelopes 034946 Type: STD Sequence: to In q from: 1/1/2001 to 1/31/2001 Description: Daily Revenue Envelopes 3/1/2005 034947 Type: STD Sequence: to In q from: 4/1/2001 to 4/30/2001 Description: Daily Revenue Envelopes 3/1/2005 034948 Type: STD Sequence: to from: 1/1/2001 to 5/31/2001 In Description: Deposit Rec. 3/1/2005 034949 In Type: STD Sequence: to from: 10/1/2001 to 10/31/2001 Description: Daily Revenue Envelopes 3/1/2005 3/1/2005 Page 3 CONTAINERS SCHEDULED FOR DESTRUCTION Account: 0066 Name: City of SLO Finance Container Alternate ID Current Status Destroy Date 034951 In 3/1/2005 Type: STD Sequence: to from: 5/1/2001 to 5/31/2001 Description: Daily Revenue Envelopes 034954 In 3/1/2005 Type: STD Sequence: to from: 11/1/2000 to 11/30/2000 Description: Daily Revenue Envelopes 034955 In 3/1/2005 V/ Type: STD Sequence: to from: 6/30/1998 to 6/30/1999 Description: 6/30/98 & 6/30/99 Audit Support & Work Papers (data binders) 035032 In 3/1/2005 Type: STD Sequence: to from: 3/1/2001 to 4/30/2001 Description: Cash Posts; Billing Registers 035018 In 3/1/2005 Type: STD Sequence: to from: 7/1/2000 to 6/30/2001 Description: UB Adjustments Posts 035014 In 3/1/2005 Type: STD Sequence: to from: 5/1/2001 to 6/30/2001 Description: 6/01 Cash pmt Post & Edits; Weekly billing registers & 5/01 Cash pmt Post & Edits; Weekly Billing registers 035011 In 3/1/2005 Type_: STD Sequence: to from: 9/1/2000 to 11/30/2000 Description: Service Orders Meter Reads 9/00-11/00 035012 In 3/1/2005 Type: STD Sequence: to from: 12/1/2000 to 2/28/2001 Description: 12/00 Meter Read Sheets & Service Orders; CO's PP ons/offs; 1/01 Meter Read sheets Service Orders on/offs CO's PP's 2/01 Meter read sheets service orders on/offs; CO's & PP's 035153 In 3/1/2005 Type: STD Sequence: P to Z from: 7/1/2000 to 6/30/2001 Description: Paid Invoices City County State Cal Poly 035154 In 3/1/2005 Type: STD Sequence: A to O from: 7/1/2000 to 6/30/2001 Description: Paid Invoices 035155 In 3/1/2005 Type: STD Sequence: to from: 1/1/1999 to 6/30/2001 Description: Payment batches M/R Reports Deleted Parking Agreements 5/1/01-6/30/01 1/99-6/01 035159 In 3/1/2005 Type: STD Sequence: to from: 11/1/2000 to 4/30/2001 Description; Payment batches M/R Reports 035175 In 3/1/2005 Type: STD Sequence: to from: 6/1/2001 to 6/30/2001 Description: Daily Revenue Envelopes June 2001 035218 In 3/1/2005 Type: STD Sequence: to from: 5/1/2000 to 10/31/2000 Description: Cash Register Daily Receipts Reports Daily Cash Posts 5/00-10/00 035195 In 3/1/2005 Type: STD Sequence: to from: 11/1/2000 to 6/30/2001 Description: Daily Cash Posts 3/1/2005 Page 4 CONTAINERS SCHEDULED FOR DESTRUCTION Account: 0066 Name: City of SLO Finance Container Alternate ID Current Status Destroy Date 035185 In 3/1/2005 Type: STD Sequence: to from: to Description: B of A Statements 1998; SB300 Streets/Highway Code Subventions; UB Adjustment Committee 7/00-6/01; 1998 Investment RFP 035189 In 3/1/2005 Type: STD Sequence: to from: 7/1/2000 to 6/30/2001 Description: Check Reconciliaitons 035190 In 3/1/2005 Type: STD Sequence: to from: 7/1/2000 to 6/30/2001 Description: Check Reconciliations/Bank Reconciliations 038782 In 3/1/2005 ,✓ Type: STD Sequence: 100030 to 120230 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher A -100030-120230 Vendor List 038783 In 3/1/2005 ✓ Type: STD Sequence: 160440 to 200110 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038784 In 3/1/2005 �— Type: STD Sequence: 420020 to 460490 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038785 In 3/1/2005 ✓ Type: STD Sequence: 500575 to 500575 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher (3 of 3) 038786 In 3/1/2005 ✓ Type: STD Sequence: 280010 to 340130 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038787 In 3/1/2005 / Type: STD Sequence: 141080 to 143370 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038788 In 3/1/2005 ✓ Type: STD Sequence: to from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher -Monthly Bills; Pac Bell & Americ Pride 038789 In 3/1/2005 ✓ Type: STD Sequence: to from: 7/1/2000 to 6/30/2001 Description: Check Reconciliations 038790 In 3/1/2005 Type: STD Sequence: 340240 to M from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher #340240 thru M Misc 038791 In 3/1/2005 Type: STD Sequence: 143410 to 160430 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038792 In 3/1/2005 ✓ Type: STD Sequence: to from: 7/1/2000 to 6/30/2001 Description: Bank Reconciliations 038793 In 3/1/2005 V/ Type: STD Sequence: 221070 to 260961 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher and I Misc 3/1/2005 Page 5 CONTAINERS SCHEDULED FOR DESTRUCTION Account: 0066 Name: City of SLO Finance Container Alternate ID Current Status Destroy Date 038794 In 3/1/2005 ✓ Type: STD Sequence: 120235 to 141078 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038795 In 3/1/2005 Type: STD Sequence: 360020 to 400080 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038796 In 3/1/2005 ✓ Type: STD Sequence: 463870 to 480310 from: 7/1/2000 to 6/30/2001 Description; Finance AP Voucher 038797 In 3/1/2005 Type: STD Sequence: 480340 to 540100 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher (except 500575 credit cards) 038798 In 3/1/2005 Type: STD Sequence: 400100 to 401280 from: 7/1/2000 to 6/30/2001 Description; Finance AP Voucher 038799 In 3/1/2005 ✓ Type: STD Sequence: 462210 to 463770 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038800 In 3/1/2005 Type: STD Sequence: 540110 to 900700 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher Incl numbers 038801 In 3/1/2005 ✓ Type: STD Sequence: 200120 to 221050 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038802 In 3/1/2005 ✓ Type: STD Sequence: 141240 to 141240 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher Long Distance Phone; Phone Bills (monthly) 038803 In 3/1/2005 ✓ Type: STD Sequence: 500575 to 500575 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher (1 of 3) 038804 In 3/1/2005 Type: STD Sequence: 401310 to P from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 401310 thru P Misc 038805 In 3/1/2005 Type: STD Sequence: 460500 to 462200 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher 038806 In 3/1/2005 Type: STD Sequence: 500575 to 500575 from: 7/1/2000 to 6/30/2001 Description: Finance AP Voucher (2 of 3) 055338 In 3/1/2005 v Type: STD Sequence: to from: 7/1/2001 to 12/31/2001 Description: Bank Reconciliations Deposit Reconciliations 055343 In 3/1/2005 Type: STD Sequence: to from: 1/1/2002 to 6/30/2002 Description: Bank Reconciliations Deposit Reconciliations 3/1/2005 Page 6 CONTAINERS SCHEDULED FOR DESTRUCTION Account: 0066 Name: City of SLO Finance Container Alternate ID 055331 Type: STD Sequence: to Description: Finance Accounting Budget Amendments Cash Receipts Total Containers: 75 Current Status In from: 7/1/2000 to 6/30/2001 Destroy pate 3/1/2005 ," "UMCM01ZAnbum 'sn lots 410,pok.kSt4t�.pa.tM ft January 21, 2005 TO: Paul LeSage, Director of Parks and Recreation, Jonathan Lowell, City Attorney FROM: Ashley Blake, Records Coordinator SUBJECT: Request for Records Destruction On April 24, 2001 the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. Eight boxes of records exceeding the retention requirements and, as such, are being prepared for destruction. The method of destruction will be shredding the boxes contents for recycling by IRON MOUNTAIN. The cost of this service will be approximately $.15 per pound as quoted by IRON MOUNTAIN. IRON MOUNTAIN is scheduled to come to the Parks and Recreation Office to shred the boxes on February 16, 2005. Please sign below indicating you approval for the destruction of the attached listing records. C1001""k Pa9l LeS Parks and Recreation Jonat n Lowell, City Attorney CERTIFICATION OF DESTRUCTION I, Ashley Blake, do hereby certify that the records listed on the attached were properly disposed of on February 16, 2005. date Original: City Clerk RECEIVED Copy: Department ;? G: Records Retention/ LTR -Destruction November 2004`' SLO CITY CLERK 1111111101 1111 siM MCMORAnbum city oP tan suis 01318p , PAOks 'anb Red4eatio' n bepalAm' 'eti December 22, 2004 TO: Staff FROM: Ashley Blake SUBJECT: Records for destruction per our Record Retention Plan. Please initial if you agree to the destruction of the following documents. If you desire to have certain files saved, please indicate why, for how long and your initials at the bottom of this page. Futhermore, if you have any files that need to be taken over for retention, please complete one of the attached forms for each file/box and place in my box. Please forward on the next person available. LeSage Bunte ilp Wallace Mills . Bremer Cu Carscaden Fitzgerald Ogden Perrin Bates Adler Blake LA T RECORDS SCHEDULED FOR DESTRUCTION IN JANUARY 2005 • File 2-A Urban Streams 1999 • File 1-C Class Files 1999 • File 8-D Facility Use Permits 1999 • Floor Score Sheets for Softball and Basketball • Floor Terminated Temporary Employees • Floor Contract Instruction Files('<'ttff�Tw�cvw�,+k • Top Waivers 1998'M"'+ // Department of Human Resources Memorandum DATE: March 8, 2005 TO: Jonathan Lowell, City Attorney Monica Moloney, Director of Human Resources FROM: Mary Kopecky, Human Resources Executive Assistant SUBJECT: Destruction of Records for the Human Resources Department Eight stored Human Resources records boxes exceeded the retention requirements as stated in the City of San Luis Obispo's Records Retention Schedule and Policy and have been destroyed (see attached list). The destruction method was done via a recycling service. After reviewing the attached list please sign below indicating your approval. Monica Moloney Jona n Lowell Director of Human Resources City Attorney CERTIFICATE OF DESTRUCTION I, Mary Kopecky, do hereby certify that the records listed on the attached sheet were properly disposed of on February 24, 2005. Mary ope y Human Resources Executive Assistant 990 Palm Street San Luis Obispo, CA 93401-3249 805/781-7250 FAX: 805/542-9867 E-mail: employment@ci.san-luis-obispo.caus RECEIVED 1 0 2'9i15- SLO CITY CLERK Destruction of Hunian Resources Records Page 2 March 8, 2005 Box 133: 1999 Recreation and Temporary Employees A -Z — Destruction date 111105 Box 163: Recruitments from 1999 — Destruction date 111105 Box 164 Recruitments from 1999 — Destruction date 111105 Box 165 Recruitments from 1999 — Destruction date 1/1105 Box166 Recruitments from 1999 — Destruction date 111105 Box 167: Temporary Recruitments from 1999 — Destruction date 111105 Box 180 Destruction date 111105 I9's — Terminated Employees from 2001 DMV print outs from 2000 Vouchers for the year 1999 Boxes1999 Terminated Employees A -Z Destruction Date 111105 clerkcity memorandum w►1s1.�i`r��l�r�'� �.a ►���r+1�►1��1����"irr�s�rs February 11, 2005 TO: Audrey Hooper, City Clerk Jonathan P. Lowell, City Attorney FROM: Diane Reynolds, Deputy City Clerk SUBJECT: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001 the City Council adopted a Records Retention Schedule. In accordance with that schedule, certain records have been identified as eligible for destruction. The paper files described on the attached list will be destroyed using the shredding service provided by DocuTeam Storage. DocuTeam will provide a certificate of destruction. Please sign below indicating your approval for the destruction of the attached listing of records. ltrL 6 4/0,0,0 , Audrey H aper, ty Clerk J than P. Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Diane Reynolds, do hereby certify that the records listed on the attached were properly disposed of on 40/ s (�" = Original: City Cler Copy: Department Files for Destruction February 2005 707-04 Statement of Economic Interests: Pat Veesart — Through 1997 Barry Karleskint — Through 1997 701-01 Affidavits of Publication 1999 701-05 Certificates of Posting 2001, 2002 104-06 Request for Public Records 2002 301-22 Council Correspondence 2002 (2) 301-15 Council Hot Files Correspondence 2002 (2) 301-11 Public Comment 2002 (2) 117 City Council Public Comment 1/92 - 3/3/92 BOX 65 Eliminated 117 City Council Public Comment 1/1/93 - 6/30/93 121 Advisory Body Quarterly Meeting - 1991/92 343 Conflict Of Interest - 1983 - Form 730 343 Conflict Of Interest - 1984 - Form 730 343 Conflict Of Interest - 1985 - Form 730 343 Conflict Of Interest - 1986 - Form 730 344 Conflict of Interest Form 721 344 Bailey, Mark 344 Bullock, Randy 344 Cleeves, Dick 344 Dettmer, Randy 344 Drucker, Sylvia 344 Howard, William 344 Patterson, Thomas 344 Sievertson, Bruce 362 League Of California Cities Correspondence - 1983/85 362 League Of California Cities 1991 Conference - San Francisco 362 League Of California Cities Correspondence - 1986/90 701-14 Public Hearing Notifications 1997 BOX 122 Eliminated 701-14 Public Hearing Notifications 1998 701-14 Public Hearing Notifications 1999 701-14 Public Hearing Notifications 2000 104-06 Request for Public Records (2) 2000 301-11 Public Comment Speaker Slips 2000 301-11 Public Comment Speaker Slips 2001 701-15 Legal / Display Advertising 2000 IN w cD a IL z W U O A W F- 00 L: 00 L0 00 66 LO N m 12 oocuieaill F Document Storage Retrieval & Management Professionals CERTIFICATE OF DESTRUCTION This certifies that on February 22, 2105 at The DocuTeam, located at 140 Hind Lane in San Luis Obispo, the following boxes were destroyed for City of SLO — Clerk's Office: Box #'s destroyed: Your box # (� N/A Total boxes destroyed: 2 Standard boxes 0 Lar 1a boxes The ®ocuTeam box # N/A C�� ���. Signed: Date: ;.z -Jos The DocuTeam °-- MEMORANDUM February 8, 2005 TO: Bill Statler, Finance & IT Director Jonathan Lowell, City Attorney FROM: Jodi Polk, Customer Services Supervisor SUBJECT: Request for Records Destruction On April 24, 2001 the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records were identified as eligible for destruction. A listing of those records is attached. Four boxes of records exceeding the retention requirements have been prepared for destruction. These boxes are managed by The Docu Team and will be destroyed at a cost of $5.25 per box or a total of $21.00. Please sign below indicating your approval for the destruction of the attached listing of records. ^- 4�t6v B1 1 Statler, Finance & IT Director n an Lowell, City Attorney CERTIFICATE OF DESTRUCTION I, Marilyn Allison, of TheDocuTeam storage facility, do hereby certify that the records listed on the attached were properly disposed of on (Date) S6f- A,TT7kGl�1i.Q Marilyn Allison, Operations Manager The DocuTeam 3775 So. Higuera, SLO Original: City Clerk Copy: Finance & IT Department G:\Records Retention\Destruction Memo-Certificate.doc RECEIVED SLO CITY CLERK 2/3/2005 Page 1 CONTAINERS SCHEDULED FOR DESTRUCTION Account; 0066 Name: City of SLO Finance Container Alternate ID Current Status Destroy Date 035023 In 1/1/2005 Type: STD Sequence: to from: 7/1/1998 to 6/30/1999 Description: Check Reconciliations: (payroll; wc; liability) cash trial balance; cash journals 035024 In 1/1/2005 Type: STD Sequence: to from: 7/1/1998 to 6/30/1999 Description: Bank Recs Check Reconciliations (A/P) 035028 In 1/1/2005 Type: STD Sequence: to from: 1/1/1994 to 12/31/1994 Description: Fed & State Tax Reports 035019 In 1/1/2005 Type: STD Sequence: to from: 7/1/1998 to 6/30/1999 Description: General Acct. Rec's (Parts I II III) 7/98-6/99 Total Containers: 4 Jodi Polk - Re: Fwd: February Destruction From: Debbie Malicoat To: Dominguez, Carolyn; Polk, Jodi Date: 2/8/05 7:14AM Subject: Re: Fwd: February Destruction Jodi, These all look okay to me. I think they can proceed with the destruction. Debbie >>> Jodi Polk 02/04/05 07:20AM >>> It looks like these four boxes are from Accounting. Please review them and let me know if you are ok with their destruction. Thanks. Page 1 =�c-ro-'xYscr � �wEcos��mrrt�9cr.•rst:s+�ssaosf•��X�,�.+�.+� T� 6o DocuT -1u2 eam Document Storage, Retrieval & Management Professionals CERTIFICATE OF DESTRUCTION This certifies that on February 14, 2005 at The DocuTeam, located at 140 Hind Lane in San Luis Obispo, the following boxes were destroyed for City of San Luis Obispo - Finance: Box #'s destroyed: Your box # N/A N/A N/A N/A Total boxes destroyed: 4 Standard boxes 0 Large boxes The DocuTeam The DocuTeam box # 035023 035024 035019 035028 Date: �� os �� ��:u ill111 llllf ,�� ,; li e m o jzA n u city of San lues OBispo, packs ana Pecizeation 6epaatment January 21, 2005 TO: Paul LeSage, Director of Parks and Recreation, Jonathan Lowell, City Attorney FROM: Ashley Blake, Records Coordinator SUBJECT: Request for Records Destruction On April 24, 2001 the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records is attached. Eight boxes of records exceeding the retention requirements and, as such, are being prepared for destruction. The method of destruction will be shredding the boxes contents for recycling by IRON MOUNTAIN. The cost of this service will be approximately $.15 per pound as quoted by IRON MOUNTAIN. IRON MOUNTAIN is scheduled to come to the Parks and Recreation Office to shred the boxes on February 16, 2005. Please sign below indicating you approval for the destruction of the attached listing records. Pa9l Les• , Parks and Recreation gnat n Lowell, City Attorney CERTIFICATION OF DESTRUCTION I, Ashley Blake, do hereby certify that the records listed on the attached were properly disposed of on February 16, 2005. JAI, -a date— Original: City Clerk Copy: Department G: Records Retention/ LTR -Destruction November 2004