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HomeMy WebLinkAbout05-17-2016 Amended Agenda Amended Agenda* Tuesday, May 17, 2016 4:00 PM REGULAR MEETING Council Chamber 990 Palm Street *This amended Agenda includes an additional Consent Calendar Item No. 22 identified on page 8 of this agenda in italicized type. San Luis Obispo Page 1 CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx PUBLIC HEARINGS 1. CONSIDERATION OF A NEW RESIDENTIAL SUBDIVISION (VESTING TENTATIVE TRACT MAP #3083) LOCATED AT ORCUTT AND TANK FARM ROADS IN THE ORCUTT AREA SPECIFIC PLANNING AREA (OASP) AND CONSIDERATION OF AN INITIAL STUDY AND MITIGATED NEGATIVE DECLARATION (IS-MND), AS A TIER OFF THE OASP FINAL EIR (2010) (WEST CREEK) (CODRON/WATSON – 60 MINUTES) Recommendation As recommended by the Planning Commission: 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, adopting a mitigated negative declaration of environmental determination for Vesting Tentative Tract Map No. 3083 creating 77 lots for property located at 1299 Orcutt Road (SBDV-1769-2015, Tract #3083 a.k.a. “West Creek.”; and 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving Vesting Tentative Tract Map No. 3083 creating 77 lots for property located at 1299 Orcutt Road (SBDV-1769-2015, Tract #3083 a.k.a. “West Creek.” San Luis Obispo City Council Agenda May 17, 2016 Page 2 Also, as recommended by the Planning Commission, the Council should consider the following directional items for future processing: 3. To be considered by the Architectural Review Commission during Final Design Review of the project as follows: a. Consider prohibiting a swimming pool as part of the project; and, b. Provide special attention to reducing heights of retaining walls in the final design. CLOSED SESSION PUBLIC COMMENT ON CLOSED SESSION ITEM A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: No. of potential cases: One. A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency. The existing facts and circumstances exposing the City to litigation include allegations by the group California River Watch in a letter to the City from its counsel, Jack Silver, that the City has committed violations of the Clean Water Act. A copy of the letter is available upon request from the City Clerk’s Office. ADJOURN TO REGULAR MEETING OF MAY 17, 2016 TO BEGIN AT 6:00 P.M. San Luis Obispo City Council Agenda May 17, 2016 Page 3 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Vice Mayor Carpenter CITY ATTORNEY REPORT ON CLOSED SESSION INTRODUCTIONS 2. INTRODUCTION OF NEW HIRES IN COMMUNITY DEVELOPMENT (CODRON – 10 MINUTES) Community Development Director Codron to introduce the following employees:  Rebecca Cox, Supervising Administrative Assistant  Elizabeth Farrington, Code Enforcement Technician II  Paula Frojae, Building Inspector I  Gary McNanna, Code Enforcement Technician II  John Mezzapesa, Code Enforcement Officer I PRESENTATIONS 3. MAYOR'S AWARDS FOR COMMUNITY SERVICE (MARX – 10 MINUTES) Presentation of the Mayor's Awards for Community Service to San Luis Obispo High School students for completing eighty hours or more of community service. 4. PROCLAMATION - NATIONAL PUBLIC WORKS WEEK (MARX/GRIGSBY – 5 MINUTES) Presentation of a Proclamation to Daryl Grigsby, Public Works Director, declaring May 15 - 21, 2016 as "National Public Works Week." San Luis Obispo City Council Agenda May 17, 2016 Page 4 5. PRESENTATION BY COURTNEY KIENOW REPRESENTING CAL POLY, REGARDING AN UPDATE ON CAL POLY INFRASTRUCTURE PROJECTS (MARX/KIENOW – 10 MINUTES) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. 6. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. 7. MINUTES OF MARCH 15, MARCH 22, AND MARCH 23, 2016 (MAIER) Approve the Minutes of the City Council meetings of March 15, March 22, and March 23, 2016. 8. NOVEMBER 8, 2016 REGULAR MUNICIPAL ELECTION (PRICE) Recommendation 1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, November 8, 2016, for the election of certain officers as required by the provisions of the City Charter and adopting regulations for Candidates’ Statements; and San Luis Obispo City Council Agenda May 17, 2016 Page 5 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, requesting the San Luis Obispo Board of Supervisors to consolidate the General Municipal Election on Tuesday, November 8, 2016, with the Statewide General Election to be held on that date.”; and 3. Confirm the setting of a Special Meeting on Thursday, December 1, 2016 at twelve o’clock noon to adopt a Resolution certifying the results of the election and to administer oaths of office to the newly elected Mayor and Council Members. 9. 2016 U.S. DOJ FEDERAL BODY WORN CAMERA PROGRAM EXPANSION AND IMPLEMENTATION GRANT (CANTRELL/STORTON) Recommendation 1. Authorize staff to pursue a grant application submitted to the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance, for federal fiscal years 2016-2018 in a total amount not to exceed $150,000, with the City providing a 50% match (no more than $75,000) for body worn camera program expansion and implementation; and 2. Authorize the City Manager to execute the necessary grant documents, and appropriate the grant amount into the Police Department’s budget upon grant award. 10. DESIGN SERVICES FOR CALLE JOAQUIN LIFT STATION REPLACEMENT, SPEC. NO. 91133, CONTRACT AMENDMENT NO. 5 (MATTINGLY/HIX/METZ) Recommendation 1. Approve a contract amendment of $13,089 for additional Design Services for the Calle Joaquin Siphon and Lift Station Replacement, Spec. No. 91133; and 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a mitigated negative declaration of environmental impact for the Calle Joaquin Lift Station and Siphon Project.” 11. AMENDMENT OF CONTRACT FOR CONSULTING SERVICES TO CONTINUE PROCESSING THE SAN LUIS RANCH PROJECT (CODRON/DAVIDSON/RYAN) Recommendation Authorize the Community Development Director to amend a contract with John F. Rickenbach Consulting to include revised scope of work adding an additional $85,725 at a total cost not to exceed $146,475 for Phase Two processing of the San Luis Ranch project. San Luis Obispo City Council Agenda May 17, 2016 Page 6 12. ORDINANCE NO. 1629 (SECOND READING) - AMEND TABLE 9 OF SECTION 17.22.010 OF THE CITY’S MUNICIPAL CODE (ZONING REGULATIONS) CONDITIONALLY PERMITTING A NIGHT CLUB LAND USE WITHIN THE BUSINESS PARK (B-P) ZONE IN THE AIRPORT AREA SPECIFIC PLAN AREA (SLO BREW) (CODRON/COHEN) Recommendation Adopt Ordinance No. 1629 (2016 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Table 9 of Section 17.22.010 of the City’s Municipal Code (Zoning Regulations) conditionally permitting a night club land use within the Business Park (B-P) Zone in the Airport Area Specific Plan Area (Code-1316-2015).” 13. DIRECTED GIVING CAMPAIGN - MAKE CHANGE COUNT” METER DONATION PROGRAM (CANTRELL/STORTON) Recommendation Approve a permanent continuance of the “Make Change Count” meter donation program. 14. REQUEST FOR PROPOSALS FOR BANKING SERVICES (JOHNSON/WARNER) Recommendation Approve the issuance of a Request for Proposals (RFP) for banking services to be sent to all bank and savings and loan institutions with full-service branches located in the City of San Luis Obispo. 15. MAINTENANCE WORK JOB ORDER CONTRACT 2016, SPECIFICATION NO. 91446 (GRIGSBY/ATHEY) Recommendation 1. Approve Special Provisions for Maintenance Work Job Order Contract 2016, Specification No. 91446; and 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract to the lowest responsible bidder. San Luis Obispo City Council Agenda May 17, 2016 Page 7 16. AMENDMENT TO CONSTRUCTION MANAGEMENT SERVICES AGREEMENT WITH MNS ENGINEERS FOR LOS OSOS VALLEY ROAD AT US 101 INTERCHANGE IMPROVEMENT PROJECT, SPECIFICATION NO. 99821 (GRIGSBY/ROWLAND) Recommendation Authorize the City Manager to execute Amendment No. 3 to the Construction Management Services Agreement with MNS Engineers, dated July 1, 2014, increasing the contract by $175,806, bringing the total contract allowable monthly cumulative payments from $2,650,224 to $2,826,030 for the remainder of the contract. 17. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMPS 2016 PROJECT, SPECIFICATION NO. 91445 (GRIGSBY/ATHEY) Recommendation 1. Approve Plans and Specifications for the Community Development Block Grant (CDBG) Curb Ramps 2016 Project, Specification No. 91445; and 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $118,000. 18. ROADWAY SEALING 2016, SPECIFICATION NO. 91311 (GRIGSBY/ATHEY) Recommendation 1. Approve plans and specifications for the Roadway Sealing 2016 Project, Specification No. 91311; and 2. Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $1,199,705. 19. AUTHORIZE USE OF FUNDS FOR CONTINUING LITIGATION (DIETRICK) Recommendation Authorize the City Attorney to execute a Second Amendment to the Legal Services Agreement with the law firm of Jarvis, Fay, Doporto (Original Agreement dated March 31, 2015; First Amendment dated August 17, 2015) increasing the not to exceed amount from $50,000 to $75,000, for the City’s legal defense in the case of Palacios, et al. v. Nielsen, et al., as authorized by the City Council and reported out of closed session on March 31, 2015. San Luis Obispo City Council Agenda May 17, 2016 Page 8 20. CORRECTION TO CITY COUNCIL MEETING MINUTES OF JANUARY 19, 2016 (MAIER) Recommendation Approve the corrected minutes of January 19, 2016. 22. PARTICIPATION IN THE CALRECYCLE BEVERAGE CONTAINER RECYCLING PAYMENT PROGRAM (MATTINGLY/BOERMAN/HENDERSON) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing submittal of application for payment programs and related authorizations,” offered by CalRecycle. BUSINESS ITEMS 21. ANNUAL REPORT REGARDING RENTAL HOUSING INSPECTION PROGRAM (CODRON/PURRINGTON – 120 MINUTES) Recommendation 1. Receive and file the annual report regarding the Rental Housing Inspection Program. (RHIP); and 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, extending the deadline for the amnesty period for waiver of the special investigation fee and clarifying the interpretation and scope of the definition of “Residential Rental Dwelling Unit” in section 15.10.020 of the San Luis Obispo Municipal Code.” San Luis Obispo City Council Agenda May 17, 2016 Page 9 COUNCIL LIAISON REPORTS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes each. COUNCIL COMMUNICATIONS (Not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT Adjourn to a Special Meeting to be held on Tuesday, May 24, 2016 at 8:30 a.m. in the Council Hearing Room, located at 990 Palm Street, San Luis Obispo, California, for the purpose of conducting a closed session related to negotiations. The Regular City Council Meeting of June 7, 206 was previously cancelled. Consequently, the next Regular City Council Meetings are scheduled for Tuesday, June 14, 2016 at 4:00 p.m. and 6:00 p.m., in the Council Chamber, respectively, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.