HomeMy WebLinkAbout11-12-14 JHC Minutes
San Luis Obispo Parks and Recreation Administration Office
1341 Nipomo Street, San Luis Obispo
Wednesday, November 12, 2014 5:35 PM
FINAL
CALL TO ORDER: Chair Ron Batterson called the meeting to order at 5:35 PM
ROLL CALL: Chair Ron Batterson, Vice Chair Kathi Settle, Committee Members
Bob Gordon, Marcia Nelson, Eva Ulz, Toni Kincaid, Susan
Updegrove
ABSENT: Eva Ulz (late), Kathi Settle, Susan Updegrove
STAFF: Melissa Mudgett – Recreation Manager, Faith McDonald- Recreation
Specialist
PUBLIC COMMENT PERIOD
Marilyn Darnell discussed the Library Collection report which was emailed to the
committee and staff. The report was created by Jessica Holada, the Director of Special
Collections at Cal Poly San Luis Obispo. Ms. Holada had previously expressed interested in
reviewing the collection to Marilyn and agreed to create the 10 page document that provides
guidelines for how to preserve the current collection, with special attention and directives
provided on the Nanny Room. Ms. Holada has recommended that the books should be
removed from this room due to light conditions. Ms. Holada has also offered to train the
Jack House docents on how to handle and care for the collection.
CONSIDERATION OF MEETING MINUTES
MOTION: (Batterson/Nelson) Approve the Meeting Minutes of October 8, 2014 as amended
Approved: yes: 4 no: 0 absent: 3
Edits:
Marilyn was misspelled on the last page.
Jack House Committee
FINAL - MINUTES
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June 11, 2014
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CONSIDERATION OF FINANCIAL REPORT- Ron Batterson
MOTION: (Batterson/Kincaid) Approve October 2014 Financials as submitted.
Approved: yes: 4 no: 0 absent: 3
Committee Member Kincaid shared that the Haunted Jack House had two good days of
attendance, serving roughly 300 children on the two Sundays it was open.
Committee Member Gordon believed that there were well over 150 on the Sunday he attended,
which was the second Sunday of the event. The committee agreed the second Sunday was the
better performing day of the event.
Committee Member Kincaid also shared that there were 8 weddings booked altogether.
REGULAR ITEMS
1. CONSIDERATION OF VENUE OFFER TO HOST MUSICAL VENTURE OF PHOEBE
HEARST AT JACK HOUSE (Eva Ulz)
MOTION: (Kincaid/Batterson) Approved as presented.
Approved: yes: 5 no: 0 absent: 2
Committee Member Ulz explained that she would like to invite Leta Miller, a professor of
Music History at UC Santa Cruz, to use the Jack House for a musical and lecture venue.
Ms. Miller is giving a lecture at the History Center as part of the History Center Tuesdays
Talks and Tours on Phoebe Hearst. Phoebe Hearst had attempted to found the school’s
symphony, but was unsuccessful. Despite this, she was passionate about music and had
hosted several musicals in her home over the years. Committee Member Ulz believes that
the Jack House Parlour and Dining Room would be a wonderful venue to host this lecture.
Hosting this event would consist of moving furniture out of the Dining room and parlour as
well as charging an admission fee that would be split between the History Center and Jack
House. It is estimated that 30 to 40 attendees could fit in those rooms. Chair Batterson
shared the Fire Marshal approved roughly 50 individuals be allowed in those spaces.
Committee Member Kincaid has discussed holding a musical there in the past and feels it is
a great idea. Committee Member Nelson also loves the idea. Committee Member Gordon
shared that Katchy has wanted a party there for some time and this would be an opportunity
to host such an event.
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June 11, 2014
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Chair Batterson asked if the event could be featured in the Tribune. Committee Member
Ulz responded yes as well as using this event as an opportunity to feature the new wallpaper
that is being put up and potentially provide appetizers and beverages in the carriage house.
2. QUOTATION REQUEST TO MARK HULBERT FOR ARCHITECTURAL REVIEW
(Eva Ulz)
Committee Member Ulz summarized Cindy Lambert’s Historic Structures Summary Report
performed on the Jack House. A Historic Structures Report is a standard among historical
property preservation according to the National Park System (NPS). Ms. Lambert identified
two key areas that should be addressed by the committee through an architectural review
conducted by Mark Hulbert. 1. Historic aspect of the Jack House should be developed
regarding the building process of the house over the years. This should be examined by a
specialist who could then create descriptions of the processes and a condition assessment. 2.
Treatment recommendations for the house would then be submitted including methods and
order of urgency.
Cost for this review could cost upwards of tens of thousands of dollars, but opens up an
opportunity for grant writing and fundraising efforts. An RFP would have to be submitted
through the Public Works Committee and be approved by Council should this review be
conducted. An assessment is in the queue and should be finalized by June.
By taking Ms. Lambert’s recommendations into consideration and performing a
Conservation Assessment of the house, the Jack House Committee could qualify for the
Hynd Foundation Grant and other grant opportunities to support and preserve the Jack
House. Should this be approved, the Jack House would be the first historic structure in the
county with a Historic Structures Report.
3. FINALIZE JACK RANCH FIELD TRIP ACTIVITIES (Toni Kincaid)
Committee Member Kincaid shared that she had spoken with Mitch Barrett-McCloud, the
Special Projects Manager at St. Cloud for the Hearst Corporation. The proposal that was
submitted to him has been accepted. Cliff Garrison or Ben Hiccums will be contacting her
soon regarding the date that they are available to host the field trip, which will most likely
be the last week in January. Both Marcia and Nancy will each rent a van that the docents
will split the cost of including additionally purchased insurance coverage. Up to 30 people
can attend with the estimated cost per person price of $15-20. The field trip will be held on
a week day most likely. Katchy will be bringing her Dove Shoot Album which was a huge
draw for the corporation and most likely a key factor in being approved. Chair Batterson
requested the date be chosen as soon as possible since he has conflicts arising in the month
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June 11, 2014
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of January. Committee Member Kincaid explained that date will be given to the group as
soon as she hears back from Cliff Garrison or Ben Hiccums.
4. STAFF REPORT AND UPDATES (Dave Setterlund)
Staff Member Mudgett discussed the Trail Day on Saturday, November 14th. A mile of new
trail will be installed at Froom Ranch. This is a half day effort of trail building where
volunteers will be fed lunch at the Laguna Pavilion following their efforts.
5. DOCENT ACTIVITIES (Toni Kincaid)
Committee Member Kincaid discussed the Haunted Jack House attendance and reported that
this year over 300 people attended the event with Sunday having well over 180 visitors.
Roughly $700 was made on the event, and while the event performs well financially,
reevaluation is needed in order to make it better for next year.
It was reported that Maureen felt that it was difficult for the docents to lead tours throughout
the house with the various decorations and people filing through. Committee Member
Kincaid felt that this year, due to low volunteer numbers, the amount of ghosts throughout
the house was low. Chair Batterson suggested that next year they have the drama
department choose the theme of the Haunted Jack House in order to have a high
participation rate of performers from the student to address volunteer numbers.
Committee Member Ulz thought the event was a lot of fun, however it also placed a lot of
the items within the house at risk. A few items were damaged irreparably at the event. In
the future she would like to be more involved in order to ensure the safety of Jack House
collection.
Committee Member Kincaid discussed the parlor draperies are currently being redone.
Allen Drapery has provided a quote for 6 panels to be sown for $640 and installed for $160.
Additionally, Katchy has submitted an application for the Community Center Foundation for
the curtains, dado (border) and wall paper.
Jan Marx has suggested that a City Council Retreat be held at the Jack House for 6 people
sometime in late February or March. Lunch would be hosted outside. Committee Member
Kincaid believes this would be a great opportunity and Chair Batterson agrees since not all
of the council members have been to the Jack House. Committee Member Ulz suggested
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June 11, 2014
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that other chairs be brought in for this event in order not to damage the Jack House
collection. This will be formalized as a January Agenda Item.
6. MEMBER COMMENTS/COMMUNICATIONS
Committee Member Nelson need to be reimbursed for Haunted House and has given her request
to Committee Member Kincaid.
Committee Member Ulz announced that the History Center is hosting classes this Fall with an
additional two in December on archiving and textile work.
Meeting adjourned at 5:00pm to Special Meeting on November 19, 2014 at 5:30 pm.
Approved by the Jack House Committee on __________________.
Dave Setterlund, Parks and Recreation Department Supervisor