HomeMy WebLinkAbout06-14-2016 Agenda
Tuesday, June 14, 2016
4:00 PM
REGULAR MEETING
Council Chamber
990 Palm Street
San Luis Obispo Page 1
CALL TO ORDER: Mayor Jan Marx
ROLL CALL: Council Members John Ashbaugh, Carlyn Christianson, Dan
Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx
BUSINESS ITEMS
1. 2016-17 WATER ENTERPRISE FUND REVIEW (MATTINGLY / FLOYD / ELKE –
15 MINUTES)
Recommendation
1. Review and accept the Fiscal Year 2016-17 Water Enterprise Fund report; and
2. Conceptually approve the Fiscal Year 2016-17 Water Enterprise Fund budget, with final
action with the adoption of the 2016-17 Financial Plan Supplement; and
3. Approve the transfer of revenue collected for new development meters to the
expenditure account for applicable meter purchases on a quarterly basis.
2. FISCAL YEAR 2016-17 SEWER ENTERPRISE FUND REVIEW (MATTINGLY /
FLOYD / ELKE – 15 MINUTES)
Recommendation
1. Review and accept the Fiscal Year 2016-17 Sewer Enterprise Fund financials; and
2. Conceptually approve the Fiscal Year 2016-17 Sewer Enterprise Fund budget, with final
action with the adoption of the Fiscal Year 2016-17 Financial Plan Supplement.
San Luis Obispo City Council Agenda June 14, 2016 Page 2
3. 2016-17 TRANSIT ENTERPRISE FUND REVIEW (GRIGSBY / BOCHUM /
ANGUIANO / BETZ – 15 MINUTES)
Recommendation
1. Review and accept the Fiscal Year (FY) 2016-17 Transit Enterprise Fund Report; and
2. Conceptually approve the FY 2016-17 Transit Enterprise Fund budget, with the adoption
of the 2015-17 Financial Plan Supplement; and
3. Approve a four-year contract with First Transit, Inc. to operate and maintain the City’s
Transit system and authorize the Mayor to execute the same; and
4. Authorize the City Manager, or the City Manager’s designee, to execute a one-year
agreement extension with Cal Poly for continuation of the Subsidy Agreement for Free
Fare ridership on SLO Transit; and
5. As part of Short Range Transit Plan consideration (August, 2016), bring forward final
recommendations for service changes and capital improvement investments; and
6. Approve the appropriation of grant money, in the amount of $186, 636, for the upgrade
of the SLO Transit Automatic Vehicle Location system.
4. FISCAL YEAR 2016-17 PARKING ENTERPRISE FUND REVIEW (GRIGSBY /
BOCHUM / FUCHS / BETZ – 15 MINUTES)
Recommendation
1. Review and discuss the Fiscal Year (FY) 2016-17 Parking Fund Review; and
2. Conceptually approve the FY 2016-17 Parking Enterprise Fund Budget, with final
actions with the adoption of the FY 2016-17 Financial Plan Supplement; and
3. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, approving an increase in Parking Citation Fines and Forfeitures for
miscellaneous violations.”
San Luis Obispo City Council Agenda June 14, 2016 Page 3
5. 2014-15 CENTRAL SERVICE COST ALLOCATION PLANS AND COST OF
SERVICE FEE STUDY (JOHNSON / WARNER – 15 MINUTES)
Recommendation
Simultaneous with the adoption of the 2015-17 Financial Plan:
1. Approve the 2014-15 Central Service Cost Allocation Plans dated May 2016; and
2. Approve the Cost of Service Study completed in December 2014 and updated in May
2016.
ADJOURN TO REGULAR MEETING OF JUNE 14, 2016 TO BEGIN AT 6:00 P.M.
San Luis Obispo City Council Agenda June 14, 2016 Page 4
6:00 PM
REGULAR MEETING
Council Chamber
990 Palm Street
CALL TO ORDER: Mayor Jan Marx
ROLL CALL: Council Members John Ashbaugh, Carlyn Christianson, Dan
Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx
PLEDGE OF ALLEGIANCE: Council Member Christianson
INTRODUCTIONS
6. CHRIS MILLER, MANAGING DIRECTOR OF THE PERFORMING ARTS
CENTER SAN LUIS OBISPO (PAC) (LICHTIG – 10 MINUTES)
APPOINTMENTS
7. SHORT-TERM APPOINTMENT TO THE HUMAN RELATIONS COMMISSION
(HRC) (PRICE – 5 MINUTES)
Recommendation
As recommended by the Council Liaison Subcommittee:
1. Approve a leave of absence for HRC Commissioner Maria Troy; and
2. Appoint Nancy Welts to the HRC for a short-term appointment of up to six (6) months
effectively immediately.
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15
minutes total)
The Council welcomes your input. You may address the Council by completing a speaker slip
and giving it to the City Clerk prior to the meeting. At this time, you may address the Council
on items that are not on the agenda. Time limit is three minutes. State law does not allow the
Council to discuss or take action on issues not on the agenda, except that members of the
Council or staff may briefly respond to statements made or questions posed by persons
exercising their public testimony rights (gov. Code sec. 54954.2). Staff may be asked to
follow up on such items.
San Luis Obispo City Council Agenda June 14, 2016 Page 5
CONSENT AGENDA
A member of the public may request the Council to pull an item for discussion. Pulled items
shall be heard at the close of the Consent Agenda unless a majority of the Council chooses
another time. The public may comment on any and all items on the Consent Agenda within the
three minute time limit.
8. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
Recommendation
Waive reading of all resolutions and ordinances as appropriate.
9. MINUTES OF APRIL 5, 2016 (PRICE /MAIER)
Recommendation
Approve the Minutes of the City Council meeting of April 5, 2016.
10. ADDITION OF THE CONTRIBUTING HISTORIC PROPERTY LOCATED AT
1214 MILL STREET TO THE MASTER LIST OF HISTORIC RESOURCES AS
“THE THERESA TORRES TRUE HOUSE” (CODRON / VAN LEEUWEN)
Recommendation
As recommended by the Cultural Heritage Committee (CHC), adopt a Resolution entitled
“A Resolution of the City Council of the City of San Luis Obispo, California, adding the
property located at 1214 Mill Street to the Master List of Historic Resources, HIST-2842-
2019.”
11. RESOLUTION AUTHORIZING THE COUNTY’S COLLECTION OF FIRE AND
LIFE SAFETY INSPECTION FEES (OLSON / MAGGIO)
Recommendation
Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, authorizing the San Luis Obispo County Auditor to collect fees for
2016-17 Fire and Life Safety Inspections of multi-dwelling properties containing three or
more dwelling units on the secured property tax roll pursuant to California Government
Code Section 54988.”
San Luis Obispo City Council Agenda June 14, 2016 Page 6
12. REVIEW AND ACCEPTANCE OF THE 2015 GENERAL PLAN ANNUAL REPORT
(GENP-3108-2016) (CODRON / GERSHOW)
Recommendation
As recommended by the Planning Commission, accept the 2015 General Plan Annual
Report.
13. SINSHEIMER PARK PLAYGROUND; SPECIFICATION NO. 90650 (GRIGSBY /
VAN BEVEREN)
Recommendation
1. As recommended by the Parks and Recreation Commission, approve plans and
specifications for the Sinsheimer Park Playground Project (Project), Specification No.
90650; and
2. Authorize staff to advertise for construction bids and authorize the City Manager to
award a contract if the lowest responsible bid is less than the Engineer’s Estimate of
$529,700; and
3. Authorize the transfer of funds from the following accounts to the project’s construction
phase account:
a. $184,923 from the Play Equipment Replacement Master Account (91103)
b. $322,023 from the Playground Equipment 13-14 Account (91246)
c. $161,672 from the Santa Rosa Skate Park Account (90752)
d. $62,889 from the Completed Projects General Fund Account
4. Approve a California Multiple Award Schedule (CMAS) agreement purchase with
Miracle Recreation Equipment Company in an amount not-to-exceed $165,000 for the
purchase of play equipment for the Sinsheimer Park Playground project and authorize
the Finance Director to execute a purchase order following the bid opening; and
5. Approve a purchase with Columbia Cascade Company in an amount not to exceed
$25,000 for the purchase of two embankment slides.
14. REQUEST FOR QUALIFICATIONS - LAND SURVEYING, ARCHITECTURE,
CIVIL ENGINEERING, AND PROPERTY ACQUISITION (GRIGSBY / ATHEY)
Recommendation
1. Approve the Request for Qualifications (RFQ) to provide:
a. Land Surveying Services, Specification No. 50410.2016.LS
b. Architecture Design Services, Specification No. 50410.2016.AD
c. Civil Engineering Services, Specification No. 50410.2016.CE
San Luis Obispo City Council Agenda June 14, 2016 Page 7
d. Property Acquisition Services, Specification No. 50410.2016.ROW; and
2. Authorize the City Manager to execute agreements with selected consulting firms; and
3. Authorize the Finance Director to execute and amend Purchase Orders for individual
consultant services contracts in an amount not-to-exceed the authorized project budget.
15. APPROVAL OF THE FINAL MAP FOR TRACT 2784, 625 TORO STR EET (TR
176-05) (CODRON / DOSTALEK)
Recommendation
Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, approving the Final Map for Tract 2784 (625 Toro Street, TR 176-05),”
and authorize the Mayor to execute a Subdivision Agreement.
16. ADDITION OF THE PROPERTY AT 535 HIGUERA TO THE MASTER LIST OF
HISTORIC RESOURCES AS “THE ROBERT POLLARD HOUSE”(CODRON /
OETZELL)
Recommendation
As recommended by the Cultural Heritage Committee, adopt a Resolution entitled “A
Resolution of the City Council of the City of San Luis Obispo, California, adding the
property at 535 Higuera Street to the Master List of Historic Resources as “The Robert
Pollard House” (HIST-2793-2016).”
17. MICROSOFT OFFICE 365 UPGRADE (JOHNSON / SCHMIDT / GUARDADO)
Recommendation
1. Approve a purchase order for the purchase of Microsoft Office 365 Government Plan
subscription licenses from Dell Computer Corporation in an amount not to exceed
$140,500 per year for the next three years; and
2. Authorize waiver of formal bids to cooperatively purchase Microsoft Office 365
licensing using the County of Riverside’s Microsoft Enterprise Agreement #01E73134
as allowed under 3.24.060 E. of the City of San Luis Obispo Muncipal Code; and
3. Authorize the Finance and Information Technology Director to approve future purchase
orders for years two and three; and
4. Approve a contact in the amount of $45,000 to Planet Technologies for the migration of
City email to the Microsoft Government Cloud using GSA Contract # GS-35F-0360J.
San Luis Obispo City Council Agenda June 14, 2016 Page 8
18. CONTROL SYSTEMS FLEET EXPANSION, SPECIFICATION NO. 91458
(MATTINGLY / GRIGSBY / BOCHUM / SCHMIDT / ELKE / SHUCK)
Recommendation
1. Authorize the Finance Director to expand the City Fleet by two vehicles; and
2. Authorize the Finance Director to execute a purchase order to Toyota of San Luis
Obispo in the amount of $67,178.06 for the purchase of two 2016 Toyota Crew Cab 4 x
4 pickups.
19. URBAN FOREST CONTRACT SERVICES (GRIGSBY / COMBS)
Recommendation
1. Approve Request for Proposal for "Urban Forestry Contract Services;" and
2. Authorize staff to advertise for proposals; and
3. Authorize the City Manager to execute agreements with the selected contractor in an
amount not-to-exceed the authorized budget.
20. REQUEST FOR CONTINUED USE OF ON-CALL LIST FOR LEGAL SERVICES
(DIETRICK)
Recommendation
1. Authorize the City Attorney’s continued use of the current on-call list for contract legal
support; and
2. Authorize the City Attorney to review and accept cost of living increase proposals from
firms and attorneys on the current on-call list for contract legal support.
PUBLIC HEARINGS
21. ADOPTION OF THE 2015 URBAN WATER MANAGEMENT PLAN AND
AMENDMENTS TO THE GENERAL PLAN, WATER AND WASTEWATER
MANAGEMENT ELEMENT (MATTINGLY / FLOYD / METZ – 45 MINUTES)
Recommendation
1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, approving amendments to the Water and Wastewater Management
Element of the General Plan (GENP-3215-2016).”
San Luis Obispo City Council Agenda June 14, 2016 Page 9
2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, adopting the revised Urban Water Management Plan.”
BUSINESS ITEMS
22. ADOPTION OF 2016-2017 GANN LIMIT AND 2015-17 FINANCIAL PLAN
SUPPLEMENTAL BUDGET (LICHTIG / JOHNSON / STANWYCK / BRADFORD –
90 MINUTES)
Recommendation
1. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, adopting the Appropriations Limit for 2016-17,” in compliance with
Article XIII B of the State Constitution, Gann Spending Limitation Initiative; and
2. Receive and discuss the 2015-17 Financial Plan Supplemental Budget Report, including
Major City Goals and Other Important Objectives progress report and the Five Year
Forecast update; and
3. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, approving the 2015-17 Financial Plan Supplement, adopting the
2016-17 Budget, and amending the Fund Balance and Reserve Policy (C).”
COUNCIL LIAISON REPORTS
(Not to exceed 15 minutes) Council Members report on conferences or other City activities.
Time limit—3 minutes each.
COUNCIL COMMUNICATIONS
(Not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a
question for clarification, make an announcement, or report briefly on his or her activities. In
addition, subject to Council Policies and Procedures, they may provide a reference to staff or
other resources for factual information, request staff to report back to the Council at a
subsequent meeting concerning any matter, or take action to direct staff to place a matter of
business on a future agenda. (Gov. Code Sec. 54954.2)
ADJOURNMENT
Regular City Council Meetings are scheduled for Tuesday, July 21, 2016 at 4:00 p.m. and 6:00
p.m., in the Council Chamber, respectively, 990 Palm Street, San Luis Obispo, California.
San Luis Obispo City Council Agenda June 14, 2016 Page 10
LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the
public. Upon request, this agenda will be made available in appropriate alternative formats to
persons with disabilities. Any person with a disability who requires a modification or
accommodation in order to participate in a meeting should direct such request to the City
Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible.
Telecommunications Device for the Deaf (805) 781-7107.
City Council regular meetings are televised live on Charter Channel 20. Agenda related
writings or documents provided to the City Council are available for public inspection in the
City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal
business hours, and on the City’s website www.slocity.org. Persons with questions concerning
any agenda item may call the City Clerk’s Office at (805) 781-7100.
CITY OF SAN LUIS OBISPO
AFFIDAVIT OF POSTING AGENDA
STATE OF CALIFORNIA )
COUNTY OF SAN LUIS OBISPO ) SS.
CITY Of SAN LUIS OBISPO )
AFFIDAVIT OF POSTING — CITY COUNCIL
REGULAR AGENDA OF: JUNE 14, 2016
I, Heather Goodwin, declare as follows:
That I am the Deputy City Clerk for the City of San Luis Obispo; that a copy of the above
referenced meeting agenda of June 14, 2016 was posted on the bulletin board outside City Hall, 990
Palm Street, San Luis Obispo, California, and on the City's website www.slocityF.oig at 4:30 p.m.
on June 7, 2016.
I declare under the penalty of perjury that the foregoing is true and correct.
�k4v'-A,o
HEATHER GOODWIN
DEPUTY CITY CLERK