HomeMy WebLinkAbout06-12-2013 Item B1, PadillaRECEIVED
JUN 0 7 2013
c o u a t mc m o RA o CITY CLERK
city of san Luis osispo, finance ana i.t. aspautment
DATE: June 6, 2013
TO: Mayor & Council Members
VIA: Katie Lichtig, City Manager
FROM: Wayne Padilla, Interim Finance Director WP
SUBJECT: Agenda Correspondence for Transit Fund, Item PH -2
AGENDA
CORRESPONDENCE
Date kLLaa Item #�-
Please find attached several documents that represent replacement pages for presentation of the
Transit Enterprise Fund Review.
There is one exhibit (page PH2-19) and one page of text (page PH2-7) for the Transit Fund
Review that require replacement. The exhibit shown at page PH2-19 must be replaced with the
corrected page in order to reflect the actual 2012-13 budget amount for Capital Improvement
Plan Projects. The appropriations for two previously approved bus purchases were removed
from the budgeted amount because staff believed that these costs had been reported in the prior
year.
The page of text from the staff report (page PH2-7) has been corrected to show the amended
ending working capital amounts based on the correction described above.
Please feel free to contact me with any questions you may have by calling me at 781-7125 or by
e-mail at w adilla,(c slocit .or .
T:\Council Agenda Reports\2013\2013-06-10\Agenda correspondence\6-12-13 council agenda correspor
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Transit Enterprise Fund Review 2013 Paqe 7
FISCAL IMPACT
As shown in the 2013 Transit Enterprise Fund Analysis (Attachment 1), staff is projecting the 2013-
14 fiscal year to end with a modest year-end working capital. Funding continues to be lean and
highly dependent upon Federal and State grants and final budget appropriations. While staff does
not project any service -level reductions for SLO Transit at this time, the projected revenue forecasts
give very little capacity for funding variations. Due to one -time -only funding increases, as well as
other cost savings and a minimal capital improvement program, the fund is projected to finish 2012-
13 fiscal year with a small amount of positive cash flow. These projections are dependent upon
revenues provided by the State and Federal budgets, which have yet to be approved.
Changes in Financial Position is included as part of the 2013 Transit Fund Review and show that
overall revenues are projected to meet or exceed expenditures in 2012-13, leaving a positive year-
end balance of $692,100. Should the final Federal apportionment be significantly reduced from
projected levels, use of transit reserve fund may be needed to support this deficit for the immediate
shortfall.
The revised 2012-13 budget and projected funding for the 2013-14 Fiscal Year includes
assumptions of revenues in key funding sources that have seen significant reductions by State
budget take-aways over the past three years. With the one-time State funding increases for FY 2014,
the fund is projected to end the 2013-14 fiscal year with a year-end working capital of $1,238,400.
A conservative budget is proposed, which minimizes capital projects, defers bus replacements and
maintains year-end reserves to address minor shortfalls in revenues.
Maintaining year-end working capital reserve funding is prudent for the following three reasons:
• Minimizing service -level impacts as a result of State and Federal budget reductions
• Minimizing service -level impacts as
maintenance contract costs
• Weathering volatile fuel prices
ALTERNATIVE
result of purchased transportation operations and
Modify the Fund Analysis. The City Council could choose to accept all or part of the 2013 Transit
Fund Review analysis as presented and direct staff to seek additional funding sources, defer capital
projects or provide transit operating cost reductions. Staff does not recommend this option as the
proposed fiscal forecast provides the best "snapshot" of funding at this time based upon the current
and the latest information provided by the State and Federal government. Staff will continue to
update the fiscal forecast and information on funding sources as received, with an intention to defer
capital projects if grant funds are not realized.
ATTACHMENTS
1. 2013 Transit Enterprise Fund Analysis
2. Contract Amendment First Transit
3. Attachment 3 -Exhibit A -First Transit Scope.Pdf
1'1-12-7