HomeMy WebLinkAbout04-01-15 PRC BylawsCity of San Luis Obispo
Parks & Recreation Commission Bylaws
ARTICLE I. PURPOSE
The Parks & Recreation Commission is a body of citizens appointed to advise the City's
Parks & Recreation Department and the City Council on the development and operation
of recreation programs and parks, and on the implementation of the Parks and Recreation
Element of the City's General Plan. It also provides recommendations to the City
Council and San Luis Obispo Coastal Unified School District Board of Trustees
regarding those facilities which have been mutually designated as joint use facilities; and
for the operation of recreational facilities, priority for use of the facilities, and
development of new recreation facilities at Sinsheimer Park.
ARTICLE II. MEMBERSHIP
A. The Parks and Recreation Commission shall consist of seven members.
B. Members are appointed by the City Council for a term of four years. Members are
eligible for reappointment for an additional four -year -term. Members are subject to a
term limit of consecutive eight years.
ARTICLE III. MEETINGS
A. Regular meetings of the Parks & Recreation Commission shall be held on the first
Wednesday of each month at 5:30 p.m., except during the annual tour of the City's
parks and facilities.
B. Meetings will be held in the City Council Chambers, 990 Palm Street. In the event
that the Parks & Recreation Commission chooses to hold all or any portion of a
regular meeting other than at City Hall, then the place of such meeting shall be
posted at least 72 hours in advance at the Parks & Recreation Department office,
1341 Nipomo and on the bulletin board located at the entrance to the City Council
Chambers prior to the established meeting time.
ARTICLE IV. ELECTION OF OFFICERS
A. In April of each year, the Parks & Recreation Commission shall select a Chair and
Vice Chair from among its members to serve a one-year term.
B. Commissioners shall serve as Chair or Vice Chair at the discretion of the
Commission.
C. The Chair shall preside at all meetings of the Parks & Recreation Commission. The
Vice Chair will act as the Chair in the absence of the Chair or in case of the inability
of the Chair to act.
D. In the event that the Chair and Vice Chair are unavailable to attend to their duties, the
assembled members shall determine a Temporary Chair.
E. No person shall serve as Chair or Vice Chair for more than three consecutive terms.
K
ARTICLE V. CONDUCT OF MEETINGS
All meetings will be conducted in accordance with City practices, customs, and policies.
Robert's Rules of Order, Newly Revised shall be utilized as a guide in the conduct of
meetings.
ARTICLE VI. QUORUM
Four members of the Parks & Recreation Commission shall constitute a quorum for the
purposes of conducting business.
ARTICLE VII. VOTING
A. Except as otherwise provided in the San Luis Obispo Municipal Code and state law,
no resolution, motion or other action shall be passed or become effective without
receiving the affirmative vote of at least a majority of the members present.
B. Failure to receive such an affirmative vote shall result in failure or denial, as
appropriate, of the motion, resolution or other action.
C. Except as allowed under the Political Reform Act of 1974, as amended, any member
abstaining due to a declared conflict of interest shall not participate in the discussion
of the items or otherwise influence or attempt to influence in any manner the decision
on the item.
D. All members, when present, must vote except when abstaining due to a declared
conflict of interest.
E. Failure or refusal to vote when present — except for a declared conflict of interest —
shall be counted as an affirmative vote.
ARTICLE VIII. PUBLIC RECORDS
Records of all public hearings shall be made available to the public in the offices of the
Parks & Recreation Department.
ARTICLE IX. ATTENDANCE
Any member of the Parks & Recreation Commission who fails, for any reason, to attend
three (3) consecutive regular meetings or a total of six (6) regular meetings within any 12
month period shall be automatically considered for replacement by the City Council. The
Chairperson of the Parks & Recreation Commission shall inform the Council of such a
situation, explaining any special circumstances.
ARTICLE X. COMMITTEES
A. A member of the Parks & Recreation Commission shall represent the Commission
and sit as a voting member on the following City advisory bodies: Jack House
Committee and Tree Committee.
B. Additional committee assignments shall be made as deemed necessary by the Chair.
C. Committee assignments will be made in April of each year.
ARTICLE XI. AMENDMENTS
A. These bylaws may be recommended for amendment by the majority vote of the
Commission members present at a regular meeting, provided that a quorum is
present. Members shall receive the proposed amendments at least seven (7) days
prior to the meeting in which the amendment is proposed.
B. Prior to May 1 in each odd -numbered year, these bylaws shall be reviewed by the
Commission. Any proposed changes shall be submitted to the City Council for
approval. If no changes are proposed, a report of the review shall be submitted.
IN WITNESS THEREOF, the undersigned, being the staff liaison to the Parks & Recreation
Commission; do certify that the Bylaws set forth above constitute the bylaws of the said
Commission were reviewed and approved without amendments on April 1, 2015.
Director o arks and Recreation