HomeMy WebLinkAboutLRC_11.6Tourism Business Improvement District
Management Subcommittee
Meeting Minutes
November 6, 2015 – 12:30 pm
City Hall
PRESENT: Pearce; Wilkins; Harris
STAFF PRESENT: Molly Cano, Tourism Manager
BUSINESS ITEMS
1. Helium Milestone #4 Review & Consideration
The committee discussed the status of the Milestone #4 deliverable. Staff reported the Zeppelin had
submitted the email certification from AutoClerk earlier in the week. Commissioner Wilkins reported
that he had verified the approval with AutoClerk directly. The committee discussed that this satisfied
their requirement with the Milestone #4 deliverable. Commissioner Harris expressed concern over the
remaining incomplete components beyond the Auto Clerk certification. The committee acknowledged
that the system is not perfect but it will be useful for the constituents.
Action: Pearce/Wilkins to approve the release of Milestone #4 payment to Zeppelin for Helium.
The committee also discussed with StudioGood the impact this will have on the launch of the new
website. StudioGood explained that Helium has been designed around the look of the old website
design and would need to be reskinned to match the website design. The committee agreed that
further delaying the launch of the website was not recommended. StudioGood outlined the timeline
for the projected integration of Helium into the website with the new design for January 13 Board
meeting. The committee agreed this was the appropriate approach.
The committee also discussed the quality of communication and the working relationship between
Zeppelin, staff and the agency. The committee directed staff to address functional communication
concerns with Zeppelin.
Lastly, the committee discussed scheduling the review of Milestone #5 at the November Board
meeting. Since the committee was making the recommendation to delay the Helium launch for the
reskinning until January, the intended soft launch period between Milestone 4 and Milestone 5 would
not be feasible at this point in time.