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HomeMy WebLinkAbout12-02-2015 HRC Agenda Packet City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo Agenda Human Relations Commission Wednesday, December 2, 2015 5:00 pm REGULAR MEETING Council Hearing Room 990 Palm Street CALL TO ORDER: Chair Michelle Tasseff ROLL CALL: Commissioners Gene Strohl, Maria Troy, Carol Sexton, Julia Jones, and Vice Chair Robert Clayton CONSIDERATION OF MINUTES Minutes of the Human Relations Commission meeting of November 4, 2015 PUBLIC COMMENT PERIOD: At this time, the general public is invited to speak before the Human Relations Commission on any subject within the jurisdiction of the Human Relations Commission that does not appear on this agenda. Although the Commission will not take action on any item presented during the Public Comment Period, the Chair may direct staff to place an item on a future agenda for formal discussion. PUBLIC HEARINGS 1. 2016 Community Development Block Grants (CDBG) Funding Recommendations BUSINESS ITEMS 2. Review 2014-15 Grants-in-Aid Year End Reports 3. Review 2016-17 Grants-in-Aid Application San Luis Obispo - Regular Meeting Agenda of December 2, 2015 Page 2 COMMENT & DISCUSSION ADJOURNMENT APPEALS: Administrative decisions by the Human Relations Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781-7410. Please speak to the Human Resources Department prior to the meeting if you require a hearing amplification device 781-7250. For more agenda information, call 781-7250 Human Relations Commission Minutes Wednesday, November 4, 2015 Regular Meeting of the Human Relations Commission CALL TO ORDER A Regular Meeting of the San Luis Obispo Human Relations Commission was called to order on Wednesday, November 4, 2015 at 5:00 p.m. in the Council Chamber, located at 990 Palm Street, San Luis Obispo, California, by Chair Tasseff. ROLL CALL Present: Commissioners Carol Sexton, Gene Strohl, Maria Troy, Vice Chair Robert Clayton and Chair Michelle Tasseff Absent: Commissioner Julia Jones Staff Present: Tyler Corey, Housing Programs Manager; Jenny Wiseman, Planning Technician CONSIDERATION OF MINUTES 1. Minutes of the Human Relations Commission Meeting of September 2, 2015 Motion by Commissioner Troy, second by Vice Chair Clayton, carried 5-0 to approve the Minutes of the Human Relations Commission meeting of September 2, 2015. PUBLIC COMMENT There were no members of the public desiring to speak. BUSINESS ITEMS 2. Review 1st Quarter Maxine Lewis Memorial Shelter Report Commissioners reviewed the contents of the 1st Quarter Maxine Lewis Memorial Shelter Report. 3. Review of 2014-2015 Grants in Aid (GIA)Year End Report This item was continued to the next Commission meeting to be held Wednesday, December 2, 2015. Human Relations Commission Minutes of November 4, 2015 Page 2 City of San Luis Obispo, Title, Subtitle 4. Review 2nd Quarter Community Development Block Grants (CDBG) Report Housing Programs Manager Corey provided an overview of the CDBG Report and discussed current projects that are nearing completion or currently drawing down funds. 5. Review the Grants-in-Aid 2016-17 Application Staff provided an overview of the Grants-In-Aid application draft for the Commission to review and requested Commission feedback on the new changes. Commissioners discussed the need to clarify the intent of the additional questions, noting the desire to learn whether the grant will satisfy a matching grant from another source of funding, and how the funding sources have grown to ensure grant management ability and the sustainability of the program. Staff expressed the preference to further identify the new questions on the application, as opposed to developing specific criteria standards, when reviewing funding applications. Commissioners concluded discussion by stating a need to reduce dependency on GIA grants for programs which receive funding on an annual basis, noting that grant awards are intended to focus more on immediate need and new start up programs. 6. Assign Grants-in-Aid Liaisons During the course of discussion, Commissioners volunteered to fill three vacant liaison assignments for the 2015-16 Grants-in-Aid recipients. COMMISSIONER COMMENTS Vice Chair Clayton initiated discussion of the proposed Templeton Behavioral Health Facility. In response to Commission inquiry regarding the process to obtain City Council support for the upcoming County hearing, staff clarified the process and explained that due to the project being outside of the City’s jurisdiction, Council action is not likely. Commissioners voiced support in attending the meeting as citizens of the County. Chair Tasseff informed Commissioners of Community Emergency Response Team (CERT) Training opportunities and opined that there is a need for additional City residents to receive certification. Human Relations Commission Minutes of November 4, 2015 Page 3 City of San Luis Obispo, Title, Subtitle ADJOURNMENT Chair Tasseff adjourned the meeting at 6:25 p.m., to the next regular meeting scheduled for Wednesday, December 2, 2015 at 5:00 p.m. in the Council Hearing Room at 990 Palm Street, San Luis Obispo. Respectfully submitted, Jenny Wiseman Planning Technician Meeting Date: December 2, 2016 Item Number: 1 2 HUMAN RELATIONS COMMISSION AGENDA REPORT SUBJECT: 2016 CDBG Funding Recommendations PROJECT ADDRESS: Citywide BY: Jenny Wiseman, Planning Technician Phone Number: 781-7010 e-mail: jwiseman@slocity.org FILE NUMBER: GENP-2152-2015 FROM: Tyler Corey, Housing Programs Manager Situation On October 6, 2015, the City Council endorsed the HRC’s recommended Community Development Block Grant (CDBG) funding priorities for 2016. The priorities established by the HRC and City Council are listed below: 1. Emergency and transitional shelter, homelessness prevention and services. 2. Develop and enhance affordable housing for low and very-low income persons. 3. Promote accessibility and/or removal of architectural barriers for the disabled and elderly. 4. Economic development (to include seismic retrofit, economic stability, low and moderate income jobs). 2016 CDBG Applications The above priorities are used as the basis for making recommendations regarding the 2016 CDBG applications. The City received a total of 7 CDBG funding applications requesting $821,898. Estimated funding for the 2016 Program Year is $454,910. The following discussion provides a brief overview of each funding request and evaluates the proposals for consistency with funding priorities. This recommendation is also summarized in a spreadsheet, which was reviewed and approved by the City’s Capital Improvement Plan Committee on November 16th (Attachment 1). A copy of each of the 2016 CDBG applications is provided for HRC review (Attachment 2). Project Overview and Funding Recommendations 1. CAPSLO (Maxine Lewis Homeless Shelter): CAPSLO’s request for the homeless shelter is for $69,916. The City is limited to using 15% of its allocation for public services uses. In the past, the City has chosen to provide 100% of this allowance to the shelter to maximize the benefit of these funds. This year staff recommends funding the total public services funding amount to the shelter, anticipated to be $68,236 (15% of the City’s estimated CDBG allocation). The City has also budgeted $48,000 from the General Fund for the shelter during the 2016-17 fiscal year. General Fund support for the Homeless Shelter was previously approved in the 2015-17 Financial Plan. HRC 1 - 1 GENP-2152-2015 (Citywide) Page 2 2. Court Appointed Special Advocates of San Luis Obispo County (CASA) (Child Advocacy Program): CASA has requested $8,000 to provide additional advocacy services for abused and neglected children in their Child Advocacy Program. Typically the City recommends public service funds be awarded to the Homeless Shelter as that is the number one funding priority from Council. Since this program is also categorized as a public service, funding the program would reduce available funding to the Homeless Shelter, which is a higher priority. In addition, due to limitations on CDBG funding only applicable to certain budget items, the project may create a challenge for HUD program compliance and reimbursement purposes for both the service provider and staff. Staff recommends the applicant apply to the City’s Grants-In-Aid grant program to potentially fund the project. 3. Transitions Mental Health Association (SLO Hotline): Transitions Mental Health Association (TMHA) is requesting $8,000 to expand their SLO Hotline program which is devoted to calls that are categorized as suicide prevention, mental health crisis managements, mental health information, education and referrals. Typically the City recommends public service funds be awarded to the Homeless Shelter as that is the number one funding priority from Council. Since this program is also categorized as a public service, funding the program would reduce available funding to the Homeless Shelter, which is a higher priority. In addition, this program may face difficulties with verification and tracking of income qualification of clients, creating reimbursement and program compliance challenges. Staff recommends the applicant apply to the City’s Grants-In-Aid grant program to potentially fund the project. 4. HASLO (Affordable Housing Property Acquisition; Iron Works, 3680 Broad): HASLO has requested $500,000 to acquire property for the construction of a 46-unit apartment project located at 3680 Broad Street. The project is 100% affordable to low and very-low income households and will include twelve (12) one-bedroom units, nineteen (19) two-bedroom units, and fifteen (15) three- bedroom units. HASLO will be reapplying to the State for tax credits in 2016; CDBG funding will assist the application to be competitive on a regional basis. The project meets the second priority for use of CDBG funds and staff is recommending funding of this proposal in the amount of $190,692. The project has already been awarded a $920,000 Affordable Housing Fund award and has applied for County HOME funds. Iron Works has received all necessary planning entitlements; pending a 2016 tax credit award, construction should be underway by 2017. 5. SLO Housing Connection/Sunny Acres (Get Inside Program): The SLO Housing Connection, in partnership with Sunny Acres, has requested $40,000 to continue their services of providing homeless residents with housing and supportive services. In addition, they have stated that portions of requested funding be used for rehabilitation of the transitional housing located at Sunny Acres, off of Los Osos Valley Road, which is not located within City limits. Although the project meets priority number one for emergency and transitional shelter and homeless prevention, the project is not fully located within the City, and the County of San Luis Obispo found the project to be inconsistent with local land use codes. In addition, both County and City staff have concerns regarding the applicant’s ability to meet HUD grant program requirements, as well as ongoing compliance and documentation regarding client income eligibility. 6. City of San Luis Obispo (Curb Ramps): The City of San Luis Obispo, Public Works Department, requested $105,000 for curb ramp replacement projects along Marsh and Higuera Street to remove architectural barriers for disabled and elderly persons. As the Public Works Department moves through various neighborhoods and re-paves streets, the City is required to upgrade each curb ramp HRC 1 - 2 GENP-2152-2015 (Citywide) Page 3 to current ADA standards. The project is consistent with Council adopted priority three and staff is recommending funding in the amount of $105,000. 7. City/County (Program Administration): HUD allows up to 20% of the City’s CDBG allocation ($90,982) to be used for program administration. The City has entered into a Cooperation Agreement with the County for programs years 2015-17. This Agreement includes a provision for the County to retain 13% of the 20% allocation to cover administrative costs associated with City funded projects. CDBG administration includes processing CDBG applications, completing environmental clearances, preparing contracts, preparing quarterly reports and monitoring projects as they progress. Staff recommends funding CDBG program administration consistent with the 2015-17 Cooperation Agreement. HRC Role These recommendations are provided for the benefit of the public and HRC. The HRC’s role is to consider these recommendations in light of public testimony and either, (1) accept the allocations proposed if the HRC concurs, or (2) make changes so that the recommendation reflects the views of a majority of the Commission. The adopted priorities should guide the Commission throughout the discussion. The HRC’s recommended allocations will be forwarded to the County for incorporation into the Draft Action Plan for the 2016 CDBG program year. The entire Draft Action Plan will be considered by the Council in March 2016. Attachments 1. Funding Recommendations 2. 2016 CDBG Applications HRC 1 - 3 2016 CDBG General Fund Other SourcesNo. Activity (Note 1)(Note 2)(Note 3)Total Public Services $68,236 Available (15% of $454,910) 1 Maxine Lewis Homeless Shelter 69,916$ 68,236$ 48,000$ -$ 116,236$ 2 Child Advocacy Program 8,000$ -$ -$ 8,000$ 8,000$ 3 SLO Hotline 8,000$ -$ -$ 8,000$ 8,000$ SUBTOTAL, Public Services - 15% Max 85,916$ 68,236$ 48,000$ 16,000$ 132,236$ 4 Affordable Housing Property Acquisition & Construction 500,000$ 190,692$ -$ 920,000$ 1,110,692$ 5 Rehabilitation & Homeless Supportive Services 40,000$ -$ -$ -$ -$ 6 ADA Street Imps - Curb Ramps 105,000$ 105,000$ -$ -$ 105,000$ $295,692 Available 645,000$ 295,692$ -$ 920,000$ 1,215,692$ Program Administration $90,982 Available (20% of $454,910) 7a CDBG Administration 31,844$ 31,844$ -$ -$ 31,844$ 7b County of SLO (Note 4)CDBG Administration 59,138$ 59,138$ -$ -$ 59,138$ 90,982$ 90,982$ 90,982$ 821,898$ 454,910$ -$ 936,000$ 1,438,910$ 1 Estimated Funding for CDBG Program Year 2016: $454,910 2 Tentative General Fund allocations per current policy 3 CDBG Reallocations, General Fund, Affordable Housing Fund or Grants-In-Aid Program 4 CDBG administration funding share per the 2015-17 Cooperation Agreement Amount Requested City of SLO CAPSLO 2016 CDBG Preliminary Funding Recommendations Amount Recommended Housing City of SLO Court Appointed Special Advocates (CASA) SUBTOTAL, Program Admin/Planning - 20% Max TOTAL Applicant Court Appointed Special Advocates (CASA) HASLO Sunny Acres/ SLO Housing Public Facilities SUBTOTAL, Housing/Public Facilities Transitions Mental Health Assoc. At t a c h m e n t 1 HRC 1 - 4 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 O SOS STREET  ROOM 200  SAN L UIS O BISPO  C ALIFORNIA 93408  (805) 781-5600 Promoting the Wise Use of Land  Helping to Build Great Communities COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 9 APPLICATION FOR FUNDING DURING 2016 PROGRAM YEAR S EPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG The County of San Luis Obispo is pleased to announce the availability of funds for the CDBG program. The Community Development Block Grant (CDBG) program is a flexible program that provides communities with resources to address a wide range of unique community development needs. The CDBG program provides annual grants on a formula basis to 1209 general units of local government and States. To be considered for CDBG assistance, a completed application with any necessary exhibits, budgets or beneficiary data is required. Applications must be received by the County of San Luis Obispo. Please email grant applications to ActionPlan@co.slo.ca.us by the application deadline of 5:00 P.M., Friday, October 23, 2015. Please label your email subject by adding the grant program name and the agency name (Example: CDBG – CAPSLO). CONTACT INFORMATION 1. Qualifying Information Organization Name: _________________________________ DUNS number: _________________ Contact person/title/ ________________________________________________________________ Phone: ____________________ Fax: ____________________ Email: ________________________ Address (mailing and physical address requested if different): ________________________________ __________________________________________________________________________________ Is your agency currently participating in Homeless Management Information System (HMIS)? Yes No If not currently participating, does your agency have the capacity to participate in HMIS? If yes, how so? Does the proposed project or activity meet one of the three national objectives of the CDBG program? Note: More specifics on question 9, on page 4 of the application. Yes No Total amount of CDBG funds requested: $____________________________________ Note: Please attach additional sheets for more detailed information of your proposed project or program for any of the questions below. Attachment 2 CAPSLO 05-890-1950 Elizabeth Steinberg, CEO 805.544.4355 esteinberg@capslo.org 1030 South Drive, San Luis Obispo, CA 93401 4 The agency uses HMIS to collect, store, and report data as prescribed by HUD requirements. The agency currently has 12 certified HMIS data users across programs. 4 138,410 HRC 1 - 5 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 2 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG PROJECT DESCRIPTION 2.Title/name/address of proposed project or program: 3.Please describe the proposed project or program. Include a brief project/program description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of project/program milestones. 4.Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a.What new programs or services will be provided? b.Describe how existing programs or services will be expanded and what percentage of an increase is expected? 5.Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). ____ Acquisition of real property* ____ Disposition of real property ____ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation)* and/or ** ____ Privately owned utilities ____ Clearance and remediation activities** ____ Public services ____ Interim assistance ____ Relocation of individuals, families, businesses, non-profit organizations, and/or farms ____ Loss of rental income ____ Removal of architectural barriers ____ Housing rehabilitation** ____ New housing construction (under limited circumstances) ____ Homeownership assistance ____ Housing services ____ Code enforcement ____ Historic preservation** ____ Commercial or industrial rehabilitation** ____ Special economic development ____ Technical assistance and planning studies *Relocation ** Lead-Based Paint (See note 8 and 9 on page 9) Attachment 2 Maxine Lewis Memorial (MLM) Shelter 750 Orcutt Road, San Luis Obispo, CA 93401 Centrally located in the City of San Luis Obispo, MLM provide 49 beds nightly, 365 days/year. An additional 25 to 40 beds for families and women are added through the Interfaith Coalition for the Homeless "overflow" shelter program operated in rotating houses of worship. The shelter opens at 5pm daily and offers meals, showers, information and referrals, and access to case management. More than 27,000 shelter nights and 62,000 meals are provided to roughly 800 homeless individuals each year. No expansion is planned because the MLM shelter is operating at full capacity, year round. CDBG funding enables the shelter to maintain current levels of services. 4 HRC 1 - 6 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 3 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): 8. Does the project require the issuance of a permit (from local, state or federal agencies)? Yes No a. If yes, please identify the permits necessary to complete the project. b. Have the necessary permits been issued? Please provide proof of permit issuance. c. If permits are required but not yet obtained, when will the permits be issued? Attachment 2 Please see Attachment A: Narrative Responses. MLM is operated by the Community Action Partnership of San Luis Obispo County, Inc. (CAPSLO), a private, not-for-profit, public benefit corporation. CAPSLO employs 1 part time, 5 full time staff, and 7 substitute staff at the shelter. Operations are supported by the all volunteer Interfaith Coalition for the Homeless, who provide in-kind space and volunteers for the overnight shelter provided to women and families with children. 4 HRC 1 - 7 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 4 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG NATIONAL OBJECTIVES CRITERIA 9. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. Note: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. a. Objective One Select one: Low/Moderate-Income Area Benefit – The project serves only a limited area which is proven by 2000 Census data or survey to be a predominately (51% or more) low/moderate- income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. Low/Moderate-Income Limited Clientele – The project benefits a specific group of people (rather than all areas in a particular area), at least 51% of whom are low/moderate-income persons;. Note: Income verification for clients must be provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrant farm workers. Low/Moderate-Income Housing – The project adds or improves permanent residential structures that will be/are occupied by low/moderate-income households upon completion. Low/Moderate-Income Jobs – The project creates or retains permanents jobs, at least 51% of which are taken by low/moderate-income persons or considered to be available to low/moderate-income persons. Explain: b. Objective Two Assists in the prevention or elimination of slums or blight. Note: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. Explain: Select one: Addressing Slums or Blight on an Area Basis - Addressing Slums or Blight on a Spot Basis - This project will prevent or eliminate specific conditions of blight or physical decay. Activities are limited to clearance, historic Attachment 2 4 Individuals and families served at the MLM and overflow shelter sites are all homeless and include many persons with disabilities. HRC 1 - 8 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 5 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG preservation, rehabilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to public health and safety. c. Objective Three Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available, i.e., a major catastrophe such as a flood or earthquake. Note: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. Explain: 10. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of unduplicated number of persons (or households) to benefit from the project and break that estimate down by income group. Note: Unduplicated means the number who are served, i.e., the grant will allow 25 children to participate in preschool – not 25 children x 5 days x 52 weeks = 6,500. a. Total number of persons or households who will benefit from the project or program (regardless of income group): Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? Persons/households (circle the applicable unit) 11. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) 12. How will the clients benefit from this project? 13. If your project serves homeless households, please describe how your program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness. # # # Attachment 2 800 20 780 Low-income men, women, and children who are homeless, including seniors and those with disabilities. Shelter clients have “one stop” access to services that help stabilize their lives and move them toward greater self-sufficiency. In addition to emergency shelter, the holistic framework of services to help meet client needs include community meal programs, daytime services at Prado Day Center, linkages and advocacy support, and access to intensive case management and permanent housing. Please see Attachment A: Narrative Responses. HRC 1 - 9 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 6 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG BENEFICIARY DATA 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) 15. How do you document and maintain income status of each client in compliance with HUD regulations? (Example: very low (≤30% AMI), low ( ≤50% AMI) and moderate-income (≤80% AMI)) Area Median Income (AMI) 16. Provide the following information for the persons in your organization responsible for the preparation and submittal of the quarterly reports and for collecting and reporting the beneficiary data to the Urban County. Contact Person/Title: Phone/email: FINANCIAL INFORMATION For CDBG applications to the County of San Luis Obispo involving acquisition, construction or rehabilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the back of this application. 17. Total amount of CDBG funds requested: $____________________________________ 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break down the amount shown above by the city listed below. The minimum requested CDBG amount is $8,000 for public services from one or more jurisdictions. City of Arroyo Grande: ________________ City of Paso Robles: _______________ City of Pismo Beach: ________________ City of San Luis Obispo: _______________ City of Atascadero: ________________ County of San Luis Obispo: _______________ City of Morro Bay: ________________ 19. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ _________________ 2. Other Federal fund(s) (please describe below) $ _________________ 3. State source(s) (please describe below) $ _________________ 4. Local source(s) (please describe below) $ _________________ 5. Other funds (please describe below) $ _________________ Attachment 2 The agency uses HMIS to collect, store, and report data as prescribed by HUD requirements. The agency currently has 12 certified HMIS data users across programs. Income status is collected upon intake and is re-verified at the beginning of each calendar year for all continuing clients. Bryn Smith, Planning and Development Specialist 805.549.7680/ bsmith@capslo.org 138,410 69,916 68,494 138,410 68,960 166,971 122,186 HRC 1 - 10 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG Total Revenues $ _________________ b.Expenditures: List below by item or cost category. 20.How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what sources? 21.Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. I certify that the information in this application is true and accurate to the best of my knowledge and ability. ___________________________________________________________ Signature Date ___________________________________________________________ Printed or typed name Title Attachment 2 496,527 Salaries 239,597 Fringe Benefits 94,269 Office/Program/Food Supplies 35,823 Rent/Utilities 24,128 Maintenance and Repairs 23,982 Laundry 21,840 Fundraising Expenses 3,453 Miscellaneous Expense 7,480 Indirect and Administrative Expense 45,955 The shelter operation and maintenance is funded by a combination of federal pass-through and local grant funding, private donations from individuals and groups, and through in-kind community donations. Donation funds come in and are available throughout the year, accounting for 25% of the shelter's overall projected budget. Please see Attachment B-- Financials for more information about funding sources and amounts for Fiscal Years 2015-16 and 2016-2017. While funding from CDBG is critical to MLM's operations, funding from CDBG is not currently used to match or leverage other funds. 10/23/2015 Elizabeth "Biz" Steinberg CEO HRC 1 - 11 Attachment A—Narrative Responses 6.Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Need/Urgency: All services offered are heavily used indicating a substantial need in the county. In the 12 months ending December 31, 2014, 821 unduplicated persons received one or more nights of shelter for a total of 27,744 shelter nights. More than 34% of clients were women and 12% were children. More than 54% of adults were disabled. Averages of 76 persons per night are sheltered year-round between the two San Luis Obispo shelter sites. The MLM Shelter provides free dinner to shelter clients and other hungry community members. A total of 62,513 meals were served in the 12 months ending December 31, 2014; 7,025 of those meals were served to “diner/dashers” (persons who came for dinner and a shower but not a shelter bed). Currently, the MLM and overflow shelters have reached their capacity, needing to turn away an average of 3 people per night (95.5 per month) during calendar year 2014. The 2015 Homeless Enumeration counted approximately 1,500 homeless individuals living in San Luis Obispo County. While this is a decrease from 2013, San Luis Obispo County’s high cost of living and high cost of housing are heavily impacting the local homeless who are experiencing longer spans of homelessness. Until there is an adequate supply of affordable housing in the county, emergency sheltering will be a fact of life. CAPSLO’s MLM Shelter has been serving the county’s homeless since 1989. Without CDBG funding from the City and County of San Luis Obispo and other cities, the Shelter would be forced to close. The MLM Shelter is also the “anchor” program for many providers and services. Without an overnight shelter to meet the most basic needs of the homeless, outreach and assistance services are disrupted and ongoing stabilization and self-sufficiency efforts are undermined. 13.If your project serves homeless households, please describe how your program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness. CAPSLO’s Homeless Services Division works closely with other agencies that provide supplemental services, including: Tri-Counties Regional Center, Department of Social Services, Independent Living Resource Center, Salvation Army, Catholic Charities, SLO Housing Authority, County of SLO VSO, and local churches. Being the provider for a complement of services enables our clients to seamlessly receive the benefits within one organization, as well as having the ability to be referred to multiple agencies as needed. As a member the County Continuum of Care (CoC) CAPSLO is an active participant in the implementation of the 10 year plan to end homelessness. The “Housing through Case Management” services are consistent with the Consolidated Plan. CAPSLO also has developed other CoC Attachment 2 HRC 1 - 12 projects that dovetail with this program and aides in the continued effort to help homeless individuals and families moved toward self-sufficiency. No single person, agency or government body can bring an end to homelessness – it will take a comprehensive and coordinated approach among all organizations that serve this population. This is evident in the national strategy through the US Interagency Council on Homelessness and HUD. CAPSLO and its local partners seek to emulate this collaborative approach. Each of the partners has its specific expertise in dealing with homeless individuals and families. CDBG funding enables us to build on this expertise and continue the services we provide. The end result will be a more client centered, “wraparound” service aimed at helping homeless individuals and families moved toward self-sufficiency, stability, and subsequent success. The program looks to support all of the national priorities. The goals of CAPSLO’s “Housing through Case Management” program are in sync with the key components of HUD’s mandate to fund programs that promote moving homeless clients into housing and ensuring that they receive public benefits and develop the skills needed to live independently. CAPSLO’s Homeless Services programs (Maxine Lewis Memorial Shelter, Prado Day Center and Case Management) work with HUD’s target population on a countywide basis and have an established program of cooperation and linkages with other agencies and organizations that provide services to homeless persons. Attachment 2 HRC 1 - 13 I.Revenues:Budget SLO County CDBG 68,493$ City of SLO CDBG 69,916 SLO County ESG 46,105 SLO County General Fund 56,025 City of SLO General Fund 47,000 City of Arroyo Grande General Fund 2,500 City of Pismo Beach 2,200 Co/City of SLO Safe Parking 20,000 EFSP/FEMA 15,000 Bank of America 2,500 Donations/Fundraising 158,618 Total Funds 488,357$ II.Expenditures: Salaries 225,762$ Fringe Benefits 102,999 Office Supplies 1,232 Rent 3,850 Utilities 17,808 Telephone 2,073 Laundry 21,840 Vehicle Maintenance/Fuel 8,859 Maintenance and Repairs 14,108 Program Supplies 24,290 Advertising, Recruiting and Training 1,000 Food Supplies 9,787 Fundraising Expenses 3,385 Miscellaneous 6,280 Indirect and Administrative 45,084 Total Expenditures 488,357$ Community Action Partnership of SLO County, Inc. Maxine Lewis Memorial Shelter Budget FYE June 30, 2016 Attachment B: Budgets Attachment 2 HRC 1 - 14 I.Revenues:Budget SLO County CDBG 68,494$ City of SLO CDBG 69,916 SLO County ESG 53,960 SLO County General Fund 99,971 City of SLO General Fund 47,000 Co/City of SLO Safe Parking 20,000 EFSP/FEMA 15,000 Donations/Fundraising 122,186 Total Funds 496,527$ II.Expenditures: Salaries 239,597$ Fringe Benefits 94,269 Office Supplies 1,257 Rent 3,850 Utilities 18,164 Telephone 2,114 Laundry 21,840 Vehicle Maintenance/Fuel 9,169 Maintenance and Repairs 14,813 Program Supplies 24,290 Advertising, Recruiting and Training 1,200 Food Supplies 10,276 Fundraising Expenses 3,453 Miscellaneous 6,280 Indirect and Administrative 45,955 Total Expenditures 496,527$ Community Action Partnership of SLO County, Inc. Maxine Lewis Memorial Shelter Proposed Budget FYE June 30, 2017 Attachment B: Budgets Attachment 2 HRC 1 - 15 At t a c h m e n t 2 HR C 1 - 16 At t a c h m e n t 2 HR C 1 - 17 At t a c h m e n t 2 HR C 1 - 18 At t a c h m e n t 2 HR C 1 - 19 At t a c h m e n t 2 HR C 1 - 20 At t a c h m e n t 2 HR C 1 - 21 At t a c h m e n t 2 HR C 1 - 22 At t a c h m e n t 2 HR C 1 - 23 At t a c h m e n t 2 HR C 1 - 24 At t a c h m e n t 2 HR C 1 - 25 At t a c h m e n t 2 HR C 1 - 26 At t a c h m e n t 2 HR C 1 - 27 At t a c h m e n t 2 HR C 1 - 28 At t a c h m e n t 2 HR C 1 - 29 Attachment 2 HRC 1 - 30 Attachment 2 HRC 1 - 31 Attachment 2 HRC 1 - 32 Attachment 2 HRC 1 - 33 Attachment 2 HRC 1 - 34 Attachment 2 HRC 1 - 35 Attachment 2 HRC 1 - 36 Attachment 2 HRC 1 - 37 Attachment 2 HRC 1 - 38 Attachment 2 HRC 1 - 39 Attachment 2 HRC 1 - 40 Attachment 2 HRC 1 - 41 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 Osos STREET • ROOM 200 • SAN LUIS OBISPO • CALIFORNIA 93406 • (605) 761-5600 Promoting the Wise Use of Land • Helping to Build Great Communities The County of San Luis Obispo is pleased to announce the availability of funds for the CDBG program. The Community Development Block Grant (CDBG) program is a flexible program that provides communities with resources to address a wide range of unique community development needs. The CDBG program provides annual grants on a formula basis to 1209 general units of local government and States. To be considered for CDBG assistance, a completed application with any necessary exhibits, budgets or beneficiary data is required. Applications must be received by the County of San Luis Obispo. Please email grant applications to ActionPlan@co.slo.ca.us by the application deadline of 5:00 P.M., Friday, October 23, 2015. Please label your email subject by adding the grant program name and the agency name (Example: CDBG -CAPSLO). CONTACT INFORMATION 1. Qualifying Information Organization Name: HASLO/SLO Non-Profit Hsg Corp DUNS b 965581304 num er: _______ _ Contact person/title/ Ken Litzinger, CFO Phone: (805)594-5304 Fax: Email: klitzinger@haslo.org --------- Address (mailing and physical address requested if different):-------------- 487 Leff St. San Luis Obispo, CA 93401 Is your agency currently participating in Homeless Management Information System (HMIS)? Yes D No[{] If not currently participating, does your agency have the capacity to participate in HMIS? If yes, how so? Does the proposed project or activity meet one of the three national objectives of the CDBG program? Note: More specifics on question 9, on page 4 of the application. Yes [Z] No D 500 000 Total amount of CDBG funds requested: $ __ · ____________ _ Note: Please attach additional sheets for more detailed information of your proposed project or program for any of the questions below. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR FUNDING DURING 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 1OF9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG.ORG Attachment 2 HRC 1 - 42 PROJECT DESCRIPTION 2. Title/name/address of proposed project or program: Iron Works Apartments, 3680 Broad St. San Luis Obispo, CA 93401 3. Please describe the proposed project or program. Include a brief project/program description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of project/program milestones. Iron Works Apartments is a new construction mixed use project consisting of 46 apartments restricted to individuals earning between 30-60% Area Median Income. The project will also feature a community room with technology center, leasing office and approximately 4,400 square feet of commercial space along Broad St. The project is fully entitled though the City of San Luis Obispo and has secured approximately $2 million in funding from the City. 4. Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a. What new programs or services will be provided? In addition to the addition of providing 46 new units of affordable housing, the project will feature a robust resident services program for adults and school age children. b. Describe how existing programs or services will be expanded and what percentage of an increase is expected? The funding will result in expanding the supply of permanent affordable housing by creating 46 new units. CDBG is critically important to leverage Low Income Housing Tax Credits. 5. Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). _0_ fl ~ _[]_ fl _o_ JZI... _o_ _o_ _o_ _o_ B _D_ Acquisition of real property* Disposition of real property Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation)* and/or** Privately owned utilities Clearance and remediation activities** Public services Interim assistance Relocation of individuals, families, businesses, non-profit organizations, and/or farms Loss of rental income Removal of architectural barriers Housing rehabilitation** New housing construction (under limited circumstances) Homeownership assistance Housing services Code enforcement Historic preservation** Commercial or industrial rehabilitation** Special economic development Technical assistance and planning studies * Relocation ** Lead-Based Paint (See note 8 and 9 on page 9) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR PAGE 2 OF 9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG.ORG SAN LUIS OBISPO COUNTY PLANNING & BUILDING Attachment 2 HRC 1 - 43 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? Affordable housing is one of the most urgent issues in the City. Consequently it was adopted as a major goal by the City Council. If CDBG is not funded in this year, and the project must wait an additional year for the next funding round, the project risks becoming infeasible due to increasing costs. Additionally, without a CDBG commitment this year, we are unable to effectively compete for Low-Income Housing Tax Credits, thus setting that application back at least an additional year. 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): This is a cooperative venture between San Luis Obispo Non-Profit Housing Corp (HASLO affiliate) and For the Future Housing. SLONP and FTFH will co-develop the property. The organizations will form a limited partnership in order utilize the Low-Income Housing Tax Credit Program. In this partnership SLONP will be Managing General Partner and FTFH will be Co-General Partner. The limited partner will consist of an investor that purchases the tax credits associated with the project. These tax credits provide capital to construct the project in exchange for maintaining affordable rents for 55 years. 8. Does the project require the issuance of a permit (from local, state or federal agencies)? Yes [l] No D a. If yes, please identify the permits necessary to complete the project. The only remaining permits necessary are Building Permits through the City of San Luis Obispo. All ARC, Planning Commission and City Council approvals have been previously obtained. A NEPA review was completed and approved by HUD for the Section 8 Project Based Vouchers awarded to the project. b. Have the necessary permits been issued? Please provide proof of permit issuance. Yes, with the exception of City Building Permits. c . If permits are required but not yet obtained, when will the permits be issued? We will obtain the building permits once we receive a preliminary tax credit award, which is anticipated in May 2016 and construction should start by the end of 2016. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE30F9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG.ORG Attachment 2 HRC 1 - 44 NATIONAL OBJECTIVES CRITERIA 9. Does the proposed project or activity meet one of the three nation al objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. Note: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low-and moderate-income persons. a. Objective One Select one: D Low/Moderate-Income Area Benefit -The project serves only a limited area which is proven by 2000 Census data or survey to be a predominately (51% or more) low/moderate- income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. D Low/Moderate-Income Limited Clientele -The project benefits a specific group of people (rather than all areas in a particular area), at least 51 % of whom are low/moderate-income persons;. Note: Income verification for clients must be provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrant farm workers. [{] Low/Moderate-Income Housing -The project adds or improves permanent residential structures that will be/are occupied by low/moderate-income households upon completion. D Low/Moderate-Income Jobs -The project creates or retains permanents jobs, at least 51 % of which are taken by low/moderate-income persons or considered to be available to low/moderate-income persons. Explain: The project will be 100% restricted to individuals and families earning between 30-60% area median income. Approximately 82% of the project will be at 50% AMI or below. b. Objective Two Assists in the prevention or elimination of slums or blight. Note: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. Exp lain: The area in which this project is to be built, within the City of San Luis Obispo, does not offer enough affordable housing for many of the workers and residents in the City/County . As such, many individuals and families are forced to move to less expensive areas in the County and commute to their jobs in the City. This tends to create an over-concentration of low income individuals in certain areas. Select one: [{]Addressing Slums or Blight on an Area Basis - 0Addressing Slums or Blight on a Spot Basis -This project will prevent or eliminate specific conditions of blight or physical decay. Activities are limited to clearance, historic COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 4 OF 9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG .ORG Attachment 2 HRC 1 - 45 preservation, rehabilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to public health and safety. c. Objective Three Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available, i.e., a major catastrophe such as a flood or earthquake. Note: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. I Explain 10. If the project or program is designed to meet the national objective of providing benefit to low-and moderate-income persons, please estimate the number of unduplicated number of persons (or households) to benefit from the project and break that estimate down by income group. Note: Unduplicated means the number who are served, i.e., the grant will allow 25 children to participate in preschool -not 25 children x 5 days x 52 weeks = 6,500. a. Total number of persons or households who will benefit from the project or program (regardless of income group): l"""# ___ ___.I Persons/households (circle the applicable unit) 46 . b. Of the total number of persons or households entered above, how many will be low-income (earning 51% -80% or less of the County median-income)? 19# I Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? 1 3~ I Persons/households (circle the applicable unit) 11. Who are the clients of your organization? (Example: low-to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) Extremely Low to Low Income families (these are primarily 2 and 3 bedroom apartments) 12. How will the clients benefit from this project? Clients will benefit from the addition of permanent affordable housing 13. If your project serves homeless households, please describe how your program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness. The addition of new affordable housing is the highest priority under the 10 Year Plan. There are currently hundreds of households with tenant based assistance commitments that are unable to locate housing. COMMUNITY DEVELOPMENT BLOCK GRANT {CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE 5 OF 9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG.ORG Attachment 2 HRC 1 - 46 BENEFICIARY DATA 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) Demographic data will be collected as indivuals are applying for housing during our lease up. 15. How do you document and maintain income status of each client in compliance with HUD regulations? (Example: very low (S30% AMI), low ( s50% AMI) and moderate-income (S80% AMI)) Area Median Income (AMI) The project will feature numerous regulatory restrictions including 55 year affordability restriction with tax credits, city funding, project based housing vouchers and any other subordinate financing. There are required annual audits and tenant re-certifications to ensure that all project requirements are being met. 16. Provide the following information for the persons in your organization responsible for the preparation and submittal of the quarterly reports and for collecting and reporting the beneficiary data to the Urban County. Contact Person/Title: Ken Litzinger, CFO Phone/email: (805)594-5304 klitzinger@haslo.org FINANCIAL INFORMATION For CDBG applications to the County of San Luis Obispo involving acquisition, construction or rehabilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the back of this application. 17. Total amount of CDBG funds requested: $ 50,_0,~o_oo ___________ _ 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break down the amount shown above by the city listed below. The minimum requested CDBG amount is $8,000 for public services from one or more jurisdictions. City of Arroyo Grande: City of Paso Robles: City of Pismo Beach: City of San Luis Obispo: _x _____ _ City of Atascadero: County of San Luis Obispo: City of Morro Bay: 19. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested 2. Other Federal fund(s) (please describe below) 3. State source(s) (please describe below) 4. Local source(s) (please describe below) 5. Other funds (please describe below) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING $ $ $ $ $ 200,000 500 ,000 2.428,792 11.671,326 PAGE 6 OF 9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG.ORG Attachment 2 HRC 1 - 47 Total Revenues b. Expenditures: List below by item or cost category. Land Construction Soft Costs Reserves Developer Fee $ 14,800,118 1,300,000 8,563,104 3,263,688 273,326 1,4UU,UUU 20. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what sources? The project operation and maintenance costs will be funded out of rental revenue. An initial operating reserve of approximately $273,326 will be funded at the completion of construction. Additionally, there will be a replacement reserve account established and funded on an annual basis for future repairs. This account will be roughly $250/per unit/ per year. 21. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. CDBG funds will help leverage approximately $5.7 million from the sale of low income housing tax credits. As this is an extremely competitive source of funding, the soft debt such as CDBG is critical to scoring high enough to secure the credits. Signature Ken Litzinger Printed or typed name COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING ~D ~te CFO Title PAGE 7 OF 9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG.ORG Attachment 2 HRC 1 - 48 Notes to applicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman's compensation insurance with limits of not less than $1 million***. If you are successful in obtaining an award, you will be asked to provide documentation regarding ability to provide the required coverage. ***Liability coverage may vary by jurisdiction. Please call the City/County contact to verify limits. Prior to HUD's release of grant funds for the CDBG-funded project, a review of the project's potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs . The County must certify to HUD that it has complied with all applicable environmental regulations and requirements. If project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the grant funds. The level of environmental review required depends on the nature of the project. Tilte 24 CFR Part 58 is available at http://www. h ud .gov/offices/pi h/ih/codetal k/onap/docs/24cf r58 . pdf. 1. Please review the CDBG regulations and guidelines and the Request for Proposals before completing your proposal. The CDBG regulations, under 24 CFR 570, are available at www.sloplanning.org under "Federal HUD Grants." 2. HMIS Reporting for 2015 homeless services, housing and shelter -All homeless service providers applying for ESG funds to assist, house or shelter the homeless must identify and demonstrate its capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban Development's (HUD) Data Standards. HUD updated its data standards in 2014, and the new standards are in effect starting October 1, 2014. More information can be found at https ://www. h udexchange . inf o/resou rces/docu m ents/H MIS -Data -Standards -Manual. pdf and https ://www . h udexchange . inf o/resou rces/docu m ents/H MIS -Data -Dictionary. pdf. 3. Affirmative Marketing: Quarterly and annual reports shall be submitted by the project I program manager to the County. Each report shall describe the clientele served (i.e. total number of clients served with respect to race, ethnicity, sex and disability status). Affirmative steps shall be taken (i.e. targeted marketing) with respects to increasing the participation of any underserved or under- represented group(s). Public I government infrastructure projects will not be required to submit clientele reports. 4. Section 504 of the Rehabilitation Act of 1979: The County does not discriminate on the basis of disability in admission to, access to, or operation of its federally assisted programs and activities. The Section 504 Coordinator maintains a Grievance Procedure that receives and responds to Section 504 grievances I complaints. However, it applies only to County programs and activities that are funded by HUD. You may reach the contact person named above, at the beginning of this application, if you would like more information or wish to contact the Section 504 Coordinator. 5. The Project Proposal submitted to the County of San Luis Obispo shall be examined in relation to the County's community development goals and funding priorities as presented in the Urban County of San Luis Obispo 2015-2019 Consolidated Plan. The draft Consolidated Plan will be available at www.sloplanninq.org in February 2015. The Housing and Economic Development team will make draft funding recommendations using the rating criteria stated in the 2016 Request for Proposals as COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE80F9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG.ORG Attachment 2 HRC 1 - 49 well as other information including but not limited to: the County Board of Supervisors, recommendations from the Homeless Services Oversight Council, online "needs" survey, other participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be addressed by the grant funds, consistency with goals and priorities in the upcoming 2015-2019 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops, working knowledge of the project and organization, and availability of limited funds. 6. If you are awarded CDBG funds or your proposal involves economic development, i.e., directly benefit a business, private property owner, business, involves fac;:ade improvements, provide technical assistance to a new or existing business, job creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet (DUNS) number that must be reported to HUD. Please contact Suzan Ehdaie, (805) 781-4979, sehdaie@slo.co.ca.us for information on how to obtain a DUNS number prior to incurring and obligating the federal funds. 7. Those awarded grants are required to provide beneficiary data at the end of each quarter and year end data of the fiscal year. 8. "Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is subject to federal requirements connected to acquisition and relocation. A project cannot be broken into separate "projects" in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning whether the relocation regulations apply to a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation regulations will apply. Along with application submit: • Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling) • Letter to owner of voluntary acquisition, plus proof of delivery to owner. • General Information letter to tenants (both business and residential tenants), plus proo f of delivery to all). • List of tenants (both business and residential tenants) at the time of application submittal. • Refer to http://www.slocounty .ca .gov/planninq/Housinq and Economic Development/ura .htm for sample relocation letters under the downloadable manuals. 9. "" Lead-Based Paint (LBP): If HUD funded project involves acquisition or rehabilitation of a residential units that was built in 1978 or earlier, then LBP regulations will apply. • Along with application submit an estimate of costs for LBP work, provided by certified LBP consultant. Or statement by LBP consultant explaining that project is exempt. • Include any temporary housing costs. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY PLANNING & BUILDING PAGE90F9 SEPTEMBER 4, 2015 WWW.SLOPLANNI NG.ORG Attachment 2 HRC 1 - 50 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 O SOS STREET ROOM 200 SAN L UIS O BISPO C ALIFORNIA 93408 (805) 781-5600 Promoting the Wise Use of Land Helping to Build Great Communities COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 9 APPLICATION FOR FUNDING DURING 2016 PROGRAM YEAR S EPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG The County of San Luis Obispo is pleased to announce the availability of funds for the CDBG program. The Community Development Block Grant (CDBG) program is a flexible program that provides communities with resources to address a wide range of unique community development needs. The CDBG program provides annual grants on a formula basis to 1209 general units of local government and States. To be considered for CDBG assistance, a completed application with any necessary exhibits, budgets or beneficiary data is required. Applications must be received by the County of San Luis Obispo. Please email grant applications to ActionPlan@co.slo.ca.us by the application deadline of 5:00 P.M., Friday, October 23, 2015. Please label your email subject by adding the grant program name and the agency name (Example: CDBG – CAPSLO). CONTACT INFORMATION 1. Qualifying Information Organization Name: _________________________________ DUNS number: _________________ Contact person/title/ ________________________________________________________________ Phone: ____________________ Fax: ____________________ Email: ________________________ Address (mailing and physical address requested if different): ________________________________ __________________________________________________________________________________ Is your agency currently participating in Homeless Management Information System (HMIS)? Yes No If not currently participating, does your agency have the capacity to participate in HMIS? If yes, how so? Does the proposed project or activity meet one of the three national objectives of the CDBG program? Note: More specifics on question 9, on page 4 of the application. Yes No Total amount of CDBG funds requested: $____________________________________ Note: Please attach additional sheets for more detailed information of your proposed project or program for any of the questions below. Sunny Acres/SLO Housing 614505506 Judie Najarian Sunny Acres / Dee Torres SLO HC 440-6760 439-4041 10660 Los Osos Valley Road SLO 93405 ✔ ✔ 100,000 Attachment 2 HRC 1 - 51 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 2 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG PROJECT DESCRIPTION 2.Title/name/address of proposed project or program: 3.Please describe the proposed project or program. Include a brief project/program description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of project/program milestones. 4.Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a.What new programs or services will be provided? b.Describe how existing programs or services will be expanded and what percentage of an increase is expected? 5.Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). ____ Acquisition of real property* ____ Disposition of real property ____ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation)* and/or ** ____ Privately owned utilities ____ Clearance and remediation activities** ____ Public services ____ Interim assistance ____ Relocation of individuals, families, businesses, non-profit organizations, and/or farms ____ Loss of rental income ____ Removal of architectural barriers ____ Housing rehabilitation** ____ New housing construction (under limited circumstances) ____ Homeownership assistance ____ Housing services ____ Code enforcement ____ Historic preservation** ____ Commercial or industrial rehabilitation** ____ Special economic development ____ Technical assistance and planning studies *Relocation ** Lead-Based Paint (See note 8 and 9 on page 9) "Get Inside Program" We are asking that the county help us bring the existing structure up to code so that we can assist the county in ending homelessness by December 2018. This partnership between SA and SLO HC is a perfect blend of housing and supportive services, following a housing first model and alligned with HUD's wish that we get creative, be cost efficient, and move homeless into housing as quickly as possible. Currently we provide housing and supportive services on site and SLO HC provides street outreach, housing, and supportive services county-wide. We each do this on shoe-string budgets and have demonstrated it can be done without high overhead and high barriers to the clients we will coninue these services and with financial support we know we can at minimum double our current capacity. ✔ ✔ Attachment 2 HRC 1 - 52 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 3 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): 8. Does the project require the issuance of a permit (from local, state or federal agencies)? Yes No a. If yes, please identify the permits necessary to complete the project. b. Have the necessary permits been issued? Please provide proof of permit issuance. c. If permits are required but not yet obtained, when will the permits be issued? Our project is necessary as we are experiencing a homeless crisis. If funding is not secured within the next year both programs will be unable to grow and most likely even decrease current services. Non-profit. Dee Torres has operated SLO HC for over a year and her successes are undeniable (see attached summary), with 20 years involvement with this population. Sunny Acres as well has demonstrated their ability and committment to this population for over 15 years. ✔ we need county planning help on this... Attachment 2 HRC 1 - 53 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 4 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG NATIONAL OBJECTIVES CRITERIA 9. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. Note: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. a. Objective One Select one: Low/Moderate-Income Area Benefit – The project serves only a limited area which is proven by 2000 Census data or survey to be a predominately (51% or more) low/moderate- income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. Low/Moderate-Income Limited Clientele – The project benefits a specific group of people (rather than all areas in a particular area), at least 51% of whom are low/moderate-income persons;. Note: Income verification for clients must be provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrant farm workers. Low/Moderate-Income Housing – The project adds or improves permanent residential structures that will be/are occupied by low/moderate-income households upon completion. Low/Moderate-Income Jobs – The project creates or retains permanents jobs, at least 51% of which are taken by low/moderate-income persons or considered to be available to low/moderate-income persons. Explain: b. Objective Two Assists in the prevention or elimination of slums or blight. Note: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. Explain: Select one: Addressing Slums or Blight on an Area Basis - Addressing Slums or Blight on a Spot Basis - This project will prevent or eliminate specific conditions of blight or physical decay. Activities are limited to clearance, historic ✔ ✔ ✔ Hard to select one as we do job training, placement, housing, supportive services etc. Attachment 2 HRC 1 - 54 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 5 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG preservation, rehabilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to public health and safety. c. Objective Three Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available, i.e., a major catastrophe such as a flood or earthquake. Note: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. Explain: 10. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of unduplicated number of persons (or households) to benefit from the project and break that estimate down by income group. Note: Unduplicated means the number who are served, i.e., the grant will allow 25 children to participate in preschool – not 25 children x 5 days x 52 weeks = 6,500. a. Total number of persons or households who will benefit from the project or program (regardless of income group): Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? Persons/households (circle the applicable unit) 11. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) 12. How will the clients benefit from this project? 13. If your project serves homeless households, please describe how your program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness. # # # 100 80 homeless, at risk, 290 sexual registrants. Persons not qualifying for any other programs Housing, job training, wrap around services. Emotional support etc. We work with every single other program county wide 20 Attachment 2 HRC 1 - 55 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 6 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG BENEFICIARY DATA 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) 15. How do you document and maintain income status of each client in compliance with HUD regulations? (Example: very low (≤30% AMI), low ( ≤50% AMI) and moderate-income (≤80% AMI)) Area Median Income (AMI) 16. Provide the following information for the persons in your organization responsible for the preparation and submittal of the quarterly reports and for collecting and reporting the beneficiary data to the Urban County. Contact Person/Title: Phone/email: FINANCIAL INFORMATION For CDBG applications to the County of San Luis Obispo involving acquisition, construction or rehabilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the back of this application. 17. Total amount of CDBG funds requested: $____________________________________ 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break down the amount shown above by the city listed below. The minimum requested CDBG amount is $8,000 for public services from one or more jurisdictions. City of Arroyo Grande: ____________ City of Paso Robles: _______________ City of Pismo Beach: __20,000__________ City of San Luis Obispo: ___40,000________ City of Atascadero: ________________ County of San Luis Obispo: _______________ City of Morro Bay: __20,000__________ 19. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ _________________ 2. Other Federal fund(s) (please describe below) $ _________________ 3. State source(s) (please describe below) $ _________________ 4. Local source(s) (please describe below) $ _________________ 5. Other funds (please describe below) $ _________________ HMIS We will input all info into HMIS and collect all proof etc. Dee Torres/ Judie Najarian 440-6760 deetorresslo@hotmail.com 100.00 X X X X X X X 100,000.00 Attachment 2 HRC 1 - 56 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG Total Revenues $ _________________ b. Expenditures: List below by item or cost category. 20. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what sources? 21. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. I certify that the information in this application is true and accurate to the best of my knowledge and ability. ___________________________________________________________ Signature Date ___________________________________________________________ Printed or typed name Title rehabilitation of structures SA $80,000 Supportive services SLO HC $20,000 Yes, we have cash on hand and we are both very dialed in to soliciting community support for our projects! Yes if received we've applied for HOME, GEN Fund, ESG, and Bonus COC 10/23/15 Judie Najarian Dee Torres Attachment 2 HRC 1 - 57 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 8 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG Notes to applicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman’s compensation insurance with limits of not less than $1 million***. If you are successful in obtaining an award, you will be asked to provide documentation regarding ability to provide the required coverage. *** Liability coverage may vary by jurisdiction. Please call the City/County contact to verify limits. Prior to HUD’s release of grant funds for the CDBG-funded project, a review of the project’s potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental regulations and requirements. If project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the grant funds. The level of environmental review required depends on the nature of the project. Tilte 24 CFR Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf. 1. Please review the CDBG regulations and guidelines and the Request for Proposals before completing your proposal. The CDBG regulations, under 24 CFR 570, are available at www.sloplanning.org under “Federal HUD Grants.” 2. HMIS Reporting for 2015 homeless services, housing and shelter - All homeless service providers applying for ESG funds to assist, house or shelter the homeless must identify and demonstrate its capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban Development’s (HUD) Data Standards. HUD updated its data standards in 2014, and the new standards are in effect starting October 1, 2014. . More information can be found at https://www.hudexchange.info/resources/documents/HMIS-Data-Standards-Manual.pdf and https://www.hudexchange.info/resources/documents/HMIS-Data-Dictionary.pdf. 3. Affirmative Marketing: Quarterly and annual reports shall be submitted by the project / program manager to the County. Each report shall describe the clientele served (i.e. total number of clients served with respect to race, ethnicity, sex and disability status). Affirmative steps shall be taken (i.e. targeted marketing) with respects to increasing the participation of any underserved or under- represented group(s). Public / government infrastructure projects will not be required to submit clientele reports. 4. Section 504 of the Rehabilitation Act of 1979: The County does not discriminate on the basis of disability in admission to, access to, or operation of its federally assisted programs and activities. The Section 504 Coordinator maintains a Grievance Procedure that receives and responds to Section 504 grievances / complaints. However, it applies only to County programs and activities that are funded by HUD. You may reach the contact person named above, at the beginning of this application, if you would like more information or wish to contact the Section 504 Coordinator. 5. The Project Proposal submitted to the County of San Luis Obispo shall be examined in relation to the County’s community development goals and funding priorities as presented in the Urban County of San Luis Obispo 2015-2019 Consolidated Plan. The draft Consolidated Plan will be available at www.sloplanning.org in February 2015. The Housing and Economic Development team will make draft funding recommendations using the rating criteria stated in the 2016 Request for Proposals as Attachment 2 HRC 1 - 58 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 9 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG well as other information including but not limited to: the County Board of Supervisors, recommendations from the Homeless Services Oversight Council, online “needs” survey, other participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be addressed by the grant funds, consistency with goals and priorities in the upcoming 2015-2019 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops, working knowledge of the project and organization, and availability of limited funds. 6. If you are awarded CDBG funds or your proposal involves economic development, i.e., directly benefit a business, private property owner, business, involves façade improvements, provide technical assistance to a new or existing business, job creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet (DUNS) number that must be reported to HUD. Please contact Suzan Ehdaie, (805) 781-4979, sehdaie@slo.co.ca.us for information on how to obtain a DUNS number prior to incurring and obligating the federal funds. 7. Those awarded grants are required to provide beneficiary data at the end of each quarter and year end data of the fiscal year. 8. * Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is subject to federal requirements connected to acquisition and relocation. A project cannot be broken into separate “projects” in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning whether the relocation regulations apply to a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation regulations will apply. Along with application submit: Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling) Letter to owner of voluntary acquisition, plus proof of delivery to owner. General Information letter to tenants (both business and residential tenants), plus proof of delivery to all). List of tenants (both business and residential tenants) at the time of application submittal. Refer to http://www.slocounty.ca.gov/planning/Housing_and_Economic_Development/ura.htm for sample relocation letters under the downloadable manuals. 9. ** Lead-Based Paint (LBP): If HUD funded project involves acquisition or rehabilitation of a residential units that was built in 1978 or earlier, then LBP regulations will apply. Along with application submit an estimate of costs for LBP work, provided by certified LBP consultant. Or statement by LBP consultant explaining that project is exempt. Include any temporary housing costs. Attachment 2 HRC 1 - 59 CDBG 2016 3. Please describe the proposed project or program? A) Target population for this funding is the chronically homeless, period. SLO HC “guerilla case managers” will screen all clients where they are. We do not make homeless people with no transportation often times disabled and all of whom are in crisis situations come to us. We meet with them, spend time getting to know them and make appropriate referrals either by adding them to our case load or helping them to panel back into the shelter, etc… As of the writing of this grant our case manager has been partnering with 5 CHC to get a homeless family on the bus and back to Oklahoma where they have shelter and a job waiting for them. Our guerilla case managers work tirelessly always with two goals at the forefront of each of destroying boundaries and moving people from the streets and into housing as soon as possible. All ages, income level,past participation in previous programs, ethnicities, mental health, drug and alcohol, criminal record are absolutely welcome to the intake process.. All are given support and guidance. We will work with our housing partners Robert Helm of the Wendy Apartments in Pismo Beach, John Belcher mobile home park owner in SLO, and Sunny Acres 72 Acre Ranch owner and operator. Following a housing first model of grabbing clients from the streets and placing them in appropriate housing with complete support. Sunny Acres will play a key housing role in prioritize our referrals to the top of their housing list. Currently Sunny Acres has the only identified housing set-aside for 290 registrants, paroll and probation often rely on Sunny Acres to house their clients upon release from jail or prison if this service were to end this would be a giant blow to our county. The partnership between HC and SA will provide Clients that are not appropriate for Sunny Acres will be referred to alternative housing situations/providers such as TMHA, ECHO, MLM, TFS, HSP, etc.. B) The plan for addressing the identified needs/issues of the target population(s)? Through an innovative and well-documented approach, we provide individual’s hope, support, with hands on guidance through the system using a new term we’ve coined “guerilla case management”! We work with homeless to empower them to navigate complicated systems and support them through utilizing extensive communications. Often times after the assessment it will be determined that SA is the appropriate facility there clients will receive case management, AA/NA meetings, and help meeting their obligations with law enforcement. Others will be placed in scattered housing throughout the county. C) Projected outcomes Every single chronically homeless individual in this county will receive the very best care, support, and opportunity at permanent housing possible. Every single one! Clients served by our partnership will report that they we’re treated with respect (as evidenced by attached letters). Every program participant will receive help increasing their income through employment and/or non-employment resources. Please see attached illustration of the creative way in which we play to our clients strengths and abilities. We recently sponsored a booth at the Morro Bay “Gio-fest” craft fair so that one of our clients could Attachment 2 HRC 1 - 60 sell her art, which is how she currently supports herself. Now plans are in the works to secure a monthly spot at the local Farmers Market so that this and other clients can express their creativity and increase their income by selling their products as well, 100% of the proceeds go directly to each individual artist. Of course we also work diligently to overturn every rock to ensure all clients apply for and receive all mainstream benefits in which they are eligible and if eligibility is not quite in their grasp but is attainable we ensure that we help get them there! Our volunteers remain knowledgeable by doing, we physically walk clients through the process of attaining benefits and/or employment which means we are always current on what is available and how to access it. program operators have demonstrated the ability to provide Keeping in line with HUD’s mandate of getting people off of the streets quickly, respectfully and at the lowest financial cost, that’s us! D) Coordination with other source(s)/partner(s): Currently we accept referrals inside and outside of the CoC, agencies such as: Dee Torres is a voting member of the HSOC and Judie Najarian is her alternate. Community partners and consistent resources/referrals made to: County Department of Social Services County Behavioral Health Probatoin/Paroll Law Enforcement Park Rangers TMHA ECHO TFS ALPHA Social Security Womanade Cal Poly/Cuesta professors Business owners/operators Homeless and Formerly Homeless Individuals A vast majority of our referrals coming from the homeless themselves which is a terrific indicator that our approach works! We also receive requests for services through our website, FB page, brochures, and public speaking engagements. E) Maximum length of assistance: Our clients do not time out! Our clients grow and are helped to rise to a level of self- sufficiency that is an on-going process. People who are experiencing homelessness are just that! Homelessness is a situation to be overcome; it does not define who they are. We strive to help each person realize that, overcome it, and then pay it forward! Sunny Acres has a great philosophy that sums this up nicely “each one, teach one” method of getting clients involved in reclaiming a life of accountability. SLO HC has a 100% success rate of housing our chronically homeless folk and helping them to maintain that housing. We expect to carry that success rate over to this partnership with Sunny Acres. Every single chronically homeless individual in this county will receive the very best Attachment 2 HRC 1 - 61 care, support, and opportunity at permanent housing possible. Every single one! Clients served by our partnership will report that they we’re treated with respect (as evidenced by attached letters). Every program participant will receive help increasing their income through employment and/or non-employment resources. Please see attached illustration of the creative way in which we play to our client’s strengths and abilities. We recently sponsored a booth at the Morro Bay “Gio-fest” craft fair so that one of our clients could sell her art, which is how she currently supports herself. Now plans are in the works to secure a monthly spot at the local Farmers Market so that this and other clients can express their creativity and increase their income by selling their products as well, 100% of the proceeds go directly to each individual artist. Of course we also work diligently to overturn every rock to ensure all clients apply for and receive all mainstream benefits in which they are eligible and if eligibility is not quite in their grasp but is attainable we ensure that we help get them there! Our volunteers remain knowledgeable by doing, we physically walk clients through the process of attaining benefits and/or employment which means we are always current on what is available and how to access it. program operators have demonstrated the ability to provide Keeping in line with HUD’s mandate of getting people off of the streets quickly, respectfully a 4. a. What programs or services will be provided? We are asking that the county help us bring our existing structures up to code so that we can assist our cities and county in ending homelessness by December 2018. This partnership between SA and SLO HC is a perfect blend of housing and supportive services, following a housing first model and aligned with HUD’s wish that counties get creative, be cost efficient and move homeless into housing as quickly as possible. b. Describe how existing programs or services will be expanded and what percentage of an increase is expected? Currently we provide housing and supportive services on site and SLO HC provides street outreach, housing, and supportive services countywide. We each do this on shoestring budgets and have demonstrated it can be done without high overhead and high barriers to the clients. We will continue these services and with adequate financial support we know we can at minimum double our current capacity. Attachment 2 HRC 1 - 62 MISSION SUMMER2015CHECK-IN To aid individuals and families who are homeless, at risk of becoming homeless, and/or having exhausted standard available resources SLO Housing Connection started 2015 off with a bang by sponsoring a New Years Day Party at the Anderson Hotel. SLO Housing Connection is an all volunteer 501c(3) committed to ending homelessness in SLO County your tax deductible donation will go directly to help fellow community members get off and stay off of the streets! Too many homeless people slip through the system. Often they are suffering from a variety of mental and physical illnesses. They need the stability of housing to most effectively case manage them. That’s where SLO Housing Connection comes in. We have the experience and the relationships to do more than advocate—we work non-stop to get clients housed. But to keep doing this, we need your help. 100% of your donation will go directly to assisting people with housing, furniture, food, and medicine. Will you please help us help others? Will you make sure our community continues to have a last resort? Your donation of $200, $500, or even $1000 will help people in desperate need get housing and stay in housing. See some of our success stories on the other side and thank you much for your kindness! Dee Torres SLO Housing Connection Attachment 2 HRC 1 - 63 Tandra Mikayla http://www.slohousingconnection.org David & Carol Suffering from mental illness and subject to the horrors of being a homeless woman, after two years SLOHC helped get Tandra into an assisted living care facility! Was living in a tent in a local campground until we helped her into permanent hous- ing! Now she is not only gainfully employed but she’s also a full time college student. January - June 2015 we’ve helped 31 adults and children aquire or retain housing! Housed David and Carol are housed! May 7th the Tribune told their heart-wrenching story of battling a terminal illness while living in their vehicle after their house caught on fire. Attachment 2 HRC 1 - 64 SLO Housing Connection Program Summary 2014-2015 In 2014 we were given $50,000 with the mandate to “help and house as many people as we could. Not to “compete but to compliment existing services.” We only serve clients who have fallen through the gaps in other local programs the most needy to which other services are not available. All of this work has been carried out by volunteers and all money raised goes directly to the needy and underserved. Total Number Housed: SLO Housing Connection has successfully housed 49 chronically homeless and underserved individuals/ famiies. This total is comprised of 24 households, which includes 28 adults and 21 children. Total Number Served (Using Eviction Prevention dollars): We have successfully ensured that 21 individuals comprised of 10 households stayed in their homes, avoiding eviction. This includes 14 adults and 7 children. We’ve successfully partnered with other local agencies such as Womenade, 5 CHC, and the Salvation Army. Food Program: Since March 2015 our food program has served 479 hungry men, women, and children; over 8,000 meals at a cost of $216.82 (27 cents per meal), with the help of the Food Bank. Current Clients: The current number of clients working with SLO Housing Connection towards housing is 26 individuals comprised of 15 households. This includes 19 adults and 7 children. We would use all future funding to continue this critical and successful work. Attachment 2 HRC 1 - 65 Attachment 2 HRC 1 - 66 Attachment 2 HRC 1 - 67 Attachment 2 HRC 1 - 68 Attachment 2 HRC 1 - 69 Attachment 2 HRC 1 - 70 Attachment 2 HRC 1 - 71 Attachment 2 HRC 1 - 72 Attachment 2 HRC 1 - 73 Attachment 2 HRC 1 - 74 Attachment 2 HRC 1 - 75 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION FOR THE 2016 PROGRAM YEAR SAN LUIS OBISPO COUNTY DEPARTMENT OF PLANNING AND BUILDING 976 O SOS STREET  ROOM 200  SAN L UIS O BISPO  C ALIFORNIA 93408  (805) 781-5600 Promoting the Wise Use of Land  Helping to Build Great Communities COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 9 APPLICATION FOR FUNDING DURING 2016 PROGRAM YEAR S EPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG The County of San Luis Obispo is pleased to announce the availability of funds for the CDBG program. The Community Development Block Grant (CDBG) program is a flexible program that provides communities with resources to address a wide range of unique community development needs. The CDBG program provides annual grants on a formula basis to 1209 general units of local government and States. To be considered for CDBG assistance, a completed application with any necessary exhibits, budgets or beneficiary data is required. Applications must be received by the County of San Luis Obispo. Please email grant applications to ActionPlan@co.slo.ca.us by the application deadline of 5:00 P.M., Friday, October 23, 2015. Please label your email subject by adding the grant program name and the agency name (Example: CDBG – CAPSLO). CONTACT INFORMATION 1. Qualifying Information Organization Name: _________________________________ DUNS number: _________________ Contact person/title/ ________________________________________________________________ Phone: ____________________ Fax: ____________________ Email: ________________________ Address (mailing and physical address requested if different): ________________________________ __________________________________________________________________________________ Is your agency currently participating in Homeless Management Information System (HMIS)? Yes No If not currently participating, does your agency have the capacity to participate in HMIS? If yes, how so? Does the proposed project or activity meet one of the three national objectives of the CDBG program? Note: More specifics on question 9, on page 4 of the application. Yes No Total amount of CDBG funds requested: $____________________________________ Note: Please attach additional sheets for more detailed information of your proposed project or program for any of the questions below. City of San Luis Obispo 09-899-2407 Jenny Wiseman, Planning Technician 805-781-7010 805-781-7173 jwiseman@slocity.org 919 Palm St., San Luis Obispo, CA 93401 4 4 31,844 Attachment 2 HRC 1 - 76 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 2 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG PROJECT DESCRIPTION 2.Title/name/address of proposed project or program: 3.Please describe the proposed project or program. Include a brief project/program description, the groups who will benefit and an explanation of how they will benefit from the proposed project or program. For projects, describe the location of the project (be as specific as possible, e.g. street address). For programs, state the location from which the program will be operated and describe the geographic area served by the program. Also, please include a schedule of project/program milestones. 4.Will the services offered by your organization increase or expand as a result of the CDBG assistance? If yes, please answer the following questions: a.What new programs or services will be provided? b.Describe how existing programs or services will be expanded and what percentage of an increase is expected? 5.Check any of the following eligible activity categories that apply to the proposed project or program: (Refer to CDBG regulations and the Guide to Eligible CDBG Activities). ____ Acquisition of real property* ____ Disposition of real property ____ Public facilities and improvements (may include acquisition, construction, reconstruction, rehabilitation or installation)* and/or ** ____ Privately owned utilities ____ Clearance and remediation activities** ____ Public services ____ Interim assistance ____ Relocation of individuals, families, businesses, non-profit organizations, and/or farms ____ Loss of rental income ____ Removal of architectural barriers ____ Housing rehabilitation** ____ New housing construction (under limited circumstances) ____ Homeownership assistance ____ Housing services ____ Code enforcement ____ Historic preservation** ____ Commercial or industrial rehabilitation** ____ Special economic development ____ Technical assistance and planning studies *Relocation ** Lead-Based Paint (See note 8 and 9 on page 9) City of San Luis Obispo CDBG Program Administration 919 Palm Street, San Luis Obispo, CA 93401 This application is made consistent with HUD regulations that allow up to 20% of a jurisdiction's CDBG funding to be used for program administration. Per the City/County 2015-17 Cooperation Agreement, the City will use 7% of program funding for administration. Activities accomplished with this funding include community outreach, application review and recommendation, staff reports, public hearings, and project monitoring, reporting and tracking. The project is a continuation of administration activities for the City's CDBG program. Existing programs will be maintained during the 2016 Program Year. 4 Attachment 2 HRC 1 - 77 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 3 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG 6. Describe the need and the degree of urgency for the proposed project or program. What would be the consequences if the proposed project or program is not funded in the next year? 7. Please describe the specific organizational method used to implement the proposed project or program (single or multiple group, public agency, non-profit, for-profit, experience in operating similar programs, etc.): 8. Does the project require the issuance of a permit (from local, state or federal agencies)? Yes No a. If yes, please identify the permits necessary to complete the project. b. Have the necessary permits been issued? Please provide proof of permit issuance. c. If permits are required but not yet obtained, when will the permits be issued? Program administration is vital to an effective CDBG Program. HUD requires extensive record keeping, monitoring and community outreach. Meeting these requirements requires the City to assign sufficient staff resources to program administration. CDBG program administration is accomplished by the Housing Programs Manager, a full-time position in the Community Development Department. 4 Attachment 2 HRC 1 - 78 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 4 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG NATIONAL OBJECTIVES CRITERIA 9. Does the proposed project or activity meet one of the three national objectives of the CDBG program? Please check one of the objectives below that applies to the proposal, and explain how the project or activity meets that national objective. Note: To meet this national objective, the proposed activity must benefit a specific clientele or residents in a particular area of the County or participating city, at least 51 percent of who are low- and moderate-income persons. a. Objective One Select one: Low/Moderate-Income Area Benefit – The project serves only a limited area which is proven by 2000 Census data or survey to be a predominately (51% or more) low/moderate- income area. Applicants choosing this category must be able to prove their project/activity primarily benefits low/moderate-income households. Low/Moderate-Income Limited Clientele – The project benefits a specific group of people (rather than all areas in a particular area), at least 51% of whom are low/moderate-income persons;. Note: Income verification for clients must be provided for this category. The following groups are presumed to be low/moderate-income: abused children; elderly persons; battered spouses; homeless persons; adults meeting census definition of severely disabled; persons living with AIDS; and migrant farm workers. Low/Moderate-Income Housing – The project adds or improves permanent residential structures that will be/are occupied by low/moderate-income households upon completion. Low/Moderate-Income Jobs – The project creates or retains permanents jobs, at least 51% of which are taken by low/moderate-income persons or considered to be available to low/moderate-income persons. Explain: b. Objective Two Assists in the prevention or elimination of slums or blight. Note: To meet this national objective, the proposed activity must be within a designated slum or blighted area and must be designed to address one or more conditions that contributed to the deterioration of the area. Explain: Select one: Addressing Slums or Blight on an Area Basis - Addressing Slums or Blight on a Spot Basis - This project will prevent or eliminate specific conditions of blight or physical decay. Activities are limited to clearance, historic Attachment 2 HRC 1 - 79 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 5 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG preservation, rehabilitation of buildings, but only to the extent necessary to eliminate conditions detrimental to public health and safety. c. Objective Three Meets community development needs having a particular urgency where existing conditions pose a serious and immediate threat to the health or welfare of the community, and no other funding sources are available, i.e., a major catastrophe such as a flood or earthquake. Note: To meet this national objective, the proposed activity must deal with major catastrophes or emergencies such as floods or earthquakes. Explain: 10. If the project or program is designed to meet the national objective of providing benefit to low- and moderate-income persons, please estimate the number of unduplicated number of persons (or households) to benefit from the project and break that estimate down by income group. Note: Unduplicated means the number who are served, i.e., the grant will allow 25 children to participate in preschool – not 25 children x 5 days x 52 weeks = 6,500. a. Total number of persons or households who will benefit from the project or program (regardless of income group): Persons/households (circle the applicable unit) b. Of the total number of persons or households entered above, how many will be low-income (earning 51% - 80% or less of the County median-income)? Persons/households (circle the applicable unit) c. Of the total number of persons or households entered above, how many will be very low-income (earning 50% or less of the County median-income)? Persons/households (circle the applicable unit) 11. Who are the clients of your organization? (Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant farm workers, battered spouses, etc.) 12. How will the clients benefit from this project? 13. If your project serves homeless households, please describe how your program coordinates with other continuum of care projects and entities and how it aligns with the San Luis Obispo Countywide 10-Year Plan to Homelessness. # # # Extremely-low, very-low, low and moderate income persons seeking services and housing in the City of SLO. CDBG program administration will result in more public services and affordable housing in the City of San Luis Obispo. N/A Attachment 2 HRC 1 - 80 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 6 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG BENEFICIARY DATA 14. How do you collect demographic data on the beneficiaries of the proposed project or program? (Example: racial/ethnic characteristics) 15. How do you document and maintain income status of each client in compliance with HUD regulations? (Example: very low (≤30% AMI), low ( ≤50% AMI) and moderate-income (≤80% AMI)) Area Median Income (AMI) 16. Provide the following information for the persons in your organization responsible for the preparation and submittal of the quarterly reports and for collecting and reporting the beneficiary data to the Urban County. Contact Person/Title: Phone/email: FINANCIAL INFORMATION For CDBG applications to the County of San Luis Obispo involving acquisition, construction or rehabilitation projects please provide the required additional budget information on BUDGET FORM A and BUDGET FORM B attached to the back of this application. 17. Total amount of CDBG funds requested: $____________________________________ 18. Please identify the cities to which you are applying. If you are applying to one or more cities, please provide a copy of the application to the County by the application deadline. If you are requesting CDBG funds from more than one city, please break down the amount shown above by the city listed below. The minimum requested CDBG amount is $8,000 for public services from one or more jurisdictions. City of Arroyo Grande: ________________ City of Paso Robles: _______________ City of Pismo Beach: ________________ City of San Luis Obispo: _______________ City of Atascadero: ________________ County of San Luis Obispo: _______________ City of Morro Bay: ________________ 19. Please describe the budget for the proposed project or program. Itemize all sources of funding expected to be available and used for this project a. Revenues: 1. CDBG Funds requested $ _________________ 2. Other Federal fund(s) (please describe below) $ _________________ 3. State source(s) (please describe below) $ _________________ 4. Local source(s) (please describe below) $ _________________ 5. Other funds (please describe below) $ _________________ Income and asset data is collected to determine eligibility. Demographic data is collected from grant recipients on a quarterly and annual basis, consistent with HUD reporting requirements. Income status is documented through the income-certification process, which is used to determine eligibility of clients. Jenny Wiseman 805-781-7010 / jwiseman@slocity.org 31,844 31,844 Attachment 2 HRC 1 - 81 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG Total Revenues $ _________________ b. Expenditures: List below by item or cost category. 20. How do you plan to fund the operation and maintenance costs (if any) associated with this project? Are these funds available now? If not, when will they be available? And from what sources? 21. Will CDBG funds be used to match/leverage other funds? List below funding sources and amounts and identify award dates of these sources. I certify that the information in this application is true and accurate to the best of my knowledge and ability. ___________________________________________________________ Signature Date ___________________________________________________________ Printed or typed name Title 31,844 CDBG Program Administration $31,844 CDBG funding will cover a portion of the operation and maintenance costs of the program, with the balance provided by the City of San Luis Obispo Affordable Housing and General Funds. Local funds would be used to cover program administration expenses in addition to the maximum 7% allowed by the 2015-17 City/County CDBG Cooperation Agreement. 10/23/2015 Jenny Wiseman Planning Technician Attachment 2 HRC 1 - 82 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 8 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG Notes to applicant: The County and cities require all of the grant recipients to maintain general liability, automobile and workman’s compensation insurance with limits of not less than $1 million***. If you are successful in obtaining an award, you will be asked to provide documentation regarding ability to provide the required coverage. *** Liability coverage may vary by jurisdiction. Please call the City/County contact to verify limits. Prior to HUD’s release of grant funds for the CDBG-funded project, a review of the project’s potential impact on the environment must be conducted by the awarding jurisdictions and approved by the County of San Luis Obispo prior to obligating or incurring project costs. The County must certify to HUD that it has complied with all applicable environmental regulations and requirements. If project costs be obligated or incurred prior to the completion of the necessary environmental review, the project shall not benefit from the grant funds. The level of environmental review required depends on the nature of the project. Tilte 24 CFR Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf. 1. Please review the CDBG regulations and guidelines and the Request for Proposals before completing your proposal. The CDBG regulations, under 24 CFR 570, are available at www.sloplanning.org under “Federal HUD Grants.” 2. HMIS Reporting for 2015 homeless services, housing and shelter - All homeless service providers applying for ESG funds to assist, house or shelter the homeless must identify and demonstrate its capacity to participate in the County of San Luis Obispo Homeless Management Information System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores client level information about persons who access the homeless services system in a Continuum of Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban Development’s (HUD) Data Standards. HUD updated its data standards in 2014, and the new standards are in effect starting October 1, 2014. . More information can be found at https://www.hudexchange.info/resources/documents/HMIS-Data-Standards-Manual.pdf and https://www.hudexchange.info/resources/documents/HMIS-Data-Dictionary.pdf. 3. Affirmative Marketing: Quarterly and annual reports shall be submitted by the project / program manager to the County. Each report shall describe the clientele served (i.e. total number of clients served with respect to race, ethnicity, sex and disability status). Affirmative steps shall be taken (i.e. targeted marketing) with respects to increasing the participation of any underserved or under- represented group(s). Public / government infrastructure projects will not be required to submit clientele reports. 4. Section 504 of the Rehabilitation Act of 1979: The County does not discriminate on the basis of disability in admission to, access to, or operation of its federally assisted programs and activities. The Section 504 Coordinator maintains a Grievance Procedure that receives and responds to Section 504 grievances / complaints. However, it applies only to County programs and activities that are funded by HUD. You may reach the contact person named above, at the beginning of this application, if you would like more information or wish to contact the Section 504 Coordinator. 5. The Project Proposal submitted to the County of San Luis Obispo shall be examined in relation to the County’s community development goals and funding priorities as presented in the Urban County of San Luis Obispo 2015-2019 Consolidated Plan. The draft Consolidated Plan will be available at www.sloplanning.org in February 2015. The Housing and Economic Development team will make draft funding recommendations using the rating criteria stated in the 2016 Request for Proposals as Attachment 2 HRC 1 - 83 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 9 OF 9 APPLICATION FOR THE 2016 PROGRAM YEAR SEPTEMBER 4, 2015 SAN LUIS OBISPO COUNTY PLANNING & BUILDING WWW.SLOPLANNING.ORG well as other information including but not limited to: the County Board of Supervisors, recommendations from the Homeless Services Oversight Council, online “needs” survey, other participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be addressed by the grant funds, consistency with goals and priorities in the upcoming 2015-2019 Consolidated Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops, working knowledge of the project and organization, and availability of limited funds. 6. If you are awarded CDBG funds or your proposal involves economic development, i.e., directly benefit a business, private property owner, business, involves façade improvements, provide technical assistance to a new or existing business, job creation, loan guarantee, the beneficiary must obtain a Dun and Bradsteet (DUNS) number that must be reported to HUD. Please contact Suzan Ehdaie, (805) 781-4979, sehdaie@slo.co.ca.us for information on how to obtain a DUNS number prior to incurring and obligating the federal funds. 7. Those awarded grants are required to provide beneficiary data at the end of each quarter and year end data of the fiscal year. 8. * Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself, is subject to federal requirements connected to acquisition and relocation. A project cannot be broken into separate “projects” in order to avoid the federal requirements connected with property acquisition and relocation. Any questions concerning whether the relocation regulations apply to a specific property acquisition project should be directed to the County Housing and Economic Development staff before any action is taken on the project. If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation regulations will apply. Along with application submit:  Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling)  Letter to owner of voluntary acquisition, plus proof of delivery to owner.  General Information letter to tenants (both business and residential tenants), plus proof of delivery to all).  List of tenants (both business and residential tenants) at the time of application submittal.  Refer to http://www.slocounty.ca.gov/planning/Housing_and_Economic_Development/ura.htm for sample relocation letters under the downloadable manuals. 9. ** Lead-Based Paint (LBP): If HUD funded project involves acquisition or rehabilitation of a residential units that was built in 1978 or earlier, then LBP regulations will apply.  Along with application submit an estimate of costs for LBP work, provided by certified LBP consultant. Or statement by LBP consultant explaining that project is exempt.  Include any temporary housing costs. Attachment 2 HRC 1 - 84 HRC 2 - 1 HRC 2 - 2 HRC 2 - 3 HRC 2 - 4 HRC 2 - 5 HRC 2 - 6 HRC 2 - 7 HRC 2 - 8 HRC 2 - 9 HRC 2 - 10 HRC 2 - 11 HRC 2 - 12 HRC 2 - 13 HRC 2 - 14 HRC 2 - 15 HumanRelationsCommissionGrants-In-AidProgram YEAR-ENDREPORT Due:July 31st Organization:CommunityActionPartnershipofSanLuisObispoCounty,Inc. Program:AdultWellnessandPreventionScreening Administrator'sReport:(Abriefsynopsisoftheactivitiesofthereportingperiod,including a statement oftheactivities,serviceorprogramsprovided as describedinExhibit B (yourgrantapplication)usingthe Grants-In-Aidprovided,andanychangesthathaveoccurredduringthereportingperiod.) TheAdultWellnessandPreventionScreeningProgram(AdultWellness)usedGrants-In-Aidfundstoprovide screeningclinicstolow-incomeadultsandseniorsatthefollowingsitesintheCityofSanLuisObispo(SLO): theSeniorCenter,JudsonLodge,andUnitarianUniversalistFellowshipChurch.Programstaff,apart-time RegisteredNurse/ProgramCoordinatorandAideClerk,broughtequipment,supplies,andasecurelaptop computer(fordatacollection)ateachclinicsite.Screeningsprovidedincluded:depression,bloodpressure, pulseandweightmonitoring,hemoglobin,bloodglucose,cholesterol,andfulllipidpanel.Educationontopics suchasdiet,exercise,healthyaging,lifestylemodification,reinforcementofmedicationcompliance, appropriateuseofhospitalemergencyrooms,andbereavementissueswerealsoprovidedasneeded. AdultWellnesscliniccalendars,whichlistcounty-widescreeningdates,sites,andservices,are e-mailed/mailedmonthlytolocalseniorcenters,mobilehomeparks,agenciesservingseniors,socialservice programs,medicalproviders,pharmacies,hospitals,andlocalmedia. StatisticalReport:(Thissectionshouldincludethenumberofclientsserved,theircitiesoforigin,the natureofservicesprovided,as well as anyotherstatisticswhicharekeptbytheagency.Thetotalnumberof clientsservedalsoshouldbebrokendownbythetypeofservicereceived.) ThefollowingprogramaccomplishmentswereachievedbetweenJuly1,2014toJune30,2015: •116clinicswereheldthroughoutthecountyat16sites;26wereheldintheCityofSLO.Duringthesecond halfofthefundingyear,theclinichadtoreduceto14sitesduetofundingcuts.Nochangesweremadeto SLOclinics. •405unduplicatedindividualscounty-widereceivedhealthscreeningservices,ofwhich87werefromtheCity ofSLO.Theother318participantswerefromthefollowingcities:ArroyoGrande,Atascadero,Cambria, Cayucos,GroverBeach,LosOsos,MorroBay,Nipomo,Oceano,PasoRobles,PismoBeach,SanMiguel, SantaMargarita,ShellBeach,andTempleton. •2,229unitsofservice(includingscreeningtests,counseling,education,andreferrals)wereprovidedinthe county.Ofthose510wereprovidedatCityofSLOsites. Participantsurveyscompletedin2014-2015,revealedthefollowingresults: .98%ofparticipantsreportedaccessingtheAdultWellnessclinic(s)becauseofitsaccessiblelocation and/orlow-costscreenings. •100%ofreturningparticipantsreportedanimprovementintheirphysicaland/ormental healthduetothe healtheducation,screening,and/orreferralsreceivedatanAdultWellnessclinic(s). •100%ofreturningparticipantsreportedanimprovementintheircholesterol,bloodsugar,and/orblood pressurelevelsduetoservicesreceivedattheAdultWellnessclinic(s). HRC 2 - 16 ~IG_r_ac_e_M_cl_nt_o_s_h __.II DeputyDirector Name T~e _O-L....L......::L'f'-=~_ ~re Financialreport:(AfinancialstatementdetailinghowtheCity'sgrantmoneyhasbeenexpended.) CommunityActionPartnershipofSanLuisObispoCounty,Inc. AdultWellnessandPreventionScreeningProgram FinancialStatement:July1,2014-June30,2015 Revenues CityofSLOHRCGrants-In-Aid Total 4,500 4,500TotalRevenue$ Expenditures Salary &Fringe 3,195 MedicalSupplies 972 Rent,Lease,Utilities,Building,andInsurance Supplies Postage LocalMileage Telephone/Communications CopyCharges LicensesandLegal Training AdministrativeExpensellndirect @ 8%333 TotalExpenses $4,500 1805-544-4355 Phone 107/29/2015 Igmcintosh@capslo.org Date E-mail Pleaselimittonomorethan2pages.Oncesigned,pleasescanande-mailto kauslen@slocity.org andmailahardcopyto:CityofSanLuisObispo,Attn:HR,990PalmSt.SanLuisObispo,CA93401. HRC 2 - 17 'aseas!plSeaJq4l!Mpasou6e!pseM6u!uaaJ::>s::>llsou6e!pJa4lJnJJOJpaJJaJaJuaWOMa4lJO o 'sllnsaJweJ60wwewJ!a4luopaseq6u!uaaJ::>sJa4lJnJJOJpaJJaJaJaJaMuaWOMasa41 'sllnsaJweJ60wwew leWJouqepe49pue'swexalSeaJqle::>!u!pleWJOuqepe4SlUa!ledInJjapuOMAlJO.:laA!.:l'pale::>!pu!Alle::>!paW ua4M)jJOMpoolqpuesweJ60wwewJOJpaJJaJaJaJaMuaWOMa4lJO %00~'popad6u!lJodaJS!4l6upno 'epell\l eluespue'OWS!d'salqoClosed 'ouea::>o 'owod!N 'AeSOJJolI\I'sososOl'::>odwOl '4::>easJaAoJ8'so::>nAe8 'epqwe8'el!AV'oJape::>selV'apueJ8OAOJJV:sallP6u!MOIlOJa4lWOJJaJaMpaAJasuaWOMg~17 6U!U!BWaJ 0341'sa::>!AJasaaJJaJOWJOauopaA!a::>aJpueawo::>u!-MOIaJaMlie'uaWOMasa4lJO'ods!qOs!nlueSJOAl!8 a4lJOsluap!saJaJaMuaWOMasa4lJO99'pafOJdInJjapuoMAlJO.:la4l46nOJ4lsa::>!AJasaJOWJOauopaA!a::>aJ ap!MAluno::>uaWOMpamsupapunJO 'paJnsu!un'awo::>U!-MOI 109 'g ~Ol '0£aunrpUB 17 ~Ol'~AlnruaaMlas (pallfaOaJaOfNas )0 ad,{1aljl,{qUMOPua>!OJqaqp/noljs os/e paNasslua!!o )0JaqwnutelOIaljJ.",{ouaDealjl,{qIda>!aJeljOfljMsOf/sflelsJaljlO,{ueseIIaMse 'papflloJdsaofNas )0 8Jnleu aljl'UfDfJO)OsamoJfaljl 'paNassluafp )0 Jaqwnualjlapnpufp/noljsuOfpasSfljJ.):JJoda~le:>!JS!JeJS 'lIaMseweJ60wwewaaJJepap!AoJdaJaM'sweJ60wwew lenuuepapaauSaU!lap!n6AlaposJa::>ue8ue::>!JaWVa4lol6u!pJo::>::>e04M'uawOM'aJe::>pue6u!uaaJ::>s dn-MOIIOJ6u!pJe6aJpale::>npapueJap!AoJdA4deJ60wwewle::>oleleweJ60wwewaaJJeJOJJa4::>nOA epap!AOJdaJaMweJ60wwewaU!laseqepe4lOUpe404MuawoM's!soJal::>so!JalJepue ')jspJeln::lSeAO!pJe::> 'AdeJa4lluawa::>eldaJua60JlSa'asnedouaw'Ja::>ue::>le::>!AJa::>'4llea4lSeaJq's!soJodoalSO:6u!pnpu! 'UO!lelndodS!4lJOJsUJa::>uo::>4llea4::>!J!::>adsuopap!AoJdaJaMSUo!ssn::>s!ppuesle!JaleWleuO!le::>np3 'poolqlln::>::>ole::>aJpue'S!SAleUpn'IauedAJls!Wa4::>pueluno::>poolqalaldwo::>epapnpu!6u!uaaJ::>sqel 'sleJJaJaJle::>!pawalepdoJddepue'UO!le::>npa4llea4aA!pnpoJdaJ'6u!uaaJ::>sJa::>ue::>lepaJ-oIO::>'luawssasse )jS!JJeln::>seAO!pJe::>'AdeJa4lluawa::>eldaJauowJ04 'sweJ60wwewaaJJJOJSleJJaJaJ'swexalSeaJq le::>!u!p'swexa4llea4aAIl::>npoJdaJ'sJeawsded4l!Mods!qOs!nlueSJOAl!8a4lU!uaWOMlesnedouaw pamsu!JapunPUB'paJnsu!un'awo::>U!-MOIap!AoJdOl6u!punJ"17'18paz!l!lnpafOJdInJjapuoMAlJO:l0341 (popadDU!lJodaJaljlDUfJnppaJJn:JooalleljleljlSaDUeljO,{uepue 'papflloJdPf'rl-u/-sIUeJ9 aljlDUfsn(uofleO!!ddeIUeJDJno,{)fJ INfljx3ufpaqfJosapsepapflloJdsweJDoJd JO aOfNas 'saflfllfpealjl)0 Iuawale/s e DUfpnpuf 'popadDurllodaJaljl)Osaflfllfpealjl)OSfSdou,{S)apq 'rI):JJoda~S,JoJeJJS!U!WP" :weJ6oJd tS tEAlnr:ana l}lOd3}1ON3-}l"3A weJ80Jd P!"-UI-S~ueJ9UO!SS!WWO)suo!~elaHuewnH HRC 2 - 18 "~Ov£6 'if'J 'odslqOslnlues "ISwled 066 'tiH :unv 'odslqOslnluesJOAII'J :01Ad08pJe4eIlewpue OJO-},lPOIS@UeISne)jOll!eW-epueue8SeSeeld 'peUDISe8UO 'sa6edZ uell~aJOWou O~~!W!I aSeald auo4d amI '---g-g-£-p--p-p-g-(9-0-9--')1IJopaJ!O Sa~JnOSa~uewnH~.___------' BJo·oSlde~@l\auJeau~w~1 l!eW-3 o $sasuadX3JaAO awo::>ullo(A::>ua!::>ijao)ssa::>x3 "pJeMePI'v'ulSlUeJ8 ~CJH ods!qOsln1ueS lO AlI~ a4lWOJlpapJeMe 009'l$lelola4llo 009'l$papuadxase4weJOOJdInJjapuoMAlJO.:la4I 009'l$ gg~ OvL 9L9'~ sasuadX31elOI paJIPul/asuadx3aAIleJlSlulwP'v' slsalqe1 aOUIJ.:I~AJeles SaJnl!puadx3 009'l$ 009'l anual\a~I!'!lOI P!'v'U!SlUeJ8 ~CJH 01S lO Al!~ sanuaAa~ S~OG '0£eunr-V~OG'~Alnr:luewelelSlel8ueuI.:l WeJDOJdInJjepuoMA}JO.:l "~UI 'Alun0'JodSlqOslnluesJOdl4SJeUlJeduOIP'ifAllunwwo'J (papuadxauaaqselj,{auowjueJ6s,'{l!aaljjMOlj6u!l!ejapjuawajejstepueu!J If):~odaJ le!!)ueu!.:1 HRC 2 - 19 HRC 2 - 20 HRC 2 - 21 HRC 2 - 22 HRC 2 - 23 HRC 2 - 24 HRC 2 - 25 HR C 2 - 26 HR C 2 - 27 HRC 2 - 28 HRC 2 - 29 HRC 2 - 30 HRC 2 - 31 Human Relations Commission Grants-In-Aid Program YEAR-END REPORT Due: July 31st Organization: Program: Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) HRC 2 - 32 Financial report: (A financial statement detailing how the City’s grant money has been expended.) Name Title Phone ___________________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to kauslen@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: HR, 990 Palm St. San Luis Obispo, CA 93401. HRC 2 - 33 HRC 2 - 34 HRC 2 - 35 HRC 2 - 36 HRC 2 - 37 HRC 2 - 38 HRC 2 - 39 HRC 2 - 40 HRC 2 - 41 HRC 2 - 42 HR C 2 - 43 HR C 2 - 44 HR C 2 - 45 HR C 2 - 46 HRC 2 - 47 HRC 2 - 48 HRC 2 - 49 Human Relations Commission Grants-In-Aid Program YEAR-END REPORT Due: July 31st Organization: Program: Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) HRC 2 - 50 Financial report: (A financial statement detailing how the City’s grant money has been expended.) Name Title Phone ___________________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to HRC@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: City Clerk, 990 Palm St. San Luis Obispo, CA 93401. HRC 2 - 51 HRC 2 - 52 HRC 2 - 53 HRC 2 - 54 HRC 2 - 55 HRC 2 - 56 HRC 2 - 57 HRC 2 - 58 HRC 2 - 59 HRC 2 - 60 HRC 2 - 61 HRC 2 - 62 HRC 2 - 63 HRC 2 - 64 HRC 2 - 65 HRC 2 - 66 HRC 2 - 67 HRC 2 - 68 HRC 2 - 69 Human Relations Commission Grants-In-Aid Program YEAR-END REPORT Due: July 31st Organization: Program: Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) HRC 2 - 70 Financial report: (A financial statement detailing how the City’s grant money has been expended.) Name Title Phone ___________________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to HRC@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: City Clerk, 990 Palm St. San Luis Obispo, CA 93401. HRC 2 - 71 HRC 2 - 72 HRC 2 - 73 HRC 2 - 74 HRC 2 - 75 HRC 2 - 76 HRC 2 - 77 HRC 2 - 78 HRC 2 - 79 HRC 2 - 80 Human Relations Commission Grants-In-Aid Program YEAR-END REPORT Due: July 31st Organization: Program: Administrator’s Report: (A brief synopsis of the activities of the reporting period, including a statement of the activities, service or programs provided as described in Exhibit B (your grant application) using the Grants-In-Aid provided, and any changes that have occurred during the reporting period.) Statistical Report: (This section should include the number of clients served, their cities of origin, the nature of services provided, as well as any other statistics which are kept by the agency. The total number of clients served also should be broken down by the type of service received.) HRC 2 - 81 Financial report: (A financial statement detailing how the City’s grant money has been expended.) Name Title Phone ___________________________ Signature Date E-mail Please limit to no more than 2 pages. Once signed, please scan and e-mail to kauslen@slocity.org and mail a hard copy to: City of San Luis Obispo, Attn: HR, 990 Palm St. San Luis Obispo, CA 93401. HRC 2 - 82 City of San Luis Obispo Human Relations Commission 2016-2017 Grants-in-Aid Program PURPOSE The City of San Luis Obispo Human Relations Commission (HRC) Grants-in-Aid Program provides financial support to non- profit organizations that promote the economic and social well-being of its citizens. REQUIREMENTS  Organizations that received Grants-in-Aid during the 2015-16 funding cycle must have complied with all reporting requirements to be considered for the 2016-17 grants.  Grants are primarily made to organizations based in the City of San Luis Obispo. Agencies based in neighboring communities that serve a significant number of City residents also are encouraged to apply.  Grants are made only to non-profit organizations.  Organizations must comply with the HRC Bylaws which creates an environment within the City in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, national origin, sexual orientation, age, physical, mental or economic status. HRC Bylaws can be found on the City’s website here: http://www.slocity.org/home/showdocument?id=5276h  Applications for a specific program, project, equipment need or general operational support will be considered if the organization’s mission falls under one or more of the HRC priority funding areas listed below.  Enter into a contract with the City of San Luis Obispo prior to receipt of GIA funds. A sample can be found on the website at http://www.slocity.org/home/showdocument?id=5268 PRIORITY FUNDING AREAS The following priority funding areas are not listed in order of importance:  Homeless prevention including supportive services and transitional housing  Hunger and malnutrition prevention  Supportive physical and mental health services  Services for seniors and/or people with disabilities  Supportive services for youth and their development; especially targeted to youth at risk Special consideration will be given to projects for which matching funds have been secured. In addition, programs are encouraged that will be used to initiate a new, ongoing service; that train or support service providers in order to expand their scope of services and/or increase the numbers of residents served; that initiates a new, ongoing funding source for the organization; that direct services efficiently to needy residents with low overhead and administrative costs. FREQUENTLY ASKED QUESTIONS Q. How can I submit my grant application if I do not have a scanner? a. You can go to office stores such as Kinko’s, Staples or OfficeMa x to have your application scanned and saved on a CD or flash drive or emailed to you. Q. How can I submit my grant application if the file is too big to email? a. There are a couple options. 1) You can save it as a zipped file by right clicking on the document wherever it is saved on your computer and go to send to>compressed (zipped) folder. 2) If you have Adobe Acrobat Pro, you can go to File>Save as>reduced size .pdf HRC 3 - 1 City of San Luis Obispo Grants in Aid 2016-17 2016-17 Grants-In-Aid (GIA) Timeline September 2015  September 2nd – HRC conducted a Community Needs Workshop in Council Chambers. Agency representatives provided input on funding priorities October 2015  October 6th – City Council approved priorities based on HRC recommendation from the 2015 Community Needs Workshop December 2015  Early December – Public notification regarding upcoming grant process  December 7th – GIA applications available online January 2016  Early January – Staff will send an email to all former GIA applicants with a reminder of the deadline February 2016  February 3rd – GIA applications due. HRC assigns subcommittee to review GIA applications March 2016  GIA Subcommittee meets to review applications and develop preliminary recommendations April 2016  April 6th - HRC reviews GIA Subcommittee recommendations and adopts preliminary GIA recommendations  Mid April – Email sent to GIA applicants noting preliminary recommendations and inviting them to attend the public hearing at the May 4th HRC meeting. May 2016  May 4th – HRC public hearing. HRC adopts final GIA recommendations July 2016  July 5th – City Council adopts final GIA recommendations  July – GIA contracts emailed to grant recipients. GIA contracts are due late July. August 2016  Mid August- Funds released to grant recipients Questions? Contact Jenny Wiseman: (805) 781-7010 / jwiseman@slocity.org HRC 3 - 2 City of San Luis Obispo Grants in Aid 2016-17 2016-17 Grants-in-Aid Application Checklist Use this checklist as a tool to ensure all required components are submitted with your final application. Please attach it as the first page of your application. Applications must satisfy all of the eligibility criteria in order to be considered. Please verify by checking boxes below that this application satisfies each eligibility criteria:  I have used a standard typeface of 11 points or larger in every document submitted.  I did not attach materials other than those requested.  I did not use staples, binders, or covers (Paperclips or binder clips suggested). I have included the following documents, both in hard copy and in a complete, signed scanned and emailed packet in .pdf format:  Grant Application  List of Organization’s Board Members  Organizational Chart  Copy of Document Certifying Federal Tax-Exempt Status  Project Budget  Copy of Organization’s most recent complete fiscal year financial statement (for the previous year because it is the middle of the current fiscal year) including a statement of financial position/balance sheet, statement of revenue & expenses/income statement, profit & loss.  My Final Application includes all documents listed above, submitted by 5 pm on February 4, 2016, including:  One (1) single-sided hard copy submitted to 919 Palm St. San Luis Obispo, CA 93401, Attn: Jenny Wiseman; either in-person or by mail. Postmarks will not be accepted.  One (1) signed application, including all attachments as a complete package, in PDF format, submitted via email to jwiseman@slocity.org in PDF format. HRC 3 - 3 City of San Luis Obispo Grants in Aid 2016-17 HUMAN RELATIONS COMMISSION 2016-2017 GRANTS-IN-AID APPLICATION AGENCY: PROJECT/PROGRAM NAME: ADDRESS: CONTACT: PHONE: E-MAIL ADDRESS: WEBSITE: (This person will receive notifications regarding grant decisions and reporting requirements) WHO PREPARED THIS APPLICATION: PHONE: FEDERAL TAX ID NUMBER: DATE AGENCY ESTABLISHED: AMOUNT OF GRANT REQUEST: 1. Please provide your agency’s core mission statement. (50 words or less) 2. Program / project description / requests: a. Briefly describe the program, project or other reason you are requesting funds (100 – 150 words or less). b. Please describe your grant request in detail (no more than one page). c. Itemize how your agency would use the GIA award. 3. Which priority of the non-ranked HRC funding priorities does your request support? Please check the appropriate boxes and explain.  Homeless prevention including supportive services and transitional housing  Hunger and malnutrition prevention  Supportive physical and mental health services  Services for seniors and/or people with disabilities  Supportive services for youth and their development; especially targeted to youth at risk HRC 3 - 4 City of San Luis Obispo Grants in Aid 2016-17 4. What is the project’s total budget? 5. What is your agency’s entire total annual budget? (for the local chapter if a widespread organization) 6. What percentage of your agency’s entire total annual budget comes from private (non - governmental) donations? a. What are those private funding sources? _ 7. What percentage of your agency’s entire total annual budget comes from public (governmental) donations? a. What are those public funding sources? _ 8. Have you seen growth in your funding sources over the past year? a. If so, how much? From what type of sources? 9. Will this grant satisfy a match grant requirement, or leverage funding from another grantor? a. If so, how much? From what funding sources? 10. Is this grant request for a new program, or continuation of an existing program? 11. In the table below briefly list 1-3 methods of evaluation and indicators of success. Methods of Evaluation Indicators of Success Tracking Attendance (Sample answer) 100 Attendees Per Session (Sample answer) HRC 3 - 5 City of San Luis Obispo Grants in Aid 2016-17 12. Using the chart below briefly explain if your agency plans to collaborate with other agencies and partners on this project. Give specific examples and specify other collaborators: Name of Partner Activity/Service They Provide for This Project ABC Dance Club (Sample answer) Free Use of Dance Hall (Sample answer) 13. What is the total number of residents served by your agency and program? # of residents served by your program July 2014- June 2015 # of residents served by your agency July 2014- June 2015 Projected # of residents your program will serve July 2015- June 2016 Projected # of residents your agency will serve July 2015- June 2016 City of San Luis Obispo Outside City limits Total Served 14. If your agency is submitting more than one application for a grant, please rank the applications in the order of priority. a. ___________________ b. ___________________ c. ___________________ d. ___________________ 15. How will your program and the citizens of San Luis Obispo benefit as a result of this grant? HRC 3 - 6 City of San Luis Obispo Grants in Aid 2016-17 16. Eligibility Checklist: (Please review the checklist at the beginning of this application and make sure you have followed all guidelines and included all required documents) Signatures: I certify that the information contained in this application is, to the best of my knowledge, true and accurate; that our agency subscribes to the Human Relations Commission’s “Statement of Purpose and Bylaws” which creates an environment within the City in which all persons can enjoy equal rights and opportunities regardless of race, religion, sex, national origin, sexual orientation, age, physical, mental or economic status; and that this application is submitted with the Board of Director’s f ull knowledge and endorsement. Print Name Title (Board President or Designee) Signature Date __________________________________ Print Name Title (Executive Director/CEO or Designee) __________________________________ Signature Date HRC 3 - 7