HomeMy WebLinkAbout03-01-2016 Item 07 Waste Water Collections TV Van Replacement & Vehicle Build-Out Spec 91416
Meeting Date: 3/1/2016
FROM: Daryl R. Grigsby, Director of Public Works
Prepared By: Timothy S. Bochum, Deputy Director of Public Work
Isaac Shuck, Fleet Maintenance Supervisor
SUBJECT: WASTE WATER COLLECTIONS TV VAN REPLACEMENT EQUIPMENT
& VEHICLE BUILD-OUT, SPECIFICATION NO. 91416
RECOMMENDATION
1. Authorize the Finance Director to execute a purchase order to HAAKER Equipment
Company in the amount of $135,284 for the purchase of one Envirosight RovverX system,
and Transit CCTV for use in a Waste Water Collections vehicle “build-out”; and
2. Authorize the surplus designation of Fleet Asset No. 0509, by sale, auction, trade-in or other
method in accordance with the City’s policies and procedures as prescribed in the Financial
Management Manual Section 405-L and 480.
DISCUSSION
Background
The replacement of a 2004 GMC van, asset number 0509, used by Waste Water Collections, was
approved as part of the 2015-17 Financial Capital Improvement Plan. This van is outfitted with
video camera equipment and is used daily by the Waste Water Collections division of Utilities to
inspect the City’s sewer and storm drain lines. The specialized equipment in this van is critical to
the efficient and compliant operations and maintenance of these systems. This specialized van
precisely locates and identifies repairs and maintenance issues and allows staff to carefully
evaluate and analyze the systems in an effective and timely manner.
Cooperative Purchase versus Local Purchase – Specialty Equipment Purchase/Installation
Staff recommends a purchase award to HAAKER Equipment Company in the amount of
$135,284 for one Envirosight RovverX System and Transit CCTV vehicle build-out, including
trade-in credit of the existing vehicle and equipment, taxes, and delivery. The new replacement
van itself has been approved by the City Manager for purchase from a local vendor.
Pursuant to City purchasing guidelines, staff explored use of a multi-year cooperative purchasing
agreement with the National Joint Powers Association (NJPA) Contract No. 022014-ENS, to
purchase one Envirosight RovverX system for the vehicle build. This resulted in a quote in the
amount of $135,284 through its approved dealer, HAAKER Equipment Company, for a system and
build that met City specifications. Per City purchasing guidelines, staff searched for a local vendor
that could provide this specialty equipment and found no vendor able to do so.
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CONCURRENCES
Fleet and Utilities management concur with the replacement equipment recommendation and
vehicle build-out made in this report.
FISCAL IMPACT
Approved funding for the CIP project is within budget. The remaining $33,816 will be used to
purchase the replacement vehicle through a local vendor.
ALTERNATIVES
Defer Purchase.
The City Council could choose to deny or defer the purchase of the replacement equipment and
build-out of the new vehicle. Staff does not recommend this option as replacement was approved
as part of the 2015-2017 Financial Plan. Denying or deferring purchase could result in less
efficient operations and maintenance of the sewer and storm drain systems and loss of
wastewater collections staff productivity due to the equipment age and condition.
Attachments:
a - HAAKER Proposal
b - NJPA Envirosight Award 031814
c - NJPA - Envirosight Contract Acceptance Award
Project Costs (91416)
HAAKER Equipment and Vehicle Build Base Costs $141,800.00
Vehicle & Equipment Trade-In Credit ($17,000.00)
Sales Tax (8.00%)$9,984.00
Delivery to San Luis Obispo $500.00
HAAKER Equipment and Vehicle Build Total Cost $135,284.00
Available Project Budget $169,100.00
Project Fund Balance $33,816.00
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2070 North White Avenue, La Verne, California 91750
(909) 598-2706 ~ FAX (909) 598-1427 ~ haaker.com
November 18, 2015
Mr. Bud Nance
City of San Luis Obispo
25 Prado Rd.
San Luis Obispo, CA 93401
Dear Mr. Bud Nance:
Haaker Equipment Company is pleased to offer the City of San Luis Obispo the opportunity to purchase
an Envirosight RovverX, and Transit CCTV Vehicle Build-Out via a cooperative purchase through NJPA
Contract Number 022014-ENS. The unit will be equipped with the following standard and optional items
as outlined in the NJPA Proposal.
Purchase orders for NJPA orders are submitted directly to Haaker Equipment. The customer supplied
chassis must be shipped directly to the Haaker Equipment build facility in La Verne; CA. Haaker
Equipment is responsible for the delivery and on-site training once the installation is complete.
We appreciate the opportunity to present this proposal and look forward to being of further and continued service.
Sincerely,
Bryan Fox
Sales Representative
HAAKER EQUIPMENT COMPANY
Attachment 37.a
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SINCE 1972
2070 North White Avenue, La Verne, California 91750
(909) 598-2706 ~ FAX (909) 598-1427 ~ haaker.com
December 21, 2015
City of San Luis Obispo
25 Prado Rd.
San Luis Obispo, CA 93401
NJPA Contract Number: 022014-ENS
Proposal
RE: Proposal for One (1) Envirosight Rovver X CCTV System and Vehicle Build-out
Description Price:
Customer Supplied Chassis: Ford Transit 350
Ford Transit 350 Build Out:
-Amber Light Package; roof mounted beacons one (1) front and one (1) rear, two (2)
traffic advisors one (1) front and one (1) rear mounted and four (4) corner strobes.
-Power Package; 6.3kw MEPS (Mobile Electronic Powering Systems) Road-Power
source.
-Automatic Transfer Switch.
-Battery separator.
-Shore power cord.
-(5) 110volt outlets throughout; Operator Area- one (1) in electronic cabinet, one (1)
desk top for monitors. Equipment Area- one (1) work bench, one (1) rear monitor, one
(1) cable reel.
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SINCE 1972
2070 North White Avenue, La Verne, California 91750
(909) 598-2706 ~ FAX (909) 598-1427 ~ haaker.com
-Ceiling mounted LED lights; one (1) light in Operators Area, and two (2) lights in
Equipment Area.
-Solid bulkhead wall with walk through door, and window with slider.
-Lonseal Industrial Rubber Flooring; textured grip style diamond plate design, installed
throughout truck.
-Wash Down System; water tank with outside fill hatch, 12volt water pump, hose reel
with 25’ x 3/8” hose and spray nozzle. Pump switch and nozzle mounted at the rear of
the truck.
Operator Area:
-Walls covered with grey carpet.
-Roof Mounted A/C unit.
-Large desk covered with Formica. Set up with two operator work stations.
-File cabinet.
-Two adjustable agronomical operating chairs secured to the floor.
-Shelf above monitors printer storage.
-MEPS Rack Mount to be re-located.
Equipment Area:
-Walls covered with gray FRP.
-W orkbench with built in sink, constructed over heavy duty tool box, and wash-down
system storage cabinet.
-Cable reel frame and crawler storage; cable reel mounted on top includes slide out
drawer for crawler and accessory storage.
-Drivers side storage cabinet, behind cable reel.
-12volt LED flood lights.
-12volt ARB high output compressor.
-Aluminum bottle holder over storage cabinet, 27” (for storage of cleaning bottles,
marker paint, sanitizer, etc.
-Utility pole storage.
Monitors:
-Two (2) PC Monitor 20”, includes adjustable wall mount.
-Front TV Monitor 20”, includes adjustable wall mount.
-Rear TV Monitor 20”, includes adjustable wall mount.
Rovver X Package:
RCX90 Zoom Camera; high-resolution CCD color zoom camera with 10x optical and
12x digital zoom, auto shutter, auto/manual focus, built-in LED lighting, +/-135 degree
tilt, endless 360 degree rotation, pressure sensor, and twin laser diodes for measuring
feature.
ROVVER X 130 Crawler; Steerable crawler with two-high performance motors and 6-
wheel drive. Includes pressure indicator, inclination and tilt sensors, location
transmitter, integral Backeye camera, and clutch.
VC200 Control Pendant; to operate crawler, reel and camera, daylight viewable touch
screen, MPEG-4 video encoding, and storage to flash drive or USB Stick, online
diagnostics and firmware updates, desk mount dock.
RAX300 automatic motorized cable reel; with meter counter, splash-proof rating, 1000'
orange transmission cable; power supply for 115/230V; wireless remote control (for
equipment set up); 25' extension cable (connecting VC200 to RAX300) with
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SINCE 1972
2070 North White Avenue, La Verne, California 91750
(909) 598-2706 ~ FAX (909) 598-1427 ~ haaker.com
emergency power switch.
Pressurization Kit; Regulator, air valve, and two (2) CO2 Canisters, for replacing air
into camera, crawler, and accessories.
Crawler lowering tool and tool kit.
Aluminum Upper Manhole Roller (cable protection, sits across manhole).
Aluminum Flexible Lower Manhole Roller (cable protection at pipe beginning).
Options:
Remote Lift Accessory; To raise/lower the RCX90 camera on the RX130 crawler.
XXL Rubber Wheel for 15”-24” lines. Set of 4
Super-Aggressive Medium Grease/PVC Wheel for 8" line (Blue with Spikes). Set of 4
Super-Aggressive Medium Grease/PVC Wheel for 6” line (Blue with Spikes). Set of 4
Equipment Total: $141,800.00
Trade-In Equipment Credit: -$17,000.00
Grand Total: $124,800.00
Sales Tax 8.0%: $9,984.00
Freight: $500.00
Total Price: $135,284.00
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202 12th Street NE P.O. Box 219 Staples, MN 56479
NOTICE OF AWARD TO ENVIROSIGHT, LLC
Request for Proposal #022014
SEWER VACCUM, HYDRO‐EXCAVATION, AND/OR STREET SWEEPER EQUIPMENT WITH
RELATED ACCESSORIES AND SUPPLIES
March 18, 2014
Envirosight, LLC
111 Canfield Ave., Unit B3
Randolph, NJ 07869
Dear Ms. Smith:
Congratulations! You have been awarded an NJPA national contract for procurement of “Sewer
Vacuum, Hydro‐Excavation, and/or Street Sweeper Equipment with Related Accessories and Supplies.”
Your proposal was accepted, deemed responsive, evaluated and recommended for award by NJPA’s Bid
Evaluation Committee as a solution to meet our members’ needs. The NJPA Board of Directors
subsequently approved a national contract award to Envirosight, LLC at their monthly meeting on March
18, 2014.
This award means that you are now an “NJPA Awarded Contract Vendor” and are part of a select group
of world‐class vendors. Please find attached the NJPA Acceptance and Award – Forms D and E.
Tony Glenz will be your NJPA Contract Manager and will be contacting you soon to advise you on how
the contract will be launched and maintained. Tony’s contact information is listed below:
Office Phone: 218‐894‐5491
Cell Phone: 218‐371‐1671
Email: Tony.glenz@njpacoop.org
Sincerely,
Maureen Knight
Contracts and Compliance Manager
cc: Tony Glenz
Attachment 47.b
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