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Home My WebLink About01-05-2016 Agenda Tuesday, January 5, 2016 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street San Luis Obispo Page 1 CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Rivoire PRESENTATIONS 1. PRESENTATION BY FIRE CHIEF OLSON AND PUBLIC WORKS DIRECTOR GRIGSBY, REGARDING WINTER STORM PREPAREDNESS (OLSON / GRIGSBY – 10 MINUTES) 2. PRESENTATION BY DEREK JOHNSON, ASSISTANT CITY MANAGER AND INTERIM FINANCE & IT DIRECTOR, REGARDING THE GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) BUDGET PRESENTATION AWARD FOR 2015-17 FINANCIAL PLAN (JOHNSON – 5 MINUTES) APPOINTMENTS 3. COUNCIL LIAISON SUBCOMMITTEE APPOINTMENTS 2016 (ANSOLABEHERE / MAIER – 5 MINUTES) Recommendation Approve Council Liaison Subcommittee assignments for calendar year 2016 as outlined in the 2016 Subcommittee Assignment Roster. San Luis Obispo City Council Agenda January 5, 2016 Page 2 PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The council welcomes your input. You may address the council by completing a speaker slip and giving it to the city clerk prior to the meeting. At this time, you may address the council on items that are not on the agenda. Time limit is three minutes. State law does not allow the council to discuss or take action on issues not on the agenda, except that members of the council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. 4. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. 5. SCHEDULE OF CITY COUNCIL MEETINGS FOR 2016 (ANSOLABEHERE / MAIER) Recommendation Cancel the Regular City Council meetings of August 2 and December 20, 2016. 6. EMERSON PROCESSING – MAINTENANCE AND SUPPORT CONTRACT EXTENSION (JOHNSON / SCHMIDT) Recommendation Approve an extension of a maintenance and support contract agreement with Emerson Process Management for two years in the amount of $64,050 and authorize the Mayor to execute the agreement. San Luis Obispo City Council Agenda January 5, 2016 Page 3 7. FIRE STATION 2 REMODEL, SPECIFICATION NO. 91258 (GRIGSBY / MCGUIRE) Recommendation 1. Approve plans and specifications for “Fire Station 2 Remodel, Specification No. 91258.” 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bidder is within the Engineer’s Estimate of $129,000. 8. LOS OSOS VALLEY ROAD/US 101 INTERCHANGE IMPROVEMENT PROJECT, SPECIFICATION NO. 99821 - CONTINGENCY BUDGET UPDATE (GRIGSBY / ROWLAND) Recommendation 1. Authorize an $800,000 increase to the US 101/LOVR Interchange project contingency budget to cover anticipated additional contract change orders (CCO’s), including repaving approximately 0.75 miles of Calle Joaquin. 2. Authorize the City Engineer to be responsible for construction CCO’s for the US 101 / LOVR Interchange Project in any amount with the limitation that the sum total of all CCO’s not exceed the budgeted contingency amount of $2,050,000. 9. RECYCLED WATER FACILITIES PLANNING STUDY (MATTINGLY / HIX) Recommendation Approve an agreement with Water Systems Consultants (WSC) for development of a Recycled Water Facilities Planning Study in an amount not to exceed $150,000. 10. REVIEW OF A MILLS ACT CONTRACT FOR THE FALKENSTEIN HOUSE AT 1445 BROAD STREET (APPLICATION HIST-1990-2015) (CODRON / OETELL) Recommendation As recommended by the Cultural Heritage Committee, adopt a Resolution entit led “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Historic Property Preservation Agreement between the City of San Luis Obispo and owners of the Falkenstein house at 1445 Broad Street,” under the terms described in the contract. San Luis Obispo City Council Agenda January 5, 2016 Page 4 PUBLIC HEARINGS 11. REVIEW OF CLEANUP AMENDMENTS TO TITLE 10 (VEHICLES & TRAFFIC) OF THE MUNICIPAL CODE - ORDINANCE INTRODUCTION (GRIGSBY / HUDSON – 15 MINUTES) Recommendation Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Municipal Code Title 10 regarding Vehicles and Traffic,” to reflect the current organizational structure within the City’s Public Works Department. BUSINESS ITEMS 12. 2014 TRAFFIC SAFETY REPORT (GRIGSBY / HUDSON/ WHEELER – 30 MINUTES) Recommendation Receive and file the 2014 Traffic Safety Report. 13. LOCAL HAZARD MITIGATION ACTION UPDATE (OLSON / COX – 15 MINUTES) Recommendation Receive and file the 2014 Local Hazard Mitigation Plan Action Update. COUNCIL LIAISON REPORTS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes each. COUNCIL COMMUNICATIONS (Not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) San Luis Obispo City Council Agenda January 5, 2016 Page 5 ADJOURNMENT Regular City Council Meetings are scheduled for Tuesday, January 19, 2016 at 4:00 p.m. and 6:00 p.m., in the Council Chamber, respectively, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. Page intentionally left blank. CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY Of SAN LUIS OBISPO ) AFFIDAVIT OF POSTING — CITY COUNCIL REGULAR AGENDA OF: January 5, 2016 I, Heather Goodwin, declare as follows: That I am the Deputy City Clerk for the City of San Luis Obispo; that a copy of the above referenced meeting agenda of January 5, 2016 was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City's website www.slocit�g at 5:00 p.m. on December 29, 2015. I declare under the penalty of perjury that the foregoing is true and correct. f` HEATHER GOODWIN DEPUTY CITY CLERK