HomeMy WebLinkAbout06-06-2016 Channel Islands Technology Integrators' Group - AgreementAGREEMENT
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on this
�v _day of <yrje- Zolfo , by and between the CITY OF SAN
LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and Channel Islands Technology
Integrators' Group hereinafter referred to as Consultant.
WITNESSETH:
WHEREAS, on the City wants Channel Islands Technology Integrators' Group to provide a block
of engineering hours and monthly onsite visits to assist Network Services staff with Enterprise IT projects.
WHEREAS, Consultant is qualified to perform this type of service and has submitted a proposal
to do so which has been accepted by the City.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1. TERM. The term of this Agreement shall be from the date this Agreement is made and
entered, as first written above, until contract expiration.
2. CITY'S OBLIGATIONS. For providing services as specified in this agreement, City
will pay, and Consultant shall receive, compensation in a total sum not to exceed $91,509.50
4. CONSULTANT'S OBLIGATIONS. For and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Contractor agrees with City provide
I all specified purchases and renewals of VMware software and services as described in Exhibit A
I (Consultant's Proposal) attached hereto and incorporated into this Agreement by reference. Consultant
further agrees to the contract and performance terms as set forth in Exhibit B attached hereto and
incorporated into this Agreement by reference.
5. AMENDMENTS. Any amendment, modification or variation from the terms of this
Agreement shall be in writing and shall be effective only upon approval by the City Administrative Officer.
6. COMPLETE AGREEMENT. This written Agreement, including all writings
specifically incorporated herein by reference, shall constitute the complete agreement between the parties
hereto. No oral agreement, understanding, or representation not reduced to writing and specifically
incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or
representation be binding upon the parties hereto.
Page 2
NOTICE. All written notices to the parties hereto shall be sent by United States mail,
postage prepaid by registered or certified mail addressed as follows:
City City Clerk
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Consultant CITIG
Attn: Ryan Newell
501 Chapala St. Suite B
Santa Barbara, CA 93101
8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Contractor do covenant
that each individual executing this agreement on behalf of each party is a person duly authorized and
empowered to execute Agreements for such party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day
and year first above writt
ATTES
City . k
APP 7 V EIS AS TO FORM:
'k, , 6.,
Crhomey
CITY OF SAN LUIS OBISPO:
By: 1 �
Katie Lichtig, Manager
CONSULTAN
By: - -
CITIG
GS'T Y O�
� D
City Manager Report
Final City Manager A roval
Approver Name
Date Approved
City Administration
Shelly for
6/6/16
Reviewer Routing List
Reviewer Name
Date Reviewed
City Attorney
JMA
6/3/16
May 26, 2016
FROM: Derek Johnson, Interim Finance & DJJ
Information Technology Director
PREPARED BY: Steve Schmidt, Information Technology Manager
Miguel Guardado, Network Services Supervisor
SUBJECT: VMWARE VIRTUAL INFRASTRUCTURE SOFTWARE UPGRADE
RECOMMENDATION
Approve a purchase order in the amount of $91,509 to CITIG Inc. for the purchase of a
VMWare Virtual Infrastructure Software that includes three years of maintenance and
support.
DISCUSSION
Background
The City of San Luis Obispo first started implementing VMware virtual server technology
in September 2007. Virtual Server technology allows the City to more fully utilize its
server hardware resources by allowing a single piece of server hardware to be
segmented up into many different virtual server instances. Virtualizing saves the City
money on hardware, power and staff time. Virtualizing simplifies maintenance and
administration tasks and provides more robust redundancy, backup and most
importantly server up -time.
The City's virtual server infrastructure currently consists of 8 hardware hosts which
serve 160 virtual servers and 4 hardware hosts which serve 190 virtual desktops.
These virtual servers provide services such as Utility billing, Cityworks, Laserfiche,
ShoreTel, Telestaff, virtual computer desktops and other server applications that
provide services to internal and external customers.
The licensing and maintenance contract for our virtual server operating environment is
due to expire. This contract is provided by the software manufacturer VMWare, via a
Value Added Reseller (VAR), and provides the City with all new software releases and
technical support. The renewal of this contract is essential to cover this critical server
infrastructure.
VMWare Virtual Infrastructure Upgrade
Staff contacted several technology partners to request quotes for upgrading the current
VMWare infrastructure. The City requested and received software renewal quotes from
two out of the three vendors; CITIG Inc. and CIO Solutions. Dell failed to respond to the
request. CITIG has submitted a quote that is leveraging a GSA contract to provide the
City with a three year contract as opposed to a two year contract submitted by CIO
Solutions. The leveraging of the GSA contract will afford the City three years of
licensing Maintenance and support for almost the same price as a two year contract.
The GSA contract number is GS- 35F- 0119Y.
CONCURRENCES
The Information Technology Steering Committee has been advised of this VMWare
virtual infrastructure upgrade and are supportive of the project.
FISCAL IMPACT
There is sufficient funding for this project in the Network Services Data Processing
Services budget (25300- 7229). The IT data processing budget has a current balance of
$103,854 as shown below.
Fiscal Impact Summary
.... _ ...... _
Network Services 25300.7229 _
Data Processing Services Current Proposed Remaining Balance
103,854 191,509 12,345
ALTERNATIVES
The only real alternative is to discontinue the licensing and maintenance contract. This
would mean the loss of access to software upgrades and technical support. Without
technical support the City risks losing not just the functionality of the virtual environment,
but all software systems that reside on the system. Due to the critical nature of our
server environment, letting the VMWare licensing and maintenance lapse is not
recommended.
ATTACHMENTS
Exhibit A CITIG VMWare Purchase & Renewal.pdf
CIO Solutions_ Quote011336v2 SLO VMware Consolidation 2016- 2018.pdf
GS',A. conttact.pdf
PO CITIG VmWare.xls
Form of Agreement - CITIG.doe
TACity Manager Reports \Finance & IT \Information Technology\2016 \VMWare Upgrade \CM - VMWare Virtual Infrastructure Software
Upgrade.doex
501 Chapala St Ste B
Santa Barbara, CA 93101
www.citig.com
(805) 364 -5300
17nG
v
VMware Purchase &Renewal (3 Year Option) (GSA
schedule number GS- 35F- 0119Y)
Prepared for:
City of San Luis Obispo
Prepared by:
Ryan Newell
Quote # 003131 v1
city of san tuts OBISp0
PURCHASE ORDER
PURCHASE ORDER NO. 13461(o
Send copy to vendor with any attachments
Ex Do not send to vendor
VENDOR CITIG
ORDER 8605 Santa Monica Blvd, Suite 90065
ADDRESS West Hollywood, CA 90069
(213) 785 -7350
VENDOR
INVOICE
ADDRESS
HIP TO
RESS
Vender #
240831
1 6/6/2016 I
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Attn: Miguel Guardado
Bus: 805 - 781 -7017
Fax: 805 - 781 -7401
VmWare Renewal I
Quote
Number Date
General Ledger Account
Fund Program Acct
Project Qty
Description
Amount
100
25300
7229
VmWare Renewal (co- termed to
5/28/17) and new Software Purchase
91,509.50
Tax n/a
TOTAL 91,509.50 j I
2equesting Department Prepared By Dept Approval ance /Administration Approval
I AFinance & Info. Tech. M. Guardado
••• +•••��••V•• -•• MVVVVIYIIIYV VJL VIYLI
Department: Complete form and obtain departmental approval. Attach quotes, bid summaries, or CAO report
(as required by purchasing guidelines). Route to Finance or Admin for approval. Verified By
Finance: After final approval, assign PO number and return copy to department. Process encumbrance.
m TIG
Software
P (805) 364 -5300 1 F (805) 364 -5313 1 www,citig.com
Description
Price
Qty
Ext. Price
Renewal (Co- termed to May 28, 2017)
Production Support Coverage VMware Enterprise Plus
VS4- ENT- PL -AK -P-
$7,059.74
1
$7.059.74
Acceleration Kit for 8
SSS -C
processors (Includes vSphere Enterprise Plus for 8
Processors, 1 vCenter Server Standard)
Production Support Coverage VMware vSphere 6 Enterprise
VS6 -EPL -P -SSS -C
$935.03
2
$1,870.06
Plus for 1 processor
Production Support Coverage VMware vSphere 6 Enterprise
VS6 - EPL -P -SSS -C
$884.93
2
$1,769,86
Plus for 1 processor
Production Support Coverage VMware Horizon View 5
VU5- PR -A10 -P -SSS
$471.96
3
$1,415.88
Add -On: 10 pack
-C
Production Support Coverage VMware Horizon View
VU5- PR- STR -P-
$621.00
1
$621 -00
Standard Edition: 10 Pack
SSS -C
New Software Purchase
Horizon 7
HZ7- STD -10 -C
$2,329.18
6
$13,975.08
Standard (CCU) (10 -Pack)
VMware Horizon View Standard Edition: 10 Pack Production
HZ7- STD- 10 -3P-
$1,624.10
6
$9,744.60
Support/Subscription, 3 Years
SSS -C
VMware vSphere Standard to Enterprise Plus Upgrade
VS6- STD -EPL -UGC
$2,658.10
2
$5,316.20
Production Support/Subscription VMware vSphere 6 Enterprise
VS6 - EPL -3P -SSS -C
$2,271.14
2
$4,542 -28
Plus for 1 processor for 3 year
VMware vSphere 6 Enterprise Plus for 1 processor
VS6 -EPL -C
$3,378,21
8
$27,025.68
Production Support/Subscription VMware vSphere 6 Enterprise
VS6 - EPL -3P -SSS -C
$2,271.14
8
$18,169.12
Plus for 1 processor for 3 year
i b toi.al,
$91,509.50
�""""" Page 2 of 3
�TIG
Prepared key:
CITIG
�.' Ryan Newell
Chief Technology Officer
(805) 364 -5303
Fax (805) 364 -5313
mewell@citig.com
Quote Summary
Description
Software
P (805) 364 -5300 1 F (805) 364 -5313 1 www.citig.com
Prepared for:
City of San Luis Obispo
Miguel Guardado
990 Palm Str.
San Luis Obispo, CA 93401 -3249
mguardado @slocity.org
(805) 781 -7100
Quote Information
Quote #: 003131
Version: 1
Delivery Date: 05/26/2016
Expiration Date: 06/03/2016
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Sign
,a.'�*
X1611
Date
Amount
$91,509.50
$91,609.50
Page 3 of 3