HomeMy WebLinkAboutr 9788 - Adopt Video Monitoring Policy1 � V
RESOLUTION NO. 9788 (2006 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
ADOPTING A VIDEO MONITORING POLICY
WHEREAS, in order for public locations and facilities under the City's jurisdiction to be
safe and secure, the use of electronic systems for routine video monitoring may be necessary; and
WHEREAS, the City wants to ensure that their use is consistent with federal and state
law, and reasonably balances privacy concerns with personal safety and responsible stewardship
of the community's assets.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that the attached policy on video monitoring systems is hereby adopted.
Upon motion of Council Member Ewan seconded by Council Member Brown
and on the following roll call vote:
AYES: Council Members Brown, Ewan and Mulholland and Mayor Romero
NOES: None
ABSENT: Vice Mayor Settle
The foregoing resolution was adopted on April 18, 2006.
Mayor David F. Romero
ATTEST:
Audrey H er
City Cler �&
APPROVED AS TO FORM:
Jonat . Lowell
City Attorney
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Sall luIS Or"Ispo
Video Monitoring Systems
PURPOSE-
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In order for public locations and facilities under the City's jurisdiction to he safe and secure, the
use of electronic systems for routine video monitoring may be necessary. The put-pose of this
policy is to ensure that their rise is consistent with federal and state law, and reasonably balances
privacy concerns with personal safety and responsible stewardship of the community's assets.
Scope. This policy applies to systems that enable continuous or periodic routine video
monitoring on a sustained basis for the following purposes:
1. Deter theft and vandalism and assist in the identification of individuals who commit damage
to City facilities or property.
2. Assist law enforcement agencies with regard to the investicyation of criminal activity.
3. Promote a safer environment by deterring acts of violence or aggression.
This policy does not apply to the routine use of hand -held video cameras.
POLICIES AND PROCEIDURES
Installation Approval
The approval process for installation of a video monitoring system falls into two categories,
depending on the intended use.
1. Routine or traditional uses, such as security cameras at the Police Station, videotaping of
water and sewer lines, or mobile systems in Police vehicles, will be approved through the
usual budgeting and purchasing approval process.
2. Placement at other City facilities or buildings, such as City Hall, other City offices, public
parks, Mission Plaza, open space areas, public street or other public locations, requires
approval by the City Administrative Officer (CAO), via the CAO Report process.
CAO Approval Criteria
When seeking CAO approval, Department Heads will address the following issues and concerns
in supporting their request:
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Video Monitoring Systems
I. OhIcctivcs for implcntcnting the system.
2. Use of equipment. includinLI,:
Lt. Location of, cameras.
b. Location of reception equipment.
c. Personnel authorized to operate the system.
d. Times when monitoring will be in effect (and staffed, if applicable).
�. Other deterrence or detection measures that were considered, and why video monitoring is
the best solution.
4. Any specific, verifiable reports of incidents of crime or significant safety concerns that have
occurred in the location to be placed under video monitoring.
5. Possible effects of the proposed video monitoring system on personal privacy, if any, and
how they will be mitigated.
6. Appropriate consultation with stakeholders, including the public; or reasons why this is not
necessary.
7. Signage strategy advising the public that video monitoring is occurring.
8. Approach to installing and maintaining the system.
9. Fiscal impact and availability of funding,
Location and Direction of Video Monitoring Equipment
1. Permanent, fixed- mounted cameras will not be placed in areas where a reasonable
expectation of privacy is standard, such as inside restrooms.
2. Cameras located internally will not be directed to look through windows to areas outside the
building, unless necessary to protect external assets, provide for the personal safety of
individuals or deter criminal activity from occurring.
3. Cameras will not be directed to look into adjacent, non -City owned buildings.
4. Placement of cameras. will also take into consideration physical limitations such as
availability of power, cell reception and reasonable mounting facilities.
Notification Procedures
1. The Council and City employees will be notified in advance, in writing or via e -mail, of the
placement of any video monitoring system in a City -owned facility or building.
2. Clearly written signs will be prominently displayed at the perimeter of video monitoring
areas advising the public that video monitoring is occurring.
Video Monitorina Svstems
On a case -hv -case basis. as appro�cct by the CAO. a decision nun' he oracle to eliminate
public signage oremplovee notification in order to support crime prevention or invcstl L'ativc
activities.
Responsibility for Oversight of Video Monitoring Systems
The CAO (or designee) is responsible for overall oversight of all video monitoring systems and
for implementation of this policy.
Intended Use of Video Monitoring Information
Any information obtained from video monitoring systems will only be used for the put-poses set
forth in this policy.
PROTECTION OF VIDEO MONITORING INFORMATION
Security of Storage Devices Resulting from Routine Video Monitoring
1. When not in use, storage devices will be securely kept in a controlled access area.
2. All storage media that is no longer in active use will be numbered and dated.
Retention and Destruction of Routine Video Monitoring Records
1. All records derived from routine video monitoring will be retained for as long as required by
federal or state law. (Currently, California Government Code Section 34090.6 requires that
these records be retained for one year prior to destruction.)
2. In the event that records are evidence in any claim filed or any pending litigation, they will
be preserved until the pending litigation is resolved.
3. Destruction requires the written consent of the City Attorney.
4. Records will be securely and permanently disposed of in a manner appropriate to their
storage media.
Placement and Viewing of Video Monitors
Video monitors will not be placed in locations that facilitate public viewing.
Access and Use of Recorded Information
1. Only those personnel authorized by the CAO (or designees) in writing will have access to
information acquired through routine video monitoring.
2. Recorded information will never be sold, and will not be publicly viewed or distributed in
anv other manner, except as provided for by this polic} and applicable federal and state law.
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Video Monitoring Systems
ONGOING REA11 "W OF CITN' S USh: OF VIDEA) MONITORING SYSTLAS
Review ol' the City., use of video monitoring system; and their adherence to this polio \\ill he
undertaken at the direction ol' the C.AO (or designee) at least CVery two yrars. TIIC results ol'
each revie\`, will be documented and provided to the COUnCIL and any concerns or deviations
from this policy addressed promptly and effectively. The CAO.is authorized to make minor
administrative changes to this policy in light of technological or legal changes as long as they are
intended to carryout its purpose and will not have any significant police impacts.
G: Information TechnololOnformation Technology Division /Security Cameras /Video Monitoring Policy
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