HomeMy WebLinkAbout04-13-16 JHC Agenda PacketCity of San Luis Obispo, Agenda, Jack House Committee
REGULAR MEETING
Wednesday, April 13, 2016 at 5:30 PM
Parks and Recreation Department, 1341 Nipomo Street, San Luis Obispo, CA 93401
CALL TO ORDER: Chair Kathi Settle
ROLL CALL: Vice Chair Toni Kincaid, Commissioners Chuck Crotser, Bob Gordon, Bryant
Mills, Eva Ulz and Susan Updegrove
Exofficio Committee Member James Papp
PUBLIC COMMENT: At this time, the public is invited to address the Committee on items that are not on the
agenda but are of interest to the public and within the subject matter jurisdiction of the Jack House Committee. The
Committee may not discuss or take action on issues that are not on the agenda other than to briefly respond to
statements made or questions raised, or to ask staff to follow up on such issues.
1.Consideration of the Minutes of Regular Meeting on March 10, 2016 (Settle) – 5 minutes
2.Consideration of March 2016 Financial Reports (Settle) – 5 minutes
3.Consideration of Draft Jack House Marketing Plan (Setterlund) – 10 minutes
4.Staff Report for Parks and Recreation Updates (Setterlund) – 2 minutes
5.Jack House Docent Activities (Papp) – 5 minutes
6.Friends of the Jack House Updates (Papp) – 5 minutes
7.Sub-Committee Reports (Settle) – 20 minutes
a.Strategic Planning (Crotser, Settle, Ulz)
b.Carriage House Accessibility (Crotser, Papp)
c.Collections, Use & Handling Policy (Settle, Ulz, Darnell, Sorvetti)
8.Member Comments/Communications/Reports (Committee) – 5 minutes
Adjourn to Next Scheduled Regular Meeting on May 11, 2016 at 5:30pm
APPEALS: Administrative decisions by the Jack House Commission may be appealed to the City Council in
accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code.
The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and
activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance
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San Luis Obispo Parks and Recreation Administration Office
1341 Nipomo Street, San Luis Obispo
Wednesday, March 9th, 2016
DRAFT
CALL TO ORDER: Chair Kathi Settle called meeting to order at 5:33 PM
ROLL CALL: Chair Kathi Settle, Vice-Chair Toni Kincaid, Committee Members Chuck
Crotser, Susan Updegrove, Bryant Mills, Eva Ulz, Exofficio Committee member James Papp
ABSENT: Committee member Bob Gordon
STAFF: Melissa Mudgett- Recreation Manager, Liz Jacobs- Recreation Specialist
GUESTS: Marilyn Darnell- Docent
PUBLIC COMMENT
Introductions- Marilyn Darnell, Jack House Docent
1.CONSIDERATION OF MEETING MINUTES (SETTLE)
Page 1-2, James Papp recommended striking “phone cord purchase” as the expenditures were
for the Jack Ranch photo exhibit.
Item 5 on page 1-3, edit to reflect the Committee suggestion to have Suzanne Watkins submit a
proposal to re-stage the bedroom.
Page 1-4, it was suggested by James Papp that his docent report should be included in the
minutes instead of the Jack House Committee meeting minutes.
Page 1-3, 4, Chair Settle clarified that the root stalk cost is $220, not the cost of the entirety of
the project.
Under item 5 on the same page, Katchy should be credited for leading the discussion.
1-3, number 4, clarification that Joe Sabol took pieces of the tree and they are currently in the
fridge.
1-5, number 10, second bullet, “jack house” should be capitalized.
1-3, “cost of exterior and interior…” would not be reviewed this month due to Dave Setterlund’
s absence.
1-5, item 10, Clarify that Chair Settle reported on behalf of Darnell that Darnell wanted to talk
about the room.
MOTION: (Ulz/Crotser) Approve Meeting Minutes of January 13th as amended.
Approved: 6 yes, 0 no, 1 absent
Jack House Committee
DRAFT - MINUTES
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2.CONSIDERATION OF FINANCIAL REPORT (SETTLE)
MOTION: (Kincaid/Crotser) Approve Financial Report for February 2016.
Approved: 6 yes, 0 no, 1 absent
3.DISCUSSION OF THE CHANGE IN PRESENTATION OF THE NANNY’S ROOM TO A
LUGGAGE “TRUNK” ROOM (DARNELL)
Marilyn Darnell, Jack House Docent, recommended a change in presentation of the Nanny’s room to
a Luggage Room. Her research has revealed that many Victorian houses had rooms that were used
as trunk rooms. Generally, the trunk room is located on the second floor between two chambers, too
small to be a bedroom and too large to be a closet. She observed the Jack family was wealthy enough
to travel and had other lifestyle attributes that would enable this room to be a trunk room. She
proposed that the Jack House Nanny’s room be temporarily converted and that travel and travel
accessories (trunks, leather travel clock, etc.) be placed into the room on display for a period of two-
years.
Committee Comments:
Committee Member Ulz added an amendment to move the start date of the “room transition” from
December to another time where the focus of the house would be the room. She added that
December would put it in competition with Christmas tours. It was suggested at the end of the
discussion to move today without a starting date and continue considerations to the house and
collection as a whole. There will need to be further research.
Committee Member Gordon added that December could be a wonderful time to add the exhibit
“Jack’s Holiday Traveling”.
MOTION: (Crotser/Kincaid) Conceptually approved the temporary changes in presentation of the
Nanny’s Room to a Luggage Room with further discussion of conversion details.
Approved: 6 yes, 0 no, 1 absent
4.CONSIDERATION OF CHANGES IN PRESENTATION OF MASTER BEDROOM AND
DINING ROOM (PAPP)
Papp noted he was at the house when Jeff Cole arrived (wallpaper surveyor). There are three sections
of the bedroom in question that need new wallpaper. In the master bedroom, an entire wall of
wallpaper is gone. The original wallpaper is saved, although it is not salvageable; there is not enough
wallpaper left and it is no longer in production.
Committee Comments:
Chair Member Ulz suggested that for consistency, a review of the entire house presentation would be
beneficial as opposed to one room at a time . At this time, there is no funding available for an
interpretive planning for the collection and she recommended consulting the original decorators to
regarding the current interpretation and whether or not to continue with the current style of the
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house. The master bedroom is the most “problematic”, and Suzanne Watkins has offered her
decorating services again.
Committee Member Crotser added that a painted solution would be cost and time-efficient. Member
Ulz added again it is a perfect time to consider the implications of designer historic houses in their
entirety. This is an opportunity to have a dialogue with the public about the house as an art piece.
Exofficio Member Papp suggested that the Committee seek a proposal from Suzanne Watkins for the
Committee’s review and approval.
MOTION: (Settle/Kincaid) Seek a proposal from Suzanne Watkins to develop a plan for the Master
Bedroom and Dining Room change in presentation for the Committee’s consideration.
Approved: 6 yes, 0 no, 1 absent
5.CONSIDERATION OF ACCESSION OF DONATIONS FROM HEARST CORPORATION
AND JEAN MARTIN (PAPP)
Skull: A cow skull was offered by Hearst corporation for the temporary exhibition and has
offered its donation to the Jack House collection.
Signage: The “Welcome Sign” made of barbed wire has also been dated to the Howard
Jack era. Higgins offered the sign to the exhibition and gifted it to the collection
permanently. It ties in with Howard Jack’s reputation as a host. It was noted that is
unknown where it was originally mounted, as there are no photographs or literature.
Letter: The last item presented was a small note from Phyllis Jack Synton to Wilkonson,
dated April 3rd. On the front is a picture of the Golden Gate Bridge. The significance of the
note is the proof of social correspondence as well as the Jack House being referred to as
“536 Marsh”.
The pieces are excellent options for interpretation. Papp questioned where the note should be placed for
storage. It should not remain on permanent display as it is paper.
MOTION: (Papp/Kincaid) Accession of the three presented items donated by the Hearst Corporation
into the Jack House historical collection.
Approved: 6 yes, 0 no, 1 absent
6.STAFF REPORT (MUDGETT)
There is an Egg Hunt at the Laguna Lake Golf Course on Saturday, March 26th
Youth Services has Spring Break Camp during Spring Break (the week after Cal Poly’s spring
break) and they are busy planning
Tuesday, March 22nd is the City Advisory Body Recognition dinner, RSVP by Friday
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7.DOCENT ACTIVITIES UPDATES (PAPP)
The updating of the Docent Handbook is in progress. There is no formal opening date for the Jack
House. Papp hopes there will be Art After Dark in April. The docents are recommending opening the
house early in April for tours.
8.FRIENDS OF THE JACK HOUSE UPDATES (PAPP)
Papp brought examples of images to display. It was discussed how they use images to create a
narrative of the house. Papp suggested displays of the images in the gardens in appropriate places to
further public discussion and interpretation. This was agreed by the rest of the Committee as a
valuable asset to the Jack House and Gardens.
9.SUB-COMMITTEE REPORTS (SETTLE) – 20 minutes
a.Strategic Planning (Crotser, Settle, Ulz)
Friday, June 3rd is the Strategic Planning date at the Ludwick Community Center from 9:30am to
4:30pm.
b.Carriage House Accessibility (Crotser, Papp)
The sub-committee is still waiting for Pacific Builders. Crotser hopes to have a proposal to share
with the Committee at the next meeting..
c.Collections, Use & Handling Policy (Settle, Ulz, Darnell)
The sub-committee has no updates.
c.iConsiderations of Collections Policy for Photographs and Paper Ephemera
(Papp)
The most pressing assessment are photographs and other paper ephemera (prints, booklets,
etc.) that have been on permanent display. It is recommended that they are only displayed
temporarily, for their integrity may be compromised due to their delicate nature. It was
suggested to make a motion to take the photographs and other at-risk items that were packed
away from construction and find someone to do a copy for permanent display, when funding
is available.
MOTION:(Ulz/Kincaid) Remove from display all works on paper that are considered in danger
and authorize the expenditure of $200 to seek a proposal from Gail Johnson to assess of the
works on paper, with the exception of the books, and user her assessment to guide the planning
for the preservation of the collection.
Approved: 6 yes, 0 no, 1 absent
10.MEMBER COMMENTS/ COMMUNICATIONS/REPORTS (ALL)
Vice Chair Kincaid said that Jim Stockton made ornaments that she brought for display. She
suggested ornamenting the trees before selling them. She also added that Laguna Lake with the
current rainfall is 4ft deep and enough to kayak.
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Papp added that there has been discussion with the Central Coast Railroad Festival about doing a
shared event- Art After Dark event with their exhibited artist at the Jack house. There is a possibility
for a poetry reading. Papp suggested a concert instead.
Chair Settle mentioned she was at Art After Dark and even with rain there was still a good turnout
and they enjoyed the evening.
Meeting adjourned at 6:59p.m. to the next Regular Meeting on April 13th, 2016 at 5:30 pm.
Approved by the Jack House Committee on __________________.
________________________________________________
Dave Setterlund, Parks and Recreation Department Supervisor
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2015-16 Fiscal Year
Reporting Date:April 7, 2016
Accounting Periods:9
March 1-31, 2016
Verified By:Dave Setterlund, Community Services Supervisor
Melissa Mudgett, Recreation Manager
13,087.28$
Acct 625-3901
BUDGET BALANCE TO-DATE REMAINING
$ - $ 1,434.68
BUDGET BALANCE TO-DATE REMAINING
JH Fund-625 $ - $ (1,415.37)19.31$
City Fund-100 $ 10,500 $ (7,718.69)2,781.31$
Jack House Revenues (Fund 625)
Total Expenditures
(through March 1-31, 2016)
JACK HOUSE Accounting
Monthly Account Reporting of Revenues and Expenditures
JACK HOUSE FUND BALANCE
Jack House Account Summary
REVENUES (Through to March 1 - 31, 2016)
(Note: Dates are when posted by Finance Dept., not dates of transaction)
EXPENDITURES (Through to March 1 - 31, 2016)
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JACK HOUSE Accounting
$ 1,434.68
$ -
$ -
$ -
$ -
$ -
$ -
$ -
HTJB book sales = 0 Sub-Total Sales Revenue: $ -
625.58120 – JH Revenue (Tours)
$ -
Total Number of Books Either Gifted or
Sold
No Activity
Sub-Total Tours Revenue:
Sub-Total Donations:
No Activity
0
No Activity
TOTAL JACK HOUSE FUND REVENUE
625.47010 – Other Contributions (Donations)
625.42760 – Interest on Investments
Beginning Balance (as of Feburary 29, 2016)
Jack House Fund REVENUES
Fund 625
Revenue (through March 31, 2016)
Sub-Total Interest Earned:
No Activity
$1,434.68
625.58100 – Food Sales Non-Taxable
Sub-Total Non-Taxable Revenue:
No Activity
625.58110 – Merchandise Sales Taxable (Gift Shop)
Ending Revenue Balance (Mar. 31, 2016)
(Includes Accrued Interest. Does not include Petty Cash)
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JACK HOUSE Accounting
$ 215.15
3/11/16 Papp (construction mitigation) $ 147.39
$ -
Sub-Total: $ 362.54
$ -
$ -
$ 362.54
60280.7244 Promotions
$ 183.19
$ -
$ -
$ 183.19
$2,781.31
Total Expenditures:
Sub-Total:
89140.7227 Contract Services
Expenditures (Post Dates through March 31, 2016)
Jack House Promotions City General Funds - EXPENDITURES
$1,415.37
Account 625-89140
Ending Balance Remaining (March 31, 2016)
(Matching Finance Plus System)
Account 100.60280.7244
$ 2,964.50 Beginning balance as of Jfeburary 29, 2016
(Matching Finance Plus System)
3/11/2016 James Papp (exhibition supplies, outdoor lighting)
Ending Expenditure Balance (March 31, 2016)
(Matching Finance Plus)
TOTAL JACK HOUSE FUND EXPENDITURES
Expenditures as of February 29, 2016
(Matching Finance Plus)
89140.7789 Cost of Materials for Resale
3/25/16 Rare Fruit Growers
No Activity
Jack House Fund EXPENDITURES
$ 1,052.83
Expenditures (through March 1 - 31, 2016)
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Jack House Docents Report
A special election in March selected Marilyn Darnell as docent vice-president and
Pam Hurd as docent scheduler. They deserve our gratitude for being willing to
serve.
Eleven docents met Sunday, February 14 for a docent appreciation tea in the
courtyard, to look at progress with the bay window, and to discuss family history
with Katchy Andrews. The docents also discussed upcoming exhibitions, including
Portraits of the Jack House and for Mother’s Day The Art We Eat On: Four Centuries of
Ceramics.
On March 8, Jack House docents hosted docents from Spooner Ranch House and the
History Center for a joint training, focusing on how the Jack House reconstruction
project was researched through oral history and photographs and what images of a
historic building in paintings, photographs, and maps reveal about its development.
Docents have volunteered in strong numbers for Art after Dark, including Donn
Clarius (both playing the piano and guiding), Marilyn Darnell, Pam Hurd, James
Papp, Kathi Settle, Laura Sorvetti, Wendy Stockton, and Eva Ulz.
Visitors have responded in strong numbers, and with three Art after Darks and the
docent education session, we have surpassed the 200-visitor mark this year before
our regular season opening.
The docent president has been inspecting the Jack House every day after
construction is finished and is looking forward to the completion of the project.
Construction workers have been highly professional and respectful of the house,
and there have been no problems.
—James Papp, Jack House Docent president
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Friends of the Jack House Report
The Friends hosted Art after Dark March 4 in the Wash House and courtyard, due to
the inaccessibility of the house itself during construction. The featured exhibition
was Portraits of the Jack House: 140 Years. It comprised 27 images: 4 watercolors, 16
photographs, a drawing, an engraving, and 5 maps, including watercolors by Ken
Schwartz and Julia Nordquist; the first photograph of the house from 1885, the first
aerial photograph from 1906, and the first color photograph from 1961; and maps
from 1870 to 1926.
Thanks to lighting from Dennis Lynch, we were able to illuminate the exterior work
and explain it to visitors. Despite the drizzly evening and remote location, we
attracted 43 visitors, the first of whom was project architect Thom Brajkovich. Many
were repeat visitors who had heard about the construction at previous Art after
Darks. Those who made it back to the Wash House were not casual walkthroughs
but spent a good deal of time in the exhibition and contributed their own questions
and information.
The exhibition came into service again Tuesday morning, March 8 when 19 docents
and staff from the History Center, the Spooner Ranch House, and the Jack House
gathered at the Wash House for a joint docent training, an ongoing project
sponsored by the History Center. The display can also be used as a permanent
interpretive exhibition, as well as online or in a film.
We are waiting on word as to whether the house will be accessible for Art after Dark
April 1, but we will go ahead with a program in any case, and we will have an hour
and a half more daylight.
The photographs for the Richard Field Levine exhibition of the Jack Ranch round-up
and branding have arrived and are stunning. The show is scheduled for a July Art
after Dark opening, and the County Board of Supervisors has invited us to preview
selections from the show on the ground floor of the County Office Building near the
board chamber, the first and, we hope, precedential time this space will be made
available for an exhibition by a history organization.
The Friends have been invited to participate again in creating a Jack House program
for the Central Coast Railroad Festival in October. Proposed is a symposium, Art
after Dark exhibition, concert of railroad-themed music, and bike ride along the
Pacific Coast Railway right-of-way. The Friends board will discuss this at its
upcoming meeting.
—James Papp, Friends of the Jack House president
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