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HomeMy WebLinkAbout04-19-2016 GFL Systems Inc - Addendum to AgreementADDENDUM TO AGREEMENT THIS ADDENDUM TO AGREEMENT is made and entered in the City of San Luis Obispo on l 1 f 2 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, herein after referred to as City, and GFL Systems Inc., hereinafter referred to as Contractor. WITNESSETH: WHEREAS, on September 30, 2015 the City entered into an Agreement with Contractor for the SLO Happenings web application (the "App ") to manage the technology services and perform enhancements for the App; and WHEREAS, the City desires to amend the scope of services to include expanded technology services and development,, and WHEREAS, the Contractor has submitted a proposal for this purpose that is acceptable to the City's Promotional Coordinating Committee (PCC); and WHEREAS, Contractor is qualified to execute the proposed services as presented to the PCC; and WHEREAS, the City Council approved the Community Promotions program fimding for 2015 -16 at its July 7, 2015 regular meeting. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: hereto. 1. The scope of services is hereby amended to include the services as set forth in Exhibit A attached 2. The related increase in compensation in the amount of $1000 is hereby amended as set forth in Exhibit A attached hereto. 3. All other terms and conditions of the Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first written above. ATTEST: Lee Price, ntcrim C ty Clerk APPROVED AS TO FORM: C lhi-i. in Dietrick, City Attorney CITY OF SAN LUIS OBISPO, A Municipal Corporation By . Katie Liclltig, City Mana er CONTRACTOR By: GFL. "yvsLe6'11ns11 EXHIBIT A SCOPE OF WORK DEVELOPMENT OF AN APP REVIEW POP UP APP "Request a Review the App" Pop up" — encourages reviews from existing users Software: Free (open - source) DEVELOPMENT BUDGET: $1,000 Sample image: MYAPP If you enjoy MyApp, would you mind taking a moment to rate it? It won't take more than a minute. Thanks for your support! Rate it now Remind me later No, thanks G FL Systems, Inc. 3765 S Higuera Suite 120 • San Luis Obispo, CA 93401 (805) 546 -0778 CITY OF SAN LUIS OBISPO Invoice Number 7408 -01 C/O MALLY CANO - PCC Invoice Date 4/20/16 990 PALM STREET Due Date 5/05/16 SAN LUIS OBISPO CA 93401 Customer Number 1425 Page Number 1 Line# Description Amount 1 QTY 01 Develop "Request to Review the App" 1,000.00 for SLO Happenings Mobile App Mike Holliday THANK YOU! Invoice Total ............ $1,000.00 Invoices past due more than thirty days are subject to an interest charge of 1 1/2 % per month. V?\ © City Manager r i Final City Manager Approval Approver Name Date Approved City Administration Shelly for 4/19/16 Reviewer Routing List City Attorney Reviewer Name Jma Date Reviewed 4/18/16 Finance & Information Technology DJJ 04/18/16 April 15, 2016 FROM: Derek Johnson Q99 04/18/16 PREPARED BY: Molly Cano, Tourism Manager SUBJECT: SLO Happenings Agreements Addendums - FreshBuzz Media and GFL RECOMMENDATION As recommended by the Promotional Coordinating Committee (PCC), approve the agreement addendums to the: • Promotional Services agreement with FreshBuzz Media to include expanded media investments, events curation, and collateral design & procurement and encumber $5,210.41 to FreshBuzz for these services. • Technology Services agreement with GFL include to perform technology enhancements for the SLO Happenings web application (the "App ") and encumber $1,000 to GFL for this development. DISCUSSION As referenced in the Council Agenda Report from July 7, 2015 for the Community Promotions Program, the PCC thoroughly reviewed and formulated a new approach in fiscal year 2015 -16 to the SLO Happenings program management. The PCC determined that it was most effective to divide the contracted services between the functions of technology management and program promotions. Subsequently the City, through the selection and recommendation from the PCC, contracted with GFL Systems for the technology management and FreshBuzz Media for the program promotions. Over the first 8 months of the fiscal year the SLO Happenings program has been extremely successful. The committee focused the work effort on redesigning the app for better user experience and then focused digital marketing efforts on targeting app downloads by San Luis Obispo area residents. Through these efforts, the app has seen nearly 10,000 new users via downloads. Based on this success and the availability of program budget, the PCC requested for the SLO Happening contractors to present options for technology and promotion enhancements during the March 2016 monthly PCC meeting. The committee reviewed and discussed the proposal prepared by FreshBuzz Media and presented by both FreshBuzz and GFL (Attachment 1). Unanimously, the Tourism Website Redesign Agreement Addendum Page 2 PCC supported the various enhancement options and recommended fully fudging the proposal (Attachment 2). FISCAL IMPACT During the July 7, 2015 meeting, the City Council authorized the City Manager to enter into various contracts for the Community Promotions program as recommended by the PCC. (Attachment 3) Currently the PCC has an available balance of $16,770.35 for Contract Services (7227). After the deduction of $6,210.41 for these enhancements, the balance of $10,559.94 would remain for additional contract service expenditures. ATTACHMENTS 1. SLO Happenings enhancements proposal 2. PCC Meeting Minutes — March 2016 3. City Council Meeting Minutes — July 7, 2015 4. Agreement Addendums: GFL & FreshBuzz