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Home My WebLink About11-03-2015 Item 13 - Consider creating a Council Compensation Committee for 2016 Meeting Date: 11/3/2015 FROM: Jon Ansolabehere, Interim City Clerk Prepared By: John Paul Maier, Assistant City Clerk SUBJECT: DISCUSS AND CONSIDER CREATING A COUNCIL COMPENSATION COMMITTEE FOR 2016 RECOMMENDATION Discuss and consider creating a Council Compensation Committee for 2016, which would: 1. Review the full Council compensation package and make recommendations to the City Council no later than May 1, 2016, and 2. Review compensation for Planning Commission and Architectural Review Commission members in conjunction with its review of Council compensation. DISCUSSION Charter Section 410 provides that compensation for the Mayor and Council shall be reviewed biennially in even numbered years. The Council Policies and Procedures specifies that a five member citizen committee be appointed by January 31st of even numbered years and, further, that committee recommendations be forwarded to the Council no later than May 1st. Background The last review of the Council compensation was in 2014. In both 2010 and 2012, the Council elected to defer appointing a Council Compensation Committee. Resolution No. 10516 (2014 Series), adopted May 20, 2014, mandates that compensation for Planning Commission and Architectural Review Commission members will be reviewed in conjunction with its periodic review of the Council compensation. When the committee has been convened, past practice has been that Council Members nominated individuals to serve on the committee by submitting names to the City Clerk. The City Clerk recruited individuals using the following criteria: 1) by calling first those qualified to serve who received more than one nomination, and 2) by contacting one nominee from each Council Member who had submitted recommendations. In the past, in th e event that a member was unavailable for a committee meeting, Council has appointed alternates. If the Council opts to proceed with the full committee review, staff recommends that the Clerk receive names of individuals from Council members, and after confirming interest, that the names of all interested individuals be presented to Council and the public for discussion via a subsequent agenda item. 13 Packet Pg. 267 If the Council’s decision is to proceed with the process, Council Policies and Procedures Section 2.6.1 establishes guidelines for the make-up of the committee, as follows: The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen-at-large. Section 2.6.2 outlines the responsibilities of the Council Compensation Committee, as follows: The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; and 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate that may have added to or deducted from the duties and responsibilities of the Council Members and/or Mayor. FISCAL IMPACT Staff from the City Clerk’s Office, Human Resources and City Attorney’s Office will provide support for the Committee. In the event there is a finding that an increase in compensation is warranted, a budget amendment would be required to appropriate the required amount using fund balance to offset the additional expenses. ALTERNATIVE Council may decide to forego the creation of the Council Compensation Committee and limit review to a Council determination to maintain the status quo or to defer discussion and creation of a committee to January 2016. AVAILABLE FOR REVIEW IN THE COUNCIL OFFICE List of citizens who have served on the Council Compensation Committee since 2000. Attachments: a - Resolution 10516 (2014 Series) 13 Packet Pg. 268 RESOLUTION NO 10516 (2014 Series) A RESOLUTION OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, INCREASING COMPENSATION FOR ARCHITECTURAL REVIEW CONINIISSION AND PLANNING COMMISSION MEMBERS WHEREAS, Council Policies and Procedures Section 2 6 establishes a procedure for the biennial review of Mavor and City Council Architectural Review Commission and Planning Commission members compensation by a five- member Council Compensation Committee and WHEREAS, a five- member Council Compensation Committee was appointed and has met and reviewed Mavor and City Council Architectural Review Commission and Planning Commission members compensation in accordance with the procedure provided by the Council Policies and Procedures and WHEREAS, compensation for Architectural Review Commission and Planning Commission members has not changed since June 5 2001 (Resolution No 9189) and WHEREAS, the Council Compensation Committee has determined that the present criteria for compensation remain valid However an adjustment is now appropriate for the Architectural Review Commission and Planning Commission members NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Luis Obispo as follows SECTION I Effective July 1 2014 compensation for Architectural Review Commission and Planning Commission members is hereby increased from $50 00 to $60 00 per meeting not to e%ceed $240 00 monthly Upon motion of Council Member Ashbaugh seconded by Vice Mayor Christianson and on the following roll call vote AYES Council Member Ashbaugh Vice Mayor Christianson and Mayor Mar% NOES Council Members Carpenter and Smith ABSENT None R 1016 13.a Packet Pg. 269 At t a c h m e n t : a - R e s o l u t i o n 1 0 5 1 6 ( 2 0 1 4 S e r i e s ) ( 1 1 6 8 : C O U N C I L C O M P E N S A T I O N C O M M I T T E E F O R 2 0 1 6 ) Resolution No 10516 (2014 Series) Paae 2 The foregoing resolution was adopted this 20th day of May 2014 w C May an Marx 1! ATTGST Ti nthoniJ t City Clerk AS TO EORM PIMsune Dietnck ty Attorney 13.a Packet Pg. 270 At t a c h m e n t : a - R e s o l u t i o n 1 0 5 1 6 ( 2 0 1 4 S e r i e s ) ( 1 1 6 8 : C O U N C I L C O M P E N S A T I O N C O M M I T T E E F O R 2 0 1 6 ) City Council Meeting November 3, 2015 Council Compensation Committee Council Compensation Committee Council Charter: Section 410 The City of San Luis Obispo's Charter (Section 410) provides that compensation for the Mayor and Council shall be reviewed biennially in even numbered years. The Council Policies and Procedures specifies that a five member citizen committee be appointed by January 31st of even numbered years and, further, that committee recommendations be forwarded to the Council no later than May 1st. Council Policies & Procedures: Council Compensation 2.6.2 Review & Responsibility The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances and any other compensation provided the City Council. Review should include, but shall not be limited to: 1) compensation of Council and Mayors of cities of similar population/budget size; 2) compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities; 4) Council and Mayor responsibilities in San Luis Obispo at the time of the committee's review; and, 5) any structural changes that may have occurred in municipal government either as a result of State legislation or by actions of the local electorate that may have added to or deducted from the duties and responsibilities of the Council Members and/or Mayor. Brief History of Council Compensation 2004 - Council approved no increase to pay. 2006 - Council approved (3-2 Mulholland/ Brown opposed) an increase to Council Members pay from $900 to $1000 and an increase to the Mayor's pay from $1,100 to $1,200 effective January 1, 2007. 2008 - In June, Council approved a 6% increase and then rescinded this action in September 2008. 2010 - Council approved deferring the 2010 Council Compensation process. 2012 - Council approved deferring the 2012 Council Compensation process. 2014 - Council approved an increase of $1,200 per month for Council Members and an increase of $1,500 per month for the Mayor, effective the first full payroll period in January 2015. Council Compensation Committee Council Compensation Committee Yes, Council may review the full compensation package and make recommendations. Selection of Council Compensation Committee (January 2016) Conduct Council Compensation Survey Report findings to Council (May 2016) No, Council may defer discussion and creation of a committee to January 2016.