HomeMy WebLinkAboutPDCertificate of DestructionO
Memorandum
"Service, Pride, Integrity"
Date: December 31, 2009
To: Chief Deborah Linden
Christine Dietrick, City Attorney
From: Sharon Olson, Administrative Assistant
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
city of san Luis oBispo
Police Department
1042 Walnut
SLO, CA 93401
(805) 781 -7317
RECEIVED
FFR 0 J 2!0
SLO CITY CLERK
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that
policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and
relevant sections from the records retention schedule are attached. The method of destruction will be by shredding
and recycling and /or deleting from our Records Management computer system and our Laser Fiche document
imaging system. No records will be destroyed prior to the approved retention period. We will begin destroying
records upon receiving your written authorization below. The records to be destroyed include:
Document g Range of Dates:
Retention Schedule
Accident Review Board Memos through 2004
+5 years
Background Investigations - retired, resigned, terminated thru 2004
+5 years
Employee Training Records through 2004
terminated +5 years
Background Investigations- not hired through 2007
+2 years
Visitor Logs through 2004
+5 years
Critiques; Pursuit & Use of Force through 2004
+5 years
Media Releases through 2004
+5 years
Please sign below indicating your approval for the destruction of the attached listing of records.
C ('ef e i� x 1 nd n hristine Dietrick, City Attorney
CERTIFICATE OF DESTRUCTION
I, Sharon Olson, do hereby certify that the records listed on the attached were properly disposed of on
% �d 1 v (date),
Attachment: Relevant sections of the records retention schedule