Loading...
HomeMy WebLinkAbout05-04-16 PRC MinutesApt Parks and Recreation Commission 1 Meeting Minutes Ludwick Community Center 864 Santa Rosa Street San Luis Obispo, CA 93401 Wednesday, May 4, 2016, 5:30 p.m. CALL TO ORDER: Chair Whitener called the meeting to order at 5:31 p.m. ROLL CALL: Chair Jeff Whitener, Commissioners Susan Olson, Douglas Single, Susan Updegrove ABSENT: None (Commissioner Single absent for Agenda items 3-6) COUNCIL: John Ashbaugh STAFF: Shelly Stanwyck, Melissa Mudgett, Jamie Bell, Amanda Golden (Designing Local) Public Comment John Stocksdale, SLO Pickleball Club, asked for clarification of the Commission's direction to staff at the April 6`h meeting. He asked when information following the survey will be provided. He urged the Commission to allow pickleballers to the share in the use of French Park Tennis courts twice weekly. Director Stanwyck responded that the sports court survey closed on April 30`h and that staff is analyzing the data. She reminded the Commission that SLO High School tennis courts will be under construction this summer/fall and, as per the Joint Use Agreement, the School District shall have priority use of the Sinshiemer Tennis Courts. This will result in an increased use of Islay and French Park tennis courts of contract classes, tennis lessons and public tennis use during the summer/fall 2016. She anticipates that the Commission should receive the survey results and staff recommendations by summer; possibly July/August. Jean Hyduchak, SLO Pickleball Club, thanked the Commission for their support of Pickleball and asked for increased playing time while the survey results are being analyzed. She asked the Commission to consider increased days at Meadow Park Basketball Courts or French Park Tennis Courts. Chair Whitener responded that an increase in pickleball play is not on the agenda and therefore no action could be taken. He reiterated that the Commission will be awaiting the sports court survey results in the summer. Michael Parolini. SLO resident, supported the Pickleball Pilot Program and felt the City has done a good job in accommodating the Pickleballers needs in a short amount of time. He felt that tennis players and Pickleballers could reasonably share the courts. Mila Vuiovich-La Barre, SLO Resident, spoke about the property at 71 Palomar. She urged the Commission to support the City's purchase of this property for use as a City park. She added that this property is currently in escrow with a private developer and she would like to see the City make a counter-offer for purchase of this property. Chair Whitener clarified that the purchase of property it outside the purview of the Parks and Recreation Commission. Cheryl McLean, SLO Resident, also spoke in favor of having the City purchase the property at 71 Palomar for use as a city park; adding that this location is ideal for pedestrian access. ME l . CONSIDERATION OF MINUTES OF REGULAR MEETING OF APRIL 6, 2016. MOTION. (Olson/Updegrove) Approved the Minutes of April 6, 2016 as amended. Approved: 4 yes: 0 no: 0 absent 2. COMMUNITY WORKSHOP AND INPUT ON DRAFT PUBLIC ART MASTER PLAN (Golden) The Parks and Recreation Commissioners joined the audience to directly participate in the workshop activities. Director Stanwyck introduced the Public Art Master Planning consultant, Amanda Golden of Designing Local. Ms. Golden provided an outline of the Community Workshop activities. She added that the PRC Community Workshop was intended as an opportunity to share the draft Public Art Master Plan with community members and for the Commissioners and public to provide feedback about the draft Master Plan and proposed recommendations. She reminded the group that a survey is also available through the City's Website Open City Hall Forum through June 15`h for those who wish to provide the Advisory Body with feedback. Ms. Golden presented the draft Master plan, recommendations which were developed to help maintain and nurture the public art program in SLO and to maximize the effectiveness of the public art program. The Community Workshop was designed to be interactive with feedback and discussion; therefore no action was taken by the PRC. Instead, the public attending the Community Workshop provided the Commission and staff with feedback on the following draft recommendations. A summary of this feedback is provided below: a. Maintenance of the Public Art Collection. The public attending the community workshop supported addressing short and long-term maintenance plans for the art pieces and provided feedback on the types of maintenance plans and activities they would like to Commission to consider. b. Funding Analysis. Input was provided in support of pursuing new and diverse funding opportunities including grants, partnerships (with TBID, schools, Cal Poly), special arts districts, and incentive programs. c. Community Engagement/Marketing. Input was provided about various types of communication and marketing strategies that would better promote the City's public art program. d. Public Art Review Process. Input was provided about process enhancements would the community recommend to streamline the public art process such as a mentor program and developing a directory of artists and services. e. Dedicated Public Art "Resource". Input was provided about the level of staffing resource needed to support a growing public art program. f. Other Ideas. The community group provided additional input and feedback for the Commission to consider when determining the strategic direction and growth of public art programming. Parks and Recreation Manager, Melissa Mudgett, shared that the next step in the process will be the PRO's review of the updated draft Master Plan and the community's feedback (received both at the workshop and through the Open City Hall survey) at its next meeting on July 6, 2016. City staff and Ms. Golden thanked the community members for attending the workshop and providing valuable feedback. 3. CONSIDERATION OF PUBLIC ART POLICY ADDITIONS TO THE BOX ART PROGRAM (Mudgett) Parks and Recreation Manager, Melissa Mudgett, presented an overview of the proposed changes to the City's Public Art Policy for Utility Box Art. As part of the 2016 Box Art Repainting project, the City Council recommended staff return to the Council with additional amendments to the public art policy for the Box Art program to address maintenance, duration of mural exhibits, expansion of the program and archival of the box art murals. Staff Mudgett said that the Box Art Stakeholders Group (which consists of various City staff, artists and community organization representatives) was formed in response to Council's direction and the policy additions recommended this evening are in support of these community concerns. She added that the purpose of the Temporary Public Art policy for Box Art is to encourage the creative uses of public art on utility boxes throughout the community based on established guidelines. Staff Mudgett summarized the proposed Utility Box Art program policy language and reiterated that the new language helps identify parameters when expanding box locations as well as guidelines for mural replacement, ongoing maintenance and care, and the proper archival of deaccessioned box art murals. Public Comment Michael Parolini, SLO Resident, asked the Public Art Program staff to consider adding QR codes to the utility boxes which would link the public to the City's website and information about the artists and box art. Staff Mudgett responded that this is currently under consideration. Commission Comment Commission Updegrove asked for clarification that the yellow highlighted areas were the recommended additional policy language; which were not a part of the adopted policy prior. Staff Mudgett confirmed that this was correct; the highlighted areas were the newly recommended policy additions. Commissioner Updegrove asked for clarification of "archival" and "deaccessioned". Staff Mudgett responded that archival refers to the preservation of the art mural in both print and media form; deaccessioned refers to the removal of the physical utility box from the City's traffic signal system. Staff Mudgett added that a glossary of terms is also provided as Attachment 3 to the staff report for further clarification. Commissioner Updegrove thanked the Box Art Stakeholder Group for their efforts. MOTION: (Updegrove/Olson) Recommend that the City Council adopts the proposed additions to the Public Art Policy for the Utility Box Art Program. Approved: 3 yes: 0 no: 1 absent (Commissioner Single) 4. DIRECTOR'S REPORT Director Stanwyck provided a brief overview of current Parks and Recreation programming. • 3 PRC Advisory Body vacancies • Monster Skate on May 21" • Currently recruiting and training for lifeguards • Rangers working on Reservoir Canyon Trails • Kindergarten registration a success on May 2nd • Golf Course Restroom Remodel project is completed. Ribbon Cutting event to be scheduled. * Jack House Elevator Removal and Restoration project is completed. Ribbon cutting ceremony on May 10`h at 3:00pm 5. SUBCOMMITTEE LIAISON REPORTS • Adult and Senior Programming: No Report. • Bicycle Advisory: No Report. • !City Facilities (Dannon Garcia, Golf Pool & Joint Use Facilities): No Report. • Jack House Committee: Commissioner Updegrove reported that the Jack House Elevator Restoration project is now complete with a ribbon cutting ceremony is planned for May 10`h at 3:00pm. Jack House Mother's Day will be on Sunday, May 8`h from 1-4:00pm. There will be live music and if there are three generations of a family present, they can tour the house for free. • Tree Committee: Commissioner Olson said there was nothing significant to report. • Youth Sports: No Report. �sr recommended staff return to the Council with additional amendments to the public art policy for the Box Art program to address maintenance, duration of mural exhibits, expansion of the program and archival of the box art murals. Staff Mudgett said that the Box Art Stakeholders Group (which consists of various City staff, artists and community organization representatives) was formed in response to Council's direction and the policy additions recommended this evening are in support of these community concerns. She added that the purpose of the Temporary Public Art policy for Box Art is to encourage the creative uses of public art on utility boxes throughout the community based on established guidelines. Staff Mudgett summarized the proposed Utility Box Art program policy language and reiterated that the new language helps identify parameters when expanding box locations as well as guidelines for mural replacement, ongoing maintenance and care, and the proper archival of deaccessioned box art murals. Public Comment Michael Parolini, SLO Resident, asked the Public Art Program staff to consider adding QR codes to the utility boxes which would link the public to the City's website and information about the artists and box art. Staff Mudgett responded that this is currently under consideration. Commission Comment Commission Updegrove asked for clarification that the yellow highlighted areas were the recommended additional policy language; which were not a part of the adopted policy prior. Staff Mudgett confirmed that this was correct; the highlighted areas were the newly recommended policy additions. Commissioner Updegrove asked for clarification of "archival" and "deaccessioned". Staff Mudgett responded that archival refers to the preservation of the art mural in both print and media form; deaccessioned refers to the removal of the physical utility box from the City's traffic signal system. Staff Mudgett added that a glossary of terms is also provided as Attachment 3 to the staff report for further clarification. Commissioner Updegrove thanked the Box Art Stakeholder Group for their efforts. MOTION: (Updegrove/Olson) Recommend that the City Council adopts the proposed additions to the Public Art Policy for the Utility Box Art Program. Approved: 3 yes: 0 no: 1 absent (Commissioner Single) 4. DIRECTOR'S REPORT Director Stanwyck provided a brief overview of current Parks and Recreation programming. • 3 PRC Advisory Body vacancies • Monster Skate on May 21" • Currently recruiting and training for lifeguards • Rangers working on Reservoir Canyon Trails • Kindergarten registration a success on May 2nd • Golf Course Restroom Remodel project is completed. Ribbon Cutting event to be scheduled. * Jack House Elevator Removal and Restoration project is completed. Ribbon cutting ceremony on May 10`h at 3:00pm 5. SUBCOMMITTEE LIAISON REPORTS • Adult and Senior Programming: No Report. • Bicycle Advisory: No Report. • !City Facilities (Dannon Garcia, Golf Pool & Joint Use Facilities): No Report. • Jack House Committee: Commissioner Updegrove reported that the Jack House Elevator Restoration project is now complete with a ribbon cutting ceremony is planned for May 10`h at 3:00pm. Jack House Mother's Day will be on Sunday, May 8`h from 1-4:00pm. There will be live music and if there are three generations of a family present, they can tour the house for free. • Tree Committee: Commissioner Olson said there was nothing significant to report. • Youth Sports: No Report. 6. COMMUNICATIONS No other communications. Adjourned at 8.17 pm to the Regular Meeting on June 1, 2016 at the City Council Chambers, 990 Palm Street, San Luis Obispo at 5:30pm. Approved by the Parks and Recreation Commission on June 1, 2016. 4/c - G. Melissa . Mudgett, Parks and Recreation DefiaLment Manager 4