HomeMy WebLinkAbout07-12-2016 Agenda
Tuesday, July 12, 2016
6:00 PM
REGULAR MEETING
Council Chamber
990 Palm Street
San Luis Obispo Page 1
CALL TO ORDER: Mayor Jan Marx
ROLL CALL: Council Members John Ashbaugh, Carlyn Christianson, Dan
Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx
PLEDGE OF ALLEGIANCE: Council Member Rivoire
PRESENTATIONS
1. PRESENTATION BY CHIEF CANTRELL, REGARDING THE POLICE
DEPARTMENT UPDATE
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15
minutes total)
The Council welcomes your input. You may address the Council by completing a speaker slip
and giving it to the City Clerk prior to the meeting. At this time, you may address the Council
on items that are not on the agenda. Time limit is three minutes. State law does not allow the
Council to discuss or take action on issues not on the agenda, except that members of the
Council or staff may briefly respond to statements made or questions posed by persons
exercising their public testimony rights (gov. Code sec. 54954.2). Staff may be asked to
follow up on such items.
CONSENT AGENDA
A member of the public may request the Council to pull an item for discussion. Pulled items
shall be heard at the close of the Consent Agenda unless a majority of the Council chooses
another time. The public may comment on any and all items on the Consent Agenda within the
three minute time limit.
San Luis Obispo City Council Agenda July 12, 2016 Page 2
2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES
Recommendation
Waive reading of all resolutions and ordinances as appropriate.
3. MINUTES OF APRIL 19 AND MAY 3, 2016 (PRICE / MAIER)
Recommendation
Approve the minutes of the City Council meetings of April 19 and May 3, 2016.
4. REQUEST FOR ALTERNATIVE INCENTIVES TO PROVIDE FOR
AFFORDABLE HOUSING THAT INCLUDE A DENSITY BONUS OF 48 PERCENT
AND A REDUCTION IN SITE DEVELOPMENT STANDARDS FOR THE
MAXIMUM BUILDING HEIGHT TO EXTEND UP TO 47.5 FEET WHERE 40
FEET IS PERMITTED FOR 774 CAUDILL STREET (CITY FILE NO. AFFH -3142-
2016) (CODRON / BELL)
Recommendation
Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, approving the alternative incentives to provide for affordable housing
that include a density bonus of 48 percent and a reduction in site development standards for
the maximum building height to extend to 47.5 feet where 40 feet is normally permitted,
with a categorical exemption form environmental review pursuant to Section 15332 of the
California Environmental Quality Act (CEQA) Guidelines as presented in the City Council
agenda report and attachments dated July 12, 2016 (744 Caudill AFFH-3142-2016).”
5. CONSIDERATION OF 2016-17 HUMAN RELATIONS COMMISSION (HRC)
GRANTS-IN-AID (GIA) FUNDING RECOMMENDATIONS (CODRON / WISEMAN)
Recommendation
1. As recommended by the Human Relations Commission, approve the 2016-17 Grants-in-
Aid funding allocations in the amount of $138,500; and
2. Authorize the Community Development Director to execute agreements with each grant
recipient.
San Luis Obispo City Council Agenda July 12, 2016 Page 3
6. 2016-17 COMMUNITY PROMOTIONS PROGRAM – TOURISM BUSINESS
IMPROVEMENT DISTRICT (TBID) AND PROMOTIONAL COORDINATING
COMMITTEE (PCC) (JOHNSON / CANO)
Recommendation
As recommended by the Tourism Business Improvement District (TBID) Board and the
Promotional Coordinating Committee (PCC):
1. Authorize the City Manager to enter into various contracts and program expenditures for
the Tourism Business Improvement District (TBID) not to exceed the 2016-17 program
budget of $1,434,000 based on the recommendations by the TBID Board; and
2. As recommended by the Tourism Business Improvement District (TBID) Board, approve
the first two-year extension of the contract with Barnett Cox and Associates (BCA) and
Matchfire (as successor in interest of Studio Good) for marketing services in the amount of
$814,500; and
3. Authorize the City Manager to enter into various contracts and program expenditures for
Community Promotions not to exceed the 2016-17 program budget of $403,609 based on
the recommendations by the Promotional Coordinating Committee (PCC); and
a. This includes the 2016-17 Grants-in-Aid (GIA) allocations in the amount of
$100,000 and authorization to execute individual agreements with each grant
recipient.
b. This includes the first one-year term renewal of the contract with FreshBuzz for
promotional services in the amount of $30,000.
4. Authorize the City Manager to enter into contracts utilizing the TBID Fund carryover and
un-appropriated fund balance from the 2015-16 fiscal year for tourism marketing
expenditures in 2016-17 based on the recommendations by the TBID Board; and
5. Authorize the City Manager to enter into contracts utilizing the TBID Fund Reserve of
$100,000 for tourism marketing expenditures in 2016-17 based on the recommendations by
the TBID Board.
7. 2016 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
APPLICATION (CANTRELL / ELLSWORTH)
Recommendation
1. Authorize staff to submit an application for a 2016 Edward Byrne Memorial Justice
Assistance Grant in the amount of $13,873.
2. If the grant is awarded, authorize the City Manager to execute necessary grant documents
and direct the appropriation of monies into the accounts required to administer the grant.
San Luis Obispo City Council Agenda July 12, 2016 Page 4
8. LOS OSOS VALLEY ROAD/US 101 INTERCHANGE IMPROVEMENT PROJECT
LANDSCAPE AND MITIGATION, SPECIFICATION NO. 91435 - COOPERATIVE
AGREEMENT WITH CALTRANS (GRIGSBY / ROWLAND)
Recommendation
Approve a Cooperative Agreement with the State of California Department of
Transportation (Caltrans) to allow for the construction and maintenance of the Los Osos
Valley Road/US 101 Interchange Improvements Project - Landscape, Irrigation, Environmental
Mitigation, and Erosion Control Design, Specification No. 91435.
9. JENNIFER STREET SEWER LINE REPLACEMENT, SPECIFICATION NO. 91185
(MATTINGLY/ METZ)
Recommendation
1. Approve plans and specifications for the Jennifer Street Sewer Line Replacement,
Specification No. 91185 and authorize staff to advertise for bids; and
2. Authorize the City Manager to award the contract if the lowest responsible bid is within
the Engineer's estimate of $802,000.
10. RAILROAD TRAIL MAINTENANCE 2016 (GRIGSBY / VAN BEVEREN)
Recommendation
1. Approve plans and specifications for the Railroad Trail Maintenance project, Specification
No. 91422; and
2. Authorize staff to formally advertise for bids; and
3. Authorize the City Manager to award the construction contract if the lowest bid is less than
the Engineer’s Estimate of $90,000.
11. CALTRANS COOPERATIVE AGREEMENT: PRADO & HWY 101 (GRIGSBY /
HUDSON)
Recommendation
1. Approve a cooperative agreement with CalTrans for the processing of a Project Study
Report (PSR) for improvements to the Prado Road/ US 101 interchange; and
2. Authorize the City Manager to execute the agreement pending deposit of sufficient funds
from the San Luis Ranch to reimburse PSR activities and Caltrans review; and
3. Appropriate $25,000 from the Transportation Impact Fee Account (Fund 405) to fund
City related work on the Project Study Report.
San Luis Obispo City Council Agenda July 12, 2016 Page 5
12. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CURB RAMPS 2016
PROJECT, SPECIFICATION 91445 (GRIGSBY/ GUZMAN)
Recommendation
1. Award a contract to Victor Concrete, Inc. in the amount of $204,800 for the CDBG Curb
Ramps 2016 project, Specification No. 91445; and
2. Approve a transfer of $133,000 from the design phase of the Street Reconstruction and
Resurfacing Master Account to the projects construction phase.
13. RESOLUTION AUTHORIZING THE COUNTY’S COLLECTION OF FIRE AND
LIFE SAFETY INSPECTION FEES FOR 2015-16 ON THE SECURED PROPERTY
TAX ROLL FOR 2016-17 (JOHNSON / HERNANDEZ)
Recommendation
Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis
Obispo, California, authorizing the San Luis Obispo County Auditor to collect fees for
2015-16 Fire and Life Safety Inspections of multi dwelling properties containing three or
more dwelling units on the secured property tax roll for fiscal year 2016-17 pursuant to
California Government Code Section 54988, et seq.”
COUNCIL ADJOURNED TO CLOSED SESSION
CLOSED SESSION
PUBLIC COMMENT ON CLOSED SESSION ITEM
A. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
Agency Negotiators: Monica Irons, Katie Lichtig, Derek Johnson, Greg
Zocher, J. Christine Dietrick, Jon Ansolabehere,
Garret Olson, Rick Bolanos
Represented Employee Organizations: San Luis Obispo City Employee’s Association
(SLOCEA)
San Luis Obispo Police Officer’s Association
(POA)
San Luis Obispo Police Staff Officer’s Association
(SLOPSOA)
International Association of Firefighters Local 3523
Unrepresented Employees: Unrepresented Management Employees
Unrepresented Confidential Employees
San Luis Obispo City Council Agenda July 12, 2016 Page 6
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government
Code § 54956.9:
No. of potential cases: One.
A point has been reached where, in the opinion of the legislative body of the local agency on
the advice of its legal counsel, based on existing facts and circumstances, there is a
significant exposure to litigation against the local agency. These facts and circumstances that
might result in litigation, but which the local agency believes are not yet known to a potential
plaintiff or plaintiffs. (Government Code § 54956.9 (e)(1))
C. CONFERENCE WITH LEGAL COUNSEL –EXISTING LITIGATION
Paragraph (1) of subdivision (d) of Government Code § 54956.9;
Name of case: San Luis Obispo Police Officers Association v. City of San Luis Obispo; State of
California Public Employment Relations Board Case No. LA-CE-729-M
CITY ATTORNEY REPORT ON CLOSED SESSION
COUNCIL LIAISON REPORTS
(Not to exceed 15 minutes) Council Members report on conferences or other City activities.
Time limit—3 minutes each.
COUNCIL COMMUNICATIONS
(Not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a
question for clarification, make an announcement, or report briefly on his or her activities. In
addition, subject to Council Policies and Procedures, they may provide a reference to staff or
other resources for factual information, request staff to report back to the Council at a
subsequent meeting concerning any matter, or take action to direct staff to place a matter of
business on a future agenda. (Gov. Code Sec. 54954.2)
ADJOURNMENT
Adjourn to a Special Meeting to be held on Thursday, July 14, 2016 at 4:00 p.m. in the Council
Hearing Room, located at 990 Palm Street, San Luis Obispo, California, for the purposes of
conducting a closed session related to confidential personnel matters.
The Regular City Council meeting is scheduled for July 19, 2016 at 6:00 p.m., in the Council
Chamber, respectively, in the Council Chamber, 990 Palm Street, San Luis Obispo, California.
San Luis Obispo City Council Agenda July 12, 2016 Page 7
LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the
public. Upon request, this agenda will be made available in appropriate alternative formats to
persons with disabilities. Any person with a disability who requires a modification or
accommodation in order to participate in a meeting should direct such request to the City
Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible.
Telecommunications Device for the Deaf (805) 781-7107.
City Council regular meetings are televised live on Charter Channel 20. Agenda related
writings or documents provided to the City Council are available for public inspection in the
City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal
business hours, and on the City’s website www.slocity.org. Persons with questions concerning
any agenda item may call the City Clerk’s Office at (805) 781-7100.
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CITY OF SAN LUIS OBISPO
AFFIDAVIT OF POSTING AGENDA
STATE OF CALIFORNIA )
COUNTY OF SAN LUIS OBISPO ) SS.
CITY Of SAN LUIS OBISPO )
AFFIDAVIT OF POSTING — CITY COUNCIL
REGULAR AMENDED AGENDA OF:
July 12, 2016
I, Kevin Christian, declare as follows:
That I am the Administrative Assistant for the City of San Luis Obispo; that a copy of the above
referenced meeting agenda of July 12, 2016 was posted on the bulletin board outside City Hall, 990
Palm Street, San Luis Obispo, California, and on the City's website www.slocit .ori at 3:00 p.m. on
July 5, 2016.
I declare under the penalty of perjury that the foregoing is true and correct. �-
E CHRISTIAN
ADMIN ASSISTANT