HomeMy WebLinkAbout05-03-2016 Item 08 Appointment process for Citezens' Revenue Oversight Commissin (REOC)
Meeting Date: 5/3/2016
FROM: Derek Johnson, Assistant City Manager
Prepared By: Lee Price, Interim City Clerk
SUBJECT: APPOINTMENT PROCESS FOR THE CITIZENS’ REVENUE OVERSIGHT
COMMISSION
RECOMMENDATION
1. Revise the appointment process for the Citizens’ Revenue Oversight Commission (REOC)
consistent with all other Advisory Bodies; and.
2. Affirm the appointments of Council Members Ashbaugh and Christianson as the Council
Liaison Subcommittee designated for the REOC.
DISCUSSION
Background
Currently there is one vacancy and two anticipated vacancies in June on the REOC. On March
15, 2016, the City Council considered the three applications received but deferred making
appointments at that time and directed the City Clerk to further advertise and re cruit for more
applicants. At that same meeting, the Council directed the City Clerk’s Office to come back to
Council with any recommendations in order to make the timing of the appointment process for
the REOC consistent with other advisory bodies. In anticipation of this effort, the Council
designated Council Member Christianson and Council Member Ashbaugh to serve as liaisons to
the REOC.
Proposed Process Changes
The Advisory Body Handbook, adopted by Council Resolution, specifies the basic elements of
the appointment process for advisory bodies, and is briefly summarized as follows:
1. Applicant seeking appointment or reappointment to an advisory body shall file an
application in the Office of the City Clerk.
2. Applicants are expected to read and become familiar with the Handbook.
3. Applicants shall be interviewed by a Council Liaison Subcommittee (CLS) and current
Chair of the specific advisory body.
4. The CLS submits to the full City Council recommendations for appointments.
The City Clerk’s Office has historically opened an annual advisory body recruitment effort in
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Mid-November with an application closing date around the end of January. Interviews are
typically conducted in February and appointments in March. Terms of Office, generally
specified in the Bylaws for the City’s advisory bodies, begin April 1st and elections of a chair and
vice chair are usually made at the first meeting following the appointments. In the case of
REOC, one year-terms for the chair and vice chair begin with the first meeting following the
start of each fiscal year (July 1). Given the milestones in the schedule for the Financial Plan
process, maintaining the practice of reorganizing and selecting a chair and vice chair in July for
the REOC has merit.
If the City Council moves to approve the Staff recommendations as outlined above, there is no
need to make any amendments to the Ordinance establishing the REOC nor the Advisory Body
Handbook. A simple motion to approve the recommendations will provide the Staff with enough
and appropriate direction resulting in the REOC following the timing of the City’s annual
advisory body recruitments
FISCAL IMPACT
There is no fiscal impact associated with these changes.
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