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02-16-2016 Item 13 2015-16 Mid-Year Budget Review
Meeting Date: 2/16/2016 FROM: Katie Lichtig, City Manager Derek Johnson, Assistant City Manager and Interim Finance & Information Technology Director Shelly Stanwyck, Parks and Recreation Director Xenia Bradford, Budget Manager SUBJECT: 2015-16 MID-YEAR BUDGET REVIEW RECOMMENDATION 1. Receive and discuss an update of changes in the financial position (Attachment B, Section A) based on revised projections for all funds for the 2015-16 Fiscal Year, and the General Fund Five-Year Forecast for 2015-2016; and 2. Receive an update on Status of Major City Goals and Other Important Objectives (Attachment B, Section C); and 3. Adopt Resolution (Attachment A) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving changes to the 2015-16 Budget as presented in the accompanying Mid-Year Budget Review document”. DISCUSSION The accompanying Mid-Year Budget Review for 2015-16 provides a comprehensive overview of the City’s fiscal condition at the mid-point of the fiscal year. The Transmittal Memorandum (starting on page A-1) sets forth summary of the Five Year General Forecast 2015 -20 and a concise summary of key General Fund revenue and expenditure trends since adoption of the 2015-17 Financial Plan in June 2015. The report’s main focus is on the General Fund, however updated information is provided for each fund. The report also includes a comprehensive status of major City goals, capital improvement plan (CIP) projects and other important objectives. Background The City’s two-ye ar Financial Plan provides for the submittal of a report on financial status to the Council every six months. For fiscal monitoring purposes, on-line access to up-to-date information is available to all departments. Additionally, focused reports are issued to the Council and staff on key revenues such as sales tax, transient occupancy tax and investments, as well as ad hoc reports as needed. 13 Packet Pg. 240 However, the formal submittal of a review at the mid-point of the fiscal year provides an opportunity to take broader look at the City’s financial picture, including: 1. Updating beginning fund balance projections based on actual results for the prior fiscal year as confirmed in the audit and reported in the Comprehensive Annual Financial Report (CAFR). 2. Analyzing revenue and expenditure trends and presenting an updated Five Year General Fund forecast. 3. Analyzing revenue trends since adoption of the Financial Plan, and revising revenues and ending fund balance projections accordingly. 4. Identifying and presenting any areas of uncertainty or concern, and recommending corrective action or additional funding if required. 5. Presenting the status of major City goals, CIP projects and other important objectives. Report Organization Section A: Transmittal Memorandum: Provides a narrative overview of the City’s fiscal environment. Provides an update to the General Fund Five Year Forecast with previous fiscal year audited fund balance results and the most recent revenue and expenditures trends. Provides a summary of administrative and previously adopted by Council budget adjustments since the adoption of 2015-17 Financial Plan. Provides with Mid-Year recommended budget adjustments for Council approval and recommendations for the use of surplus fund balance. These adjustments would be made by adopting a Resolution (Attachment A) which accepts the report and adjusts the budget as shown on pages A-4 of report. Section B: Financial Condition Summaries: Provides comprehensive presentations and updates of projected revenues and expenditures based on staff’s best and most prudent professional judgment. Updates beginning fund/working capital balances based on actual audited 2010-11 results and projected ending balances for 2011-12 based on changes from original budget estimates. Section C: Status of Goals and Objectives: Provides a report on Major City Goals, Other Council Objectives, and the status of major Capital Improvement Plan (CIP). Section D: Recent financial and revenue reports: Provides the most recent Quarterly Financial Report, Quarterly Sales Tax Newsletter and Monthly TOT Report. Summary of Mid-Year Budget Review Results This Mid-Year Review shows that the City continued to experience consistent economic growth for the past six months. Due to prudent expenditure management and more favorable than expected revenue trends in 2014-15, the City has available one-time funds in the amount of $4.949 million. The Five Year General Fund Fiscal Forecast shows a balanced budget through 2020. Due to unpredictability of the weather with El Niño and the potential for other unbudgeted 13 Packet Pg. 241 expenditures, staff recommends that the City Council delay allocation of General Fund reserves in excess of the 20% policy level. Staff intends to return to Council with the 2016-17 Supplemental Budget in June 2016 to make recommendations for the use of these one-time funds. Fiscal Impact The following budget adjustments are recommended for Council approval. Fiscal Year 2015-16 Mid-Year Adjustment Requests General Fund Program Budget Action Adjustment Amount Council Action Requested Golf Course Increase Expenditure 35,945 Increase Regular Staffing Budget due to needed correction in projected staffing costs. No change in FTE allocation. General Fund Appropriate Fund Balance 97,239 Appropriate over-realized mutual aid revenue to pay for expenditures associated with the Sub Fire. Parking Fund Parking Fund Decrease Revenue (972,570) Correct over programmed In-lieu fees. Affordable Housing Fund Begin Program Increase Expenditure 398,362 Appropriate available Begin Program balance. The Council will have the opportunity to allocate the $4.9 million in General Fund available fund balance for one-time expenditures and the Local Measure available balance in the amount of $281,935 when the 2016-2017 Supplement is considered. Attachments: a - Resolution b - Mid Year Report 2015-16 13 Packet Pg. 242 R ______ RESOLUTION NO. (2016 Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, APPROVING CHANGES TO THE 2015-16 BUDGET WHEREAS, the City Council adopted the 2015-16 Financial Plan on June 1, 2015, which established comprehensive financial and policy guidelines for fiscal years 2015-16 and 2016-17; and WHEREAS, in accordance with the City’s Budget and Fiscal Policies, staff has completed a review of the city’s revenue and expenditure trends and has developed revised budget amounts which are explained and compiled in the Mid-Year Budget Review; and WHEREAS, the City Manager has recommended the approval of budget adjustments and Council authorization of appropriation and expenditure of funds for the response to the Sub Fire; NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that: a) The report for the 2015-2016 Mid-Year Budget Review is hereby received and filed; and b) The revised revenue and expenditure forecast amounts for the 2015 -16, identified in the Mid-Year Budget Report in section B, presented on this date are hereby adopted as the revised budget for 2015-16. c) The budget adjustment requests for the Golf Course Program salaries and benefits expenditures, the appropriation for Sub Fire expenditures, the Affordable Housing Begin Program appropriation of fund balance, and the Parking Fund revenue adjustment as shown on Page A-4 of the 2015-2016 Mid-Year Budget Report are hereby approved. Upon motion of ________________, seconded by _________________, and on the following roll call vote: AYES: NOES: ABSENT: The foregoing resolution was adopted on February 16th, 2016. _____________________________ Mayor Jan Howell Marx 13.a Packet Pg. 243 At t a c h m e n t : a - R e s o l u t i o n ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Resolution No. _____ (2016 Series) Page 2 R ______ ATTEST: ____________________________ Jon Ansolabehere Interim City Clerk APPROVED AS TO FORM: ____________________________ J. Christine Dietrick City Attorney IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, this ______ day of ______________, _________. ______________________________ Jon Ansolabehere Interim City Clerk 13.a Packet Pg. 244 At t a c h m e n t : a - R e s o l u t i o n ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) San Luis Obispo, California 2015-16 Mid-YearBudget Review For the 2015-17 Financial Plan 13.b Packet Pg. 245 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-17 Financial Plan MID-YEAR BUDGET REVIEW: 2015-16 February 2016 JAN HOWELL MARX, MAYOR DAN CARPENTER, VICE MAYOR JOHN ASHBAUGH, COUNCIL MEMBER CARLYN CHRISTIANSON, COUNCIL MEMBER DAN RIVOIRE, COUNCIL MEMBER KATIE LICHTIG, CITY MANAGER Prepared by the Department of Finance & Information Technology Derek Johnson, ACM/Interim Director of Finance & Information Technology Shelly Stanwyck, Parks & Recreation Director Xenia Bradford, Budget Manager Vilma Warner, Finance Operations Manager Michelle Bulow, Administrative Assistant 13.b Packet Pg. 246 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) TABLE OF CONTENTS A. Transmittal Memorandum Overview A-1 Summary of Significant Findings A-2 Recommendations A-4 General Fund Balance A-5 Five-Year Forecast Update A-7 Conclusion A-14 B. Financial Condition Summaries Revenue by Major Category B-1 Changes in Financial Position B-8 Revenue Budget Adjustments B-39 Expenditure Budget Adjustments B-40 Interfund Transactions B-42 C. Status of Goals and Objectives D. Recent Financial and Revenue Reports Sales Tax Newsletter: Second Calendar Quarter 2015 D-1 Monthly TOT Report: November 2015 D-3 Overview C-1 Open Space Preservation C-4 Multimodal Transportation C-9 Housing C-13 Neighborhood Wellness C-19 Laguna Lake Restoration C-22 Fiscal Stability and Responsibility C-24 Downtown C-27 Status of Major CIP C-29 13.b Packet Pg. 247 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 1 2015-16 Mid-Year Budget Review 2015-17 Financial Plan. February 16, 2016 INTRODUCTION RECOMMENDATIONS Receive and discuss changes in financial position and the General Fund Five-Year Forecast for 2015-16 Receive an update on the Status of Major City Goals and Other Important Objectives Adopt Resolution approving changes to the 2015-16 Budget Budget Process: Mid-Year Review 4 2015-17 Financial Plan 2014-15 CAFR Mid-Year Review •Incorporate 2014-15 Year-End Results •Review revenue and expenditure trends for all funds •Update General Fund Five-Year forecast •Identify Budget Adjustments for Council approval •Provide an update on Major City Goals/Other Important Objectives and Major Capital Improvement Projects 2014-15 Year-End Results 5 2014-15 Year-End Actuals vs. Final Budget Revenue: $2.545 million over budget Expenditure: $2.599 million under budget *over budgeted expenditure savings of $1.051 million 6 2014-15 Year-End General Fund Balance $23.847 Restricted $0.3 Committed $17.058 Assigned $1.477 Unassigned $4.949 (in million) Restricted Committed Assigned Unassigned 7 2014-15 Local Measure Sub-Fund Balance: $2.426 million + 2015-16 Revenue $7.183 million - 2015-16 Allocation: $9.327 million = $281,935 Available Sub-Fund Balance 8 General Fund Five-Year Forecast 9 Five Year Forecast Introduction Purpose: Evaluate current and future fiscal conditions The forecast is not a budget 10 Update to Five Year Forecast 11 •December 2014 2015-20 Five Year Forecast •July 2015 2015-17 Financial Plan •February 2016 Mid-Year Review Update to Five Year Forecast Forecast Revenue Highlights 12 Development Review Fees Sales Taxes 13 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 2010-11 2011-12 2012-13 2013-14 2014-15 To t a l By In d u s t r y Sales Tax by Industry Autos & Transport Building & Construction Business & Industry Food and Drugs Fuel & Service Stations General Consumer Goods Restaurants & Hotels TOTAL Sales Tax: 2015-16 Year to Date Actuals and Recommended Revision Fiscal Year Ending 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Growth Rate 12.8% 9.8% 7.2% 6.4% 2.4% 5.5% 4.3% 4.1% 3.5% 3.4% 14 Gross receipts 25 top businesses: 5.1% • HdL 15-16 Recommendation: 5.5% • Development Review Revenue - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 Budget Development Review Fees: Last 5 Years Planning Building Engineering Fire 15 2015-16 Revenue Adjustments at Mid-Year Original Budget Revised Budget Change Sales Tax 17,247,004 17,537,004 290,000 Local Sales Tax 7,133,054 7,397,054 264,000 Development Review Fees 3,957,060 4,635,870 678,810 16 Forecast Expenditure Highlights 17 Ongoing Operating Expenditures 3% •15 Year Avg. CA CPI 2.7% •15 Year Avg. City Population Growth 0.3% CalPERS Unfunded Liability • Increased contributions over time to pay down Community Development Growth •Trends support forecast •Continued demand for development review Five -Year Forecast Summary: Balanced Budget 15,000,000 25,000,000 35,000,000 45,000,000 55,000,000 65,000,000 75,000,000 Revenues vs Expenditures: Actual Last 15 Years & Five Year Forecast Revenues Expenditures Fiscal Year Ending 18 Use of Fund Balance for: 1.Additional payments to CalPERS and OPEB Unfunded Liability 2.One-time Development Review Expenditures 3.Luce Implementation Fee Update Mid-Year Review Budget Adjustments 19 Mid-Year Budget Adjustment Requests FY 2015-16 Mid-Year Review Adjustment Requests General Fund Program Budget Action Adjustment Amount Council Action Requested 1. Golf Course Increase Expenditure 35,945 Increase Regular Staffing budget due to needed correction in projected staffing costs. No change in FTE allocation. 2. General Fund Allocate Fund Balance 97,239 Allocate over-realized mutual aid revenue to pay for expenditures associated with the Sub Fire. Parking Fund 3. Parking Fund Decrease Revenue (972,570) Correct over programmed In-lieu fees Affordable Housing Fund 4. Begin Program Increase Expenditure 398,362 Appropriate available Begin Program balance. 20 Financial Condition Summary 21 $4.438 million Available General Fund Balance Steady Economic Growth Volatility in Pension (CalPERS) and Workers Compensation and Liability Insurance Costs Uncertainty for other unbudgeted expenditures Status of Major City Goals & Other Important Objectives 22 2015-17 Major City Goals and Important Objectives Major City Goals •Open Space Preservation •Multi-Modal Transportation •Housing Other Important Objectives •Neighborhood Wellness •Laguna Lake Restoration •Fiscal Sustainability and Responsibility •Downtown 23 •Open Space Roundtable has started meetings •1st ever Maintenance Plan Adopted on December 15, 2015 •Ranger services is fully staffed •Seasonal fuel reduction and winterization complete Open Space Preservation 25% Complete 24 •Annual Traffic Safety Report given on January 5, 2016. •New green bike lanes in multiple locations •$3.2 million received in grant funding for the Phillips Lane Bike Bridge Multi-Modal Transportation 15% Complete 25 •3 BEGIN loans, totaling $121,490 distributed for Moylan Terrace purchases •2016 CDBG recommendations approved. •Iron Works, 860 on the Wye and Veterans Transitional Housing projects all received affordable housing loans Housing 33% Complete 26 Other Important Objectives Highlights •UPD issuing citations •Collaborative Communication Plan adopted Neighborhood Wellness •ADA trail moving forward •Contract awarded for design/engineering Laguna Lake Restoration •Reports provided to REOC •GFOA identifying efficiencies Fiscal Sustainability •Start of Downtown Concept & Mission Plaza projects •Ongoing public safety and infrastructure maintenance Downtown 27 27 Status of Major Capital Improvement Program Projects 28 Fire Station #2 Restroom & Dorms Margarita Lift Station Replacement Reservoir #2 Replacement Johnson Waterline Water Resource Recovery Facility Upgrade Broad Street Bike Boulevard Neighborhood Paving 2016 Marsh Street Bridge City Wayfinding Signs Los Osos Valley Road Interchange Storm Drain System Replacement Curb Ramps 2015 Jack House Elevator Removal Laguna Lake Natural Reserve Accessible Trail Hockey Court Resurfacing Islay & French Tennis Court Resurfacing Olympic Pool Replastering Golf Course Restrooms Highland & Chorro Bike Improvements Laguna Lake Dredging & Sediment Management 100% 90% 15% 100% 15% 5% 60% 50% 100% 100% 50% 100% 90% 50% 100% 100% 30% 10% 1% 100% 50% 80% 50% 90% 5% Status of Major CIP Projects Under Study or Design Under Construction 29 Purchased New Equipment & Fleet (Purchased 19 of 26 vehicles) Police Audio Recording Upgrade Police 911 System Upgrade I.T. - Citywide Window 7 Upgrade I.T.- City/County Parcel Project 70% 75% 25% 100% 40% Status of Major Fleet & I.T. Replacements 30 Recommendations 1.Receive and discuss an update of changes in financial position revised projections for all funds for the 2015-16 Fiscal Year, and the General Fund Five-Year Forecast for 2015-2016; and 2.Receive an update on Status of Major City Goals and Other Important Objectives; and 3.Adopt Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving changes to the 2015-16 Budget as presented in the accompanying Mid- Year Budget Review document”. 31 Section A TRANSMITTAL MEMORANDUM 13.b Packet Pg. 248 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) February 16, 2016 TO: Mayor and City Council FROM: Katie Lichtig, City Manager Derek Johnson, Assistant City Manager & Interim Director of Finance and Information Technology Shelly Stanwyck, Parks & Recreation Director Xenia Bradford, Budget Manager SUBJECT: MID-YEAR BUDGET REVIEW FOR 2015-16 OVERVIEW The City’s Budget and Fiscal Policies call for a formal financial status report to the Council for every six-month period. The Mid-Year Budget Review meets this requirement and allows the Council to take a broader look at the City’s financial picture at the mid-point of the fiscal year. This report provides: 1. An update to the beginning fund balance projections based on actual audited results from the prior fiscal year with uses to be considered during strategic budget direction. 2. An analysis of revenue trends since adoption of the Financial Plan, and revision of revenue and ending fund balance projections accordingly. 3. A review of the Five-Year General Fund forecast that provides an assessment of the fund’s ability to deliver current services levels; maintain existing infrastructure and facilities; preserve the City’s long-term fiscal health; reinvest in the General Fund supported Capital Improvement Program; and maintain fund balance at policy level. 4. An update on the status of the Major City Goals program, Capital Improvement Plan projects and other objectives. 5. Identification of any budget adjustments that require Council action, and recommendations for supplemental budget adjustments. This mid-year budget update shows that economic conditions continue to be favorable for the City. The first two quarters of 2015-16 show increases in major General Fund Revenues such as Sales Tax, TOT, property tax and community development. Given increases in expenditures due to inflation, cost of living adjustments, and increased workloads in areas of expansion such as community development, the General Fund Five-Year forecast, shows a balanced budget for the five year outlook given current service levels. The General Fund balance as of the Fiscal Year end 2014-15 is $23.8 million, of which $4.949 million is unassigned and available for appropriation. These are one-time funds that under the City’s policy of balanced budget should not be used to fund ongoing expenditures. As part of the 2014-15 Mid-Year Report, the Council adopted policy guidance prioritizing the City’s underfunded liabilities for accelerated payments. This guidance provides specific direction to give priority consideration to 1) accelerated payment to the unfunded pension liability, 2) Other Post Employment Benefit (OPEB) liability, 3) roads infrastructure, and 4) equipment replacement funds (in that order). This policy was incorporated into the 2015-17 Financial Plan. The 2015-2017 budget prefunds portions of the City’s long-term liabilities. Higher CalPERS rates allocate additional funding to the City’s unfunded pension liability. Above these increased payments the budget allocates and additional $750,000 to prepay a portion of the pension liability and $250,000 as a prepayment to OPEB liability. Also, the budget adds $275,000 to A-1 13.b Packet Pg. 249 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) deferred road maintenance, $450,000 to the City’s fleet replacement, and $450,000 for information technology equipment replacement. Although all major indicators are pointing in a positive direction for the City’s revenue sources, it is important to note that very significant fiscal challenges are expected in the upcoming years as it relates to the City’s expenses. Recent stock market losses will continue to escalate costs of retirement programs. Furthermore, volatility in insurance rates and the need to address deferred maintenance are expected to place demands on the City’s revenue sources. This fiscal year, the City also faces unpredictability of nature and potential impacts of El Niño. In light of this unpredictability and potential for unbudgeted expenditures in 2015-16 due to El Niño impacts, staff recommends returning with recommendations for appropriation of any available one-time funds with Supplemental budget for FY 2016-17. This seems like a prudent approach given the City’s past history of wise fiscal stewardship. Additionally, the allocation of these funds would need to be evaluated in the context of capacity to achieve existing priorities and adding major new work efforts. In addition, the City is working with the County of San Luis Obispo on scope and cost for a replacement countywide animal shelter. While the County is still working on presenting sufficient information on the project scope, cost discussions with County staff indicate that the costs could be up to $14 million for the facility. The capital project will likely require either onetime or ongoing (i.e. if the City’s portion is debt funded) funding and the estimated cost will become known in the next several months. All Funds Reviewed Through the Mid-Year Review, revenue and expenditure trends have been reviewed and budget adjustments are proposed in this document based on the trends. General Fund Summary of Significant Findings After reviewing the City’s audited financial results from 2014-15 and analyzing the current fiscal year-to-date revenue and expenditure trends, staff applied its best and most prudent professional judgment to confirm the revenue and expenditure projections for the rest of the fiscal year. The following points highlight the major changes that have been made to the original General Fund revenue and expenditure projections compared to the adopted 2015-16 budget: 1. Revenue: General Fund revenues received through January were compared to receipts from 12 months ago and a forecast of future revenues for the rest of the fiscal year was developed to determine the annual revenues to be derived from each revenue source. 2015-16 revenues are forecast to increase by a total of $1.232 million over the original budget amount. Of this amount, tax revenues are projected to increase by $554,000. $678,810 of the increase in revenue is from development review fees. The revised projections for major revenues shown in this document represent growth trends that are in line with those provided by the City’s sales tax advisor for sales tax assumptions, and other outside sources such as the county for property tax receipts, current contract agreements related to fee reimbursements and current local revenue trends. 2. Expenditures: The budget continues the assumption that there will be savings in budgeted salaries and benefits equal to approximately $1.49 million. 3. Insurance Benefit Fund: 2015-17 Financial Plan authorized an additional payment of $750,000 for CalPERS unfunded liability and $250,000 for OPEB unfunded liability. These funds were originally transferred to the Insurance Benefit Fund. The mid-year budget allocates the funds from fund balance to expenditure in order to accommodate the payment. A-2 13.b Packet Pg. 250 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 4. Development Services: By resolution on June 17, 2014 the City Council revised fiscal policies to provide for the City Manager to reallocate up to 75% of Development Services revenues to acquire temporary resources for the timely processing of development applications and other permit processing activities. The policy calls for reallocated revenues to be reported to the City Council on a semi-annual basis as part of the mid-year and annual budget presentations. Development review activity remains at a high level. In Fiscal Year 2014-15 Development Services revenues collected were $1,840,068 in excess of the budget; $1,380,051 or 75% of this excess has been allocated to Development Services operating expenditures. $995,939 of this amount was allocated in the 2015-16 Financial Plan and the remaining $384,112 have been allocated by the City Manager to Development Services program in order to accomplish the timely processing of development permit applications and perform other related permit processing activities. In 2015-16, Development Services revenues are projected to be $678,810 in excess of the original budget forecast. $509,107 or 75% of this amount is recommended to be either allocated or designated for development services expenditures once the revenue is actually realized at the end of 2015-16 fiscal year. Development review fees paid at the time of an application represent a prepayment for work in conjunction with the development review process. Not all of these fees should be allocated for expenditures in the period they are received because some of the work can only occur when the project is under construction, which may be many months or years after an application is processed and payment is received. 2014-15 75%2015-1675% 3,396,300.00 3,957,060.00 Mid-Year Revised Budget 4,724,218.00 4,635,870.00 Variance 1,327,918.00 995,939 678,810.00 509,108 5,236,368.00 Variance 512,150.00 384,113 Development Services Expenditure Appropriations of 75% in Over-Realized Revenue 2015-16 2015-16 Financial Plan Allocation 995,939 Year-End City Manager Allocation 384,113 Total Allocated 1,380,051 Adopted Budget Year-End Actual Development Services Revenue A-3 13.b Packet Pg. 251 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Recommendations In general, staff has only proposed mid-year budget requests that need to be considered now in order to meet timing requirements or adequately fund current programs. Accordingly, there are three General Fund expenditure requests and one Parking fund request submitted for Council consideration during this Mid-Year Review. FY 20-15-16 Mid-Year Review Adjustment Requests General Fund Program Budget Action Adjustment Amount Council Action Requested Golf Course Increase Expenditure 35,945 Increase Regular Staffing budget due to needed correction in projected staffing costs. No change in FTE allocation. General Fund Designate Fund Balance 97,239 Appropriate over-realized mutual aid revenue to pay for expenditures associated with the Sub Fire. Parking Fund Parking Fund Decrease Revenue (972,570) Correct over programmed In-lieu fees Affordable Housing Fund Begin Program Increase Expenditure 398,362 Appropriate available Begin Program balance. A-4 13.b Packet Pg. 252 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) FINANCIAL CONDITION SUMMARY FY 2014-15 General Fund Balance Based on the 2014-15 financial results reported in the Comprehensive Annual Financial Report, combined with updates to revenue and expenditure projections in 2015-16, the 2016-17 unrestricted fund balance above the 20% policy level is $4.949 million. This amount is a result of one-time expenditure savings and higher than budgeted revenue growth. Actual revenue received was $2.544 million higher than final budget and expenditures were $3.650 million lower than final budget. With these revenue and expenditure trends, the five-year forecast shows little variation between revenues and expenditures into the outer years, showing a balanced budget. Staff recommends reviewing this trend closer for ongoing revenue and expenditures with the development of the 2017-19 Financial Plan. The $4.949 million in fund balance should be considered one-time savings and is available for use on future, one-time spending. However, given the uncertainty and the potential for unbudgeted expenditures due to El Niño in 2015-16, staff recommends returning to Council with recommendations to allocate the resources as part of Supplemental budget 2016-17. A-5 13.b Packet Pg. 253 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) In addition, due to actual revenues above budget and savings in expenditures, another $281,935 is available in the Local Measure Y/G funds. In 2014, voters approved the extension of the one-half cent local sales tax, known as Measure G, which included a provision to create a Citizen’s Revenue Enhancement Oversight Commission (REOC) to make recommendations to the Council for local revenue measure uses. Staff will seek recommendations from REOC in April of 2016 for allocation of the $281,935 in excess local revenue measure funds and return to Council with final recommendations as part of Supplemental budget 2016-17. When 2015-17 Financial Plan was developed and adopted, the budget planners did not know what costs would be supported by the Local Revenue Measure. Now that the Revenue Enhancement Oversight Committee (REOC) has met and determined the level of support that will be given to the various programs, the budget has been adjusted to reflect the allocation of Local Measure funds to according functions. These support amounts are primarily based on the cost of certain positions within the program performing basic functions that are identified as being a Measure G priority in order to provide a reasonable and quantifiable sum. The distribution of the Local Measure expenditures by function is shown below. A-6 13.b Packet Pg. 254 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Five-Year General Fund Forecast Update The purpose of the General Fund fiscal forecast is to evaluate current and future fiscal conditions to guide decisions about goals, policies, and programs. It is important to stress that forecast is not a budget. This update to the five- year forecast presents changes in assumptions to revenues and expenditures given the results of the first two quarters of this fiscal year. Summary of Forecast Findings The graph below shows historical trends between actual revenues and expenditures since 2000 and the five year forecast through 2020. As the graph depicts, the 2015-17 financial plan is balanced by using general fund reserves above policy requirement of 20% of operating expenditures to address some one-time expenditures, the fiscal forecast in the outer years, shows a balanced budget. A-7 13.b Packet Pg. 255 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Revenue growth rate from July through December, showed higher than projected growth in Sales Tax and Transient Occupancy Tax (TOT). HdL, the City’s sales tax advisor, provided an updated five year forecast for sales tax revenues based on these favorable trends. Sales tax assumptions have been adjusted based on HdL recommendations. Sales tax growth rate has been adjusted to 5.5% for 2014-15 from an original estimate of 3.9%, resulting in an increase of $554,000. $264,000 of this increase is Local Measure sales tax portion. Transient Occupancy Tax growth rate has been held steady at this time due to declining occupancy rates in November 2015. Coupled with unpredictability of El Niño locally and snow in the mountains attracting tourism following years of drought in California, TOT growth for the City may decline through the winter Property tax revenue assumptions have not been changed. Staff will revise property tax revenues in the fall when the County of San Luis Obispo releases property tax forecast for 2016-17 and adjust as needed for 2016-17 Supplemental Budget. Development services revenue has been higher than budgeted from July through November and has been adjusted upward for the current 2015-16 fiscal year by $679,810. Future revenue growth, which already estimates an aggressive rate of growth, has been held at previously forecasted levels at this time. Development services expenditures are expected to increase at proportional rate to maintain current level of service. The operating expenditures growth rate for all other ongoing expenditures has been revised upward by 0.5%, from 2.5% to 3%, into the outer years from FY 2015-17 Financial Plan This revision is recommended to ensure that the forecasted expenditures are adequate to maintain current service levels. The growth rate is estimated to accommodate inflation and wage increases. Expenditures have also been adjusted to reflect the CalPERS costs released with 2014 year end actuarial results. A-8 13.b Packet Pg. 256 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Changes in Revenue Assumptions Sales tax gross receipts for top 25 businesses compared to 2014 from July through December 2015 showed an average growth rate of 5.1%. Coupled with expected commercial sector developments, HdL recommends a growth rate of 5.5% for 2015-16. The graph below shows the trend in sales tax for seven major industry groups. General Consumer Goods remains to be the largest share of total sales, followed by Autos & Transportation and Restaurants & Hotels. The total sales tax shows a linear steady increase for the past five years. The chart below shows actual general Sales Tax growth rate since 2010-11 through 2014-15 and the five year forecast. Fiscal Year Ending 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Growth Rate 12.8% 9.8% 7.2% 6.4% 2.4% 5.5% 4.3% 4.1% 3.5% 3.4% Note: fiscal year 2013-14 and 2014-15 growth rates have been adjusted to reflect real growth rate. 2013-14 sales tax receipts included $247 thousand in sales tax that was reported by taxpayers to the wrong agency. This amount was adjusted negatively impacting the city’s actual sales tax receipts in 2014-15. A-9 13.b Packet Pg. 257 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Staff will continue to monitor the trends and will return with updated recommendations on sales tax growth with the 2016-17 Supplemental budget. Development Revenue continues to grow above expectations. 2015-16 Development Revenue has been adjusted upward by $679,810. This amount is comprised of $347,310 in planning & zoning fees, $258,000 in building permits fees, and $73,500 in fire plan check fees. Changes in Expenditure Assumptions Operating expenditure annual growth rate beyond the 2015-17 financial plan has been adjusted to 3% to reflect the results of labor agreement changes adopted in 2015-16 and to accommodate future increases due to inflation, wage increases and population growth. The 15 year average percent change in CPI for California has been 2.7% and the 15 year average population growth rate for San Luis Obispo has been 0.3%. Fiscal Year 2013-14 showed a spike in building permit valuation of 47% growth. Beacon Economics, contracted by the City to prepare an economic forecast for the city of San Luis Obispo, presented a forecast in December of 2014, showing continuing rapid growth in building permit valuation through 2020, with the exception of 2015-16 estimating a relative slowdown in growth after the rapid expansion in 2013-14 of -20%. In order to maintain current levels of service, the five year expenditure forecast for development services is based on this forecast lagged by one year according to staff recommendations. Retirement rates have been adjusted based on the latest valuation reports from CalPERS as of June, 2014. There is no significant variance between previously forecasted retirement expenditures and this update. A-10 13.b Packet Pg. 258 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) City of San Luis Obispo - General Fund Five Year Fiscal Forecast FY 2015-16 Mid-Year Update $ in 000's Actual Budget Revised Budget 2014-152015-16 2015-162016-172016-172017-182018-192019-20 1 Sales Tax 15,273 17,247 17,537 16,941 17,118 17,812 18,435 19,078 2 Measure Y/G Sales Tax 7,136 7,133 7,397 7,433 7,703 8,015 8,296 8,585 3 Sales Tax Prop 172 410 420 420 429 429 438 447 456 4 Property Taxes 9,632 9,726 9,726 10,106 10,106 10,500 10,909 11,335 5 Property Tax in Lieu of VLF 3,849 4,042 4,042 4,199 4,199 4,363 4,533 4,710 6 Transient Occupancy Tax 6,806 6,844 6,844 7,170 7,170 7,592 7,956 8,302 7 Utility Users Tax 5,211 5,506 5,506 5,671 5,671 5,841 6,017 6,197 8 Franchise Fees 2,790 1,540 1,540 1,557 1,557 1,596 1,636 1,677 9 Business Tax 2,203 2,339 2,339 2,395 2,395 2,455 2,516 2,579 10 Real Property Transfer Tax 298 184 184 187 187 191 238 199 11 Subtotal Taxes 53,608 54,981 55,535 56,088 56,536 58,804 60,984 63,119 12 Transfers In (Gas, TDA, CoS, Other)1,505 2,318 2,341 2,371 2,371 2,371 2,371 2,371 13 Other Subventions & Grants 1,278 323 335 323 323 323 323 323 14 Development Review Fees 5,274 3,811 4,490 4,189 4,189 4,856 5,569 6,235 15 Rental Inspection Fees 146 146 280 280 461 472 484 16 Recreation Fees 1,881 1,646 1,646 1,646 1,646 1,679 1,713 1,747 17 Other Service Charges 1,875 1,738 1,738 1,750 1,750 1,777 1,803 1,830 18 Other Revenues 697 543 553 543 534 534 534 534 19 Subtotal Non-Tax Revenues 12,510 10,525 11,249 11,102 11,094 12,001 12,786 13,524 20 Total Resources 66,120 65,506 66,785 67,190 67,629 70,804 73,770 76,643 21 Operating Expenses (excl PERS)1 44,576 47,146 47,610 48,562 49,071 50,264 51,958 53,984 22 PERS Normal Costs 2 4,322 3,727 3,833 3,944 3,833 4,175 4,298 4,418 23 PERS Unfunded Liability 3,536 5,680 5,629 6,309 6,246 6,246 7,794 8,649 24 Subtotal: Operating Expenses 52,434 56,553 57,072 58,814 59,150 60,684 64,050 67,051 25 Debt Service 5,312 3,015 3,015 3,048 3,048 3,235 3,305 2,928 26 Transfer to CDBG 73 147 147 154 154 154 154 154 27 Transfer to Insurance Benefit Fund 280 2,124 2,124 - - - - - 28 CIP - Fleet Replacement 533 1,229 1,229 613 613 604 471 640 29 CIP - IT Replacement 991 1,191 1,191 709 709 726 876 597 30 CIP - Major Facility Replacement 551 837 837 545 545 915 790 1,190 31 CIP - All Other 2,918 5,495 5,495 4,153 4,153 3,567 3,879 3,867 32 Subtotal: Operating Transfers 10,658 14,037 14,037 9,222 9,222 9,201 9,474 9,376 33 Total Expenditures 63,092 70,591 71,110 68,036 68,372 69,885 73,524 76,428 34 Resources Over/(Under) Expenses 3,028 (5,085) (4,325) (846) (742) 919 246 216 35 Fund Balance, Beginning of Year 20,317 18,289 23,847 13,204 18,006 17,264 18,182 18,429 36Encumbrances (1,516) 37 Funding Adjustment 502 - - - - - 38 Ending Fund Balance 23,847 13,204 18,006 12,358 17,264 18,182 18,429 18,644 39 Reserve @ 20% Operating Costs 10,487 10,389 10,389 10,460 10,581 11,188 11,551 11,980 40 Adj for Debt Svc Reserve (303) (303) (303) (303) (303) (303) (303) (303) 41 Designated Reserve (8,108) (1,402) (963) (1,402) (963) (963) (963) (963) 42 Reserve Over/(Under) Policy Level 4,949 1,110 6,351 193 5,417 5,729 5,611 5,398 Notes 1 PERS costs estimated based on CalPERS valuation reports and are broken out to show contribution to normal cost unfunded liability. Forecast A-11 13.b Packet Pg. 259 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) FY 15-16 General Fund Revenues Included in Section B of this report is a summary of revenues by fund and major sources that provides actual results for 2014-15, and original budgeted amounts for 2015-16 along with revised projections and respective variances for each source. Based on this Mid-Year Review, overall projections for 2015-16 General Fund revenues are now anticipated to be $1.233 million higher than projected in the 2015-17 Financial Plan. $264,000 of this amount is an increase in Local Measure sales tax revenue. $290,000 is an increase in general sales tax and $679,810 is an increase in development services fees. 1.General Sales Tax. Based on the latest forecast provided by HdL, the City’s sales tax advisor, general sales tax receipts will reflect an increase of $290,000 compared to the original budget. This increase is the result of higher sales tax receipts from July through December of 2015. 2.Local Sales Tax. Using the HdL forecast for Local Sales Tax revenue (Measure Y/G), the mid-year revision reflects an increase in receipts of approximately $264,000 compared to the original budget. This increase is the result of higher sales tax receipts from July through December of 2015 3.Development Review Fees. Revenues collected through December 2015 are well ahead of expectations. The mid-year revised projection reflects adjustments to account for the fees already received and those anticipated to be received during the current year from proposed development activity. Based on the amounts received and staff’s estimate for the rest of the year, development fee revenue is forecast to be $687,810 more than the original budget forecast. FY 2015-16 General Fund Operating Program Expenditures Section B includes an overview of changes to the operating program budgets. Organized by fund, these schedules include the original budget, re-appropriations for encumbrances and carryovers, and budget changes to-date since approval of the 2015-17 Financial Plan in June 2015. These summaries also reflect the Mid-Year budget requests, which are discussed later in this document. Below is a description of items affecting General Fund. General Fund - The revised budget shows a $1,980,010 increase in the General Fund operations. Of this amount: •$1,516,180 pertains to encumbrance roll-over for prior year commitments; •$384,112 reflects allocation of excess Development Services fee revenue from 2013-14; •$35,945 reflects allocation to Golf Program to correct regular salaries and benefits budget; •$12,200 relates to expenditures tied to grant reimbursements with the corresponding revenues added to the budget; •$22,938 in transfer from PEG funds for Chamber projector and broadcast room; •$5,240 in other miscellaneous expenditures and offsetting revenue. Detailed listing of expenditure budget adjustments are provided in Section B of this Mid-Year Report (Summary of Expenditure Budget Adjustments). A-12 13.b Packet Pg. 260 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Other Funds Significant Changes 1. Public Art – Approved allocation from fund balance in the amount of $48,000 for Box Art painting and $28,500 for Public Art maintenance. 2. Sewer Enterprise Fund – The service charge fee revenue estimate budget is proposed to increase by $250,000. The increase is driven by higher than anticipated development impact fees. 3. Water Enterprise Fund – The service charge fee revenue estimate budget is proposed to increase by $200,000 based on higher than anticipated water impact fees receipts. 4. Insurance Benefit Fund – The expenditure budget shows an additional payment to CalPERS for unfunded liability in the amount of $750,000 and an additional payment of $250,000 to OPEB unfunded liability as directed by 2015-17 Financial Plan. 5. Affordable Housing Fund – The revised budget proposes an allocation of available fund balance for the Begin Program in the amount of $398,362. Capital Improvement Program Expenditures The Capital Improvement Program (CIP) budget reflects an increase of $44.078 million across all funds. The majority of this amount represents carryover of encumbrances and unexpended balances from 2014-15. Changes are displayed in Section B, summary of Expense Budget Changes. Projected Fund Balances/Working Capital Based on the revised estimates for revenue projections and expenditures, this part of Section B includes a summary of projected changes in financial position for each of the City's funds. The changes in financial position schedules include the actual fund balances/working capital along with the original budget and revised budget projections for 2015-16, and reflect budget changes that have already been approved since the beginning of the fiscal year. The costs and estimated revenues (if any apply) that are associated with the following Mid-Year supplemental funding requests are also reflected in the ending fund balance. Summaries of Revenue & Expenditure Budget Adjustments This part of Section B reflects the budget changes that have taken place to carryover prior year encumbrances, carryover unspent capital project balances and other routine budget changes that do not have significant policy impacts and will not affect budgeted fund balances or working capital that have occurred since the approval of the 2015-17 Financial Plan in June 2015. These summaries also reflect the mid-year budget requests. Inter-Fund Transactions This portion of Section B reflects actual inter-fund transfers for 2014-15 along with the original budget and revisions for 2015-16. The revised operating transfers are explained below: General Fund Transfer In -The General Fund received a $22,938 increase in transfer from the PEG fund for chamber projector and broadcast room improvements. A-13 13.b Packet Pg. 261 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) CONCLUSION This Mid-Year review shows that the City continued to experience consistent economic growth for the past six months. Due to prudent expenditure management and more favorable than expected revenue trends in 2014-15, the City has available one-time funds in the amount of $4.949 million. The five year General Fund fiscal forecast shows a balanced budget through 2020. Due to unpredictability of the weather with El Niño and the potential for other unbudgeted expenditures, staff recommends that the City Council delay allocation of General Fund reserves in excess of the 20% policy level. Staff intends to return to Council with the 2016-17 Supplemental Budget in June 2016 to make recommendations for the use of these one-time funds. The Budget Review Team and Department Heads will be prepared to respond to any questions the Council may have regarding this report at the February 16, 2016 meeting. If you have any questions in the interim, or require additional information, please do not hesitate to contact Assistant City Manager and Interim Finance & Information Technology Director Derek Johnson at 805-781-7112 or Budget Manager Xenia Bradford at 805-781-7132. A-14 13.b Packet Pg. 262 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Section B FINANCIAL CONDITION SUMMARIES 13.b Packet Pg. 263 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) REVENUES BY MAJOR CATEGORY AND SOURCE SUMMARY BY FUND Actual Original Revised 2014-15 Budget Projection Variance % Change GOVERNMENTAL FUNDS General Fund 64,615,545 56,003,937 56,972,747 968,810 2% Local Revenue Measure Fund 7,183,054 7,447,054 264,000 4% Special Revenue Funds 4,143,837 3,289,398 3,529,684 240,286 7% Capital Project Funds 9,535,851 1,803,700 12,298,347 10,494,647 582% Total Governmental Funds 78,295,233 68,280,089 80,247,832 11,967,743 18% ENTERPRISE FUNDS & AGENCY FUNDS Water Fund 20,612,010 19,228,050 19,442,016 213,966 1% Sewer Fund 18,126,613 16,856,345 17,106,345 250,000 1% Parking Fund 2,455,826 8,105,000 7,132,300 (972,700)-12% Transit Fund 3,866,226 3,622,110 4,855,059 1,232,949 34% Boyson Ranch Convervation Fund 1,800 1,800 Whale Rock Reservoir Fund 918,668 1,737,388 1,737,388 Total Enterprise Funds 45,979,343 49,550,693 50,274,908 724,215 1% TOTAL $124,274,576 $117,830,782 $130,522,740 12,691,958 11% 2015-16 B-1 13.b Packet Pg. 264 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) REVENUES BY MAJOR CATEGORY AND SOURCE BUDGET SUMMARY Actual Original Revised 2014-15 Budget Projection Variance % Change GENERAL FUND Tax & Franchise Revenues Sales & use tax General 15,272,683 17,247,004 17,537,004 290,000 2% Local Revenue Measure 7,136,297 Public safety (Proposition 172)409,590 419,631 419,631 Property tax 9,631,890 9,726,500 9,726,500 Property tax in lieu of VLF 6,805,742 4,041,808 4,041,808 Transient occupancy tax 5,211,207 6,843,873 6,843,873 Utility users tax 3,849,341 5,505,703 5,505,703 Franchise fees 2,790,077 1,540,364 1,540,364 Business tax certificates 2,203,208 2,338,753 2,338,753 Real property transfer tax 298,191 183,600 183,600 Total Tax & Franchise Revenues 53,608,226 47,847,236 48,137,236 290,000 1% Fines & Forfeitures Vehicle code fines 154,385 120,000 120,000 Other fines & forfeitures 29,935 36,000 36,000 Total Fines & Forfeitures 184,320 156,000 156,000 Investment and Property Revenues Investment earnings 179,252 120,300 120,300 Rents & concessions 199,391 161,400 161,400 Total Investment & Property 378,643 281,700 281,700 Subventions & Grants Motor vehicle in-lieu 18,663 Homeowners & other in-lieu taxes 73,867 74,000 74,000 Other in-lieu taxes 18,327 22,000 22,000 SB 90 reimbursements 363,513 Police training (POST)37,706 40,000 40,000 Mutual aid reimbursements 440,021 COPS grant AB3229 106,230 100,000 100,000 Zone 9 reimbursements 48,907 85,000 85,000 Other state & federal grants 171,138 2,000 2,000 Total Subventions & Grants 1,278,372 323,000 323,000 Service Charges Police Services Accident reports 2,953 3,000 3,000 Collision investigation 7,627 10,000 10,000 Alarm permits and false alarm fees 142,806 80,000 80,000 DUI cost recovery 31,258 20,000 20,000 Tow release fee 13,366 12,000 12,000 Booking fee recovery Tobacco permit fees 22,562 20,000 20,000 Administrative citations 157,421 115,000 115,000 2015-16 B-2 13.b Packet Pg. 265 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) REVENUES BY MAJOR CATEGORY AND SOURCE BUDGET SUMMARY Actual Original Revised 2014-15 Budget Projection Variance % Change GENERAL FUND Parking citations 78,175 80,000 80,000 Other police services 171,178 110,300 110,300 Total Police Services 627,345 450,300 450,300 Fire Services Cal Poly fire services 270,684 273,391 273,391 Medical emergency recovery 130,001 172,500 172,500 Fire safety/haz mat permits 134,284 130,000 130,000 Multi-dwelling unit inspections 194,361 194,000 194,000 CUPA fees 101,256 97,000 97,000 Other fire services 23,779 8,000 8,000 Total Fire Services 854,364 874,891 874,891 Development Review Planning & zoning fees 327,608 250,610 597,920 347,310 139% Building Permits 1,728,584 1,290,242 1,548,242 258,000 20% Construction plan check & inspection 827,022 534,422 534,422 Infrastructure plan check & inspections 741,571 474,000 474,000 Encroachment permits 138,917 126,953 126,953 Fire plan check & inspections 449,476 276,500 350,000 73,500 27% Credit Card Fees (83,151)(24,374)(24,374) Other Development Fees 1,143,936 882,557 882,557 Rental Inspection Fees 146,150 146,150 Total Development Review 5,273,963 3,957,060 4,635,870 678,810 17% Parks & Recreation Adult athletic fees 133,467 122,400 122,400 Youth athletic fees 32,826 33,700 33,700 Skate park fees 2,000 2,000 Instruction fees 91,046 91,000 91,000 Special event fees 86,272 92,700 92,700 Rental & use fees 204,736 161,500 161,500 Children services 743,534 600,000 600,000 Teens & seniors 5,754 1,500 1,500 Aquatics 242,675 246,700 246,700 Golf 328,383 291,700 291,700 Other recreation revenues 21,334 3,000 3,000 Total Parks & Recreation 1,890,027 1,646,200 1,646,200 General Government Business license 361,981 371,000 371,000 Sales of publications 4,751 2,500 2,500 Other service charges 19,287 30,000 30,000 Total General Government 386,019 412,550 412,550 Total Service Charges 9,031,718 7,341,001 8,019,811 678,810 9% Other Revenues Insurance refunds 14,207 20,000 20,000 Other revenues 120,059 35,000 35,000 Total Other Revenues 134,266 55,000 55,000 Total General Fund $64,615,545 $56,003,937 $56,972,747 $968,810 2% 2015-16 B-3 13.b Packet Pg. 266 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) REVENUES BY MAJOR CATEGORY AND SOURCE BUDGET SUMMARY Actual Original Revised 2014-15 Budget Projection Variance % Change LOCAL REVENUE MEASURE FUND Measure Y 7,133,054 7,397,054 264,000 4% Investment & Property Revenues 50,000 50,000 Total Local Revenue Measure Fund 7,183,054 7,447,054 264,000 4% SPECIAL REVENUE FUNDS Downtown Business Improvement District Fund Investment & Property Revenues Service Charges 221,864 214,000 214,000 Other Revenues Total Downtown BID Fund 221,864 214,000 214,000 Tourism Business Improvement District Fund Investment & Property Revenues 1,268 1,100 1,100 Other Revenues Service Charges 1,363,743 1,368,775 1,368,775 Total Tourism BID Fund 1,365,011 1,369,875 1,369,875 Community Development Block Grant Fund Investment & Property Revenues 351 Subventions & Grants 1,012,873 405,515 645,440 239,925 59% Other Revenues 18,950 1,032,174 405,515 645,440 239,925 1 Gas Tax Fund Subventions & Grants 1,188,599 965,000 965,000 Transportation Development Act Fund Subventions & Grants 54,808 41,100 41,100 Law Enforcement Grant Fund Investment & Property Revenues 790 Subventions & Grants 195,411 251,808 250,169 (1,639)-1% Service Charges 2,356 2,000 2,000 Total Law Enforcement Grant Fund 198,557 251,808 252,169 361 Public Art Contributions Fund Investment & Property Revenues 1,619 2,100 2,100 Service Charges 40,000 40,000 Other Revenues 81,205 Total Public Art Contributions Fund 82,824 42,100 42,100 Total Special Revenue Funds $4,143,837 $3,289,398 $3,529,684 240,286 7% 2015-16 B-4 13.b Packet Pg. 267 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) REVENUES BY MAJOR CATEGORY AND SOURCE BUDGET SUMMARY Actual Original Revised 2014-15 Budget Projection Variance % Change CAPITAL PROJECT FUNDS General Purpose CIP Subventions & Grants State of California T SHA/USHA 129,982 391,251 391,251 Safe routes to school grant SLTPP/STP grant 660,000 (660,000)-100% STP/SHA - RRTC 7,091,181 9,687,043 9,687,043 Other state grants Federal Government Highway & bridge rehabilitation & replacement (HBRR)145,539 76,610 76,610 Transportation enhancement (TEA) Other federal grants 35,083 211,488 211,488 Service Charges Zone 9 reimbursements 105,102 444,255 444,255 Other Revenues Contributions Other Revenue 13,463 156,000 501,000 345,000 Total General Purpose CIP 7,520,350 816,000 11,311,647 10,495,647 1286% Parkland Development Fund Investment & Property Revenues 2,910 3,000 3,000 Subventions & Grants Service Charges Park in-lieu fees 250,997 Dwelling unit charge 22,650 Other Revenues Total Parkland Development Fund 276,557 3,000 3,000 Transportation Impact Fee Fund Investment & Property Revenues 48,584 3,000 3,000 Subventions & Grants 350,172 Service Charges Impact Fees 907,365 75,000 75,000 Other Revenues 55,000 Total Transportation Impact Fee Fund 1,361,121 78,000 78,000 Fleet Replacement Fund Investment & Property Revenues 10,887 6,000 6,000 Other Revenues Sale of surplus property 6,755 10,000 10,000 Total Fleet Replacement Fund 17,642 16,000 16,000 2015-16 B-5 13.b Packet Pg. 268 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) REVENUES BY MAJOR CATEGORY AND SOURCE BUDGET SUMMARY Actual Original Revised 2014-15 Budget Projection Variance % Change CAPITAL PROJECT FUNDS Open Space Protection Fund Investment & Property Revenues 2,289 Subventions & Grants 600,000 600,000 Service Charges Total Open Space Protection Fund 2,289 600,000 600,000 Airport Area Impact Fee Fund Investment & Property Revenues 4,344 1,000 1,000 Service Charges Total Airport Area Impact Fee Fund 4,344 1,000 1,000 Affordable Housing Fund Investment & Property Revenues 12,881 8,000 8,000 Subventions & Grants 69,528 Service Charges 269,626 Total Affordable Housing Fund 352,035 8,000 8,000 Los Osos Valley Road Sub-Area Fee Fund Investment & Property Revenues 1,513 1,700 1,700 Service Charges Total LOVR Sub-Area Fee Fund 1,513 1,700 1,700 Information Technology Replacement Fund Investment & Property Revenues 1,500 1,500 Subventions & Grants 255,000 255,000 Service Charges Total IT Replacement Fund 256,500 256,500 Major Facility Replacement Fund Investment & Property Revenues 500 500 Service Charges 22,000 22,000 Total IT Replacement Fund 22,500 22,500 Infrastructure Investment Fund Investment & Property Revenues 1,000 1,000 Total IT Replacement Fund 1,000 1,000 Total Capital Project Funds $9,535,851 $1,803,700 $12,298,347 10,494,647 582% TOTAL-GOVERNMENTAL FUNDS $78,295,233 $68,280,089 $80,247,832 11,967,743 18% 2015-16 B-6 13.b Packet Pg. 269 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) REVENUES BY MAJOR CATEGORY AND SOURCE BUDGET SUMMARY Actual Original Revised 2014-15 Budget Projection Variance % Change ENTERPRISE & AGENCY FUNDS Water Fund Investment & Property Revenues 181,253 50,000 50,000 Impact Fees 2,471,502 1,300,000 1,500,000 200,000 15% Service Charges 17,918,415 17,846,350 17,859,009 12,659 0% Other Revenues 40,840 31,700 33,007 1,307 4% Total Water Fund 20,612,010 19,228,050 19,442,016 213,966 1% Sewer Fund Investment & Property Revenues 94,067 50,000 50,000 Impact Fees 852,232 350,000 600,000 250,000 71% Service Charges 17,138,586 16,419,145 16,439,145 20,000 0% Other Revenues 41,728 37,200 17,200 (20,000)-54% Total Sewer Fund 18,126,613 16,856,345 17,106,345 250,000 1% Parking Fund Fines & Forfeitures 368,482 663,200 663,200 Investment & Property Revenues 26,206 28,300 28,100 (200)-1% Service Charges 2,061,138 6,932,900 6,441,000 (491,900)-7% Lease Revenue 480,500 Other Revenues 100 (100) Total Parking Fund 2,455,826 8,105,000 7,132,300 (972,700)-12% Transit Fund Investment & Property Revenues 7,612 5,800 5,800 Subventions & Grants 3,208,715 2,918,114 4,151,063 1,232,949 42% Service Charges 649,414 693,596 693,596 Other Revenues 485 4,600 4,600 Total Transit Fund 3,866,226 3,622,110 4,855,059 1,232,949 34% Boyson Ranch Conservation Fund Investment & Property Revenues 1,953 1,800 1,800 Subventions & Grants Service Charges Total Bosyson Ranch Fund 1,953 1,800 1,800 Whale Rock Commission Investment & Property Revenues 6,361 1,000 1,000 Service Charges 911,564 1,734,888 1,734,888 Other Revenues 743 1,500 1,500 Total Whale Rock Commission Fund 918,668 1,737,388 1,737,388 Total Enterprise & Agency Funds $45,981,296 $49,550,693 $50,273,108 $722,415 1% TOTAL - ALL FUNDS $124,276,529 $117,830,782 $130,520,940 $12,690,158 11% 2015-16 B-7 13.b Packet Pg. 270 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) CHANGES IN FINANCIAL POSITION ALL FUNDS COMBINED Actual Original Revised 2014-15 Budget Budget Revenues Tax Revenues 53,608,226 54,980,290 55,534,290 554,000 1% Fines and Forfeitures 718,502 819,200 819,200 Investment and Property Revenues 818,194 1,156,500 496,500 (660,000)-57% Subventions and Grants 14,067,285 5,759,537 18,514,170 12,754,633 221% Service Charges Governmental Funds 12,070,050 9,060,776 9,741,586 680,810 8% Enterprise Funds 43,380,927 44,022,591 43,512,680 (509,911)-1% Trust and Agency Revenues 918,668 1,736,388 1,736,388 Other Revenues 525,905 296,300 307,547 11,247 4% Total Revenues 126,107,757 117,831,582 130,662,361 12,830,779 11% Expenditures Operating Programs Public Safety 24,056,077 25,609,805 25,825,336 215,531 0.8% Public Utilities 18,927,190 21,992,932 22,454,118 461,186 2% Transportation 7,584,354 7,931,400 8,694,385 762,985 10% Leisure, Cultural & Social Services 7,012,890 7,503,320 7,697,733 194,413 2.59% Community Development 8,344,973 9,805,311 11,005,459 1,200,148 12% General Government 14,620,691 17,149,050 17,710,587 561,537 3% Total Operating Programs 80,546,175 89,991,818 93,387,618 3,395,800 4% Capital Improvement Plan Projects 32,190,790 22,552,267 66,630,261 44,077,994 195.4% Debt Service 8,105,865 7,615,525 7,615,525 Total Expenditures 120,842,830 120,159,610 167,633,404 47,473,794 40% Other Sources (Uses) Adjustment to Working Capial (33,346) Operating Transfers In 11,785,569 9,319,299 9,342,237 22,938 0% Operating Transfers Out (13,272,217)(9,319,299)(9,319,299) Proceeds from Debt Financings 850,775 688,500 688,500 100% Expenditure Savings 1,452,966 1,452,966 Total Other Sources (Uses)(669,219)1,452,966 2,164,404 711,438 49% Revenues and Other Sources Over (Under) Expenditures and Other Uses 4,595,708 (875,062)(34,806,639)(33,931,577) Fund Balance/Working Capital, Beginning of Year 96,640,396 80,351,809 111,271,179 30,919,370 38% Fund Balance/Working Capital, End of Year Prior Year Restatement 502,205 Reserved for Debt Service 2,043,222 2,082,625 2,043,222 (39,403)-2% Unreserved 99,695,087 77,394,122 74,421,318 (2,972,804)-4% Total Fund Balance/Working Capital 101,236,104$ 79,476,747$ 76,464,540$ (3,012,207)-4% 2015-16 Variance % change 13.b Packet Pg. 271 CHANGES IN FINANCIAL POSITION ALL GOVERNMENTAL FUNDS COMBINED Actual Original Revised 2014-15 Budget Budget Revenues Tax Revenues 53,608,226 54,980,290 55,534,290 554,000 1% Fines and Forfeitures 184,320 156,000 156,000 Investment and Property Revenues 480,098 1,020,600 360,600 (660,000)-65% From Other Governments 10,858,570 2,841,423 14,363,107 11,521,684 405% Service Charges 12,070,050 9,060,776 9,741,586 680,810 8% Other Revenues 277,224 221,000 230,940 9,940 4% Total Revenues 77,478,488 68,280,089 80,386,523 12,106,434 4 Expenditures Operating Programs Public Safety 24,056,077 25,609,805 25,825,336 215,531 1% Transportation 3,063,353 2,348,249 2,929,827 581,578 25% Leisure, Cultural & Social Services 7,012,890 7,503,320 7,697,733 194,413 3% Community Development 8,344,973 9,805,311 11,005,459 1,200,148 12% General Government 13,910,865 17,141,550 17,703,087 561,537 3% Total Operating Programs 56,388,158 62,408,235 65,161,442 2,753,207 4% Reimbursed Expenditures (3,451,208)(4,008,992)(4,008,992) Total Operating Expenditures 52,936,950 58,399,243 61,152,450 2,753,207 5% Capital Improvement Plan Projects 22,106,245 10,739,506 34,997,572 24,258,066 226% Debt Service 3,550,964 3,014,674 3,014,674 Total Expenditures 78,594,159 72,153,423 99,164,696 27,011,273 37% Other Sources (Uses) Operating Transfers In 11,406,317 9,319,299 9,342,237 22,938 0% Operating Transfers Out (13,272,217)(8,406,619)(8,406,619) Proceeds from Debt Financings 850,775 Expenditure Savings 1,452,966 1,452,966 Total Other Sources (Uses)(1,015,125)2,365,646 2,388,584 22,938 1% Revenues and Other Sources Over (Under) Expenditures and Other Uses (2,130,796)(1,507,688)(16,389,589)(14,881,901)987% Fund Balance, Beginning of Year 42,264,254 29,977,907 49,861,121 19,883,214 66% Prior Year Restatement 502,205 42,766,459 29,977,907 49,861,121 19,883,214 66% Fund Balance, End of Year Reserved for Debt Service 2,043,222 2,082,625 2,043,222 (39,403)-2% Unreserved 38,592,441 26,387,594 31,428,310 Total Fund Balance 40,635,663$ 28,470,219$ 33,471,532$ 5,001,313 18% 2015-16 Variance % change 13.b Packet Pg. 272 CHANGES IN FINANCIAL POSITION ALL ENTERPRISE AND AGENCY FUNDS COMBINED Actual Original Revised 2014-15 Budget Budget Revenues Fines and Forfeitures 534,182 663,200 663,200 Investment and Property Revenues 338,096 135,900 135,900 From Other Governments 3,208,715 2,918,114 4,151,063 1,232,949 42% Service Charges 43,380,927 44,022,591 43,512,680 (509,911)-1% Other Revenues 248,681 75,300 76,607 1,307 2% Trust and Agency Revenues 918,668 1,736,388 1,736,388 Total Revenues 48,629,269 49,551,493 50,275,838 724,345 1% Expenditures Operating Programs Public Utilities 18,927,190 21,992,932 22,454,118 461,186 2% Transportation 4,521,001 5,583,151 5,764,558 181,407 3% Leisure, Cultural & Social Services General Government 4,161,034 4,016,492 4,016,492 Total Operating Programs 27,609,225 31,592,575 32,235,168 642,593 2% Capital Improvement Plan Projects 10,084,545 11,812,761 31,632,689 19,819,928 168% Debt Service 4,554,901 4,600,851 4,600,851 Total Expenditures 42,248,671 48,006,187 68,468,708 20,462,521 42.6% Other Sources (Uses) Adjustment to Working Capial (33,346) Operating Transfers In 379,252 Proceeds from Debt Financings Operating Transfers Out (62,700)(912,680)(912,680) Other Sources (Uses) Total Other Sources (Uses)283,206 (912,680)(912,680) Revenues and Other Sources Over (Under) Expenditures and Other Uses 6,663,804 632,626 (19,105,550)(19,738,176)-3120% Working Capital, Beginning of Year 53,873,937 50,373,902 61,410,058 11,036,156 22% Working Capital, End of Year 60,537,741$ 51,006,528$ 42,304,508$ (8,702,020)-17% 2015-16 Variance % change 13.b Packet Pg. 273 CHANGES IN FINANCIAL POSITION GENERAL FUND Without Local Measure as of 2015-16 Fiscal Year Actual Original Revised 2014-15 Budget Budget Revenues Tax Revenues 53,608,226 47,847,236 48,137,236 290,000 1% Fines and Forfeitures 184,320 156,000 156,000 Investment and Property Revenues 378,644 281,700 281,700 Subventions and Grants 1,278,374 323,000 335,200 12,200 4% Service Charges 9,031,717 7,341,001 8,019,811 678,810 9% Other Revenues 134,264 55,000 64,940 9,940 18% Total Revenues 64,615,545 56,003,937 56,994,887 990,950 2% Total Resources Available in 2013-14 Expenditures Operating Programs Public Safety 24,056,077 24,593,256 24,860,653.0 267,397 1% Transportation 3,063,353 2,348,249 2,929,827 581,578 25% Leisure, Cultural & Social Services 7,012,890 7,304,072 7,498,485 194,413 3% Community Development 7,842,676 8,373,568 9,326,531 952,963 11% General Government 13,910,865 17,141,550 17,125,209 (16,341)0% Total Program Expenditures 55,885,861 59,760,695 61,740,705 1,980,010 3% Reimbursed Expenditures (3,451,208)(4,008,992)(4,008,992) Total Expenditures 52,434,653 55,751,703 57,731,713 1,980,010 4% Other Sources (Uses) Operating Transfers In 1,504,842 2,318,155 2,341,093 22,938 1% Proceeds from Debt Issuance Operating Transfers Out (10,657,737)(6,964,744)(6,964,744) Expenditure Savings 1,452,966 1,452,966 Total Other Sources (Uses)(9,152,895)(3,193,623)(3,170,685)22,938 -1% Revenues and Other Sources Over (Under) Expenditures and Other Uses *3,027,997 (2,941,389)(3,907,511)(966,122)33% Transfer to Local Revenue Measure Fund (2,197,000)(2,426,279) Fund Balance, Beginning of Year 20,317,179 18,289,882 23,847,381 5,557,499 30% Prior Year Restatement 502,205 Fund Balance, End of Year sub-total 23,847,381$ 13,151,493$ 17,513,591$ 4,362,098 33% Fund Balance Components: Assigned Reserves 8,411,555 1,652,000 720,365 (931,635)-56% Policy Reserve Level @ 20%:10,486,931 10,389,271 10,389,271 Amount Over (Under) Policy Reserve:4,948,895 1,110,222 6,403,955 5,293,733 Expenditures exceed revenues due to one-time expenses funded from reserve balance. 2015-16 Variance % change 13.b Packet Pg. 274 CHANGES IN FINANCIAL POSITION LOCAL REVENUE MEASURE SUB-FUND Actual Original Revised 2014-15 Budget Budget Revenues Tax Revenues 7,133,054 7,397,054 264,000 4% Investment & Property Revenue 50,000 50,000 - Total Revenues - 7,183,054 7,447,054 264,000 4% Expenditures - Operating Programs - Public Safety 764,741 769,741 5,000 1% Transportation 1,285,559 460,496 (825,063) -64% Leisure, Cultural & Social Services 199,248 199,248 - Community Development 5,000 247,185 242,185 4844% General Government 577,878 577,878 100% Capital Improvement Plan Projects 7,072,850 7,072,850 - Total Program Expenditures - 9,327,398 9,327,398 - Other Sources (Uses)- Operating Transfers Out - - Total Other Sources (Uses)- - - - Revenues and Other Sources Over (Under)- Expenditures and Other Uses *(2,144,344) (1,880,344) 264,000 -12% Fund Balance, Beginning of Year 2,197,000 2,426,279 229,279 10% Fund Balance, End of Year sub-total - 52,656 545,935 493,279 937% 2015-16 Variance % change 13.b Packet Pg. 275 CHANGES IN FINANCIAL POSITION INSURANCE BENEFIT Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 601 Service Charges Total Revenues 601 Expenditures Operating Programs General Government 1,124,000 2,124,000 1,000,000 Capital Improvement Plan Projects Total Expenditures 1,124,000 2,124,000 (1,000,000)-89% Other Sources (Uses) Operating Transfer In 342,700 2,124,000 2,124,000 Operating Transfer Out Total Other Sources (Uses)342,700 2,124,000 2,124,000 Revenues and Other Sources Over (Under) Expenditures and Other Uses 343,301 1,000,000 (1,000,000)-100% Fund Balance, Beginning of Year 342,700 343,301 601 0% Fund Balance, End of Year 343,301$ 1,000,000$ 343,301$ ($999,399) 2015-16 Variance % change 13.b Packet Pg. 276 CHANGES IN FINANCIAL POSITION DOWNTOWN BUSINESS IMPROVEMENT DISTRICT FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues Service Charges Assessments 221,864 214,000 214,000 Other Service Charges Total Service Charges 221,864 214,000 214,000 Other Revenues Total Revenues 221,864 214,000 214,000 Expenditures Operating Programs Community Development 221,864 214,000 214,000 Capital Improvement Plan Projects Total Expenditures 221,864 214,000 214,000 Other Sources (Uses) Operating Transfer In Operating Transfer Out Total Other Sources (Uses) Revenues and Other Sources Over (Under) Expenditures and Other Uses Fund Balance, Beginning of Year 1,122 1,122 1,122 Prior Year Restatement Fund Balance, End of Year 1,122$ 1,122$ 1,122$ Variance % change 2015-16 13.b Packet Pg. 277 CHANGES IN FINANCIAL POSITION TOURISM BUSINESS IMPROVEMENT DISTRICT FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues 1,268 1,100 1,100 Service Charges 1,363,475 1,368,775 1,368,775 Total Revenues 1,364,743 1,369,875 1,369,875 Expenditures Operating Programs Community Development 1,252,847 1,342,499 1,405,274 62,775 5% Capital Improvement Plan Projects Total Expenditures 1,252,847 1,342,499 1,405,274 62,775 5% Other Sources (Uses) Operating Transfer In Operating Transfer Out (27,270)(27,375)(27,375) Total Other Sources (Uses)(27,270)(27,375)(27,375) Revenues and Other Sources Over (Under) Expenditures and Other Uses 84,626 (62,774)(62,774)-100% Fund Balance, Beginning of Year 248,402 145,796 333,028 187,232 128% Prior Year Restatement Fund Balance, End of Year 333,028$ 145,796$ 270,254$ 124,458 85% 2015-16 Variance % change 13.b Packet Pg. 278 CHANGES IN FINANCIAL POSITION COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND Actual Original Revised 2014-15 Budget Budget Revenues From Other Governments CDBG Allocation 214,791 405,515 698,267 292,752 72% Other Revenues Total Revenues 214,791 405,515 698,267 292,752 72% Expenditures Operating Programs Community Development 280,433 448,002 448,002 General Government Total Operating Programs 280,433 448,002 448,002 Capital Improvement Plan Projects 6,960 105,000 397,752 292,752 279% Debt Service Total Expenditures 287,393 553,002 845,754 292,752 53% Other Sources (Uses) Operating Transfer In 72,602 147,487 147,487 Total Other Sources (uses)72,602 147,487 147,487 Revenues and Other Sources Over (Under) Expenditures and Other Uses Fund Balance, Beginning of Year (83) 90 (83)(173) Fund Balance, End of Year (83)$ 90$ (83)$ (173)$ Variance % change 2015-16 13.b Packet Pg. 279 CHANGES IN FINANCIAL POSITION GAS TAX FUND Actual Original Revised 2014-15 Budget Budget Revenues From Other Governments - Gasoline Tax 1,188,599 965,000 965,000 Total Revenues 1,188,599 965,000 965,000 Other Sources (Uses) Operating Transfers Out (1,188,599)(965,000)(965,000) Total Other Sources (Uses)(1,188,599)(965,000)(965,000) Revenues and Other Sources Over (Under) Expenditures and Other Uses Fund Balance, Beginning of Year Fund Balance, End of Year Variance % change 2015-16 13.b Packet Pg. 280 CHANGES IN FINANCIAL POSITION TRANSPORTATION DEVELOPMENT ACT (TDA) FUND Actual Original Revised 2014-15 Budget Budget Revenues Subventions and Grants 54,808 41,100 41,100 Total Revenues 54,808 41,100 41,100 Other Sources (Uses) Operating Transfers Out (54,808)(41,100)(41,100) Total Other Sources (Uses)(54,808)(41,100)(41,100) Revenues and Other Sources Over (Under) Expenditures and Other Uses Fund Balance, Beginning of Year Fund Balance, End of Year Variance % change 2015-16 13.b Packet Pg. 281 CHANGES IN FINANCIAL POSITION LAW ENFORCEMENT GRANTS FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues 790 Subventions and Grants 195,411 251,808 312,893 61,085 24% Service Charges 2,356 2,000 2,000 100% Total Revenues 198,557 251,808 314,893 63,085 Expenditures Operating Programs Public Safety 251,808 194,942 (56,866)-23% Capital Improvement Plan Projects 208,816 60,776 60,776 100% Total Expenditures 208,816 251,808 255,718 3,910 2% Revenues and Other Sources Over (Under) Expenditures and Other Uses (10,259)59,175 59,175 100% Fund Balance, Beginning of Year 27,145 28,639 16,886 (11,753)-41% Fund Balance, End of Year 16,886$ 28,639$ 76,061$ 47,422$ 166% Variance % change 2015-16 13.b Packet Pg. 282 CHANGES IN FINANCIAL POSITION PUBLIC ART (PRIVATE SECTOR CONTRIBUTIONS) FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues 1,619 2,100 2,100 Service Charges In-lieu fees 40,000 40,000 Other Revenues 81,205 Total Revenues 82,824 42,100 42,100 Expenditures Operating Programs Leisure, Cultural & Social Services Capital Improvement Plan Projects 213,183 36,400 354,420 318,020 Total Expenditures 213,183 36,400 354,420 318,020 Other Sources (Uses) Operating Transfer In 77,100 36,400 36,400 Operating Transfer Out Total Other Sources (Uses)77,100 36,400 36,400 Revenues and Other Sources Over (Under) Expenditures and Other Uses (53,259)42,100 (275,920)(318,020)-755% Fund Balance, Beginning of Year 416,103 142,430 362,844 220,414 Fund Balance, End of Year 362,844$ 184,530$ 86,924$ (97,606)$ -53% Variance 2015-16 change 13.b Packet Pg. 283 CHANGES IN FINANCIAL POSITION GENERAL PURPOSE CIP Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues 13,463 660,000 (660,000)-100% Subventions and Grants 7,506,887 11,155,647 11,155,647 100% Service Charges Other Revenues 156,000 156,000 Total Revenues 7,520,350 816,000 11,311,647 10,495,647 1286% Expenditures Capital Improvement Plan Projects 12,109,275 1,053,000 15,735,993 14,682,903 1394% Total Expenditures 12,109,275 1,053,000 15,735,993 14,682,993 1394% Other Sources (Uses) Operating Transfers In 3,196,963 281,733 281,733 Operating Transfers Out (300,863)(36,400)(36,400) Other Sources (Uses) Sale of Surplus Property Total Other Sources (Uses)2,896,100 245,333 245,333 Revenues and Other Sources Over (Under) Expenditures and Other Uses (1,692,825)8,333 (4,179,013)(4,187,346) Fund Balance, Beginning of Year 6,045,091 4,352,266 4,352,266 Prior Year Restatement Fund Balance, End of Year 4,352,266$ 8,333$ 173,253$ 164,920$ 1979% 2015-16 Variance % change 13.b Packet Pg. 284 CHANGES IN FINANCIAL POSITION PARKLAND DEVELOPMENT FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues 3,110 3,000 3,000 Subventions and Grants Service Charges Park In-Lieu Fees 250,997 Dwelling Unit Fees 22,650 Other Revenues Total Revenues 276,757 3,000 3,000 Expenditures Capital Improvement Plan Projects 822,521 250,000 254,269 4,269 Total Expenditures 822,521 250,000 254,269 4,269 Revenues and Other Sources Over (Under) Expenditures and Other Uses (545,764)(247,000)(251,269)(4,269) Fund Balance, Beginning of Year 1,166,322 468,732 620,558 151,826 Fund Balance, End of Year 620,558$ 221,732$ 369,289$ 147,557$ 67% changeVariance 2015-16 13.b Packet Pg. 285 CHANGES IN FINANCIAL POSITION TRANSPORTATION IMPACT FEE FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 48,584 3,000 3,000 Subventions and Grants 350,172 Impact Fees 907,365 75,000 75,000 Other Revenues 55,000 Total Revenues 1,361,121 78,000 78,000 Expenditures Capital Improvement Plan Projects 3,536,078 298,000 6,699,474 6,401,474 2148% Total Expenditures 3,536,078 298,000 6,699,474 6,401,474 2148% Other Sources (Uses) Proceeds from Debt Financing 7,823,972 Operating Transfer In 49,388 Operating Transfer Out (140,165)(320,000)(320,000) Total Other Sources (Uses)7,733,195 (320,000)(320,000) Revenues and Other Sources Over (Under) Expenditures and Other Uses (2,174,957)(540,000)(6,941,474)(6,401,474) Fund Balance, Beginning of Year 3,641,701 1,014,265 8,879,649 7,865,384 775% Prior Year Restatement Fund Balance, End of Year 8,879,649$ 474,265$ 1,938,175$ 1,463,910$ 309% 2015-16 Variance % change 13.b Packet Pg. 286 CHANGES IN FINANCIAL POSITION FLEET REPLACEMENT FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues 10,887 6,000 6,000 Service Charges Other Revenues Sale of Surplus Property 6,755 10,000 10,000 Total Revenues 17,642 16,000 16,000 Expenditures Capital Improvement Plan Projects 1,692,180 521,800 1,102,722 580,922 111% Total Expenditures 1,692,180 521,800 1,102,722 580,922 111% Other Sources (Uses) Proceeds from Debt Financing 548,351 Operating Transfers Out Operating Transfers In 532,600 384,100 384,100 Total Other Sources (Uses)1,080,951 384,100 384,100 Revenues and Other Sources Over (Under) Expenditures and Other Uses (593,587)(121,700)(702,622)(580,922)477% Fund Balance, Beginning of Year 2,622,634 1,446,484 2,029,047 582,563 40% Fund Balance, End of Year 2,029,047$ 1,324,784$ 1,326,425$ 1,641$ 0% change 2015-16 Variance 13.b Packet Pg. 287 CHANGES IN FINANCIAL POSITION OPEN SPACE PROTECTION FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 2,289 Subventions and Grants 600,000 600,000 Service Charges Other Revenues Total Revenues 2,289 600,000 600,000 Expenditures Capital Improvement Plan Projects 123,258 600,000 996,724 396,724 66% Total Expenditures 123,258 600,000 996,724 396,724 66% Other Sources (Uses) Operating Transfer In 275,000 Operating Transfer Out (35,000) Total Other Sources (Uses)240,000 Revenues and Other Sources Over (Under) Expenditures and Other Uses 119,031 (396,724)(396,724) Fund Balance, Beginning of Year 411,592 116,706 530,623 413,917 355% Fund Balance, End of Year 530,623$ 116,706$ 133,899$ 17,193$ 15% 2015-16 changeVariance 13.b Packet Pg. 288 CHANGES IN FINANCIAL POSITION AIRPORT AREA IMPACT FEE FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 4,344 1,000 1,000 Service Charges Total Revenues 4,344 1,000 1,000 Expenditures Capital Improvement Plan Projects 23,487 50,000 56,669 6,669 Total Expenditures 23,487 50,000 56,669 6,669 Revenues and Other Sources Over (Under) Expenditures and Other Uses (19,143)(49,000)(55,669)(6,669) Fund Balance, Beginning of Year 956,641 927,486 937,498 10,012 1% Fund Balance, End of Year 937,498$ 878,486$ 881,829$ 3,343$ 0% 2015-16 changeVariance 13.b Packet Pg. 289 CHANGES IN FINANCIAL POSITION AFFORDABLE HOUSING FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 12,881 8,000 8,000 Subventions and Grants 69,528 Service Charges 269,626 Total Revenues 352,035 8,000 8,000 Expenditures Capital Improvement Plan Projects 680,000 398,362 398,362 Total Expenditures 680,000 398,362 398,362 Transfer Out (17,000)(52,000)(52,000) Revenues and Other Sources Over (Under) Expenditures and Other Uses (344,965)(44,000)(442,362)(398,362) Fund Balance, Beginning of Year 2,946,847 2,560,548 2,601,882 41,334 2% Fund Balance, End of Year 2,601,882$ 2,516,548$ 2,159,520$ (357,028)-14% 2015-16 Variance % change 13.b Packet Pg. 290 CHANGES IN FINANCIAL POSITION LOS OSOS VALLEY ROAD SUB-AREA FEE FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 1,513 1,700 1,700 Service Charges Total Revenues 1,513 1,700 1,700 Expenditures Capital Improvement Plan Projects Total Expenditures Revenues and Other Sources Over (Under) Expenditures and Other Uses 1,513 1,700 1,700 Fund Balance, Beginning of Year 145,210 146,910 146,723 (187)0% Fund Balance, End of Year 146,723$ 148,610$ 148,423$ (187)$ 0% changeVariance 2015-16 13.b Packet Pg. 291 CHANGES IN FINANCIAL POSITION INFORMATION TECHNOLOGY REPLACEMENT Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 1,500 1,500 Subventions and Grants 255,000 255,000 Service Charges Total Revenues 256,500 256,500 Expenditures Capital Improvement Plan Projects 1,832,229 334,706 966,261 631,555 189% Total Expenditures 1,832,229 334,706 966,261 631,555 189% Other Sources (Uses) Operating Transfer In 991,100 617,000 617,000 Debt Proceeds 688,500 688,500 Total Sources (Uses)991,100 617,000 1,305,500 688,500 112% Revenues and Other Sources Over (Under) Expenditures and Other Uses (841,129)538,794 595,739 56,945 11% Fund Balance, Beginning of Year $681,283 $901 ($159,846)(160,747)$ -17841% Fund Balance, End of Year ($159,846)539,695$ 435,893$ (103,802)$ 2015-16 Variance % change 13.b Packet Pg. 292 CHANGES IN FINANCIAL POSITION MAJOR FACILITY REPLACEMENT Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 500 500 Service Charges 22,000 22,000 Total Revenues 22,500 22,500 Expenditures Capital Improvement Plan Projects 858,258 167,750 651,300 483,550 288% Total Expenditures 858,258 167,750 651,300 483,550 288% Other Sources (Uses) Operating Transfer In 753,058 145,750 145,750 Operating Transfer Out 753,058 145,750 145,750 Revenues and Other Sources Over (Under) Expenditures and Other Uses (105,200)500 (483,050)(483,550)-96710% Fund Balance, Beginning of Year 593,843 5,591 488,636 483,045 8640% Fund Balance, End of Year 488,636$ 6,091$ 5,586$ (505)$ Variance % change 2015-16 13.b Packet Pg. 293 CHANGES IN FINANCIAL POSITION INFRASTRUCTURE INVESTMENT FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 105 1,000 1,000 Service Charges Total Revenues 105 1,000 1,000 Expenditures Operating Programs Capital Improvement Projects 250,000 250,000 Total Expenditures 250,000 250,000 Other Sources (Uses) Operating Transfer In 60,000 250,000 250,000 Debt Proceeds Total Sources (Uses)60,000 250,000 250,000 Revenues and Other Sources Over (Under) Expenditures and Other Uses 60,105 1,000 1,000 Fund Balance, Beginning of Year 60,000$ 60,105$ 105$ 0% Fund Balance, End of Year 60,105$ 61,000$ 61,105$ 105$ 2015-16 Variance % change 13.b Packet Pg. 294 CHANGES IN FINANCIAL POSITION DEBT SERVICE FUND Actual Original Revised 2014-15 Budget Budget Expenditures Debt Service 2012/2001 Refunded Revenue Bonds 385,800 392,100 392,100 2004/1994 Refunding Revenue Bonds 294,872 2005/1996 Refunding Revenue Bonds 507,139 467,851 467,851 2006 Lease Revenue Bonds 460,374 460,374 460,374 2009 Lease Revenue Bonds 838,859 829,998 829,998 Fire Engine/Truck Lease Purchase 128,920 127,492 127,492 Capital Lease / Fire Truck 2014 116,702 116,702 Capital Lease (I.T. Equipment)198,751 198,751 2014 Lease Revenue Bond/ LOVR 421,406 421,406 Insurance Retrospective Charges PERS Side Fund Payment 935,000 Fleet Debt Service 2015-17 Total Expenditures 3,550,964 3,014,674 3,014,674 Other Sources (Uses) Operating Transfers In 3,550,964 3,014,674 3,014,674 Operating Transfers Out (850,775) Proceeds from Debt Financing 850,775 Total Other Sources (Uses)3,550,964 3,014,674 3,014,674 Revenues and Other Sources Over (Under) Expenditures and Other Uses Fund Balance, Beginning of Year 2,043,222 2,082,625 2,043,222 (39,403)-2% Fund Balance, End of Year Reserved for Debt Service 2,043,222 2,082,625 2,043,222 (39,403)-2% Total Fund Balance 2,043,222$ 2,082,625$ 2,043,222$ (39,403)$ -2% 2015-16 Variance % change 13.b Packet Pg. 295 CHANGES IN FINANCIAL POSITION WATER FUND Actual Original Revised 2014-15 Budget Budget Revenues Service Charges Water Sales Water Service Charges 16,776,500 16,715,250 16,645,250 (70,000)0% Sales to Other Agencies 754,617 845,000 845,000 Development Impact Fees 2,471,502 1,300,000 1,500,000 200,000 15% Connection Charges and Meter Sales 73,844 46,000 58,659 12,659 28% Late Charges and Credit Card Fees 63,464 70,000 70,000 Account Set-up Fee 91,914 105,800 105,800 AB 939 Reimbursement 137,736 134,300 134,300 Total Service Charges 20,369,577 19,146,350 19,359,009 212,659 1% Other Revenues 77,152 31,700 33,007 1,307 4% Subventions and Grants Investment and Property Revenues 165,281 50,000 50,000 Total Revenues 20,612,010 19,228,050 19,442,016 213,966 1% Expenditures Operating Programs Public Utilities 11,796,208 14,000,908 14,183,409 182,501 1% General Government 1,876,830 1,328,061 1,328,061 Total Operating Programs 13,673,038 15,328,969 15,511,470 182,501 1% Capital Improvement Plan Projects 865,454 2,812,485 6,887,463 4,074,978 145% Debt Service 2,195,124 2,192,461 2,192,461 Total Expenditures 16,733,616 20,333,915 24,591,394 4,257,479 21% Other Sources (Uses) Other Sources (Uses) Proceeds from Debt Financing Projected MOA Adjustments Operating Transfer In Operating Transfers Out (20,800)(469,607)(469,607) Expenditure Savings Other Sources (Uses) Total Other Sources (Uses)(20,800)(469,607)(469,607) Revenues and Other Sources Over (Under) Expenditures and Other Uses 3,857,594 (1,575,472)(5,601,730)(4,043,513)257% Working Capital, Beginning of Year 17,999,995 15,690,077 21,857,589 6,167,512 39% Working Capital, End of Year 21,857,589$ 14,114,605$ 16,255,859$ 2,123,999$ 15% 2015-16 Variance % change 13.b Packet Pg. 296 CHANGES IN FINANCIAL POSITION SEWER FUND Actual Original Revised 2014-15 Budget Budget Revenues Service Charges Customer Sales Sewer Service Charges 15,985,950 15,282,545 15,212,545 (70,000)-0.5% Sales to Cal Poly 849,207 915,300 915,300 Development Impact Fees 852,232 350,000 600,000 250,000 71.4% Account Set-Up Fees 91,914 105,800 105,800 Late Charges and credit card fees 63,705 70,000 70,000 100.0% Industrial User Charges 75,033 69,500 69,500 Connection Charges and Meter Sales 72,777 46,000 46,000 Total Service Charges 17,990,818 16,769,145 17,019,145 250,000 1.5% Other Revenues 41,728 37,200 37,200 Investment and Property Revenues 94,067 50,000 50,000 Total Revenues 18,126,613 16,856,345 17,106,345 250,000 1.5% Expenditures Operating Programs Public Utilities 6,342,875 6,947,909 7,220,331 272,422 4% General Government 1,291,008 1,576,026 1,576,026 Total Operating Programs 7,633,883 8,523,935 8,796,357 272,422 3% Capital Improvement Plan Projects 9,024,394 8,268,945 19,997,912 11,728,967 142% Debt Service 1,406,026 1,437,573 1,437,573 Total Expenditures 18,064,303 18,230,453 30,231,842 12,001,389 66% Other Sources (Uses) Cashflow adjustment for working capital Proceeds from Debt Financing Projected MOA Adjustments Operating Transfer In 309,514 Operating Transfers Out (22,200)(443,073)(443,073) Other Sources (Uses) Total Other Sources (Uses)287,314 (443,073)(443,073) Revenues and Other Sources Over (Under) Expenditures and Other Uses 349,624 (1,817,181)(13,568,570)(11,751,389)647% Working Capital, Beginning of Year 26,700,798 26,744,961 27,050,422 305,461 1% Working Capital, End of Year 27,050,422$ 24,927,780$ 13,481,852$ (11,445,928)$ -46% 2015-16 Variance % change 13.b Packet Pg. 297 CHANGES IN FINANCIAL POSITION WHALE ROCK COMMISSION Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues 5,932 1,000 1,000 Service Charges Member Agency Contributions O & M 600,300 737,171 737,171 Member Agency Contributions CIP 546,717 546,717 Water Distribution Charges 310,712 450,000 450,000 Other Service Charges Total Service Charges & Interest 916,944 1,734,888 1,734,888 Other Revenues 1,724 1,500 1,500 Total Revenues 918,668 1,736,388 1,736,388 Expenditures Operating Programs Public Utilities 788,107 1,044,115 1,050,378 6,263 1% General Government 98,229 115,989 115,989 Total Operating Programs 886,336 1,160,104 1,166,367 6,263 1% Capital Improvement Plan Projects 40,069 146,717 715,466 568,749 Total Expenditures 926,405 1,306,821 1,881,833 575,012 44% Other Sources (Uses) Transfer out (12,900) Other Sources (Uses) Adjust for working capital Total Other Sources (Uses)(12,900) Revenues and Other Sources Over (Under) Expenditures and Other Uses (20,637)429,567 (145,445)(575,012) Working Capital, Beginning of Year 1,174,007 511,230 1,153,370 642,140 126% Working Capital, End of Year 1,153,370$ 940,797$ 1,007,925$ 67,128$ 7% 2015-16 Variance % change 13.b Packet Pg. 298 CHANGES IN FINANCIAL POSITION PARKING FUND Actual Original Revised 2014-15 Budget Budget Revenues Service Charges Parking Meter Collections Lots 516,750 174,200 174,200 Streets 1,383,927 1,523,800 1,523,800 Parking Structure Collections 863,077 1,044,200 1,044,200 Long-Term Parking Revenues 527,681 430,600 430,600 Lease Revenues 237,822 480,500 480,500 Parking In-Lieu Fees 852,825 3,760,100 2,787,530 (972,570)-26% Other Service Charges (10,964)100 100 Total Service Charges 4,371,118 7,413,500 6,440,930 (972,570)-13% Investment and Property Revenues 69,183 28,300 28,300 Fines and Forfeitures 534,182 663,200 663,200 Other Revenues 194 Total Revenues 4,974,677 8,105,000 7,132,430 (972,570)-12% Expenditures Operating Programs Transportation 1,749,024 2,203,195 2,328,330 125,135 6% General Government 604,225 711,587 711,587 Total Operating Programs 2,353,249 2,914,782 3,039,917 125,135 4% Capital Improvement Plan Projects 111,097 280,313 1,952,970 1,672,657 Debt Service 953,751 970,817 970,817 Total Expenditures 3,418,097 4,165,912 5,963,704 1,797,792 43% Other Sources (Uses) Cashflow adjustment for working capital Expenditure Savings Operating Transfer In 69,738 Operating Transfer Out (5,400) Proceeds from Debt Financing Other Sources (Uses)(82,653)38,071 38,071 Potential MOA Adjustments Total Other Sources (Uses)(18,315)38,071 38,071 Revenues and Other Sources Over (Under) Expenditures and Other Uses 1,538,265 3,977,159 1,206,797 (2,770,362)-70% Working Capital, Beginning of Year 6,898,292 6,302,177 8,436,557 2,134,380 34% Working Capital, End of Year 8,436,557$ 10,279,336$ 9,643,354$ (635,982)$ -6% 2015-16 changeVariance 13.b Packet Pg. 299 CHANGES IN FINANCIAL POSITION TRANSIT FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenues 7,612 5,800 5,800 From Other Governments TDA Revenues (LTF)1,837,504 1,326,287 1,326,287 TDA Revenues (STA)177,037 187,947 253,284 65,337 35% Other Grants 81,150 15,000 15,000 FTA Grants 1,113,024 1,388,880 2,556,492 1,167,612 84% Service Charges 649,414 693,596 693,596 Other Revenues 485 4,600 4,600 Total Revenues 3,866,226 3,622,110 4,855,059 1,232,949 34% Expenditures Operating Programs Transportation 2,771,977 3,379,956 3,436,228 56,272 2% General Government 290,742 277,329 277,329 Total Operating Programs 3,062,719 3,657,285 3,713,557 56,272 2% Capital Improvement Plan Projects 43,531 304,301 2,078,878 1,774,577 583% Total Expenditures 3,106,250 3,961,586 5,792,435 1,830,849 46% Other Sources (Uses) Cashflow adjustment for working capital (33,346) Potential MOA Adjustments Operating Transfer Out (1,400) Other Sources (15,931) Expenditure Savings Total Other Sources (Uses)(1,400) Revenues and Other Sources Over (Under) Expenditures and Other Uses 758,576 (339,476)(937,376)(597,900)176% Working Capital, Beginning of Year 1,015,873 1,042,352 2,825,195 1,782,843 171% Prior Year Restatement 1,050,746 Working Capital, End of Year 2,825,195$ 702,876$ 1,887,819$ 1,184,943$ 169% 2015-16 Variance % change 13.b Packet Pg. 300 CHANGES IN FINANCIAL POSITION BOYSEN RANCH CONSERVATION FUND Actual Original Revised 2014-15 Budget Budget Revenues Investment and Property Revenue 1,953 1,800 1,800 Service Charges Total Revenues 1,953 1,800 1,800 Expenditures Operating Programs 7,500 7,500 Total Expenditures 7,500 7,500 Other Sources (Uses) Operating Transfer In Debt Proceeds Total Sources (Uses) Revenues and Other Sources Over (Under) Expenditures and Other Uses 1,953 (5,700)(5,700) Fund Balance, Beginning of Year $84,972 83,105$ 86,925$ 3,820$ 5% Fund Balance, End of Year 86,925$ 77,405$ 81,225$ 3,820$ 5% 2015-16 Variance % change 13.b Packet Pg. 301 Item Amount Pending Approval Total GENERAL FUND Mid-Year Revenue forecast adjustments 968,810 Chevron reimbursement check 1,300 Donation for bench program 4,222 JAG funds for furniture purchase 10,200 ABC Grant reimbursement 2,000 City Clerk training reimbursement 500 OES Engine reimbursement 3,768 Reindeer Run donation 150 22,140 968,810 990,950 LOCAL REVENUE MEASURE SUB-FUND Mid-Year Revenue forecast adjustment 264,000 264,000 264,000 COMMUNITY DEVELOPMENT BLOCK GRANT FUND Grant CIP Carryfoward 292,752 292,752 292,752 LAW ENFORCEMENT GRANT FUND Adjustment to reflect actual grant received (99,522) (99,522) (99,522) GENERAL PURPOSE CIP FUND Carryover grant revenue 10,698,647 Remove budget to reflect grant received (RRST-Taft/Pepper)(203,000) 10,495,647 10,495,647 WATER FUND Receipt of revenue for meters 1,307 Receipt of fees for new development meters 12,659 Mid-Year revenue forecast adjustment 200,000 13,966 200,000 213,966 SEWER FUND Mid-Year revenue forecast adjustment 250,000 250,000 250,000 PARKING FUND Correction of Chinatown budget (double counted)(972,570) (972,570) (972,570) TRANSIT FUND 2014-15 Carryover Grant Revenue 1,232,950 1,232,950 1,232,950 SUMMARY OF REVENUE BUDGET ADJUSTMENTS B-39 13.b Packet Pg. 302 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Item Amount Pending Approval Total Correction to Golf Salaries SOPC 35,945 2014-15 Encumbrance Rollover 1,516,180 Development Services, City Manager allocation of 2014-15 over-realized development services revenue 384,112 Use of PEG funds for Chamber projectior and broadcast room 22,938 Use of donation for bench program 4,222 Use of JAG funds for furntiture purchase 10,200 Use of ABC Grant revenue for reimbursement of ABC expenses 2,000 Training expense reimbursement from So Cal City Clerk's Association 500 Use of OES Engine reimbursement revenue for replacement parts 3,768 Use of Reindeer Run donation for special event supplies 150 1,944,070 35,945 1,980,015 2014-15 CIP Carryforward 292,752 292,752 292,752 2014-15 Encumbrance Rollover 62,776 62,776 62,776 Recognize 2014-15 balance of OTS State grant expenditures and revenue 39,714 Reduce 2015-16 OTS State grant budget to reflect actual grant expenditures and revenue 99,522 Receive and appropriate Cal OES Grant for purchase of SWAT Robot 60,169 2014-15 CIP Carryforward 607 Move budget for impound fees revenue that is earmaked for restricted use by State from the General Fund 2,000 202,012 202,012 2014-15 CIP Carryforward 142,620 2014-15 Encumbrance Rollover 98,900 Council Approved Appropriation from Fund Balance for Box Art Painting and Public Art Maintenance 76,500 318,020 318,020 2014-15 CIP Carryforward 6,506,393 2014-15 Encumbrance Rollover 8,379,510 Remove budget to reflect actual grant received for Railroad Safety Trail-Taft to Pepper (203,000) 14,682,903 14,682,903 2014-15 CIP Carryforward 4,269 4,269 4,269 2014-15 CIP Carryforward 3,679,397 2014-15 Encumbrance Rollover 3,125,507 Reduce project budget for Railroad Safety Trail-Taft/Pepper to reflect actual grant funds received (403,430) 6,401,474 6,401,474 2014-15 CIP Carryfoward 137,960 2014-15 Encumbrance Rollover 442,963 580,923 580,923 2014-15 CIP Carryforward 380,524 2014-15 Encumbrance Rollover 16,200 396,724 396,724 2014-15 Encumbrance Rollover 6,669 6,669 6,669 PARKLAND DEVELOPMENT FUND OPEN SPACE PROTECTION AIRPORT AREA IMPACT FEE FUND SUMMARY OF EXPENDITURE BUDGET ADJUSTMENTS GENERAL PURPOSE CIP FUND TRANSPORTATION IMPACT FEE FUND FLEET REPLACEMENT FUND GENERAL FUND COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND LAW ENFORCEMENT GRANT FUND PUBLIC ART FUND TOURISM BUSINESS IMPROVEMENT DISTRICT (TBID) FUND B-40 13.b Packet Pg. 303 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Item Amount Pending Approval Total SUMMARY OF EXPENDITURE BUDGET ADJUSTMENTS Appropriate budget for 1st Time Homebuyer's Program 398,362 398,362 398,362 2014-15 CIP Carryfoward 544,055 2014-15 Encumbrance Rollover 87,500 631,555 631,555 2014-15 CIP Carryforward 424,893 2014-15 Encumbrance Rollover 58,658 483,551 483,551 PERS unfunded liability payment, from fund balance 750,000 OPEB unfunded liability payment, from fund balance 250,000 1,000,000 1,000,000 2014-15 CIP Carryforward 2,605,972 2014-15 Encumbrance Rollover 1,637,540 Use of revenue from sale of meters for new meter purchases 1,307 Use of collected fees for new development meters 12,659 4,257,478 4,257,478 2014-15 CIP Carryforward 11,129,163 2014-15 Encumbrance Rollover 872,226 12,001,389 12,001,389 2014-15 CIP Carryfoward 472,209 2014-15 Encumbrance Rollover 102,805 575,014 575,014 2014-15 CIP Carryforward 1,672,657 2014-15 Encumbrance Carryover 125,135 1,797,792 1,797,792 2014-15 CIP Carryforward 1,774,577 2014-15 Encumrbance Rollover 56,272 1,830,849 1,830,849 TRANSIT FUND MAJOR FACILITY REPLACEMENT FUND AFFORDABLE HOUSING FUND WHALE ROCK FUND INSURANCE BENEFIT FUND WATER FUND PARKING FUND SEWER FUND INFORMATION TECHNOLOGY REPLACEMENT FUND B-41 13.b Packet Pg. 304 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) INTERFUND TRANSACTIONS OPERATING TRANSFERS Actual Original Revised City Council/ CM Approved Budget 2014-15 Budget Budget Amendments General Fund Operating Transfers In Gas Tax Fund 1,188,599 965,000 965,000 TDA Fund 54,808 41,100 41,100 Tourism BID Fund 27,270 27,375 27,375 Affordable Housing Fund 17,000 52,000 52,000 Transportation Impact Fee Fund 140,165 320,000 320,000 Fleet Replacement Fund Open Space Protection Fund 35,000 Utility Billing Control Sewer Enterprise Fund Parking Enterprise Fund PEG City of SLO 14,000 22,938 CIP Grant 42,000 Mayor Task Force/Joint Recreational 2,462 Total operating transfers in 1,521,304 1,405,475 1,428,413 Operating Transfers Out Insurance Benefit Fund (280,000)(2,124,000)(2,124,000) Community Development Block Grant (72,602) (147,487) (147,487) General Purpose CIP (2,433,900) (281,733)(281,733) Public Art Private Sector Fund (29,900) Fleet Replacement Fund (532,600) (384,100) (384,100) Debt Service Fund (5,312,309) (3,014,674) (3,014,674) Information Technology Fund (991,100) (617,000) (617,000) Major Facility Replacement Fund (551,400) (145,750) (147,750) Transportation Impact Fee Fund (49,388) Infrastructure Investment Fund (60,000) (250,000)(250,000) Open Space Protection Fund (275,000) Parking Enterprise Fund (69,738) Total operating transfers out (10,657,937) (6,964,744)(6,966,744) Total Operating Transfers (9,136,633)(5,559,269)(5,538,331) Community Development Block Grant Fund Operating Transfer In 72,602 Park Hotel Fund General Fund 147,487 147,487 72,602 147,487 147,487 Gas Tax Fund Operating Transfer Out (1,188,599) General Fund (1,188,599)0 0 Transportation Development Act Fund Operating Transfer Out (54,808) General Fund (54,808)0 0 Tourism Business Improvement District Fund Operating Transfer Out (27,270) General Fund (27,270)0 0 2015-16 B-42 13.b Packet Pg. 305 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) INTERFUND TRANSACTIONS OPERATING TRANSFERS Actual Original Revised City Council/ CM Approved Budget 2014-15 Budget Budget Amendments 2015-16 Information Technology Replacement Fund Operating Transfer In General Fund 991,100 617,000 617,000 Public Access Channel Fund Total Operating Transfers 991,100 617,000 617,000 Sewer Enterprise Fund Operating Transfer In 309,514 Wastewater Dev Impact Fee Fund Total Transfers In 0 Operating Transfer Out Insurance Benefit Fund (22,200) General Fund Total Operating Transfers 287,314 0 0 Wastewater Development Impact Fee Fund Operating Transfer Out (309,514) Sewer Fund (309,514)0 0 Parking Enterprise Fund Operating Transfer In 69,738 General Fund Operating Transfer Out Insurance Benefit Fund (5,400) General Fund Total Operating Transfers 64,338 0 0 Water Enterprise Fund Operating Transfer In Utility Billing Control Operating Transfer Out Insurance Benefit Fund (20,800) Total Operating Transfers (20,800)0 0 Transit Enterprise Fund Operating Transfer Out (1,400) Insurance Benefit Fund (1,400)0 0 B-43 13.b Packet Pg. 306 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) INTERFUND TRANSACTIONS OPERATING TRANSFERS Actual Original Revised City Council/ CM Approved Budget 2014-15 Budget Budget Amendments 2015-16 Insurance Benefit Fund Operating Transfer In General Fund 280,000 2,124,000 2,124,000 Water Enterprise Fund 20,800 Sewer Enterprise Fund 22,200 Parking Enterprise Fund 5,400 Transit Enterprise Fund 1,400 Whale Rock Commission 12,900 Total Operating Transfers 342,700 2,124,000 2,124,000 Whale Rock Commission Operating Transfer Out (12,900) Insurance Benefit Fund (12,900)0 0 General Purpose CIP Operating Transfer In 3,153,525 General Fund 281,733 281,733 Major Facility Replacement Debt Service Total Transfers In 281,733 281,733 Operating Transfer Out Major Facility Replacement (201,658) Public Art Fund (47,200)(36,400)(36,400) Total Transfers Out (248,858)(36,400)(36,400) Total Operating Transfers 2,904,667 245,333 245,333 Transportation Impact Fee Fund Operating Transfers In 49,388 General Fund 49,388 (1,405,475)(1,428,413)(22,938) Operating Transfer Out (140,165) General Fund (140,165)0 0 Open Space Protection Fund Operating Transfers In 275,000 General Fund 275,000 0 0 Operating Transfer Out General Fund (35,000) Total operating transfers (35,000) Fleet Replacement Fund Operating Transfers In 532,600 General Fund 532,600 384,100 384,100 Operating Transfers Out General Fund Total Operating Transfers 532,600 B-44 13.b Packet Pg. 307 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) INTERFUND TRANSACTIONS OPERATING TRANSFERS Actual Original Revised City Council/ CM Approved Budget 2014-15 Budget Budget Amendments 2015-16 Debt Service Fund Operating Transfer In 5,312,309 General Fund 3,014,674 3,014,674 Operating Transfer Out General Fund Total operating transfers 5,312,309 3,014,674 3,014,674 Major Facility Replacement Fund Operating Transfer In General Fund 551,400 Capital Outlay Fund 201,658 145,750 145,750 Total Transfers In 753,058 145,750 145,750 Operating Transfer Out Capital Outlay Fund Total Operating Transfers 1,506,116 145,750 145,750 Affordable Housing Fund Operating Transfer Out (17,000) General Fund (17,000)0 0 CIP Grant Fund Operating Transfer Out General Fund (42,000) Total Operating Transfers (42,000)0 0 Mayor Task Force/Joint Recreational Operating Transfer Out (2,462) Total Operating Transfers (2,462)0 0 Public Art Fund Operating Transfer In General Fund 29,900 Capital Outlay Fund 47,200 36,400 36,400 Public Art Fund Total 77,100 36,400 36,400 Public Access Channel Fund (PEG) Operating Transfer Out (14,000) General Fund (14,000)0 0 Infrastructure Investment Fund Operating Transfer In General Fund 60,000 Total Operating Transfers 60,000 NET OPERATING TRANSFERS $1,472,683 $1,009,725 $1,176,413 B-45 13.b Packet Pg. 308 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) INTERFUND TRANSACTIONS REIMBURSEMENT TRANSFERS Actual Original Revised City Council/ CM Approved 2014-15 Budget Budget Amendments General Fund Enterprise and Agency Funds Water 1,167,004 1,328,061 1,328,061 Sewer 1,291,008 1,576,026 1,576,026 Parking 604,225 711,587 711,587 Transit 290,742 277,329 277,329 Whale Rock Commission 98,229 115,989 115,989 Total Enterprise and Agency Funds $3,451,208 $4,008,992 $4,008,992 2015-16 B-46 13.b Packet Pg. 309 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Section C MAJOR CITY GOALS AND OTHER IMPORTANT OBJECTIVES 13.b Packet Pg. 310 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO OVERVIEW The overall goal of the City’s Financial Plan is to link goals and objectives with the resources required to meet and complete them. This section of the 2015-16 Mid-Year Report provides an update of progress to date on the City’s adopted Major City Goals (MCG) and Other Important Objectives (OIO). The Update is presented in a tabular format with narrative adjacent to each of the Action Plan Tasks associated with the MCG and OIOs for the 2015-17 Financial Plan. In six-month’s time significant progress has been made in the City’s Major Goals and Other Important Objectives. 2015-17 MCG ACTION HIGHLIGHTS TO DATE Open Space Preservation 25% Complete The Natural Resources Roundtable has held its first meeting. Council adopted the City’s first ever Open Space Maintenance Plan on December 15, 2015. Ranger services is fully staffed resulting in an average of 210 person hours a week (all seven days) of staff in Open Space performing resource preservation, maintenance, and patrol activities. Several large hazardous eucalyptus trees were removed from the Bowden Ranch as part of the City’s annual open space and creeks winterization efforts. Multi-Modal Transportation 15% Complete Council received the annual traffic safety report on January 5, 2016 which showed a drop in injury and collisions for the reporting period. Multiple bicycle facility improvements have been completed including the reversal of stop signs at Morro and Pacific and green bike lanes in multiple locations. Grant funding for the Phillips Lane Bike Bridge in the amount of $3.2 million has been obtained. The City is now one of only 23 cities in North America to have a Gold designation from the League of American Bicyclists. Promotions and communications in transit are being planned to be available in multiple languages. A few notable changes to completion dates related to this action plan include: the acceleration to March 2017 of the replacement of lighted Higuera Street crosswalk to coincide with the same project on Marsh Street; Highland and Chorro street bike improvements delayed due to project complexity; Marsh Street Bridge replacement delayed construction start due to State requirements regarding historic preservation; delay of the Bicycle Transportation Plan due to staffing changes and the award of the Phillips Street grant requiring immediate action by staff. Major City Goals (MCG) •Open Space Preservation •Multi-Modal Transportation •Housing Other Important Objectives (OIO) •Neighborhood Wellness •Laguna Lake Restoration •Fiscal Sustainability and Responsibility •Downtown C-1 13.b Packet Pg. 311 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Housing 33% Complete As of November 2015, three BEGIN down payment assistance loans, totaling $121,490, had been distributed for the purchase of affordable units at Moylan Terrace. 2016 CDBG recommendations were approved by the City’s Human Relations Commission and they include a recommendation to fund a new 46 unit affordable housing project at 3680 Broad Street as well as the Maxine Lewis Memorial Shelter. Multiple affordable housing loans have been approved including the Iron Works project at $920,000, as well as 860 on the Wye in the amount of $302,029, and $95,814 for a veterans’ transitional housing unit on Sydney Street. A notable change includes the revision to the timing of the expedited building permit associated with Homeless Services Center to May 2016 which reflects the applicant’s need for resubmittal. 2015-17 OIO ACTION HIGHLIGHTS TO DATE Neighborhood Wellness 25% Complete This other important objective has seen completion of a wide variety of tasks. In July 2015 the City and Cal Poly University Police (UPD) entered into a Memorandum of Understanding resulting in UPD issuing citations for municipal violations in the one-mile radius around Cal Poly. The Collaborative Communication Plan was created with community partners and implementation has begun. The Neighborhood Match Grant program has seen high levels of excitement and neighborhood participation. Finally, silt removal projects were completed for 2016 in preparation for El Nino. A few notable changes to action tasks completion include a revision to the completion of the hiring of rental housing inspectors as that process has taken longer than anticipated however inspections continue to be planned to start in April 2016. Laguna Lake Restoration 25% Trail and trailhead improvements at this natural preserve have been approved as part of the adopted Open Space Maintenance Plan. The ADA trail continues move forward in the design phase. Council has considered the award of the contract to start the design/engineering, environmental permitting and financial evaluation of this project on January 19, 2016. Fiscal Sustainability and Responsibility 20% Work with the Revenue Enhancement Oversight Commission (REOC) is ongoing with reports provided at year-end 2015. The Government Finance Officers Association (GFOA) is working with the Finance and Information Technology Department to identify opportunities for increased efficiency and delivery of services. In June 2015 Council adopted a budget policy providing policy direction for use of one-time resources. As a result of multiple staffing transitions there are a few notable changes to the completion dates for this other important objective. A draft public dashboard for performance measures will be available in spring 2016. Further analysis is being conducted prior to recommendations returning to Council in June 2016 regarding reductions in liability and/or workers compensation claims. The comprehensive analysis of City costs and fees is tentatively scheduled for a May 2016 presentation to Council. C-2 13.b Packet Pg. 312 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Downtown The Downtown Concept Plan and Mission Plaza Assessment projects have both commenced with consultants selected for each and the Creative Vision Team established. Chinatown and Garden Street Terraces are both under construction. Bicycle officers and members of the Community Action Team continue to provide significant assistance regarding public safety in the downtown. Significant ongoing work continues in the Downtown on a regular basis from street sweeping to graffiti removal. CONCLUSION The next review of the 215-17 Major City Goals and Other Important Objectives will occur with the 2016-17 Budget Supplement in June 2016. Individual items requiring policy direction and/or Council approval will continue to be brought to Council for consideration and direction. C-3 13.b Packet Pg. 313 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Open Space Preservation: 2015-17 Action Plan (25% complete) Objective: Protect and maintain open space. # Task Completion Date Revised Status 1 Pursue voluntary land conservation opportunities in the Cuesta Canyon area of the City’s Greenbelt by working cooperatively with the property owners to acquire and protect portions of The Miossi Brothers La Cuesta Ranch and the Ahearn Family Ranch. An opportunity also exists to expand the Irish Hills Natural Reserve by collaborating with non-profit land trust partners. Ongoing Staff is presently pursuing three separate land conservation opportunities, as identified in the task. 2 Facilitate open space dedications anticipated as components of land use entitlements to protect the Chevron Tank Farm open space and portions of the South Hills and Righetti Hill. Ongoing In coordination with City Attorney’s Office, staff has reached preliminary agreement on the terms of the conservation easement for the open space component of the Chevron Tank Farm property; however, it is not anticipated to record until after the remediation / restoration phase is complete. The South Hills and Righetti Hill dedications are nascent as required conditions of approval for Tract 2428 and 3063, respectively. 3 Undertake and complete the Natural Resources Manager’s Roundtable: The 20th Anniversary Proceedings of the San Luis Obispo Greenbelt and pursue any follow up items that arise from this process. 01/17 The Natural Resources Roundtable is expected to begin meeting in late January 2016. 4 Prepare a long-term vision plan, Saving Special Places III: Towards a Sustainable Greenbelt, pertaining to long-term strategic open space acquisition priorities, maintenance and enhancement projects, staffing and equipment, and funding strategies in order to provide for the long-term protection and stewardship of natural resource conservation values and passive recreational amenities appurtenant to City open space properties in existence now and that are planned in the future. 07/17 This plan effort will follow the completion of the Natural Resources Roundtable. 5 Update Conservation Guidelines for Open Space Lands within the City of San Luis Obispo to address minor inconsistencies with other policy documents. 07/17 This update effort will follow the completion of the Natural Resources Roundtable. 6 Ongoing annual monitoring of all City-owned open space properties, open space easements, and conservation easements. Ongoing Underway and ongoing. 7 Present to the City Council a Maintenance Plan for the City’s Open Space for adoption. 12/15 Complete. Council adopted the 2015 Open Space Maintenance Plan on December 15, 2015. C-4 13.b Packet Pg. 314 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Open Space Preservation: 2015-17 Action Plan (25% complete) Objective: Protect and maintain open space. # Task Completion Date Revised Status 8 Consistent with adopted conservation and open space plans, complete Trailhead Enhancements at signature open space properties including installation of trash cans, mutt mitt stations, trail head signage, informational kiosks, trail way finding signage, and where possible improved parking for cars and bikes, as well as improved public transportation access. 06/17 Implementation to begin January 2016 following adoption of Open Space Maintenance Plan. 9 Complete priority projects previously identified in conservation and open space plans including: 06/17 See below. 10 Bishop Peak emergency vehicle access and trailhead improvements; 06/17 Implementation to begin January 2016 following adoption of Open Space Maintenance Plan. 11 Johnson Ranch trailhead parking and safety improvements; 06/17 Implementation to begin January 2016 following adoption of Open Space Maintenance Plan. 12 Reservoir Canyon trailhead parking enhancements, trail signs, and new loop trail; 06/17 Implementation to begin January 2016 following adoption of Open Space Maintenance Plan. New loop trail is under construction. 13 Cerro San Luis trail re-routing and erosion control, and completion of the “M” trail; 06/17 Implementation to begin January 2016 following adoption of Open Space Maintenance Plan. Trail re-routing on the approach to Cerro San Luis and the M trail is complete. 14 Terrace Hill sign and kiosk improvements, trail closure/erosion control, and new fencing. 06/17 Implementation to begin January 2016 following adoption of Open Space Maintenance Plan. 15 Continue to construct additional trails at Froom Ranch consistent with the approved Irish Hills Conservation Plan completing BLM license area, expanding existing network, and working on a new and improve access point to the trail network. 06/17 Implementation to begin January 2016 following adoption of Open Space Maintenance Plan. Trail work into BLM license (MOU) area is complete. 16 Initiate implementation of the Laguna Lake Natural Reserve Conservation Plan (see Other Important Council Objective). Ongoing Contract award for design/engineering, permitting, and finance components of the project is complete, work to begin January 2016. C-5 13.b Packet Pg. 315 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Open Space Preservation: 2015-17 Action Plan (25% complete) Objective: Protect and maintain open space. # Task Completion Date Revised Status 17 Continue to address daily maintenance project needs in the City’s Open Space to address wear and tear, natural events, vandalism and other activities which create repair needs in the open space. Ongoing Ongoing. 18 Complete prioritized deferred maintenance projects identified in Open Space Maintenance Plan. Ongoing Implementation to begin January 2016 following adoption of Open Space Maintenance Plan. 19 Continue patrol of the City’s open space areas and creek corridors. Ongoing In preparation for Winter 2015-16 staff undertook an extensive patrol of the City’s open space and creek corridors. Given the new Ranger staff resources citations for illegal encampments and inappropriate activities increased dramatically. Clean up of the creeks was ongoing in association with trash from illegal camping. 20 Continue to coordinate 70 trail work days (4,000 hours) a year utilizing volunteers including continuing the partnership with the Central Coast Concerned Mountain Bikers on various open space improvements and maintenance. Ongoing From July 1 to December 31, 2015 1.5 miles of trail was constructed in the following locations: Cerro San Luis, Irish Hills, Stenner Springs and Reservoir Canyon 21 Continue Ranger Led Hikes in the City’s open space on a monthly basis and upon request. Ongoing The past six months included hikes at: Stenner Springs, Reservoir Canyon, Johnson Ranch, Islay Hill, Cerro San Luis and Bishop Peak 22 Continue Ranger Service environmental education program and Junior Ranger Camp to increase open space knowledge and user safety. Increase educational efforts to Cal Poly and Cuesta students with particular focus on safety, appropriate use of open space, appropriate time for use, and all City open space trail opportunities. 06/17 Weekly environmental education lessons are being taught at STAR and Sun & Fun sites. Three different outreach events were held at Cal Poly to educate new students on proper use of open space. Pix On Peaks campaign is very popular. 23 Increase staffing resources in the Ranger Service Program to provide increased open space improvements, maintenance, and patrol. 08/15 Complete. Ranger services is fully staffed and the program presently has on staff one supervising ranger, two full time benefited rangers, four limited benefit rangers and one city worker 5 serving as a ranger. This has resulted in an average of 210 hours a week (all 7 days) of ranger staff in the Open Space performing various duties. C-6 13.b Packet Pg. 316 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Open Space Preservation: 2015-17 Action Plan (25% complete) Objective: Protect and maintain open space. # Task Completion Date Revised Status 24 Include QR codes for donation links in signage, Develop a marketing and promotion plan for donations to the Community Foundation City of San Luis Obispo Open Space Fund for Maintenance. 06/17 QR codes were used with the City’s public outreach for the draft open space maintenance plan and will continue to be used for added outreach and education. 25 Ongoing community outreach and education in partnership with ECOSLO through the SLO Stewards newsletter. Quarterly Fall 2015 edition of SLO Stewards was published. Winter 2015-16 edition is in design phase. Website access will be added to the City’s website with the Winter 2015-16 edition. 26 Improve creek and flood protection within the City’s natural waterways through Zone 9 projects and coordination and oversight of the Stormwater Management Program. 10/15, 10/16 All of the annual maintenance locations are complete for winter 2015-16. Additional sites continue to be evaluated and addressed in anticipation of El Nino conditions. 27 Ongoing monitoring, remedial action, and enhancement, as needed, of existing mitigation sites. Ongoing Ongoing. 28 Ongoing invasive species treatment and control. Ongoing Ongoing. Integrated Vegetation Management Plan for invasive species control was adopted as technical appendix to the Open Space Maintenance Plan. 29 Complete wetland meadow and riparian planting / invasive species control at Calle Joaquin Agricultural Reserve using awarded Environmental Enhancement and Mitigation Program grant funds. 01/16 6/16 Phase II is underway and activity will continue into the spring to monitor results and implement weed control. 30 Complete project design and specifications for the Fox Hollow reservoir rainwater storage project to enhance summer stream flow in San Luis Obispo Creek. 06/17 Preliminary design concepts have been developed with assistance from the California Conservation Corps. 31 Irish Hills Natural Reserve eucalyptus thinning, mowing, oak grove understory management. Ongoing Ongoing. 32 Bowden Ranch Open Space eucalyptus thinning. Ongoing Ongoing. Several large, hazardous eucalyptus trees were removed with Tree Committee authorization in early December 2015. C-7 13.b Packet Pg. 317 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Open Space Preservation: 2015-17 Action Plan (25% complete) Objective: Protect and maintain open space. # Task Completion Date Revised Status 33 Terrace Hill Open Space mowing and /or grazing. Ongoing Ongoing. 34 Islay Hill Open Space grazing. Ongoing Ongoing. Perimeter fence is complete and cattle were re- introduced to the lower elevation pasture in early December 2015. 35 Cerro San Luis Natural Reserve / Lemon Grove eucalyptus thinning and grazing. Ongoing Ongoing. 36 Johnson Ranch Open Space grazing. Ongoing Ongoing. 37 Bishop Peak Natural Reserve grazing, Felsman Loop Fuel Break maintenance, removal of dead pines near Highland Drive. Ongoing Ongoing. C-8 13.b Packet Pg. 318 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Multimodal Transportation: 2015-17 Action Plan (15% complete) Objective: Prioritize implementation of the Bicycle Transportation Plan and improve & maintain bicycle, pedestrian, & transit facilities. # Task Completion Date Revised Status 1 Continue Transportation Safety & Operations Programs. Ongoing Programs continue with the Safety Report received by Council on January 5, 2016 showing continued drop in injury and total collisions for calendar year 2014; Work on Operations Report continues with Council review Scheduled for October 2016. 2 Continue Bicycle Facilities Improvement Activities. Ongoing Completed the following improvements: reversed stop signs at Morro & Pacific, changed striping configuration at Chorro & Mill, installed green bike lanes at: Higuera/Madonna/South, Higuera & Marsh, Broad & Orcutt) 3 Complete 2015-17 BTP Implementation CIP. 06/17 Design Underway on Chorro & Foothill Bike Box and RRST Class I extension at Laurel and Orcutt. Broad Street Bike Blvd. work scheduled to begin the first Quarter of 2016. 4 Complete environmental review and design of Prado Rd. Bridge at San Luis Creek Widening & Grade Separated Bike/Pedestrian crossing. 06/17 Environmental Work & Design Underway 5 Develop Safe Routes to School & BTP implementation plan for the Foothill: Pacheco / Bishop Peak Elementary School Area. 06/17 Project planning scheduled to begin June 16 6 Complete environmental review and design of Bob Jones Trail Octagon Connection. 06/16 Environmental Underway, Mitigated Negative Declaration Expected 1st Quarter of 2016 7 Complete environmental review and design of Bob Jones Trail Prefumo Creek Connection. 06/17 RFP to be issued in 2nd Quarter 2016 8 Complete Higuera Lighted Crosswalk Replacement. 06/17 3/17 Construction scheduled for February 2016. Project construction date has been moved forward to complete at the same time the Marsh Street crosswalk is upgraded. 9 Complete Highland & Chorro Bike Improvements. 04/16 12/16 Project planning scheduled to begin 1st Quarter of 2016. Depending upon final project design and complexity C-9 13.b Packet Pg. 319 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Multimodal Transportation: 2015-17 Action Plan (15% complete) Objective: Prioritize implementation of the Bicycle Transportation Plan and improve & maintain bicycle, pedestrian, & transit facilities. # Task Completion Date Revised Status construction schedule may have to be moved out. 10 Complete 2015-17 Pedestrian & Bicycle Pathway Maintenance. 06/17 Project scoping occurred in January, for spring or summer construction of path improvements at Islay Park. 11 Complete 2015-17 Downtown Tree & Sidewalk Replacements. 06/17 Priority lists for sidewalk repairs downtown are prepared and the work will be issued through the Job Order Contract. 12 Complete 2015-17 Mission Plaza Railing Upgrades. 06/17 The railing replacement priority list is complete and this work will be bid using the City’s informal process for construction under $45,000. 13 Complete 2015-17 Street Reconstruction & Resurfacing. Ongoing The summer 2016 project is complete, repairing, constructing ramps, and micro surfacing Johnson Ave and Osos St. 14 Complete 2015-17 Sidewalk Ramp Construction. 06/17 The 2015-16 project has been awarded and construction is underway on Los Osos Valley Road and Madonna Road. 15 Begin Construction on Marsh Street Bridge Replacement. 06/16 6/17 Marsh Bridge design close to completion as is environmental study work. Property acquisition, permitting, and the need for a Memorandum of Agreement with the State regarding historic preservation will mean the project will go to construction in 2017 at the earliest. 16 Begin project development work on Prado Rd. Broad to Higuera Class I Path. 08/15 Initial meetings with property owners held. Additional meetings to occur in early 2016. 17 Begin project development work on Phillips Lane Bike Bridge. 08/15 Complete. A site review meeting is complete, technical studies and preliminary plan development are underway. Grant funding in the amount of $3.2 million has been obtained. Project will now be expanded to include construction of the bridge over UPRR at Phillips which requires new design of the project. C-10 13.b Packet Pg. 320 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Multimodal Transportation: 2015-17 Action Plan (15% complete) Objective: Prioritize implementation of the Bicycle Transportation Plan and improve & maintain bicycle, pedestrian, & transit facilities. # Task Completion Date Revised Status 18 Develop a detailed BTP prioritization and implementation plan 08/15 12/16 Initial project listing developed. Project delayed due to a series of issues including: significant time for staff processing of the State ATP grant application package for RRST – Taft to Phillips which was successful in getting the City $3.2 million in grant funding; 2) Principal Transportation Planner (PTP) needing to act as interim Parking Manager due that positions vacancy and then 30 retirement of the PTP. Development scheduled to begin 4th Quarter of 2016. 19 Conduct AB1600 Study & Update Infrastructure Fee Program •Develop RFP & Work Program (February 2016) •Consultant Selection & Work Effort (April 2016) •Public Outreach & Hearings (September 2016) •Final Adoption (December 2016) 12/16 Work has begun on the RFP for consultant services. Traffic upgrade modeling services RFP to Council on February 2, 2016. 20 Update Multimodal Development Standards, Policies, & Programs •Update Zoning Code & Subdivision Regulations (June 2017) •Update Transportation Impact Study Guidelines (July 2015) •Develop Access Mgmt. Policy / Program (October 2015) 06/17 Multimodal Transportation Impact Study Guidelines completed. Policy & Code updates are underway. 21 Continue Bicycle Education Activities & Develop and expand active transportation Education & Advocacy Programs. Ongoing The City received updated status to a “Gold” designation from the League of American Bicyclists – one of only 23 cities in North America. 22 Implement new Transit Marketing Plan Ongoing Staff is reassessing its Limited English Proficiency Plan to assure communications/promotions are also available in multiple languages. The final plan will identify media outlets in different forms, channels/methods with the most successful and cost effectiveness and continue to develop strong resonating marketing campaigns to promote the use of public transit (e.g. Tripper TV commercial, Downtown Access Pass print campaign, Press Releases, various radio ads, public outreach and other grass roots/gorilla marketing campaigns) C-11 13.b Packet Pg. 321 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Multimodal Transportation: 2015-17 Action Plan (15% complete) Objective: Prioritize implementation of the Bicycle Transportation Plan and improve & maintain bicycle, pedestrian, & transit facilities. # Task Completion Date Revised Status 23 Complete Short Range Transit Plan with RTA 06/16 Project is on schedule for an early 2016 completion and 2016 adoption. C-12 13.b Packet Pg. 322 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Housing: 2015-17 Action Plan (25% complete) Objective: Implement the Housing Element, facilitating workforce, affordable, supportive and transitional housing options, including support for needed infrastructure within the City’s fair share. # Task Completion Date Revised Status 1 Monitor the City’s Inclusionary Housing stock for compliance with affordable housing agreements and standards. 06/17 Task not yet initiated. 2 Continue to implement Housing Element programs and housing production goals. Ongoing Staff continues to implement housing element programs and housing production goals including: supporting local solutions to homelessness by funding the Maxine Lewis Memorial Shelter and Prado Day Center, assisting with the development of the Rental Housing Inspection Program, providing funding through the Affordable Housing Fund, and working with developers to modify or revise applications to include affordable housing comparable to market rate units in terms of character and quality. 3 Continue the City’s participation with the Workforce Housing Coalition, San Luis Obispo County Housing Trust Fund and HSOC to identify, evaluate, and implement strategies to increase the production of housing. Ongoing Staff continues to participate with a variety of local organizations such as the San Luis Obispo County Housing Trust Fund, Housing Authority of San Luis Obispo, Homeless Services Oversight Council and Workforce Housing Coalition to encourage and support the production of housing through various financial mechanisms and development opportunities. 4 Increase coordination and representation of City interests in discussions with the County, non-profit organizations and developers to increase the production of housing. City staff will continue to coordinate and support the City’s advocacy efforts consistent with the adopted legislative platform, Major City Goal, and Housing Element. Ongoing City staff continues to coordinate and represent City interests when working with the County and other local organizations regarding the use of grant funding, such as our local Affordable Housing Fund and Federal HOME Investment Partnership and Community Development Block Grant to support affordable housing development. 5 Continue, and increase where feasible, financial support for Housing Programs. Ongoing Staff continues to increase financial support for housing programs through: CDBG awards, Affordable Housing Fund loans and support to the Housing Trust Fund, as well as supporting projects applying for low income housing tax credits. In September, the Housing Authority’s ‘860 on the Wye’ received a tax credit award of $1,509,370. C-13 13.b Packet Pg. 323 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Housing: 2015-17 Action Plan (25% complete) Objective: Implement the Housing Element, facilitating workforce, affordable, supportive and transitional housing options, including support for needed infrastructure within the City’s fair share. # Task Completion Date Revised Status 6 Continue to implement the Inclusionary Housing Program. Ongoing Staff continues to implement the Inclusionary Housing Program through the review of residential and commercial development projects for the inclusion of affordable units or payment of in-lieu fees. Staff continues to create affordable housing agreements with developers to ensure they provide the necessary affordable units to meet their Inclusionary Housing requirement. $479,776 in affordable housing in- lieu fees have been collected since the start of the 2015-16 fiscal year. 7 Implement the City’s BEGIN first-time homebuyer program by providing down payment assistance loans to qualifying households. 06/17 As of November 1st, three BEGIN down payment assistance loans totaling $121,490 have been distributed to qualifying households. All three homebuyers (one very-low, one low and one moderate income household) purchased affordable units in Moylan Terrace. Distribution of the remaining funds $275,000 is anticipated with the final phase of Moylan Terrace in 2016. 8 Update the City’s long-term affordable housing agreement, deed and note templates consistent with industry standard best practices. 06/16 Staff is currently working with Goldfarb and Lipman to prepare these documents. Initial drafts are expected for City review in early 2016. 9 Work with Cal Poly to address the link between enrollment and the expansion of campus housing to reduce pressure on the City’s housing supply (HE Program 10.5). Ongoing City staff is currently working with Cal Poly staff through the Cal Poly Master Plan update. Additional capacity for on-campus student housing remains a top priority. 10 Work with the Housing Authority to develop affordable housing in the Margarita Area Specific Plan. Ongoing Staff has prepared an affordable housing agreement for transfer of Lot 108 to HASLO for development of 27 new affordable housing units for Tract 2353 and 2342. Additional lots for affordable housing development are expected to be dedicated to HASLO as the remaining Tracts move forward in the Margarita Area. 11 Inventory City owned properties suitable for housing and present a proposal to Council on possible opportunities to pursue, if any. 06/16 This effort is nearing completion. Staff has conducted the inventory of City owned property and is preparing a memo C-14 13.b Packet Pg. 324 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Housing: 2015-17 Action Plan (25% complete) Objective: Implement the Housing Element, facilitating workforce, affordable, supportive and transitional housing options, including support for needed infrastructure within the City’s fair share. # Task Completion Date Revised Status for Council regarding possible affordable housing opportunities. 12 Council consideration of City owned properties and direction as to whether to partner with an affordable housing developer. 10/16 As stated in the previous task status, staff is nearing completion of this inventory. At this time, no properties have been identified as suitable for an affordable housing project; staff will provide further information to Council in the form of a memo. 13 Develop a workforce level of affordability, including incentives, to increase housing options for those making between 121-160% of the Area Median Income (HE Program 2.16). 06/17 Initial background research has been completed. This task will be completed concurrently with the zoning regulations update. 14 Consider scaling development impact fees for residential development based on size, number of bedrooms and room counts (HE Program 6.31). 12/16 This task will be tied into the workforce level of affordability task, which will be updated with the overall zoning regulations update. 15 Consider incentivizing dwelling units to a minimum size of 150 square feet, consistent with the California Building Code, by reduced impact fees and property development standards (HE Program 9.12). 06/17 This task will be tied into the workforce level of affordability task, which will be updated with the overall zoning regulations update. 16 Evaluate and consider adopting subdivision and ordinance changes to support small lot subdivisions and ownership bungalow court development (HE Program 6.30). 08/16 City staff is currently working with a consultant on the update of the Subdivision Regulations. Alternative small lot subdivision options will be evaluated during this process. 17 Eliminate or adjust the one acre minimum lot area for PD overlay zoning (HE Program 6.30). 06/17 Initial research has been completed. Recommendation on PD overlay minimum lot size will be included in the zoning regulations update. 18 Continue to develop incentives to encourage additional housing in the Downtown Core (C-D Zone), including alternatives to calculating residential density, to encourage the development of smaller efficiency units (HE Programs 6.12, 6.13 & 6.27 & LUCE 4.0.28). 06/17 This task will be tied into the workforce level of affordability task, which will be updated with the overall zoning regulations update. C-15 13.b Packet Pg. 325 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Housing: 2015-17 Action Plan (25% complete) Objective: Implement the Housing Element, facilitating workforce, affordable, supportive and transitional housing options, including support for needed infrastructure within the City’s fair share. # Task Completion Date Revised Status 19 Support employer/employee and employer/developer financing programs and partnerships to increase housing opportunities specifically targeted towards the local workforce. Ongoing Staff is currently working with People’s Self Help Housing who is exploring the option of an employer financed housing partnership in the City. Staff will continue to support these programs. 20 Continue to prioritize the use of CDBG funds for affordable housing and homeless services. Ongoing 2016 CDBG preliminary funding recommendations were approved by the Human Relations Commission on December 2nd. These recommendations include funding a new 46 unit affordable housing development at 3680 Broad (Iron Works) and the Maxine Lewis Memorial Shelter. Council will review these recommendations March 2016 21 Continue to use the AHF to support the HTF’s operating expenses to provide below-market financing and technical assistance to affordable housing developers. Ongoing On October 20th, Council allocated $60,000 from the Affordable Housing Fund to support the Housing Trust Fund as previously approved by the 2015-17 Financial Plan. 22 Work with developers to include affordable housing units in projects and to complete housing projects in process. Ongoing Many residential projects currently underway are choosing to develop their inclusionary housing requirements instead of paying the in-lieu fee. 23 Continue to look for new opportunities to use Affordable Housing Fund and grant monies to leverage other funds for affordable housing projects. Ongoing Affordable Housing Fund loans approved during the first quarter were: $920,000 to ‘Iron Works’, a 46-unit affordable housing project proposed at 3680 Broad; $302,029 to ‘860 on the Wye’, a 20-unit affordable complex with units set aside for homeless veterans; and $95,814 to 1379 Sydney which currently provides transitional housing for 5 formerly homeless residents. 2016 CDBG allocations to Iron Works will help leverage low income housing tax credit. 24 Continue to research and apply for Federal, State and private foundation housing loans and grants. Ongoing Staff is currently in the process of applying for the Housing Related Parks grant through the State department of Housing and Community Development. A grant received would be used on park improvements at Sinsheimer Park. Staff is applying for $287,000 in non-competitive funding C-16 13.b Packet Pg. 326 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Housing: 2015-17 Action Plan (25% complete) Objective: Implement the Housing Element, facilitating workforce, affordable, supportive and transitional housing options, including support for needed infrastructure within the City’s fair share. # Task Completion Date Revised Status which is allocated based on the development of affordable housing. 25 Provide expedited building permit application review for the HSC. 08/15 05/16 – Revised due to incomplete building plan submittals. City staff has completed all reviews within established cycle times and continues to work with applicant team to finalize a building permit for the new Homeless Service Center. The City is currently awaiting the fourth re- submittal of the building plans from the applicant. Permits will be issued once the building plans are found to be compliant with applicable codes. 26 Provide timely building inspections and ongoing support throughout the HSC’s construction process. Ongoing Once a building permit has been obtained, staff will provide support throughout the construction process. 27 Develop a funding agreement between the City and CAPSLO for the HSC that outlines funding amounts, services and expectations for ongoing facility operations. 03/17 A funding agreement has not yet been developed. CAPSLO currently receives both general fund and CDBG funding for the existing homeless center. 28 Continue to support, jointly with other agencies, housing programs, such as Housing First and Rapid Rehousing, for the homeless (HE Program 8.13). Ongoing City staff continues to support programs for the homeless including Housing First, Rapid Rehousing, 50Now, and the Mayors Challenge to End Veteran Homelessness. 29 Fund and use the Infrastructure Investment Fund to facilitate housing projects that are in alignment with the General Plan and City goals. Ongoing The Infrastructure Investment Capital Fund was established in March 2015. Once enough funding has been collected, staff will look for opportunities to use the fund to support affordable housing projects. 30 Develop a Request for Proposals for the Infrastructure Fee Update work plan. 02/16 Task not yet initiated 31 Select a consultant for the Infrastructure/Impact Fee Update 03/16 Task not yet initiated 32 Complete the work effort for the Infrastructure Fee Update (costs, nexus, financing options, right-sizing). 04-07/16 Task not yet initiated C-17 13.b Packet Pg. 327 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Housing: 2015-17 Action Plan (25% complete) Objective: Implement the Housing Element, facilitating workforce, affordable, supportive and transitional housing options, including support for needed infrastructure within the City’s fair share. # Task Completion Date Revised Status 33 Conduct public outreach for Infrastructure Fee Update. 08-09/16 Task not yet initiated 34 Advisory body and Council consideration of infrastructure options. 10-11/16 Task not yet initiated 35 Council adoption of Public Facilities Fee Program. 12/16 Task not yet initiated C-18 13.b Packet Pg. 328 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Neighborhood Wellness: 2015-17 Action Plan 25% complete) Objective: Improve neighborhood wellness, work with residents, Cuesta, and Cal Poly; increase public safety, code compliance, and collaborative solutions. # Task Completion Date Revised Status 1 Neighborhood Wellness/Community Civility Effort Recommendations Ongoing Presented to City Council on December 1, 2015. Council adopted recommendations contained in the report. Staff will return in the spring and fall of 2016 with two additional recommendations regarding keg registration and party registration. 2 Neighborhood Match Grant Program initiation 10/15 Complete.The Neighborhood Match Grant Program was initiated in September, 2015. A total of 8 draft grant applications were received, totaling $22,715 in requested funding. Each draft application was reviewed by the staff, and comments were returned to the applicants. Three final grant applications totaling $7,875 in requested funding were received on January 8, 2016 and are being reviewed by staff for recommendation for award. The HRC is scheduled to review and take action on the recommendations for award at their February meeting. 3 Establish and Implement Collaborative Communication Plan 12/15 Complete. Communication Plan was created with community partners from Cal Poly, Cuesta College and residents. Implementation has begun. The Plan will be updated every six months. 4 Begin Implementation of key measures from Community Civility Committee Ongoing City led actions implementation approved by Council. Key highlights include the Rental Housing Inspection Program, the SLOPD/UPD MOU, Walk and Talks, and the amending of the Unruly Gathering Ordinance. 5 “Adopt a Block” Pilot Program – SCLC 03/16 To be considered by SCLC in Spring 2016. 6 Administrative Citation Appeals Process 3/16 New appeal process for admin cites approved by the City Council 12/15. Interviews for appeal officers underway. C-19 13.b Packet Pg. 329 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Neighborhood Wellness: 2015-17 Action Plan 25% complete) Objective: Improve neighborhood wellness, work with residents, Cuesta, and Cal Poly; increase public safety, code compliance, and collaborative solutions. # Task Completion Date Revised Status 7 Public Safety MOU – Cal Poly University Police and SLOPD 09/15 Completed and in place as of July of 2015. UPD is issuing citations for municipal code violations in the one mile radius from campus borders. The MC code violations include noise, open container, public urination, and unruly gathering. 8 Code Compliance Performance Measures Ongoing 2/17 The 2015-17 Financial Plan identified two key performance indicators for code enforcement (See Page E-155), the “percent of code complaints addressed within published cycle times” and the “percent of inspection requests responded to within next business day.” Staff is working to develop the database, tracking and reporting system needed to accurately report this information. Staff expects to be able to report results of its effort to measure performance in code enforcement by mid-year of the 2016-17 fiscal year. 9 Hire staff to implement rental housing inspection (contingent on program adoption) 02/16 03/16 Two of the four budgeted staff positions have been filled. The Rental Housing Inspector positions require a Meet and Confer, with SLOCEA, which is scheduled in January 2016, prior to opening the recruitment for these two positions. One inspector is anticipated to be hired in March 2016. The other inspector will be hired in July, 2016 10 Begin inspections - prioritize properties with code enforcement violations Spring 2016 On schedule to begin inspections on April 1, 2016, assuming the inspector position is filled in March 2016. 11 On-going inspections and follow up for rental housing violations 04/16 On schedule, assuming the vacant inspector positions are filled in March 2016. 12 Neighborhood pro-active enforcement Ongoing Student Neighborhood Assistance Program (SNAP) employees continue to act as first responders to noise complaints in the neighborhoods and conduct parking enforcement in the neighborhoods in the evening hours. UPD are issuing MC violation citations up to 1 mile off campus. Neighborhood Officer and Neighborhood Services C-20 13.b Packet Pg. 330 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Neighborhood Wellness: 2015-17 Action Plan 25% complete) Objective: Improve neighborhood wellness, work with residents, Cuesta, and Cal Poly; increase public safety, code compliance, and collaborative solutions. # Task Completion Date Revised Status Specialist conducted “Walk and Talks during the Fall Quarter. The two Neighborhood Services Specialists continue to conduct proactive efforts in the neighborhoods. In the last 6 months 36% of the cases opened we for visible storage, and 34% for waste containers. 13 Continue Sidewalk Repairs Ongoing Maintenance crew sidewalk repairs are 50% complete in Pavement Area 8. 14 Continue Stormdrain Cleaning, Silt Removal & Stormdrain Replacements Ongoing Silt removal projects are completed for 2016. Stormdrain replacement project plans are at 90%, with expected construction in Spring/Summer 2016. 15 Complete Neighborhood Street Repair & Sealing 10/16 Maintenance crew crack sealing and road repair work is complete in Pavement Area 8, moving into Pavement Area 1. C-21 13.b Packet Pg. 331 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Laguna Lake Restoration: 2015-17 Action Plan (25% complete) Objective: Initiate implementation of the Laguna Lake Natural Reserve Conservation Plan. # Task Completion Date Revised Status 1 Install new, updated signage at trailheads and along trails •Complete site-specific design (06/16) •Complete requisition signs and attendant materials (09/16) •Installation of updated signs at trailheads and along trails (12/16) 12/16 Standard design and site locations were approved as part of the City of San Luis Obispo 2015 Open Space Maintenance Plan adopted by Council in December 2015. 2 Install accessible paths •Complete Site-specific design and project specifications (12/16) •Issue Request for Proposals (RFP) and Contractor selection (02/17) •Installation of accessible path along lake front (06/17) 06/17 Public Works Engineering staff is designing this facility in- house and the project review team provided feedback on the 50% drawings in December 2015. 3 Install sediment basins •Issue RFP for Design / Engineering consultant (07/15) •Complete Site-specific designs and project specifications (03/16) •Complete Project permitting and environmental document (06/17) 06/17 Following the issuance of the RFP in July 2015, the contract award for design / engineering, environmental permitting, and financial evaluation were considered by City Council at its January 19, 2016 meeting. 4 Begin a dredging project •Issue RFP for Design / Engineering consultant (07/15) •Site-specific designs and project specifications completed (03/16) •Soil samples and water quality tests (03/16) •Evaluate disposal site options and secure land tenure agreements, if necessary (05/16) •Final project design selection with City Council (06/16) •Project permitting and environmental document completed (06/17) 06/17 Following the issuance of the RFP in July 2015, the contract award for design / engineering, environmental permitting, and financial evaluation were considered by City Council at its January 19, 2016 meeting. 5 Evaluate Project Financing Options and Mechanisms •Issue RFP for economic / municipal finance and public opinion research consultant(s) (07/15) •Evaluate financing options and feasibility (02/16) •Conduct study session with City Council on financing options and feasibility (03/16) •Conduct focused public workshops and community outreach (04/16) •Final selection of preferred financing option(s) by City Council and resolution of intention as appropriate and legally required. (06/16) 02/17 06/17 Following the issuance of the RFP in July 2015, the contract award for design / engineering, environmental permitting, and financial evaluation were considered by City Council at its January 19, 2016 meeting. C-22 13.b Packet Pg. 332 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Laguna Lake Restoration: 2015-17 Action Plan (25% complete) Objective: Initiate implementation of the Laguna Lake Natural Reserve Conservation Plan. # Task Completion Date Revised Status •Public Hearing with City Council to create financing mechanism and adopt resolution of formation as appropriate and legally required. (09/16) •Conduct registered voter election by mail, if needed. (3/17) •Proceed with any and all action necessary to fund sediment basin and dredging project implementation in 2017-19. (06/17) C-23 13.b Packet Pg. 333 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Fiscal Sustainability and Responsibility: 2015-17 Action Plan (20% complete) Objective: Implement the City’s Fiscal Responsibility Philosophy with a focus on the reduction of unfunded liabilities. # Task Completion Date Revised Status 1 Establish a performance management and reporting team to identify a set of performance criteria for public reporting based on information the public wants to know and available information already being maintained and reported internally. 07/15 6/2016 A team has been identified and developed draft performance measures for a public dashboard. These measures are currently being reviewed internally and with focus groups. A draft public dashboard will be available to the public in Spring 2016. 2 Gather public opinion to establish a baseline for City performance and to determine what information the public is interested in seeing in a new set of online dashboards. 05/16 Several pilot projects have been completed are available on the City’s Open Government webpage (www.slocity.org/open) including an online tool for tracking city finances. Public engagement will continue in the development of the draft public dashboard. 3 Implement a system for ongoing tracking, management, and reporting of performance and service metrics. 01/17 This project is on-track and scheduled to begin in Spring 2016. 4 Work with the Citizen’s Revenue Enhancement Oversight Commission (REOC) to accomplish enhanced reporting on the use of Measure G revenue. Ongoing New reports were provided to the REOC in November and December 2015. An annual report will be distributed citywide in February 2016. 5 Continue to implement and track operational efficiencies including alternative service delivery, best management practices, and cost containment measures that preserve the effectiveness of City services and operations. 05/17 The Finance & Information Technology Department has engaged the Government Finance Officers Association to work with the City to propose changes for more efficient and effective delivery of financial and information technology services to residents and City Departments. Staff is also in the process of forming a citywide Continuous Improvement Group (CIG) to be a resource to streamline operations using technology and business process improvement. 6 Identify and include updated performance measures in the 2017-2019 Financial Plan. 06/17 This project will begin with the next Financial Plan development in Fall 2016. 7 Addressing the City’s long term costs: Develop a budget policy for incorporation in the 2015-17 Financial Plan that reflects policy direction regarding the use of one-time resources. 06/15 Complete. A policy was adopted with the 2015-2017 financial plan. C-24 13.b Packet Pg. 334 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Fiscal Sustainability and Responsibility: 2015-17 Action Plan (20% complete) Objective: Implement the City’s Fiscal Responsibility Philosophy with a focus on the reduction of unfunded liabilities. # Task Completion Date Revised Status 8 Identify and work with a risk management expert to conduct an audit of liability and workers’ compensation claims history and cost trends to ensure appropriate risk management and cost effective coverage. Explore options within CJPIA to control costs as well as other programs offered by other providers, if applicable. 12/15 6/16 The completion date has been revised to provide more time to identify a risk management expert to conduct the audit. 9 Establish objectives to contain or reduce liability and/or workers compensation claims and work with departments to achieve reductions. 12/15 6/16 Analysis has been conducted and an overall objective proposed but further vetting is needed with internal stakeholders prior to launching and aligning with the fiscal year. 10 Propose and implement payment to a long-term cost item from year-end fund balance at mid-year as based on policy adopted by the City Council in the 2015- 17 Financial Plan. 06/16,06/17 Staff has recommended to Council with the Mid-Year report for 2105-16 to retain a higher level of reserve in anticipation of unanticipated costs associated with El Nino storms. A recommendation about paying down long term unfunded liabilities will return to Council at the Supplement in June 2016 when a better understanding of the impacts of the storm season has been gained. 11 Review progress regarding liability and/or workers compensation claim reduction 02/17 Ongoing Quarterly liability and workers compensation claims reviews with key stakeholders are underway to ensure active case management and to close claims more quickly when appropriate. 12 Continue investment in infrastructure maintenance Ongoing The City adopted a policy as part of the 2015-2017 Financial Plan to prioritize paying unfunded liabilities and deferred maintenance projects with one time revenues. The City increased the CIP budget in the 2015-2016 fiscal year by 53% compared to the 2014-2015 fiscal year. 13 Continue developing, implementing and reporting on operational efficiencies Ongoing The Community Development Department will be reporting performance measures being tacked during the 2015-2016 mid-year budget. Performance measures for each department are being developed for the 2017-2019 Financial Plan. C-25 13.b Packet Pg. 335 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Fiscal Sustainability and Responsibility: 2015-17 Action Plan (20% complete) Objective: Implement the City’s Fiscal Responsibility Philosophy with a focus on the reduction of unfunded liabilities. # Task Completion Date Revised Status 14 Complete a comprehensive analysis of City costs and fees every five years 08/15 05/16 As a result of transitions in staff, the Finance Director, and other managers involved in this project the date has been adjusted to Mid May 2016. 15 Adjust existing fees per Council policy and in accordance with User Cost Recovery Goals Annually This will occur with the consideration of the 2016 Supplement in June. 16 Review and adjust enterprise fees and rate structures as required to ensure they remain appropriate and equitable Ongoing Staff will continue to revisit these fees to ensure that they cover costs and are consistent with applicable laws. Provided current revenue trends; the drought surcharge is likely to remain in effect for the foreseeable future. 17 Monitor receipts of local revenues (such as business licenses, utility user taxes, franchise fees) and initiate effective collection strategies to ensure that revenues and taxes are paid by those who are obligated to pay them. Ongoing Staff has reinstituted reporting TOT on a monthly basis and is following up with any unpaid UUT and business license fees. 18 Implement a business license compliance program using outside consultants to identify unlicensed businesses within the community. 05/16 08/16 The timeline for this task has been adjusted to allow for new Finance Staff to take on this task and implement the objective of reducing unlicensed businesses within the community. C-26 13.b Packet Pg. 336 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Downtown: 2015-17 Action Plan (25% complete) Objective: Adopt a Downtown Concept Plan, develop a plan for expansion of Mission Plaza, and improve safety, infrastructure, and maintenance in the Downtown. # Task Completion Date Revised Status 1 Vision and Economic Vitality •Develop RFP for Downtown Concept Plan update in coordination with the update of the City’s zoning ordinance. (08/15) •Interview and select consultants (09/15) •Complete community visioning, interviews, charrette(s), review of Mission Plaza Assessment project (12/15) •Present draft concepts and study findings to City committees and commissions for input (05/16) •Present draft concepts and study findings to Council review and approval (06/16) •Present final Concept Plan and final Mission Plaza Study to Council (07/16) •Coordinate with the Downtown Association to develop a building inventory and occupancy reporting methodology (Ongoing) •Collaborate with the Downtown to develop options for downtown residential parking (10/17) •Complete Design for Downtown Renewal (Construction proposed for 2017-18) (06/17) •Facilitate completion of Chinatown and Garden Street Terraces private developments (Ongoing) 06/17 The Downtown Concept Plan update project RFP was issued and a Contract was awarded. The Creative Vision Team (CVT) members to advise the City in the development of recommendations has been selected. The CVT has met to develop an outreach and engagement strategy. The project is on schedule to present draft concepts to City committees and commission in May 2016. Mission Plaza Assessment project was awarded and initial kick-off occurred, with interested parties being identified. Contract negotiations put the project a few weeks behind the original schedule. Construction is underway on both the Chinatown and Garden Street Terraces private projects. 2 Safety •Provide one police officer for the downtown and additional personnel as available •Provide Community Action Team (CAT) to combine enforcement, intervention & education •Coordinate with outreach groups for the homeless •Coordinate with other law enforcement agencies •Expand use of safety cameras (06/16) Ongoing Two bicycle officers are currently deployed during the daytime hours in and around the downtown. There is coverage for every day of the week with their current schedules. CAT has continued to work with the downtown bicycle officers to improve safety. CAT and the downtown officers work closely with CAPSLO and other groups to ensure those with needs are connected to services. Additional cameras are being purchased for other locations in the downtown. 3 Infrastructure and Maintenance •Complete Sidewalk Repairs & Tree Replacements (06/16)06/17 Priority lists for sidewalk repairs downtown are prepared and the work will be issued through the Job Order Contract. C-27 13.b Packet Pg. 337 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) 2015-16 MID-YEAR REPORT: UPDATE OF MCG & OIO Downtown: 2015-17 Action Plan (25% complete) Objective: Adopt a Downtown Concept Plan, develop a plan for expansion of Mission Plaza, and improve safety, infrastructure, and maintenance in the Downtown. # Task Completion Date Revised Status •Complete Sidewalk Repairs & Tree Replacements (06/17) •Replace Higuera Lighted Crosswalk (06/17) •Upgrade Mission Plaza Railing (06/16) •Upgrade Mission Plaza Railing (06/17) •Start Construction of Marsh Street Bridge (06/16) •Complete Design for Mission Plaza Restroom – Construction proposed for 2017-18 (06/17) •Implement Parking Program organizational change (01/16) •Initiate Environmental Study for the Palm / Nipomo Parking Structure (01/17) •Develop and implement annual report outlined in the Public Works Strategic plan, to report annually on Downtown Support (06/16) •Continue Downtown Street Sweeping (Ongoing) •Continue Downtown Sidewalk & Bubblegum Alley Steam Cleaning (Ongoing) •Continue Downtown Trash Pickup & Graffiti Removal (Ongoing) •Continue Newsrack Enforcement & Permitting Program (Ongoing) Marsh Bridge design is close to completion as is environmental study work. Property acquisition, permitting, and the need for a Memorandum of Agreement with the State regarding historic preservation will mean the project will construction in 2017 at the earliest. The Palm Nipomo Parking Structure project was reviewed and direction and direction provided by Council in January 2016. Ongoing work efforts the Downtown include the following regular activities: Street Sweeping, Sidewalk & Bubblegum Alley Steam Cleaning, Trash Pickup & Graffiti Removal, and implementation of the Newsrack Enforcement & Permitting Program. C-28 13.b Packet Pg. 338 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Status of Major CIP Status of Major Fleet & I.T. Replacements COMMUNITY DEVELOPMENT 100% 90% 15% 100% 15% 5% 60% 50% 100% 100% 50% 100% 90% 50% 1% 1% 100% 100% 30% 10% 100% 50% 80% 50% 90% Fire Station #2 Restroom & Dorms Margarita Lift Station Replacement Reservoir #2 Replacement Johnson Waterline Water Resource Recovery Facility Upgrade Broad Street Bike Boulevard Neighborhood Paving 2016 Marsh Street Bridge City Wayfinding Signs Los Osos Valley Road Interchange Storm Drain System Replacement Curb Ramps 2015 Jack House Elevator Removal Laguna Lake Natural Reserve Accessible Trail Hockey Court Resurfacing Islay & French Tennis Court Resurfacing Olympic Pool Replastering Golf Course Restrooms Highland & Chorro Bike Improvements Laguna Lake Dredging & Sediment Management 100% 90% 15% 100% 15% 5% 60% 50% 100% 100% 50% 100% 90% 50% 1% 1% 100% 100% 30% 10% 100% 50% 80% 50% 90% Fire Station #2 Restroom & Dorms Margarita Lift Station Replacement Reservoir #2 Replacement Johnson Waterline Water Resource Recovery Facility Upgrade Broad Street Bike Boulevard Neighborhood Paving 2016 Marsh Street Bridge City Wayfinding Signs Los Osos Valley Road Interchange Storm Drain System Replacement Curb Ramps 2015 Jack House Elevator Removal Laguna Lake Natural Reserve Accessible Trail Hockey Court Resurfacing Islay & French Tennis Court Resurfacing Olympic Pool Replastering Golf Course Restrooms Highland & Chorro Bike Improvements Laguna Lake Dredging & Sediment Management PUBLIC UTILITIES 100% 90% 15% 100% 15% 5% 60% 50% 100% 100% 50% 100% 90% 50% 1% 1% 100% 100% 30% 10% 100% 50% 80% 50% 90% Fire Station #2 Restroom & Dorms Margarita Lift Station Replacement Reservoir #2 Replacement Johnson Waterline Water Resource Recovery Facility Upgrade Broad Street Bike Boulevard Neighborhood Paving 2016 Marsh Street Bridge City Wayfinding Signs Los Osos Valley Road Interchange Storm Drain System Replacement Curb Ramps 2015 Jack House Elevator Removal Laguna Lake Natural Reserve Accessible Trail Hockey Court Resurfacing Islay & French Tennis Court Resurfacing Olympic Pool Replastering Golf Course Restrooms Highland & Chorro Bike Improvements Laguna Lake Dredging & Sediment Management TRANSPORTATION 100% 90% 15% 100% 15% 5% 60% 50% 100% 100% 50% 100% 90% 50% 1% 1% 100% 100% 30% 10% 100% 50% 80% 50% 90% Fire Station #2 Restroom & Dorms Margarita Lift Station Replacement Reservoir #2 Replacement Johnson Waterline Water Resource Recovery Facility Upgrade Broad Street Bike Boulevard Neighborhood Paving 2016 Marsh Street Bridge City Wayfinding Signs Los Osos Valley Road Interchange Storm Drain System Replacement Curb Ramps 2015 Jack House Elevator Removal Laguna Lake Natural Reserve Accessible Trail Hockey Court Resurfacing Islay & French Tennis Court Resurfacing Olympic Pool Replastering Golf Course Restrooms Highland & Chorro Bike Improvements Laguna Lake Dredging & Sediment Management LEISURE, CULTURAL, & SOCIAL SERVICES PUBLIC SAFETY 100% 90% 15% 100% 15% 5% 60% 50% 100% 100% 50% 100% 90% 50% 1% 1% 100% 100% 30% 10% 100% 50% 80% 50% 90% Fire Station #2 Restroom & Dorms Margarita Lift Station Replacement Reservoir #2 Replacement Johnson Waterline Water Resource Recovery Facility Upgrade Broad Street Bike Boulevard Neighborhood Paving 2016 Marsh Street Bridge City Wayfinding Signs Los Osos Valley Road Interchange Storm Drain System Replacement Curb Ramps 2015 Jack House Elevator Removal Laguna Lake Natural Reserve Accessible Trail Hockey Court Resurfacing Islay & French Tennis Court Resurfacing Olympic Pool Replastering Golf Course Restrooms Highland & Chorro Bike Improvements Laguna Lake Dredging & Sediment Management 70% 75% 25% 100% 40% Purchased New Equipment & Fleet (Purchased… Police Audio Recording Upgrade Police 911 System Upgrade I.T. - Citywide Window 7 Upgrade I.T.- City/County Parcel Project UNDER STUDY OR DESIGN UNDER CONSTRUCTION Design work begins Summer, 2016 C-29 19 of 26 vehicles) 13.b Packet Pg. 339 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Section D RECENT REVENUE REPORTS 13.b Packet Pg. 340 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) D-1 13.b Packet Pg. 341 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) D-2 13.b Packet Pg. 342 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Monthly TOT Report November 2015 December 30, 2015 This report covers the City's transient occupancy tax (TOT) revenues for November 2015 compared with the two prior years. As reflected below, revenues for the month of November 2015 are down by -1.9% from the same month last year and up 7.6% year to date over the prior year. Currently this report covers 38 hotel establishments representing 2,215 rooms. It also includes $1,875 collected from 19 Homestay properties year to date. For more information, please call Marjorie Hernandez at (805) 781-7124. Year To Date TOT Revenues Prior YearLast YearThis Year2013-142014-152015-16AmountPercentJuly$699,845$766,299845,45579,15610.3%August 674,279739,801777,21137,4105.1%September 515,315560,728644,40983,68114.9%October 509,435597,372644,37046,9987.9%November 425,789478,904469,814(9,090) -1.9% Year To Date Total 2,824,663 3,143,105 3,381,260 238,154 7.6%December 355,315393,761January331,853402,940February367,300433,861March449,179522,702April567,570613,487May549,986603,617June646,237728,694 This report is based on the amounts reported by the operators for the month in which the tax is due. Last Year Vs This YearIncrease (Decrease) D-3 13.b Packet Pg. 343 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) slocity.org © 2014 City of San Luis Obispo 13.b Packet Pg. 344 At t a c h m e n t : b - M i d Y e a r R e p o r t 2 0 1 5 - 1 6 ( 1 2 5 4 : 2 0 1 5 - 1 6 M i d - Y e a r B u d g e t R e v i e w ) Page intentionally left blank.