HomeMy WebLinkAbout05-17-2016 Item 10 Design Services for Calle Joaquin Lift Station
Meeting Date: 5/17/2016
FROM: Carrie Mattingly, Utilities Director
Dave Hix, Deputy Director - Wastewater
Prepared By: Jennifer Metz, Utilities Project Manager
SUBJECT: DESIGN SERVICES FOR CALLE JOAQUIN LIFT STATION
REPLACEMENT, SPEC. NO. 91133, CONTRACT AMENDMENT NO. 5
RECOMMENDATION
1. Approve a contract amendment of $13,089 for additional Design Services for the Calle
Joaquin Siphon and Lift Station Replacement, Spec. No. 91133; and
2. Adopt a Resolution approving a Mitigated Negative Declaration of Environmental Impact for
the Calle Joaquin Siphon and Lift Station Replacement.
DISCUSSION
Background
The Calle Joaquin Lift station and force main was put into service in 1967. A portion of the force
main was replaced in 2004 from the lift station on Calle Joaquin to the intersection of Calle
Joaquin and Los Osos Valley Road. An additional 2,700 feet of force main was replaced in 2015
prior to the start of the Los Osos Valley Road Interchange Project to mitigate impacts to the
construction schedule of the overpass. Construction documents for the Calle Joaquin lift station
replacement are approximately 90 percent complete and the project requires permits from
various environmental agencies.
The City’s contract with AECOM, entered into in 2011, in the amount of $390,800 was amended
by $67,939 in August 2012, by $3,900 in December 2012, and by $10,000 in March 2013 in
order to accommodate additional design and construction phase support work. In 2014, it was
amended by $10,954 to separate the force main construction from the siphon and lift station
replacement project. The attached contract amendment includes additions to the work scope to
have AECOM make necessary modifications to the alignment of the 101 crossing and add
landscape plans and specifications for the area surrounding the lift station.
Environmental Review
An Initial Study and Mitigated Negative Declaration was prepared by Sage Institute for the
project in accordance with the California Environmental Quality Act and noticed on April 9,
2016 (Attachment C). The project requires permits from Regional Water Quality Control Board,
California Department of Fish and Wildlife, and the Army Corps of Engineers for the installation
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of the siphon under San Luis Obispo Creek, removal of invasive species (Arundo donax), and
dewatering at the lift station site.
FISCAL IMPACT
The Sewer Fund currently has a balance of $43,063 in Completed Projects to accommodate the
$13,089 funding request for this amendment.
CONCURRENCES
Natural Resources and the Community Development Department concur with this
recommendation
ALTERNATIVES
1. Elect not to approve the contract amendment. The City Council may elect not to approve
the contract amendment at this time. Council may select this alternative if it believes the lift
station replacement should be deferred. Staff does not recommend this alternative due to the
age of the lift station.
Attachments:
a - Amendment to Agreement No. 5
b - Resolution for Calle Joaquin Lift MND
c - Council Reading File - Calle Joaquin Initial Study_Final Sept-2015
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AMENDMENT TO AGREEMENT NO. 5
THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on
_______________________, by and between the CITY OF SAN LUIS OBISPO, a municipal
corporation, herein after referred to as City, and AECOM, Inc., hereinafter referred to as Contractor.
WITNESSETH:
WHEREAS, on November 15, 2011 the City entered into an Agreement with Contractor for
Engineering Design Services per Specification No. 91133 and
WHEREAS, the City desires to amend the scope of services to include additional Engineering
Design Services and Contractor has submitted a proposal for this purpose that is acceptable to the City.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1. The scope of services and related compensation is hereby amended as set forth in Exhibit
A attached hereto for additional engineering design work for the Calle Joaquin Lift
Station Replacement, at cost not to exceed $13,089 per memorandum dated March 14,
2016.
2. All other terms and conditions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day
and year first written above.
ATTEST: CITY OF SAN LUIS OBISPO
____________________________________ By:____________________________________
Lee Price, City Clerk Jan Marx, Mayor
APPROVED AS TO FORM: CONTRACTOR
_____________________________________ By:____________________________________
Christine Dietrick, City Attorney Ben Horn, AECOM, Inc.
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AECOM
2400 Professional Parkway
Suite 100
Santa Maria CA 93455
www.aecom.com
805 938 0855 tel
805 938 0047 fax
March 14, 2016
Jennifer Metz
City of San Luis Obispo
879 Morro Street
San Luis Obispo, CA 93401
Dear Jennifer,
Calle Joaquin Lift Station Replacement Scope Amendment
Background
The City of San Luis Obispo (City) has requested AECOM amend our currently authorized Scope of
Work to realign the 30-inch casing and 12-inch gravity sewer that is planned for installation beneath
Highway 101. The City has also requested that AECOM perform additional work to provide plans and
specifications for landscaping around the proposed lift station. Due to an extended delay in the
project progression, additional work for project restart is also included.
SCOPE OF WORK
This Scope Amendment includes the following tasks:
TASK GROUP 1: Project Management, Coordination, and Restart
Task 1.1: Project Meetings
AECOM will attend one (1) additional progress and coordination meeting during the design phase of
the project. The purpose of the meeting will be to discuss issues related to the realignment with the
City.
Task 1.2: Project Management
AECOM will provide additional project management and coordination with the City’s Project Manager.
Task 1.3: Project Restart
AECOM will expend additional effort to bring staff back up to speed on project status and restart the
completion of the design.
TASK GROUP 2: Modifications to the Calle Joaquin Lift Station Construction Documents
Task 2.1: Revisions to Highway 101 Crossing
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AECOM will revise the Calle Joaquin Lift Station plans to realign the 30-inch casing that is proposed
to cross Highway 101. These modifications include changes to the civil plans. These modifications
will be incorporated with the Calle Joaquin Lift Station deliverables under the previously authorized
scope of work.
Deliverables:
• No deliverable under this amendment; revisions will be incorporated with Calle Joaquin Lift
Station deliverables.
Task 2.2: Landscaping Plans and Specifications
The City has requested that landscaping and irrigation be incorporated into the design of the Calle
Joaquin Lift Station. The landscaping and irrigation system
AECOM will revise the Calle Joaquin Lift Station plans, specifications, and cost opinion to include the
landscape and irrigation components of the project. These modifications include changes to the
specifications, title sheet, sheet index and layout, general sheets, and plans. Also includes Designs,
calculations and documentation for compliance with the agency’s adopted Water Efficient Landscape
Ordinance or the State model ordinance (CCR Title 23 Chapter 2.7) for a landscape plan submittal
including:
• Water Efficient Landscape Worksheet
• Soil Management Plan
• Identify stormwater management practices applicable to this scope of services
Deliverables:
• Incorporated with Calle Joaquin Lift Station deliverables
Additional Engineering Services
If requested by City, AECOM will provide the following additional services, beyond the services
included in our Scope of Work, on a time and materials basis based on the current rate schedule:
A. Attendance to additional meetings beyond those specifically identified.
B. Planning, analysis or design of additional or alternative facilities, including facilities offsite
from the proposed project site.
C. Services associated with prequalification of contractors other than as specifically defined
herein.
D. Any additional project-related services not specifically included in Scope of Work.
Client Furnished Services
The following services or information will be provided by City or its consultants:
A. Information for inclusion in the cost opinion and/or bid item descriptions on project
components not being prepared by AECOM.
B. Copies of all relevant reports, studies, drawings, correspondence, and other relevant
project information or data. We have assumed that the City will provide all relevant
planning information identifying existing and future design flows for both lift stations.
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Schedule
No changes.
Budget
AECOM’s budget for the scope items described above is $13,089, and will not be exceeded unless
additional authorization is requested and granted by the City in writing. AECOM’s fee and costs will
be invoiced on a Time and Materials basis.
These services will be provided according to the terms and conditions defined in the Agreement
between the City and AECOM for Design Services for the Calle Joaquin and Laguna Lift Station
Replacement project, dated Nov. 15, 2011. Scope and deliverables for this work will be as described
above.
We anticipate this proposed scope of work meets your expectations. Please indicate your
authorization by signing in the space provided below, and return this request, or contact me if the City
requires revisions to the proposed scope of work.
Sincerely,
___________________________
Tyler Hunt, PE
Project Manager
___________________________
Ben Horn, PE
Managing Engineer
Client Authorization
___________________________________
Signed:
Title:
Date:
Enclosed:
Scope Amendment Budget
AECOM Fee Schedule (2011)
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Scope Amendment Budget
Design Services for City of San Luis Obispo
Amendment No. 5 Utilities Department
Personnel Hours Budget
Task Description
Principal
Engineer
Senior
Engineer
I
Associate
Engineer
Design
CADD
Operator
Total
Hours
Labor
Non-Labor
Subconsultant
Total
Non-Labor
Total
Task 1 - Project Management, Coordination, and Restart
1.1 Project Meetings (1 meeting)2 2 310$25$25$335$
1.2 Project Management 8 8 1,240$99$99$1,339$
1.3 Project Restart 12 4 4 20 2,820$226$226$3,046$
Subtotal -22 4 4 30 4,370$350$-$350$4,720$
Task 2 - Modifications to Lift Station Construction Documents
2.1 Revisions to Highway 101 Crossing 6 4 14 24 2,990$239$239$3,229$
2.2 Landscaping Plans and Specifications 4 8 12 1,500$440$3,200$3,640$5,140$
Subtotal -10 4 22 36 4,490$679$3,200$3,879$8,369$
Total -32 8 26 66 8,860$1,029$3,200$4,229$13,089$
3/14/2016 Page 1 of 1
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Exhibit B
2011 - Traditional - FEES (Eff 1-1-11).docx
AECOM
FEE SCHEDULE FOR PROFESSIONAL SERVICES
Effective January 1, 2011
Engineers, Planners, Architects, Scientists:
Assistant I $ 100.00 per hour
Assistant II $ 110.00 per hour
Associate $ 130.00 per hour
Senior I $ 155.00 per hour
Senior II $ 165.00 per hour
Managing Engineer
Principal
$
$
185.00 per hour
210.00 per hour
Construction Administration Personnel:
Resident Project Representative $ 115.00 per hour
Senior Resident Project Representative $ 125.00 per hour
Resident Engineer $ 150.00 per hour
Construction Services Manager $ 200.00 per hour
Technical Support Staff:
Clerical/General Office $ 75.00 per hour
Drafter/CADD Technician $ 72.00 per hour
Assistant CADD Operator $ 84.00 per hour
Designer/CADD Operator $ 95.00 per hour
Senior Designer/Design CADD Operator $ 110.00 per hour
Design/CADD Supervisor $ 125.00 per hour
General Project Expenses 1/ 8% of Labor
Direct Project Expenses
Other Reproduction (8 1/2 x11/11x17 Color) $1.15/1.50 per page
Plan Sheet Printing - In House Bond/Vellum/Mylar $3.00/4.00/7.00 per sheet
Subcontracted Services/Reproduction Cost + 10%
Subcontracted or Subconsultant Services Cost + 10%
Auto Mileage for Construction Phase Services $0.60 per mile
Travel & Subsistence (other than mileage) Cost
Miscellaneous Materials Cost + 10%
If authorized by the Client, an overtime premium multiplier of 1.5 may be applied to the billing rate of hourly
personnel who work overtime in order to meet a deadline which cannot be met during normal hours.
Applicable sales tax, if any, will be added to these rates. Invoices will be rendered monthly. Payment is due upon
presentation. A late payment finance charge of 1.5% per month (but not exceeding the maximum rate allowable
by law) will be applied to any unpaid balance commencing 30 days after the date of the original invoice.
Fee schedule is subject to change annually.
1/ Includes mail, telephone, fax, office photo copies, personal computers and mileage (except as noted).
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R ______
RESOLUTION NO. (2016 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, APPROVING A MITIGATED NEGATIVE
DECLARATION OF ENVIRONMENTAL IMPACT FOR THE CALLE
JOAQUIN LIFT STATION AND SIPHON PROJECT
WHEREAS, the City owns and operates a sewer facility referred to as the Calle Joaquin
lift station that is now at the end of its useful life and requires replacement; and
WHEREAS, the City owns and operates a sewer facility referred to as the Calle Joaquin
siphon under San Luis Obispo Creek that requires replacement; and
WHEREAS, an invasive species (Arundo donax) exists in the San Luis Obispo Creek
environment in an area that is currently inaccessible. As part of the lift station and siphon project,
the City will be removing this invasive species from San Luis Obispo Creek; and
WHEREAS, the San Luis Obispo City Council authorized a designer and other
consultants to prepare the plans and specifications and necessary documents for the replacement
of the lift station, siphon, and for removal of invasive species in the creek environment made
accessible during the siphon replacement; and
WHEREAS, the replacement of the Calle Joaquin lift station and siphon is consistent
with the City’s Wastewater Collection System Infrastructure Renewal Strategy and the Sewer
System Management Plan and the State adopted General Waste Discharge Requirements; and
WHEREAS, the project is consistent with other goals and policies of the General Plan;
and
BE IT RESOLVED by the City Council of the City of San Luis Obispo as follows:
1. The attached Mitigated Negative Declaration (“MND”) for the Calle Joaquin lift
station and siphon project and each finding contained therein are hereby adopted in accordance
with the California Environmental Quality Act; and
2. The Calle Joaquin lift station and siphon project, along with the mitigation measures
and mitigation monitoring program set forth in the MND, is hereby approved and the Director of
Utilities, or his or her designee, is authorized to prepare, sign and file a Notice of Determination
with the County Clerk and/or State Office of Planning and Research, as applicable, within five
working days from the date of this Resolution
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
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Resolution No. _______________ (2016 Series) Page 2
The foregoing resolution was adopted this _____ day of _____________________, 2016.
____________________________________
Mayor Jan Marx
ATTEST:
____________________________________
Lee Price, MMC
Interim City Clerk
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ______ day of ______________, _________.
______________________________
Lee Price, MMC
Interim City Clerk
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