HomeMy WebLinkAbout06-21-2016 Item 07 SLO Airport Collaborative Planning Goals, Objectives & Issues Document & Technical Advisory Collaborative Operating FrameworkMeeting Date: 6/21/2016
FROM: Michael Codron, Community Development Director
Prepared By: Xzandrea Fowler, Community Development Deputy Director
SUBJECT: SLO AIRPORT COLLABORATIVE PLANNING GOALS, OBJECTIVES AND
ISSUES DOCUMENT AND TECHNICAL ADVISORY COLLABORATIVE
OPERATING FRAMEWORK
RECOMMENDATION
1.Adopt a Resolution to agree to adhere to the process as outlined in the SLO Airport
Collaborative Planning Goals, Objectives and Issues document and Technical Advisory
Collaborative Operating Framework; and
2.Authorize the Mayor to enter into and sign a Memorandum of Understanding on
collaborative land use planning in the vicinity of the San Luis Obispo County Regional
Airport.
DISCUSSION
Background
In July 2015, Caltrans initiated a process to determine partner agency interest in improving
communication and information-sharing related to land use planning issues in the vicinity of the
San Luis Obispo County Regional Airport (Airport). The partner agencies include: City of San
Luis Obispo (City), County of San Luis Obispo (County), the San Luis Obispo County Airport
Land Use Commission (ALUC) and Caltrans. Caltrans provided consultant support through its
statewide Planning Public Engagement Contract (PPEC) to conduct this effort. Caltrans’ PPEC
contractor, Daniel Iacofano and Joan Chaplick of MIG, Inc., designed the approach and served as
a neutral third party facilitator for this effort.
To start the process, MIG conducted interviews with representatives from the partner agencies to
hear their candid assessment of the issues and willingness to participate in a process designed to
improve collaboration. Based on the results of the interviews, MIG recommended convening a
group that included two designated representatives from each of the partner agencies to
participate in a series of meetings to design a process to determine how the partners could work
more collaboratively on airport related land use planning issues. This group of partner agency
representatives is referred to as the SLO Airport Collaborative. The City was represented by
Mayor Jan Marx and Xzandrea Fowler, Community Development Deputy Director.
SLO Airport Collaborative
Between January 2016 and April 2016, the SLO Airport Collaborative convened on three
occasions for meetings to discuss and develop a process to improve communications between the
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City, the County, the ALUC and Caltrans. Summaries of those meetings are provided in
Attachments F, G and H.
At the conclusion of those meetings the SLO Airport Collaborative had developed a Planning
Goals, Objectives and Issues document (Attachment C) that describes the collaborative process
and identifies key recommendations. One of the key recommendations was the formation of the
SLO Airport Technical Advisory Collaborative (TAC) that would provide technical advice to the
ALUC on the San Luis Obispo County Regional Airport Land Use Plan (ALUP) update. In
support of that recommendation, the SLO Airport Collaborative developed, for consideration by
the ALUC, the TAC Operating Framework (Attachment D) to describe the purpose and charge,
composition, responsibilities and operating principles of the SLO Airport TAC.
The SLO Airport Collaborative also drafted resolutions (Attachment A) for adoption by the City
and the County and a draft Memorandum of Understanding (MOU) between all of the partner
agencies (Attachment B). Pursuant to the MOU, the parties agree to adhere to the process as
outlined in the SLO Airport Collaborative Planning Goals, Objectives and Issues document and
the TAC Operating Framework. Both documents call for the formal creation of the TAC by the
ALUC in order to provide technical advice to the ALUC on the ALUP update and on additional
matters as needed.
SLO Airport Collaborative Planning Goals, Objectives and Issues Document
The document details the planning goals, objectives and issues for the SLO Airport
Collaborative. This information was drawn from pre-session interviews, conducted between July
2015 and December 2015, with representatives from the City, County, ALUC and Caltrans. This
document reflects modifications discussed by members of the SLO Airport Collaborative during
the series of meetings that occurred between January and April 2016.
The document identifies the following six planning goals:
A. Maintain and Improve Economic Vitality and Quality of Life;
B. Ensure Compatibility of Land Use Planning for Areas in Proximity to the Airport;
C. Prepare All Required Technical Studies and Guiding Documents;
D. Clarify Partner Agency Roles and Responsibilities for Airport Land Use Planning;
E. Create a Collaborative Airport Land Use Planning Process; and
F. Maintain Quality, Consistent Communications Among the Partner Agencies.
Each on the planning goals identifies specific objectives that need to be implemented for
achievement to occur.
The document also includes Public Process Design recommendations (Attachment E) to support
the completion of the ALUP update by advancing public engagement activities that promote
transparency, help educate and engage the public, and provide opportunities for input.
Recommended activities consist of the following:
1.Formation of a Technical Advisory Collaborative (TAC);
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2.Creation of a Dedicated ALUC Website;
3.Creation of a Frequently Asked Questions (FAQs) sheet regarding the SLO Airport
Collaborative;
4.ALUP Update Study Sessions with the Partner Agencies in a setting that is open to the
public; and
5.Jointly Sponsored Public Workshops for the ALUP Update.
SLO Airport Technical Advisory Collaborative (TAC) Operating Framework
The purpose of the SLO Airport TAC is to provide input and advice to assist the ALUC with the
completion of the ALUP Update. The TAC would operate by meeting on an as needed basis to
provide input on various aspects of the ALUP update. If established, the TAC would then meet at
the request of the ALUC and focus on substantive and/or unique planning proposals and issues.
In its discussions, the TAC will focus on technical issues and not broader policy issues. The
recommendations of the TAC to the ALUC are advisory and non-binding.
The specific charge of the TAC is to:
Provide input on the technical aspects of the ALUP Update.
Respond to requests for advice and directions from the ALUC.
Recommend strategies and actions for addressing technical issues related to the Airport’s
physical development and the development of surrounding land uses.
Serve as a group with specialized technical airport land use expertise that is available for
consultation by the ALUC, Caltrans and the City and County on an as needed basis.
The TAC Operating Framework specifically describes the protocol for the following:
Member Composition and Selection
Member Responsibilities
Operating Principles
Communications with the Media
San Luis Obispo County Airport Land Use Commission Action
On May 25, 2016, the ALUC reviewed the SLO Airport Collaborative Planning Goals,
Objectives and Issues document, the TAC Operating Framework, and the draft MOU. The
ALUC directed their staff to return with a final MOU once the City and County have adopted
said documents, and to return with a resolution forming the TAC for consideration by the ALUC
at a subsequent ALUC meeting.
CONCURRENCES
The City Attorney’s Office has reviewed and approved the Resolutions and MOU as to form.
ENVIRONMENTAL REVIEW
This activity is not a Project as defined in CEQA Guidelines Section 15378(b) (5). Based on
15378(b) (5) the activity does not meet the definition of a “Project” and would therefore not be
subject to CEQA pursuant to Section 15060(c) (3) of the State CEQA Guidelines.
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FISCAL IMPACT
There are no fiscal impacts associated with the recommended actions. Should the ALUC choose
to activate the TAC, the Community Development Department has adequate staffing available to
participate on an as needed basis, on the City’s behalf as a member of the TAC, in order to
provide assistance to the ALUC with their ALUP update. The City will have no administrative
responsibilities, or financial obligations associated with the formation or activation of the TAC.
ALTERNATIVES
The Council may opt to not adopt the Resolution. Should the Council choose this alternative, the
City would not be obligated to adhere to the process as outlined in the SLO Airport Collaborative
Planning Goals, Objectives and Issues document and TAC Operating Framework, or to
cooperate in the implementation of those principles with the other SLO Airport Collaborative
partner agencies to the fullest extent possible.
Attachments:
a - Resolution adopting the SLO Airport Collaborative Planning Goals, Objectives
and Issues document and TAC Operating Framework
b - Draft Memorandum of Understanding on Collaborative Land Use Planning In
the Vicinity of the San Luis Obispo County Regional Airport
c - (Exhibit A) SLO Airport Collaborative Planning Goals, Objectives and Issues
Document
d - (Exhibit B) SLO Airport Collaborative TAC Operating Framework
e - SLO Airport Collaborative Proposed Public Design Process Recommendations
f - SLO Airport Collaborative Meeting #1 Summary
g - SLO Airport Collaborative Meeting #2 Summary
h - SLO Airport Collaborative Meeting #3 Summary
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R ______
RESOLUTION NO. _____ (2016 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, ADOPTING THE SLO AIRPORT
COLLABORATIVE PLANNING GOALS, OBJECTIVES AND ISSUES
DOCUMENT AND TECHNICAL ADVISORY COLLABORATIVE (TAC)
OPERATING FRAMEWORK
WHEREAS, the City Council has committed to developing a process that will improve
collaboration, communication and information sharing around land use planning decisions
related to the San Luis Obispo County Regional Airport now and into the future; and
WHEREAS, in July 2015, Caltrans initiated a process to determine partner agency
interest in improving communication and information-sharing related to land use planning issues
in the vicinity of the San Luis Obispo County Regional Airport; and
WHEREAS, the partner agencies include: City of San Luis Obispo, County of San Luis
Obispo, the San Luis Obispo County Airport Land Use Commission, and Caltrans; and
WHEREAS, Caltrans provided neutral third party consultant facilitator support through
its statewide Planning Public Engagement Contract (PPEC) to conduct this effort; and
WHEREAS, to show commitment to the effort each partner agency designated two
representatives to participate in a series of meetings to design a process to determine how the
partners could work more collaboratively on airport related land use planning issues; and
WHEREAS, this group of partner agency representatives is referred to as the SLO
Airport Collaborative; and
WHEREAS, on January 6, 2016, the SLO Airport Collaborative met for the first in a
series of three meetings held to bring agency representatives together to design a process for
improving communication and collaboration regarding airport related land use planning
decisions; and
WHEREAS, during that first meeting the SLO Airport Collaborative drafted Planning
Goals, Objectives and Issues document; and
WHEREAS, on February 3, 2016, the SLO Airport Collaborative met for the second in a
series of three meetings to revise the drafted Planning Goals, Objectives and Issues document
and to identify the initial implementation Strategies; and
WHEREAS, on April 21, 2016, the SLO Airport Collaborative met to finalize the
collaborative process for addressing airport land use compatibility issues now and into the future;
and
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Resolution No. _____ (2016 Series) Page 2
R ______
WHEREAS, on May 25, 2016, the San Luis Obispo County Airport Land Use
Commission (ALUC) reviewed the SLO Airport Collaborative Planning Goals, Objectives and
Issues document and the TAC Operating Framework, and directed their staff to return with a
resolution forming the TAC for consideration at a subsequent ALUC meeting; and
WHEREAS, on ______,2016, the Board of Supervisors of San Luis Obispo County
(hereafter “County”) adopted the SLO Airport Collaborative Planning Goals, Objectives and
Issues document and TAC Operating Framework.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that the City agrees to adhere to the process as outlined in the SLO Airport Collaborative
Planning Goals, Objectives and Issues document and the TAC Operating Framework, copies of
which are attached hereto as Exhibit A and B, and to cooperate with implementation of those
principles with the other SLO Airport Collaborative partner agencies to the fullest extent
possible; and
BE IT FURTHER RESOLVED by the Council of the City of San Luis Obispo that the
Mayor is hereby authorized to enter into and sign the Memorandum of Understanding On
Collaborative Land Use Planning in the Vicinity of the San Luis Obispo County Regional
Airport ; and
BE IT FURTHER RESOLVED, that this authorization is effective until rescinded by
the City Council.
Upon motion of _______________________, seconded by _______________________,
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted this _____ day of _____________________ 2016.
____________________________________
Mayor Jan Marx
ATTEST:
____________________________________
Lee Price, MMC
Interim City Clerk
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Resolution No. _____ (2016 Series) Page 3
R ______
APPROVED AS TO FORM:
_____________________________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of San Luis Obispo, California, this ______ day of ______________, _________.
____________________________________
Lee Price, MMC
Interim City Clerk
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Resolution No. _____ (2016 Series) Page 4
R ______
Exhibit A
SLO Airport Collaborative Planning Goals, Objectives and Issues
[to be inserted]
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Resolution No. _____ (2016 Series) Page 5
R ______
Exhibit B
SLO Airport Technical Advisory Collaborative Operating Framework
[to be inserted]
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D R A F T
Memorandum of Understanding (MOU)
On Collaborative Land Use Planning in the Vicinity of
San Luis Obispo County Regional Airport
By and among
City of San Luis Obispo
San Luis Obispo County
San Luis Obispo County Airport Land Use Commission
California Department of Transportation (Caltrans)
Recitals
This MOU is made with reference to the following facts and circumstances:
(a) The above-named agencies (collectively the “Parties”) have committed to developing a
process that will improve collaboration, communication and information-sharing in land
use planning decisions related to the San Luis Obispo County Regional Airport now and into
the future.
(b) In July 2015, Caltrans initiated a process to determine partner agency “readiness to
engage” in improving communication and information-sharing related to land use planning
issues in the vicinity of the San Luis Obispo County Regional Airport.
(c) To conduct this effort Caltrans provided neutral, third-party consultant facilitator support
through its statewide Planning Public Engagement Contract (PPEC).
(d) To show commitment to the effort, each partner agency designated two representatives
to participate in a series of meetings to design a process to determine how the partners
could work more collaboratively on airport-related land use planning issues.
(e) This group of partner agency representatives is referred to as the SLO Airport
Collaborative, with Caltrans represented by staff from District 5 and the Division of
Aeronautics, representing the Department’s roles and responsibilities with regard to State
surface transportation and aviation.
(f) The SLO Airport Collaborative met in a series of three meetings, which were convened to
bring agency representatives together to design a process for improving communication
and collaboration regarding airport related land use planning decisions.
(g) During the first meeting on January 6, 2016, the SLO Airport Collaborative drafted the
Planning Goals, Objectives, and Issues document.
(h) During the second meeting on February 3, 2016, the SLO Airport Collaborative met to
revise the draft Planning Goals, Objectives, and Issues document, and to identify the
initial implementation strategies.
(i) During the third meeting on April 21, 2016, the SLO Airport Collaborative met to finalize
the collaborative process for addressing airport land use compatibility issues now and into
the future.
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(j) On ________, 2016, the City of San Luis Obispo adopted the SLO Airport Collaborative
Planning Goals, Objectives and Issues document and TAC Operating Framework.
(k) On ________, 2016, the County of San Luis Obispo adopted the SLO Airport Collaborative
Planning Goals, Objectives and Issues document and TAC Operating Framework.
Agreement
Accordingly, the Parties hereby agree as follows:
1.To adhere to the process as outlined in the SLO Airport Collaborative Planning Goals,
Objectives and Issues document and TAC Operating Framework, a copy of which is
attached hereto as Exhibit A, and to cooperate in the implementation of those principles
with the other SLO Airport Collaborative partner agencies to the fullest extent possible.
2.To continue to cooperate in the performance of all respective obligations in accordance
with applicable federal and California laws and regulations, including, but not limited to,
the State Aeronautics Act and the California Airport Land Use Planning Handbook.
In Witness Whereof
The Parties hereby have executed this MOU on the day and year
set out opposite their respective signatures below
City of San Luis Obispo
__________________________________ ___________________
By [name] Date
County of San Luis Obispo
__________________________________ ___________________
By [name] Date
San Luis Obispo County Regional Airport Land Use Commission
__________________________________ ___________________
By [name] Date
California Department of Transportation (Caltrans)
__________________________________ ___________________
By [name] Date
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SLO Airport Collaborative Planning Goals, Objectives and Issues 1 | Page
Corrected June 16, 2016
San Luis Obispo Airport Collaborative
Planning Goals, Objectives and Issues
Corrected: June 6, 2016
_____________________________________________________________________
This document details the planning goals, objectives and issues for the San Luis Obispo Airport
Collaborative. This information was drawn from pre-session interviews with representatives
from the City of San Luis Obispo, San Luis Obispo County, Caltrans, and the SLO Airport Land
Use Commission conducted between July 2015 and December 2015. This document reflects
modifications discussed by members of the SLO Airport Collaborative during the January 2016,
February 2016 and April 2016 meetings. Two of the goals reference the term “smart growth,”
which the SLO Airport Collaborative members agree refers to an urban planning and
transportation theory that concentrates growth in compact walkable urban centers to avoid
sprawl.
A. Maintain and Improve Economic Vitality and Quality of Life
A1. Ensure long-term viability of the SLO airport.
A2. Accommodate community needs for future growth including: affordable housing,
jobs, transportation and other related development.
A3. Provide opportunities for future growth and expansion of air service at the SLO
Airport.
A4. Apply “smart growth” planning principles to lands in and around the airport to
protect and maintain open space and agricultural areas. Promote clustering and
incorporate open space into proposed development. Reference the City of SLO
Airport Compatibility Open Space Plan prepared April 20, 2005 for
recommendations.
A5. Incorporate VMT reduction strategies in land use planning.
A6. Support a diversity of housing types to meet community needs and increase
options for housing affordability.
B. Ensure Compatibility of Land Use Planning for Areas in Proximity to the Airport
B1. Ensure safety of residents living near the airport and apply best practices and
strategies for making safety a priority goal.
B2. Apply “smart growth” principles in determining the density, intensity and
configuration of potential development in proximity of the airport.
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SLO Airport Collaborative Planning Goals, Objectives and Issues 2 | Page
Corrected June 16, 2016
B3. Use the ALUP update to create policies that support potential future airport
expansion while improving airport operations, access and efficiency.
B4. Research best practices and identify tools to address noise impacts and
implement noise reduction strategies.
B5. Identify and implement strategies for proactive and reactive complaint
management and impact mitigation such as avigation easements, building
standards for new construction, establishment of a fund for sound proofing of
nearby existing structures, street naming conventions, deed restrictions and
covenants, etc. For avigation easements, explore how this can strategy be
coordinated through the City’s Building Department and tied to a funding
mechanism.
B6. Focus on directing the right type and configuration of development in the right
location to avoid impacts to current and future flight operations.
B7. Take a multi-objective approach to land use planning around the airport and
recognize that land use planning will involve trade-offs among potentially
competing goals and objectives such as smart growth, airport operations,
economic development, environmental protection, quality of life, etc.
C. Prepare All Required Technical Studies and Guiding Documents
C1. Delineate noise contours and safety zones with the appropriate level of detail
and technical rigor to support land use decision making.
C2. Discuss how to address pending development proposals while the Airport Land
Use Plan Update is in process.
C3. Develop appropriate noise standards to apply in land use planning and
development. Determine consistence definitions for urban, rural and suburban
and determine which standards will apply.
C4. Ensure that the collaborative process going forward provides an opportunity for
the partner agencies to discuss and reach agreements regarding pending
proposals including San Luis Ranch, Avila Ranch and other pending proposals.
C5. Consider requiring developers within airport sensitivity areas to have a “pre-
approval” meeting (these meetings are currently optional) with partner agencies
to discuss their project in the early stages in order to identify key planning issues
in advance, allow developers to consider making modifications to their proposals
prior to submittal, and encourage partner agencies to find common ground and
agreement.
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SLO Airport Collaborative Planning Goals, Objectives and Issues 3 | Page
Corrected June 16, 2016
D. Clarify Partner Agency Roles and Responsibilities for Airport Land Use Planning
D1. Define the roles and responsibilities of federal, state, regional and local agencies
in land use and airport related planning (including statutory and advisory
responsibilities).
D2. Define the process and criteria for granting exceptions to established standards
which may need to be modified under certain conditions. Establish criteria to
assist decision makers in responding to unique circumstances and in granting
certain exceptions. Review the Caltrans design exception process as a potential
model.
D3. The process will adhere to applicable federal and California laws and regulations,
including but not limited to the State Aeronautics Act and the California Airport
Land Use Planning Handbook.
E. Create a Collaborative Airport Land Use Planning Process
E1. Form a Technical Advisory Collaborative (TAC) with partner agency staff
representatives and others with related expertise to provide advice and direction
on the update of the ALUP.
E2. Assist staff and policy makers of partner agencies to develop a consistent and
unified approach to airport land use decision making; continue to model the
process and coordination used by City and County staff during the review of the
SLO Brewery development proposal.
E3. Ensure transparency and clarity in how the ALUP will be developed.
E4. Support efforts to secure adequate budget and resources for the ALUC for the
ALUP update, on-going land use review and decision making, and for sharing
information with the public (See F.1). Consider putting a request for these
resources on the County BOS agenda, emphasizing the airport’s important role in
the economic vitality of the region.
E5. During the interim period while the ALUP update is being completed, provide
increased certainty to applicants by having them reference the approved studies,
the current ALUP and additional data sources that support their approach.
Applicants will be highly encouraged to seek advance consultation from City and
County staff prior to bringing their application forward to the ALUC.
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SLO Airport Collaborative Planning Goals, Objectives and Issues 4 | Page
Corrected June 16, 2016
F. Maintain Quality, Consistent Communications Among the Partner Agencies
F1. Create a stand-alone web site for the ALUC and include features related to the
ALUP update process, key reference documents and information sources,
meeting calendar, etc.
F2. Provide regular reports and updates to the partner agency policy makers and
executive management staff to ensure on-going communication and information
exchange.
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SLO Airport Technical Advisory Collaborative
May 4, 2016 1
PROPOSED SLO AIRPORT TECHNICA L ADVISORY COLLABORATIVE (TA C )
OPERATING FRAMEWORK
BACKGROUND
Between January and April 2016, the San Luis Obispo Airport Collaborative conducted three
meetings to discuss a process to improve communications between the City of San Luis
Obispo, San Luis Obispo County, the San Luis Obispo Airport Land Use Commission (ALUC) and
Caltrans. One of the key recommendations was the formation of the SLO Airport Technical
Advisory Collaborative (TAC) that would provide technical advice to the ALUC on the SLO
Airport Land Use Plan (ALUP) update. SLO Airport TAC members would have specific land use
and aviation planning experience and provide advice and technical direction for consideration
by the ALUC on an as needed basis.
In order for the TAC to exist, the ALUC will need to pass a resolution establishing the group.
The proposed operating framework describes the purpose and charge, composition and
responsibilities and operating principles of the SLO Airport TAC for consideration by the ALUC.
PURPOSE AND CHARGE
The purpose of the SLO Airport TAC is to provide technical input and advice to assist with
completing the update of the SLO Airport Land Use Plan. The SLO Airport TAC would meet on
an as needed basis to provide input on various aspects of the ALUP update. Once completed,
the TAC would then meet at the request of the ALUC and focus on substantive and/or unique
planning proposals and issues. In its discussions, the SLO Airport TAC will focus on technical
issues and not broader policy issues. The recommendations of the SLO Airport TAC to the
ALUC are advisory and non-binding.
The specific charge to this group is to:
Provide input on the technical aspects of the SLO ALUP update.
Respond to requests for advice and directions from the ALUC.
Recommend strategies and actions for addressing technical issues related to the San Luis
Obispo County Regional Airport’s physical development and the development of
surrounding land uses.
Serve as a group with specialized technical airport land use expertise that is available for
consultation by the Airport, Caltrans and the City and County of San Luis Obispo on an as
needed basis.
The establishment of the SLO Airport TAC does not preclude or limit other opportunities for
communications between agencies on related issues.
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SLO Airport Technical Advisory Collaborative
May 4, 2016 2
MEMBER COMPOSITION AND SELECTION
Members of the TAC will have airport land use planning-related technical knowledge and
experience and represent each of the cooperating agencies and municipalities participating in
the SLO Airport Collaborative. It is recommended that each entity have at least one but no
more than two representatives on the TAC. During the preparation of the ALUP Update, TAC
meetings would be led by the ALUC’s technical consultant. Meeting agendas would be
developed with assistance from County staff.
TAC Members would represent:
City of San Luis Obispo
County of San Luis Obispo
Airport Land Use Commission
Caltrans District 5 Planning and Caltrans Aeronautics
The ALUC would appoint the TAC members with at least one but not more than two
representatives from each partner entity. Potential candidates would be nominated by
partner agencies and the ALUC members. The TAC member appointments would be subject to
renewal or replacement at least every four years to ensure that the group members provide
the necessary technical expertise, time availability and collaborative approach.
MEMBER RESPONSIBILIT IES
To uphold the TAC’s purpose and charge, each member is asked to fulfill the following
responsibilities:
Attend all meetings; the schedule and frequency will be determined by the ALUC
Review and provide input on shared documents by agreed upon deadlines.
Listen actively to the ideas and opinions expressed by the TAC members, engage in
constructive discussion and be open to alternative solutions and points of view.
Consider any pertinent information provided by related staff and others invited to share
information with the group.
Present the views of member agencies and municipalities, acknowledging and drawing on
the diversity of opinions and outlooks represented.
Inform and seek feedback from member agencies and municipalities about the TAC
process and discussions.
Adhere to the TAC’s Operating Principles and cooperate with this process to the fullest
extent possible.
OPERATING PRINCIPLES
The SLO Airport TAC will carry out its charge through a meeting schedule determined in
cooperation with the ALUC. To ensure a useful and productive exchange of information, the
TAC will conduct its work according to the following operating principles:
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SLO Airport Technical Advisory Collaborative
May 4, 2016 3
Transparency: SLO Airport TAC members will share relevant information and facts to
facilitate productive discussion and progress toward mutual goals.
Equal Participation: All participants will agree to provide one another the opportunity to
engage in balanced dialogue and presentation on meeting topics, and will minimize
domination of discussions by allowing time for other speakers.
Inclusivity: SLO Airport TAC meetings and related activities will be conducted to ensure
the ideas and views of all members are considered.
Respectful and Responsive Engagement: SLO Airport TAC members will show courtesy,
honesty and respect for each other during all communications, especially when giving or
receiving contrary opinions as well as positive or negative feedback.
Meeting Documentation: A brief written summary of each meeting will be prepared that
documents the topics discussed and related action items.
COMMUNICATIONS WITH THE MEDIA
SLO Airport TAC members agree not to characterize their viewpoints as representative of the
entire group when contacted by the media. Members agree not to use the media to
unilaterally influence an issue or process. Media requests related to the SLO Airport TAC will
be handled by one TAC member, to be determined and agreed upon by the entire TAC
membership.
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April 28, 2016 1
PROPOSED PUBLIC PROC ESS DESIGN RECOMMENDATIONS
SLO AIRPORT COLLABOR ATIVE
The SLO Airport Collaborative can support the completion of the draft ALUP update by
advancing public engagement activities that promote transparency, help educate and engage
the public, and provide opportunities for input. Some recommended activities for the
Collaborative include:
1.Technical Advisory Collaborative (TAC)
Establish the SLO Airport Technical Advisory Collaborative (TAC). The purpose of the SLO
Airport TAC is to provide technical input and advice on airport land use planning proposals
and related issues near and around the San Luis Obispo County Regional Airport (Airport).
2.Dedicated ALUC Website
Provide a stand-alone website for the ALUC that provides easy access to information and
includes ways to get in touch with the Commission. Currently, the ALUC’s information is
included in the County’s website and can be very difficult to find. The ALUC video records
the Commission meetings. However, finding the links to these files can require persistence
and commitment.
3.Frequently Asked Questions (FAQs)
Prepare basic FAQs about the SLO Airport Collaborative. The FAQs could briefly describe the
meeting process, what it yielded and the next steps agreed to by the members.
4.ALUP Update Study Session with ALUC, City and County Staff, and Caltrans
Conduct an ALUC-hosted study session to provide an opportunity for collaborative discussion
with the partners regarding the draft ALUP in a setting open to the public.
5.Jointly-sponsored Public Workshop for ALUP Update
Conduct a public workshop for the ALUP update as a jointly sponsored event by the four
partner agencies. The joint sponsorship would ensure that the viewpoints of all the partners
are aligned regarding airport related land use planning activities. It would also demonstrate
to the public that effort is being made to ensure that aviation and land use planning decisions
are based on best practices and that proposed recommendations are supported by the ALUC,
the City, the County and Caltrans.
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1 | Page
San Luis Obispo Airport Collaborative
Meeting # 1
San Luis Obispo Airport Collaborative
Meeting #1 Summary
January 6, 2016 1:00 PM – 3:00 PM
_____________________________________________________________________
Background
In July 2015, Caltrans initiated a process to determine partner agency interest in
improving communication and information-sharing related to land use planning issues
in the vicinity of the San Luis Obispo Airport. The partner agencies include: City of
San Luis Obispo, San Luis Obispo County, the San Luis Obispo Airport Land Use
Commission and Caltrans. Caltrans provided consultant support through its statewide
Planning Participation and Engagement Contract (PPEC) to conduct this effort.
Caltrans’ PPEC contractor, MIG, Inc., designed the approach and serves as a neutral
third party facilitator for this effort. To start the process, MIG conducted interviews
with representatives from the partner agencies to hear their candid assessment of the
issues and willingness to participate in a process designed to improve collaboration.
Based on the results of the interviews, MIG recommended convening a group that
included two designated representatives from each of the partner agencies to
participate in a series of meetings to design a process to determine how the partners
could work more collaboratively on airport related land use planning issues. In this
and related documents, the group is referred to as the SLO Airport Collaborative.
Overview
On January 6, 2016, the SLO Airport Collaborative met from 1:00 pm – 3:00 pm at the
New Government Center building. The meeting was the first in a series of three
meetings held to bring agency representatives together to design a process for
improving communication and collaboration regarding airport related land use
planning decisions.
Representatives include:
SLO Airport Land Use Commission: Bill Borgsmiller and Michael Cripe
City of San Luis Obispo: Mayor Jan Marx and Xzandrea Fowler
County of San Luis Obispo: Bill Robeson and Craig Piper
Caltrans: Ron Bolyard and Larry Newland
MIG Team: Daniel Iacofano and Joan Chaplick
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2 | Page
San Luis Obispo Airport Collaborative
Meeting # 1
I. Welcome and Introductions
Daniel opened the meeting and welcomed participants and reviewed the agenda. He
asked participants to do a brief round of self introductions. Daniel introduced his role
as the process designer and lead facilitator and noted that while the meeting process
was funded by Caltrans, his role is to serve as a neutral third party facilitator.
Following the introductions, Daniel reviewed the meeting objectives which were to:
initiate the collaborative engagement process for the SLO Airport and confirm the
organizing framework for the process and to identify the potential goals and issues
the group should consider.
II.Organizing Framework
Daniel reviewed the organizing framework with the group including the specific
charge, member responsibilities, operating principles, membership and participation.
A proposed meeting schedule was also discussed and the group confirmed the dates
for the next two meetings. The next meetings will be held one Feb 3, 1:00 pm-3:00
pm and Mar 2, 1:00 pm-3:00 pm. MIG will confirm the meeting location and notify the
participants. MIG will update the organizing framework to include the new meeting
dates.
The group was provided an initial list of reference documents. MIG will continue to
update this list as new reports, readings, books and other materials are identified by
the group.
III.Identification and Discussion of Potential Goals and Issues
Daniel reviewed a list of issues that were drawn from the interviews that MIG
conducted in advance of the first meeting. The issues were grouped by topic and
included bulleted sub-issues. MIG will revise the preliminary goals and issues
discussion topics to reflect the following comments shared by the group.
A. Economic Vitality and Quality of Life
Add a reference to the principles of smart growth. The group defined smart
growth as compact development that reduces sprawl, promotes walkability
and protects lands for a greenbelt.
Address other related City mandates such as reducing VMT’s
Include references to adding diversity to the housing stock. People are seeking
various housing types that respond to their needs depending on the stage of
life they are in.
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3 | Page
San Luis Obispo Airport Collaborative
Meeting # 1
Note that City has an open space plan designed to help maintain open space
that is supportive of the airport. (Airport Compatibility Open Space Plan.)
B. Land Use Compatibility Near Airport
Make the reference to allow for future airport expansion more prominent in the
statement
Research best practices and identify tools to address noise concerns and safety
concerns
Need to identify and implement proactive and reactive complaint management
and mitigation practices. Funding for sound proofing and avigation easements
were cited as examples
Ensure that noise and safety issues are discussed independently since safety is
the highest priority; if a proposal cannot respond to safety requirements, then
the noise issues become a moot point
Focus on directing the right type and configuration of development in the right
location to avoid impacts to current and future flight operations
C. Technical Studies and Guiding Documents
Need to discuss noise standards and whether a rural or urban standard is
applied. The City noise standard is 65 db. However, there is potential for
conflict should the ALUC choose to rural noise standard (55 db) when the City
considers this an urban area- with related noise levels. Updated Caltrans
Handbook includes definitions of rural, suburban and urban. SLOCOG also has
definitions that include the city and County as an urban area
Process should help the partners discuss pending proposals including: San Luis
Ranch and Avila Ranch
Consider requiring developers to have a “pre-approval” meeting to discuss their
project in the early stages
D. Agency Roles and Responsibilities
Emphasize need to be multi-objective in our approach and focus on local
conditions
E. Airport Land Use Planning Process
Consider creating a Technical Advisory Committee made up of partner agency
representatives and others with related expertise to provide advice and
direction on the update
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San Luis Obispo Airport Collaborative
Meeting # 1
Consider use of “managed flexibility” that is based on criteria and use of data.
Caltrans design exception process was used as a positive example of how this
approach can be applied
Encourage transparency and clarity in how plan is developed
Consider requested expanded resources to increase support for the ALUC
including: dedicated staff, an office and stand alone website
F. On-Going Communications
Process should help partners present a unified approach in their discussions
Maintain ongoing communications
G. Other
Daniel closed the meeting and asked each participant to share their comments on
today’s meeting and the process. The comments included:
Support for the process and hope we can find middle ground that works for
everyone
Support for creating the Technical Advisory Group
Suggestion that we add the Minetta Smart Growth study to the resource list and
share a case study of the Margurite example
Support for a process that will help them all work better together
Suggestion that future meetings include maps and other reference materials
Request for copy of RFP and scope for the ALUC’s process to hire a consultant
to conduct a peer review of the draft ALUP
Request that we invite additional staff to the process. The group agreed future
meetings could include Brian Pedrotti and City’s project managers for the Avila
Ranch and San Luis Ranch projects
There is value adding new staff while retaining those who know the history.
There is a desire to avoid past mistakes
Meeting was a good use of the participant’s time
Next Meeting: February 3, 2016, 1:00 pm – 3:00 pm
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San Luis Obispo Airport Collaborative
Meeting # 1
San Luis Obispo Airport
Land Use Compatibility Engagement
Meeting #1
January 6, 2016
Prepared By:
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1 | Page
San Luis Obispo Airport Collaborative
Meeting # 2
San Luis Obispo Airport Collaborative
Meeting #2 Summary
February 3, 2016 1:00 PM – 3:00 PM
Background
In July 2015, Caltrans initiated a process to determine partner agency interest in
improving communication and information-sharing related to land use planning issues
in the vicinity of the San Luis Obispo Airport. The partner agencies include: City of
San Luis Obispo, San Luis Obispo County, the San Luis Obispo Airport Land Use
Commission and Caltrans. Caltrans provided consultant support through its statewide
Planning Participation and Engagement Contract (PPEC) to conduct this effort.
Caltrans’ PPEC contractor, MIG, Inc., designed the approach and serves as a neutral
third party facilitator for this effort. To start the process, MIG conducted interviews
with representatives from the partner agencies to hear their candid assessment of the
issues and willingness to participate in a process designed to improve collaboration.
Based on the results of the interviews, MIG recommended convening a group that
included two designated representatives from each of the partner agencies to
participate in a series of meetings to design a process to determine how the partners
could work more collaboratively on airport related land use planning issues. In this
and related documents, the group is referred to as the SLO Airport Collaborative. The
first meeting of the group was convened on January 6, 2016.
Overview
On February 3, 2016, the SLO Airport Collaborative met from 1:00 pm – 3:00 pm at the
City/County Library in San Luis Obispo. The meeting was the second in a series of
three meetings held to bring agency representatives together to design a process for
improving communication and collaboration regarding airport related land use
planning decisions.
Representatives present include:
SLO Airport Land Use Commission: Bill Borgsmiller and Michael Cripe
City of San Luis Obispo: Mayor Jan Marx and Xzandrea Fowler and
County of San Luis Obispo: Bill Robeson and Craig Piper
Caltrans: Ron Bolyard and Larry Newland
MIG Team: Daniel Iacofano (facilitator) and Joan Chaplick (note taker)
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San Luis Obispo Airport Collaborative
Meeting # 2
Brian Pedrotti, SLO County staff also attended the meeting.
I. Welcome and Introductions
Daniel Iacofano with MIG, Inc. opened the meeting and reviewed the agenda and
meeting objectives.
Daniel reviewed the materials in the packet that included the agenda, draft planning
goals, objectives and issues, meeting summary and the RFQ for Airport Planning
Services. There was a request that the March 2 meeting date be reconsidered. The
MIG Team will poll the group for an alternative date.
II.Review and Confirmation of Meeting Summary
The group reviewed and confirmed the meeting summary.
III.Review and Discussion of Draft Goals, Objectives and Issues Document
Daniel asked the group to refer to the Draft Planning Goals, Objectives and Issues
document. He briefly reviewed the edits made based on the comments received at
the previous meeting. Daniel reviewed each group of goals and asked for any
additional edits. The group provided the following comments:
Goal A
It was suggested the language on A4 be modified to more clearly reflect how
open space needs will be considered. The group also wants to maintain
agricultural land around the airport and make open space contiguous. These
lands are supportive of the airport’s needs.
Goal B
There was a request that the text in B3 specifically reference the ALUP update
for clarity.
In B5, there was a request to use the term “avigation” in lieu of the more
generic “land use easements”.
Daniel shared a handout with the group that provided a series of “best
practices” from communities that have worked to specifically address noise
issues. These procedures don’t eliminate noise complaints but they do help
manage the situation. Some of the best practices may be discussed or
considered in future meetings of the participants.
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San Luis Obispo Airport Collaborative
Meeting # 2
Daniel shared a book reference with the group, Municipal Benchmarks by David
Ammons. The book includes examples from other communities on how they
have benchmarked community performance related to their local airport.
It was suggested that the group’s reference materials be expanded to include
federal, state and local planning handbooks, guides and regulations.
There was a suggestion to review the ALUP and LUCE to identify where there
are issues of compatibility and incompatibility. The group considered this a
helpful starting point. Bill Borgsmiller explained that the consultant will review
the work that has been done and identify where the plans conflict and where
they are incompatible. Currently, when the compatibility question gets asked,
it is treated as a “yes” or “no” question. We need to explain the compatibility
issue in more detail and share the analysis.
There was discussion of the terms rural, urban and suburban. The agencies use
different definitions for the terms. The City uses the terms as defined by the
Metropolitan Planning Organization (MPO). The MPO considers San Luis Obispo
to be an urbanized area for the purposes of allocating federal funding.
Clarifying the definitions and how they are used is the type of issue the
Technical Advisory Committee might work to resolve.
There was recognition that airport create impacts beyond its jurisdictional
boundary.
The City noted they have noise standards and they can’t spot zone an area.
Instead, the standards have to be the same throughout the city. When the City
annexes land, the standards apply. We can’t prohibit annexation and we don’t
want the ALUC setting the noise standards for the community.
From a statutory standpoint, the ALUP is informed by the state utility code.
Cities can establish their own standards but they are also subject to the state
standards.
Goal C
There was a request to improve the last sentence of C3 regarding the language
around how SLOCOG defines the City and portions of the County that are
urbanized.
In the current noise study, the ALUC found that the noise contours were not a
problem. The noise study information was shared at a recent ALUC meeting.
The consultant will use this data to update the plan. The study benefited from
good data, new technology and other factors that helped address the noise
issue. There was a request that this information be conveyed to the City.
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San Luis Obispo Airport Collaborative
Meeting # 2
As referenced in C5, the County noted “pre-approval meetings” are available
but are optional. Some developers want to move quickly so they skip this stage
when they don’t realize it could help them move through the process faster by
identifying and resolving early issues.
Goal D
In D2, the term “managed flexibility” raised questions. It refers to using
specific criteria and guidelines that help decision makers respond to unique
circumstances and grant certain exceptions. D2 will be re-worded so the
concept is more clearly described without the use of that term.
Goal E
It was suggested that E4 be reworded so it more specifically addresses the need
to provide an adequate budget and consistent funding for appropriate
resources for the ALUC to support decision making. It was suggested the
request be put on the County agenda so these resources are provided. To help
make the case for these funds, the request should emphasize economic vitality
and return on investment. The County Supervisors are very supportive of the
airport and its role in the economy.
RFQ for Airport Planning Services
Daniel reviewed the RFQ and called out areas of the scope that would provide
information that would be supportive of this process.
Daniel suggested conducting benchmarking with other airports to get a sense of
the resources needed.
IV.Recommendations for Next Steps in the Process
The following is a list of next steps identified by the group:
A. Technical Advisory Committee
There was agreement within the group to form a Technical Advisory Committee (TAC)
to participate in the ALUP update. Bill Robeson agreed to identify some potential
members. MIG will assist with a basic operating charter to help describe the work of
the group. The formation of the TAC needs to happen quickly. The ALUC’s consultant
will chair the TAC. The Draft Goals, Objectives and Issues document (or framework as
described below) would be incorporated into their operating guidelines.
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San Luis Obispo Airport Collaborative
Meeting # 2
B. Pre-application Process meetings
There was agreement to establish a separate process where professional staff from
the different entities meet in advance of projects going to the Commission. While this
service is currently offered and the meetings are optional, we need to communicate
more effectively that these meetings can help a developer move more efficiently
through the review process by surfacing issues early.
C. Recommend a Staff Review Process
The process used to evaluate the application for the SLO Brewery project was offered
as a model that could be easily duplicated. The developer wanted a fast paced review
and the agencies all agreed to meet and be flexible so they could move things along.
The City and County had two to three meetings and worked through project issues
and identified potential obstacles. The County made a recommendation to the ALUC
that was informed by discussion with the City. This process can be replicated and
used to discuss future projects.
D. End Product for the SLO Airport Collaborative Process
MIG will draft a report that summarizes the work of the group and provides a
framework for how the parties can work together based on the Draft Planning Goals,
Objectives and Issues document. MIG recommends that the framework developed by
the group be used to guide the ALUP update. It was suggested that a resolution could
be drafted to formalize the agreement of the four parties to work together
collaboratively on airport land use related issues. Xzandrea Fowler agreed to create
draft language for the resolution. It was noted that while Caltrans does not have an
elected board to sign a similar resolution, the agency could sign a letter in support of
the process.
V. Summary and Next Steps
MIG will poll the group to reschedule the March 2nd meeting. The group will review
the draft resolutions, proposed TAC composition and charter and organizing
framework. MIG will also provide an updated list of references.
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San Luis Obispo Airport Collaborative
Meeting # 3
San Luis Obispo Airport Collaborative
Meeting #3 Summary
April 21, 2016 10:00 PM – Noon
Background
In July 2015, Caltrans initiated a process to determine partner agency interest in improving
communication and information-sharing related to land use planning issues in the vicinity of
the San Luis Obispo County Regional Airport (Airport). The partner agencies include: City of
San Luis Obispo, San Luis Obispo County, the San Luis Obispo Airport Land Use Commission
and Caltrans. Caltrans provided consultant support through its statewide Planning
Participation and Engagement Contract (PPEC) to conduct this effort. Caltrans’ PPEC
contractor, MIG, Inc., designed the approach and serves as a neutral third party facilitator for
this effort. To start the process, MIG conducted interviews with representatives from the
partner agencies to hear their candid assessment of the issues and willingness to participate
in a process designed to improve collaboration. Based on the results of the interviews, MIG
recommended convening a group that included two designated representatives from each of
the partner agencies to participate in a series of meetings to design a process to determine
how the partners could work more collaboratively on airport related land use planning issues.
In this and related documents, the group is referred to as the SLO Airport Collaborative. The
first meeting of the group was convened on January 6, 2016, and the second meeting was
convened on February 3, 2016.
Overview
The SLO Airport Collaborative met from 10:00 am - Noon at the City/County Library in San
Luis Obispo on April 21, 2016. The meeting was the third and final in a series of meetings held
to bring agency representatives together to design a process for improving communication
and collaboration regarding airport related land use planning decisions.
Representatives present included:
SLO Airport Land Use Commission: Bill Borgsmiller and Michael Cripe
City of San Luis Obispo: Mayor Jan Marx and Xzandrea Fowler and
County of San Luis Obispo: Bill Robeson and Craig Piper
Caltrans: Larry Newland
MIG Team: Daniel Iacofano (facilitator) and Joan Chaplick (note taker)
Caltrans representative Ron Bolyard was not able to attend. Brian Pedrotti, SLO County staff
was also present at the meeting.
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San Luis Obispo Airport Collaborative
Meeting # 3
I. Welcome and Introductions
Daniel opened the meeting and reviewed the agenda and meeting objectives. He also
reviewed the materials in the meeting packet that included the agenda, draft Planning,
Goals, Objectives and Issues Document, Meeting Summary #2 and draft collaboration
agreements including City and County resolutions and a draft Caltrans MOU.
II. Review and Confirm Meeting Summary #2
The draft minutes, including a photoreduction of the wallgraphic notes, were circulated for
review in advance of the meeting. There were no comments or requested edits and the group
finalized the meeting minutes.
III. Review and Discuss Draft Materials to Support Continued Collaboration
a) Draft Planning Goals, Objectives and Issues Document
Daniel asked the group to provide their final comments of this document since it would be
incorporated by reference in the resolutions and Caltrans MOU that would be discussed later
in the meeting. The final revisions requested by the group are identified below. The edits will
be made specifically to the numbered statements in the March 22, 2016 draft. The final
version will reflect the following revisions with the recommended text in italics:
Create D3 so the document includes a statement that references guiding laws and regulations.
It was suggested we adapt language from the “Agreement” section of the draft Caltrans MOU.
D3 would read as follows:
D3 The process will adhere to applicable federal and California laws and regulations,
including but not limited to the State Aeronautics Act and the California Airport Land
Use Planning Handbook.
Add definition of Smart Growth to the introduction of the document to provide clarity and
consistency since two objectives reference the term. A widely used definition found on
Wikipedia was agreed to by the group.
Smart growth is an urban planning and transportation theory that concentrates
growth in compact walkable urban centers to avoid sprawl.
Modify E2 to reference the successful process used for the SLO Brewery development
proposal.
E2 Assist staff and policy makers of partner agencies to develop a consistent and unified
approach to airport land use decision making; continue to model the process and
coordination used by City and County staff during the review of the SLO Brewery
development proposal.
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San Luis Obispo Airport Collaborative
Meeting # 3
Create E5 to reflect the need to clarify the technical studies and documents that can be used
while the ALUP update is being completed. ALUC representatives confirmed that the ALUC
recently approved a new noise study and the realignment of GIS coordinates used to identify
the safety zones; these data sources could be used to support a development application. The
group agreed that applicants should reference the approved studies, the current approved
ALUP and additional data sources that help explain their approach. This will help provide
some increased level of certainty to the applicant. There continues to be an advantage for
applicants to do advance consultation with representatives of the City and County prior to
going to the ALUC.
E5 During the interim period while the ALUP update is being completed, provide
increased certainty to applicants by having them reference the approved studies, the
current ALUP and additional data sources that support their approach. Applicants will
be highly encouraged to seek advance consultation from City and County staff prior to
bringing their application forward to the ALUC.
b)TAC Formation
After discussion of a variety of issues and concerns, the group agreed to the following:
The name of the group is the Technical Advisory Collaborative (TAC).
The TAC will provide assistance at the request and direction of the ALUC to assist with
the ALUP update and any subsequent issues and/or projects on an on-going basis. A
critical first step will be for the ALUC to draft a resolution establishing the TAC, using
the materials from this process, and then vote on the resolution. If the ALUC approves
the formation of the TAC, they will have an established process for convening the
group.
Along with the name change, participants suggested refining the language in the TAC
formation documents to emphasize and/or clarify the following:
The TAC is an advisory body that provides assistance to the ALUC. The main purpose of
the TAC is to assist with the ALUP update.
Once established, the ALUC can activate the TAC on an as-needed basis to assist with
large-scale, complex or unique issues.
IV.Collaboration Agreements
a.) City and County Draft Resolutions
The group reviewed the draft resolutions for the City and County. Xzandrea Fowler drafted
the documents and described how they were created. The group was satisfied with the drafts
and requested some modification to ensure consistency. For example, the documents would
consistently use the term- San Luis Obispo County Regional Airport (Airport).
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San Luis Obispo Airport Collaborative
Meeting # 3
b.) Caltrans Draft MOU
Caltrans provided a draft MOU that expressed language similar to the City and County
resolutions and would serve as the appropriate signature document for their agency. It was
requested that a statement be added to the City and County resolutions that their support for
the SLO Airport Collaborative process would also include them signing the Caltrans MOU.
MIG will work with Xzandrea Fowler to draft the statement for inclusion in the resolutions.
The group agreed it was appropriate for Caltrans to have an MOU signed by the four partners.
As follow-up, Caltrans will confirm the appropriate signatory to ensure support at the District
and Headquarters. The document could possibly be signed by the District Director, Caltrans
Director, or Caltrans Head of Aeronautics.
c.) Proposed Signature Process
The group discussed the timing and sequence of activities needed to finalize and formalize
the agreements made by the group. The following activities, meetings and dates were
identified:
Propose TAC formation to ALUC: the next ALUC Meeting is May 25, 2016. The proposed
resolution to form the TAC will be placed on the agenda so the ALUC can discuss and take a
vote. It was suggested the partners attend the May 25th meeting to show support for the
process.
Approval of Resolutions If the ALUC approved the TAC formation at their May meeting, the
City and County resolutions will be placed on the consent agenda at the June 7, 2016
meeting. (Note: since the meeting occurred, the City confirmed a new date- June 21, 2016).
Caltrans MOU Caltrans will identify the signatory and initiate the internal review process.
V. Public Process Recommendations
Daniel reviewed the five listed items and then took comments. It was confirmed that the
ALUC will soon be hiring their consultant and activities to update the ALUP will be initiated. It
was explained that the County will present the process for public input on the plan. It was
requested that at a minimum, a public workshop take place before the draft ALUP update is
released so there can be public input prior to ALUC approval.
It is recommended that the public workshop be sponsored jointly by all for partner entities to
demonstrate that all partners are in agreement on the recommendations.
The document identifying the Public Process Recommendations will be modified to reflect
these comments.
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San Luis Obispo Airport Collaborative
Meeting # 3
VI. Summary and Next Steps
Daniel did a final check-in with each participant and asked for final thoughts and comments.
In general, participants expressed a high level of appreciation for everyone’s participation
and willingness to collaborate and move forward. The group also expressed appreciation to
Caltrans for funding the process and to the consultant team from MIG, Inc. for their work on
the process. Some additional comments expressed included:
Xzandrea Fowler noted that she had a few edits for the resolutions and will send them to MIG.
Bill Robeson mentioned that he had received an inquiry from the media about the process. He
requested that the group have some talking points to help respond to questions consistently.
Bill emphasized that we are working collaboratively and we want to convey that message.
Craig Piper expressed that he was pleased by the collaboration within the group and this
should make future discussions easier.
Michael Cripe confirmed this process is a substantive enough item for the ALUC to convene on
May 25th.
Bill Borgsmiller expressed that the public and agency representatives will be pleased to see
that the agencies are working together. He also believes the ALUC having a third party peer
review the draft ALUP will help the process to getting an approved updated ALUP.
Larry Newland repeated his key points requesting that we make sure the materials reference
the Caltrans Handbook and the State Aeronautics Act; that we engage the public in the ALUP
update in a way that airport land use planning issues are explicit- and not embedded in an
application. He also reiterated that Caltrans is ready and available to provide tools and
assistance to the ALUC when asked.
Jan Marx suggested the parties speak to their appropriate advisors in their organization
regarding the need for confidentiality on the process prior to any actions being taken by the
elected bodies.
Action items:
MIG will prepare the meeting summary and revise all the documents. The group will
receive one more opportunity to review before the documents are finalized.
MIG will follow-up with Caltrans regarding the MOU review process and signatory.
MIG will draft some talking points to assist with communications with the media. The
draft resolutions include language that will be useful to the process.
MIG will assemble a roster with the cell phone numbers for all the members to assist
with communications.
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San Luis Obispo Airport
Land Use Compatibility Engagement
Meeting #3
April 21, 2016
Prepared By:
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