HomeMy WebLinkAbout06-21-2016 Item 16 City Council Professional Development Fund TransferMeeting Date: 6/21/2016
FROM: Derek Johnson, Assistant City Manager
Prepared By: Greg Hermann, Principal Analyst
SUBJECT: CITY COUNCIL PROFESSIONAL DEVELOPMENT FUND TRANSFER
RECOMMENDATION
Authorize staff to transfer funds from Mayor Jan Marx’s professional development account to
Council Member John Ashbaugh’s professional development account for expenses related to
attendance at the 2016 International Town Gown Association Annual Conference.
DISCUSSION
Background
The City Council and Mayor are allocated funding for professional development - including
travel, conferences, meetings, dues, and start-up costs - as part of the Administration Department
budget. Chapter 2, Section 2.3, of the City Council Policies and Procedures Manual specifies the
policies associated with the Council member’s use of the professional development budget.
Chapter 2.5, General Procedures and Limitations, also states that:
"The Mayor and each Council member is expected to plan business activities so as to sta y
within his/her budget. When exceptional circumstances require that additional amounts
be allocated to accounts, formal Council action shall be required."
Additionally, Chapter 2.5.1 - Accounting, states:
"If any account is depleted prior to the end of the fiscal year, additional allocations shall
require a specific action of the City Council."
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Council Member Ashbaugh requested to represent the City by attending the 2016 International
Town Gown Association (ITGA) Annual Conference in Chicago, Illinois, on June 5 - 8, 2016.
The expenses to attend this conference are approximately $1,863 which includes:
1.Registration - $500
2.Lodging (3 nights @ approximately $169/night) - $575
3.Flight (round-trip) - $503
4.Baggage Fee - $25
5.Meals (breakfast & dinners - lunches provided with conference registration) - $230
6.Transportation - $30
Council Member Ashbaugh currently has $328 available in his account after purchase of the
conference registration and the flight, but a total of approximately $860 is needed for lodging
and other expenses. Mayor Marx currently has $2,676 remaining in her account and has agreed
to transfer funds to cover these costs (approximately $532) if approved by the City Council.
FISCAL IMPACT
There is no fiscal impact from this action. Funds transferred from Mayor Marx’s account will not
exceed overall budgeted funds for City Council professional development.
ALTERNATIVES
Deny the transfer of funds from Mayor Marx’s professional development account to Council
Member Ashbaugh’s professional development account for attendance to the 2016 ITGA Annual
Conference.
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