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HomeMy WebLinkAbout01-05-2016 Item 13 - 2014 Local Hazard Mitigation Plan Action Update Meeting Date: 1/5/2016 FROM: Garret Olson, Fire Chief Prepared By: Julie Cox, Administrative Analyst SUBJECT: LOCAL HAZARD MITIGATION ACTION UPDATE RECOMMENDATION Receive and File the 2014 Local Hazard Mitigation Plan Action Update. DISCUSSION Background The 2014 Local Hazard Mitigation Plan (LHMP) is an update to the City of San Luis Obispo’s 2006 LHMP. The LHMP analyzes the community's risk from natural hazards, coordinates available resources, and implements actions to reduce or eliminate risks. The LHMP is prepared before a disaster to guide risk reduction activities before an event. The LHMP is a five year plan, reviewed and amended annually, so as to include opportunities for vulnerability reduction. This is the first annual report for the LHMP adopted by the City Council on March 18, 2014 and approved by FEMA on October 7, 2014. The five-year plan period begins with approval of the plan by FEMA. The Hazard Mitigation Team (HMT) discussed the extent to which goals, objectives, and actions from the 2006 LHMP were implemented and whether the mitigation strategies should be revised or continued in the 2014 LHMP. The HMT agreed to consolidate the 2006 goals from eight goals (including hazard specific goals) to two comprehensive goals. In establishing the 2014 LHMP Mitigation Actions, the HMT reviewed the list of mitigation actions from the 2006 plan. Following this review, the HMT consolidated several mitigation actions, removed a few that have become irrelevant, and identified several new actions. The actions have been categorized as either supporting hazard mitigation efforts or disaster preparedness efforts. While both are important to public safety in preparing for and responding to natural disasters, the primary focus of the LHMP is to identif y actions that will minimize threats to public health, safety, and welfare. It is timely to note, the 2006 and 2014 LHMPs identified storm and flood related events as a risk to San Luis Obispo. During this reporting period, storm and flood related LHMP actions include increased staff training on the National Incident Management System (NIMS) and Emergency Operations Center (EOC) operations; increased community outreach regarding storm and flood preparation; focused assessment of Corporation Yard operations during heavy storms; tree maintenance and/or removal in the creeks; and five silt removal projects. 13 Packet Pg. 162 On October 5, 2015 the City HMT convened for the first annual meeting of the 2014 LHMP to review and discuss mitigation progress and any new concerns that may benefit from mitigation activities. At the annual meeting, each goal and objective was reviewed to evaluate its: relevance to the evolving situation in the City of San Luis Obispo, and consistency with changes in State and Federal policy and relevance to current and expected conditions. In addition, the Risk Assessment portion of the plan was reviewed and updates were provided on the various implementation actions. Public comment received will be documented and stored with the plan for use in the five-year update. FISCAL IMPACT None at this time, the action items in the LHMP would be funded through various City Departments budget requests. ALTERNATIVES Council can direct staff to revise 2014 LHMP Action Update. Attachments: a a - 2015 Update Goals and objectives 10.5.15 b b - Hazard Identification and Prioritization c c - 2015 Update Actions 10.22.15 with positions 2 d Council Reading File - City of SLO - Local Hazard Mitigation Plan March 2014 13 Packet Pg. 163 2014 Local Hazard Mitigation Plan Mitigation goals are guidelines that explain what a community wants to achieve in terms of hazard and loss prevention. Goal statements are typically long-range, policy-oriented statements representing community-wide visions. Objectives are statements that detail how to achieve a community’s goals. Typically, objectives define strategies, or implementation steps, to attain identified goals. Below are the goals and objectives established for the 2014 LHMP. Hazard Mitigation Team will annually review each goal and objective to evaluate its:  Relevance to the evolving situation in the City of San Luis Obispo  Consistency with changes in State and Federal policy  Relevance to current and expected conditions Goal 1. Cultivate a disaster -resistant community through implementation of risk reduction measures and increased public awareness to prepare for, respond to, and recover from natural and human -caused hazard even ts.  Objective 1.A Ensure that local plans, policies, and programs are consistent with the hazard information identified in the LHMP.  Objective 1.B. Increase City employee capacity through SIMS and NIMS compliant training and EOC drills to identify hazards, and assist in emergency preparedness, response, and recovery.  Objective 1.C Pursue available grant funding to implement hazard mitigation efforts.  Objective 1.D Maintain critical and essential key assets to increase resiliency and minimize future damage from hazard events.  Objective 1.E Increase public awareness of hazards, emergency response, and recovery.  Objective 1.F Promote public/private partnerships to increase community resiliency. Goal 2. Reduce the severity of damage and losses due to natural a nd human -caused hazards.  Objective 2.A Protect and enhance as practical existing assets, as well as any future development, from the effects of natural and human-caused hazards. 13.a Packet Pg. 164 At t a c h m e n t : a - 2 0 1 5 U p d a t e G o a l s a n d o b j e c t i v e s 1 0 . 5 . 1 5 ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) Table 4-1 Hazard Identification and Prioritization Worksheet Hazard Type Probability Impact Survey Rating Survey Score Total Score Affected Area Primary Impact Secondar y Impacts Earthquakes/Liquefaction s 2 4 4 4 2.35 7.83 39.83 Wildland Fires 2 3 3 3 2.08 6.93 30.93 Adverse Weather 2 4 2 2 1.53 5.10 27.50 Hazardous Materials 3 1 2 2 1.67 5.57 24.77 Floods 2 2 2 2 1.63 5.43 21.43 Pandemic 1 4 4 4 1.45 4.83 20.83 Landslides 1 1 2 2 1.34 4.47 10.87 Table 4-2 Hazard Prioritization Exercise Legend Probability Importance 2.0 Secondary Impacts Importance 0.5 Based on estimated likelihood of occurrence from historical data Score Based on estimated secondary impacts to community at large considering economic impacts, health impacts, and crop losses Score Unlikely (Less than 1% probability in next 100 years or has a recurrence interval of greater than every 100 years.) 1 Negligible - no loss of function, downtime, and/or evacuations 1 Somewhat Likely (Between 1 and 10% probability in next year or has a recurrence interval of 11 to 100 years.) 2 Limited - minimal loss of function, downtime, and/or evacuations 2 Likely (Between 10 and 100% probability in next year or has a recurrence interval of 10 years or less.) 3 Moderate - some loss of function, downtime, and/or evacuations 3 Highly Likely (Near 100% probability in next year or happens every year.) 4 High - major loss of function, downtime, and/or evacuations 4 Affected Area Importance 0.8 Survey Score Importance 1.0 Based on size of geographical area of community affected by hazard Score Survey Score = (Survey Rating / 3) x 10 where: Isolated 1 Survey Rating is the average rating of concern based on a scale of 1 (low concern) to 3 (high concern) compiled from the survey responses. Small 2 Medium 3 Large 4 Total Score = (Probability x Impact) + Survey Score, where: Probability = (Probability Score x Importance) Primary Impact Importance 0.7 Impact = (Affected Area + Primary Impact + Secondary Impacts), where: Based on percentage of damage to typical facility in community Score Affected Area = Affected Area Score x Importance Negligible - less than 10% damage 1 Primary Impact = Primary Impact Score x Importance Limited - between 10% and 25% damage 2 Secondary Impacts = Secondary Impacts Score x Importance 13.b Packet Pg. 165 At t a c h m e n t : b - H a z a r d I d e n t i f i c a t i o n a n d P r i o r i t i z a t i o n ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) 1 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 1.A.1 Regularly review and continue to maintain consistency between the Safety Element, Municipal Code, zoning regulations, hazard area maps, and LHMP implementation strategies. Valid from 2006 LHMP B Hazard Mitigation Improved parcel flood outreach, Supervising Civil Engineer and Fire Marshal work with Community Development Director on wildland urban interface (WUI) design, hillside design standards 1.B.1 Train all city employees including fire fighters, police officers, building inspectors, and public works and utilities staff to levels appropriate for their hazard mitigation tasks and responsibilities. Modified from 2006 LHMP B Disaster Preparedness Established minimum level of training. National Management Incident System (NIMS) / Standard Emergency Management System (SEMS) training over next year. 1.B.2 Provide training for City staff who apply its building regulations and planning standards, emphasizing the lessons learned in locations that have experienced disasters. Valid from 2006 LHMP B Disaster Preparedness Greater understanding of flood implications at Corp yard (Supervising Civil Engineer) 1.B.3 Conduct disaster-preparedness exercises for the types of hazards discussed in this LHMP. Valid from 2006 LHMP B Disaster Preparedness Exercises Public Health has conducted: March 2014: Pan Flu Tabletop Exercise October 2014: Public Point of Distribution Exercise (the two locations exercised were in Arroyo Grande and Atascadero but those sites were intended to cover the whole county, including SLO) October 2015: First Responder Point of Distribution Exercise (4 locations: SLO City Fire, Morro Bay Fire, Paso Fire and Five Cities Fire in Grover) Public Works (PW) prep for flood 13.c Packet Pg. 166 At t a c h m e n t : c - 2 0 1 5 U p d a t e A c t i o n s 1 0 . 2 2 . 1 5 w i t h p o s i t i o n s 2 ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) 2 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision season. Update to the SLO County Pan Flu plan. The plan will go out for authenticating signatures this week or next. 1.B.4 Establish ongoing Disaster Service Worker training program to include training for City staff to deal with emergencies as well as contribute to risk reduction measures. Modified from 2006 LHMP B Disaster Preparedness See 1.B.1 1.B.5 Conduct EOC training for CERT members NEW 2014 B Disaster Preparedness None 1.B.6 Incorporate pandemic into CERT training program NEW 2014 B Disaster Preparedness None 1.C.1 Review funding opportunities and establish centralized internal procedures to coordinate efforts for securing funds that support risk reduction measures. Modified from 2006 LHMP A Hazard Mitigation Mid-Higuera Bypass study/Environment Impact Report (EIR). Public Health (PH) Department receives pandemic “flu grant” funding. 1.C.2 Identify hazard mitigation projects eligible for grants as part of the Capital Improvement Program planning process. NEW 2014 B Hazard Mitigation The Mid-Higuera Bypass project has been identified as a project suitable for grants. 1.D.1 Assess structural capacity of key assets (including bridges) and pursue infrastructure improvements as necessary. NEW 2014 B Hazard Mitigation Assets are reviewed and prioritized through the City’s capital improvement program (CIP) and funding pursued through the Financial Plan process. 1.D.2 Continue offering free flu vaccines to City employees. NEW 2014 B Hazard Mitigation October 2015 First Responders Point of Distribution flu vaccines exercise in SLO city. 1.D.3 Establish policies to maintain health of City NEW Hazard None 13.c Packet Pg. 167 At t a c h m e n t : c - 2 0 1 5 U p d a t e A c t i o n s 1 0 . 2 2 . 1 5 w i t h p o s i t i o n s 2 ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) 3 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision employees such as discouraging employees from coming to work when sick and encouraging employees to develop a plan for taking care of ill family members. 2014 B Mitigation 1.E.1 Establish a funded program or mechanism to distribute public information regarding risk reduction activities and projects at City-sponsored events.  Identify materials available for use at public education workshops  Coordinate messaging with external agencies such as the American Red Cross and Volunteer Organizations Active in Disasters. Modified from 2006 LHMP B Hazard Mitigation Fire Prevention Open House: smoke detectors distributed.PW flood awareness table at Fire Department Open House 10/10/15. PH outreach health related topics, infection control. Hospital health outreach. SLO city touchless access and sanitizer dispensers. 1.E.2 Support the efforts and education of people with access and functional needs to prepare for disasters. Modified from 2006 LHMP B Disaster Preparedness Carless collection points online. PH Access and Functional Needs links online. 1.E.3 Educate the community on individual preparedness and response to deal with emergencies at times when professional responders would be overwhelmed. Modified from 2006 LHMP B Disaster Preparedness Community Emergency Response Team (CERT) organizational meeting 10/23/15. SLO City employees SLOWhat quarterly newsletter articles. Week of Welcome at Cal Poly education. PH long term care facility preparedness seminar. 1.F.1 Offer CERT training to local / small businesses NEW 2014 B Disaster Preparedness Outreach to Downtown Association, farmers market disaster preparedness 1.F.2 Offer seminars and/or resources to assist local / small businesses in planning for continuity of NEW 2014 B Disaster Preparedness None 13.c Packet Pg. 168 At t a c h m e n t : c - 2 0 1 5 U p d a t e A c t i o n s 1 0 . 2 2 . 1 5 w i t h p o s i t i o n s 2 ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) 4 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision operations and emergency preparedness. 2.A.1 Continue to enforce local codes, ordinances, and standards pertaining to safe development and resiliency to natural and human-caused hazards. Modified from 2006 LHMP A Hazard Mitigation Of the 126 Unreinforced Masonry (URM) buildings in the City 118 have completed seismic strengthening or were otherwise brought into compliance with the ordinance and six are currently under construction. Mitigation for the remaining eight buildings are expected as part of pending development projects such as the future Garden Street Terrace and Chinatown Projects or are proceeding independently as required under the City’s ordinance. Downtown fire sprinkler retrofit (Fire Marshal) 2.A.2 Continue to implement the Unreinforced Masonry Hazard Mitigation Plan and strengthen buildings identified in Levels A and B. Valid from 2006 LHMP (almost complete) B Hazard Mitigation See above 2.A.1 2.A.3 Develop and provide managers of mobile home parks with information on how to improve the seismic performance of mobile homes and awareness of flood risk. Modified from 2006 LHMP B Hazard Mitigation Planned outreach (Supervising Civil Engineer and PD). 2.A.4 Develop and carry out environmentally sensitive flood reduction programs. Valid from 2006 LHMP B Hazard Mitigation Reviewed high priority erosion sites in the Waterway Management Plan, cleared two of the three sites, reviewed City owned property and property with drainage easements 13.c Packet Pg. 169 At t a c h m e n t : c - 2 0 1 5 U p d a t e A c t i o n s 1 0 . 2 2 . 1 5 w i t h p o s i t i o n s 2 ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) 5 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision covering private properties and conducted vegetation management/removal as needed, completed five silt removal projects at key drainage locations. Reviewed and removed as necessary undesirable trees from creek system with tree/landscape contractors. Natural Resources manages vegetation management to maintain the riparian corridors. CIP projects incorporate revegetation and Natural Resources participates to minimize impacts of the projects. 2.A.5 Continue requiring businesses that use, store, or transport hazardous materials to ensure that adequate measures are taken to protect public health and safety. Modified from 2006 LHMP A Hazard Mitigation Audit report pending (Fire Marshal). California Accidental Release Program (CALARP) compliant. The California Highway Patrol (CHP) conducts outreach training upon request to companies that transport HAZMAT. CHP conducted several roadside inspections to ensure HAZMAT transport vehicles are compliant with applicable laws within the city of SLO. HAZMAT terminals are high on the priority for CHP Motor Carrier Safety Unit. Specialist inspect each HAZ MAT terminal every two years. 13.c Packet Pg. 170 At t a c h m e n t : c - 2 0 1 5 U p d a t e A c t i o n s 1 0 . 2 2 . 1 5 w i t h p o s i t i o n s 2 ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) 6 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2.A.6 Coordinate with allied agencies to prepare for hazardous materials incidents.  Reference City EOP and Training and Exercise Plan  Maintain participation in County hazardous materials team Modified from 2006 LHMP B Hazard Mitigation Seven City members on Haz Mat team, monthly meetings. Chemical Hazard Emergency Medical Management (CHEMPACK) exercise in January 2015. PW coordinated with Fire Dept. and Union Pacific Railroad (UPRR). County Hazard Materials Emergency Response Plan used for city related information and is currently up to date. 2.A.7 Maintain City’s web site and other outlets with information regarding the safe handling and disposal of household chemicals. Modified from 2006 LHMP B Hazard Mitigation Ongoing. 2.A.8 Continue to conduct current fuel management programs and investigate and apply new and emerging fuel management techniques. Valid from 2006 LHMP A Hazard Mitigation Ongoing. Laguna Lake, Terrace Hill, Prefumo Canyon fuel reduction. (Fire Marshal). Citywide creek maintenance.(GIS) creek maintenance easement maps. 2.A.9 Require an enhanced fire protection plan in Local Very High Fire Severity Zones. Valid from 2006 LHMP B Hazard Mitigation Ongoing 2.A.10 Enhance partnerships with CalFire and the local Fire Safe Council for fuel reduction efforts. NEW 2014 B Hazard Mitigation Ongoing. 2014-2015 grant money from FireSafe Council $7,000 for fuel reduction. 2.A.11 Support ongoing urban forest maintenance and tree trimming programs. NEW 2014 B Hazard Mitigation PW, Fire, CalFire, City arborist 68 dead trees removed. Private Property dead tree enforcement. Continued regular maintenance by 13.c Packet Pg. 171 At t a c h m e n t : c - 2 0 1 5 U p d a t e A c t i o n s 1 0 . 2 2 . 1 5 w i t h p o s i t i o n s 2 ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) 7 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision city arborist on existing street trees. City arborist species replacement. 2.A.12 Add gas pipeline mapping to the City’s GIS resources. NEW 2014 B Disaster Preparedness CAD map high pressure gas pipeline added in Spillman. S. Higuera main mapping forthcoming. 13.c Packet Pg. 172 At t a c h m e n t : c - 2 0 1 5 U p d a t e A c t i o n s 1 0 . 2 2 . 1 5 w i t h p o s i t i o n s 2 ( 1 1 7 9 : L H M P A c t i o n U p d a t e ) Page intentionally left blank. Local Hazard Mitigation Plan Action Update January 5, 2016 The Local Hazard Mitigation Plan analyzes the community’s risk from natural hazards, coordinates available resources, and implements actions to reduce or eliminate risks. •2006 Original Plan •2014 Plan Update •Hazard Mitigation Team •Public Comment Local Hazard Mitigation Plan Background •Goals •Objectives •Actions Local Hazard Mitigation Plan Annual Review of Plan •Earthquake and Liquefactions •Wildland Fire •Adverse Weather •Hazardous Materials Events •Floods •Pandemic •Landslides Local Hazard Mitigation Plan Action Updates address the following hazards There were 25 action updates, below are two of the updates: •Flood: Develop and carry out environmentally sensitive flood reduction programs (2.A.4) Reviewed high priority erosion sites in the Waterway Management Plan, completed five silt removal projects, removal of undesirable trees from creek system, etc. •Wildland Fire: Enhance partnerships with CalFire and the local Fire Safe Council for fuel reduction efforts. (2.A.10) In 2014-15 grant money of $7,000 received from Fire Safe Council for Fuel Reduction. Local Hazard Mitigation Plan Selected Action Updates Thank you, questions or comments welcome Local Hazard Mitigation Plan COUNCIL MEETING: c. kfw F 1 ,-M NO.: City Of Say. Lids Obisp6 ��- - Emergency Operations Center (EOC) Organization Council Disaster Council: - RECEIVED Emergency JAN 0 5 2016 Departm—ent� Heads �ervhees Director �— -- SLO CITY CLERK I Recovery Geographical Information j System (GIs) Demobilization I Deputy Director of Ernergency legal Officer Services IPublic Information Officer Liaison Officer Agency Reps EOC Director h1 — - -- County ECIC Safety Officer Operations I Planning/Intelligence Logistics I Finance Fire / Rescuej' Resources Information Cost Recovery Haxrnat - Technology L � Police Situation Status I Time Keeping Er_ — Transportation Compensation/] Care & l por_urnentation : Ciaisns Shelter 4 — �� Personnel — - Pubiic Works, Damage Assessment � Cast Analysis supply/ Bukding Advanced PrOCUrement. Purchasing & Safety manning q I Recovery Geographical Information j System (GIs) Demobilization I Council The City Council will proclaim and /or ratify a local emergency, approve emergency orders, pass important resolutions and serve a!i-City Official. ❑ Receive incident briefing from the Director of Emergency Services. ❑ Call emergency meetings of the City Council to proclaim and /or ratify a local emergency and approve emergency orders as needed. ❑ Review, at least every 21 days, the need for continuing the Local Emergency and proclaim the termination of the Local Emergency as conditions warrant. ❑ Upon request of the Public Information Officer (PIO) or Liaison Officer, host and accompany VIPs and governmental officials on tours of the emergency /disaster area. Coordinate all tours with the PIO. ❑ Provide interviews to the media as arranged by the PIO. ❑ Refer all requests for emergency information to the Director of Emergency Services or PIO. ❑ Oversee the release of official statements. ❑ Consider developing a plan to provide a "citizen and business aid" location, which can be utilized, for information and assistance to citizens and businesses impacted by an emergency. ❑ Encourage post -event discussions in the community to identify perceived areas of improvements. ❑ Use Activity Log to document activity. ❑ Develop or utilize existing citizens' advisory group to address concerns. ❑ Identify needs of community and report it back to the Liaison Officer. National Incident Management System (NIMS) Certification: IS -100, IS -2001 IS- 700.A, IS- 800.6, IS -908, and IS -910.A (all of which are online courses).