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Home My WebLink About09-06-2016 Agenda Tuesday, September 6, 2016 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street San Luis Obispo Page 1 CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Carlyn Christianson, Dan Rivoire, Vice Mayor Dan Carpenter, and Mayor Jan Marx PLEDGE OF ALLEGIANCE: Council Member Ashbaugh PRESENTATIONS 1. PRESENTATION BY PUBLIC WORKS DIRECTOR GRIGSBY, REGARDING TRANSPORTATION AWARDS (GRIGSBY – 15 MINUTES) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. San Luis Obispo City Council Agenda September 6, 2016 Page 2 2. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. 3. MINUTES OF MAY 24, JUNE 9, JULY 12, JULY 14, JULY 19 SPECIAL AND REGULAR, AND AUGUST 16, 2016 (GALLAGHER / MAIER) Approve the Minutes of the City Council meetings of July 12, July 14, July 19 Special and Regular, and August 16, 2016. 4. REQUEST FOR PROPOSALS (RFP) – FOR PLANNING, BUILDING & SAFETY, FIRE AND ENGINEERING PLAN CHECK AND INSPECTION SERVICES (CODRON / RYAN) Recommendation 1. Approve the following Request for Proposals (RFPs) to provide planning, plan check, and inspection “on-call” services to supplement Planning, Engineering, Fire and Building & Safety resources to maintain processing times. a. Development Review Services for Building & Safety, Fire, and Engineering Plan Check and Inspection Services (Specification No. 91520); and b. General Planning Services (Specification No. 91521); and 2. Authorize the City Manager to execute the agreements associated with the selected consulting firms; and 3. Authorize the Finance Director to execute and amend Purchase Orders for individual consultant service contracts in an amount not-to-exceed authorized Development Services Fee Revenue carry forward amount. 5. DOWNTOWN CONCEPT PLAN CREATIVE VISION TEAM APPOINTMENT (CODRON / GERSHOW) Recommendation 1. Appoint Keith Gurnee, Eric Meyer and Melanie Mills to the Downtown Concept Plan Creative Vision Team (CVT), as recommended by the Council subcommittee made up of Council members Christianson and Rivoire; and 2. Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, to modify the makeup of the Downtown Concept Plan Creative Vision Team (CVT) and Guidelines.” San Luis Obispo City Council Agenda September 6, 2016 Page 3 6. CONTRACT WITH WATRY DESIGN, INC. FOR PREPARATION OF A FOCUSED ENVIRONMENTAL IMPACT REPORT AND ADDITIONAL DESIGN SERVICES FOR THE PALM-NIPOMO PARKING STRUCTURE (GRIGSBY / BOCHUM / SCOTT) Recommendation Authorize the City Manager to execute a Contract with Watry Design, Inc. for preparation of a Focused Environmental Impact Report and additional Design Services for the Palm - Nipomo Parking Structure. 7. CONTRACT WITH KIMLEY-HORN AND ASSOCIATES FOR PURCHASE OF PARK+ PROGRAM (A PARKING DEMAND MODELING PLATFORM) (GRIGSBY BOCHUM / SCOTT) Recommendation Approve and authorize the Mayor to execute a Contract with Kimley-Horn and Associates for the purchase of the Park+ program. 8. FINANCIAL PLAN SCHEDULE FOR 2017-19 (BRADFORD) Recommendation Approve the goal setting process and timetable for the development of the 2017-19 Financial Plan. 9. VEHICLE/EQUIPMENT SURPLUS DESIGNATION AND AUTHORIZATION OF SALE (GRIGSBY / BOCHUM / SHUCK) Recommendation Authorize the surplus designation and disposal of surplus units in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Sections 405-L, 480-A and 480-B. 10. STREETS BACKHOE, AERIAL LIFT TRUCK, AND ASPHALT GRINDER & URBAN FORESTRY AERIAL LIFT TRUCK, SPECIFICATION NOS. 91363, 91471, 91462, & 91476 (GRIGSBY / BOCHUM / SHUCK) Recommendation 1. Authorize the Finance Director to execute purchase orders to: a. Quinn Caterpillar in the amount of $127,793.15 for the purchase of one 2016 Caterpillar 420F2 Backhoe Loader; and b. Altec Industries Inc. in the amount of $104,396.80 for the purchase of one 2016 Ford F-550 outfitted with an Altec AT235 Hybrid-Electric Aerial Lift; and San Luis Obispo City Council Agenda September 6, 2016 Page 4 c. Altec industries Inc. in the amount of $188,743.47 for the purchase of one 2017 Freightliner Heavy Duty Truck outfitted with an Altec LR7-60E70RM Hybrid- Electric Aerial Lift; and d. Asphalt Zipper in the amount of $115,225.20 for the purchase of one 2016 Asphalt Zipper AZ360B Asphalt Grinder; and 2. Authorize the Finance Director to transfer $14,000 from completed Fleet Replacement CIP projects to specification number 91471, $7,000 to specification number 91476, and $27,000 to specification 91462; and 3. Authorize the surplus designation of the Fleet Asset No. 0122, 0421, 0615, and 9407 by sale, auction, trade-in or other method in accordance with the City’s policies and procedures as prescribed in the Financial Management Manual Section 405-L and 480. BUSINESS ITEMS 11. REVIEW LUNETA STREET GENERAL PLAN AND NEIGHBORHOOD TRAFFIC ISSUES (GRIGSBY / HUDSON – 90 MINUTES) Recommendation 1. Authorize staff to evaluate an amendment to the General Plan eliminating the Luneta Street connection and return to the Planning Commission and City Council with a recommendation; and 2. Authorize the use of $10,000 from 2015-16 General Fund carryover for the necessary traffic study and environmental assessment for a potential General Plan and EIR amendment; and 3. Authorize the use of $25,000 from 2015-16 General Fund carryover for preliminary design & right of way services to analyze fire turn-around options on Luneta. 12. MEMORANDUM OF AGREEMENT BETWEEN THE CITY AND THE COUNTY REGARDING THE CITY’S SPHERE OF INFLUENCE (CODRON / FOWLER – 30 MINUTES) Recommendation Authorize the Mayor to enter into and sign a Memorandum of Agreement between the City of San Luis Obispo and the County of San Luis Obispo Regarding the Sphere of Influence. San Luis Obispo City Council Agenda September 6, 2016 Page 5 13. REVIEW WORK SCOPE AND AUTHORIZE A REQUEST FOR PROPOSAL (RFP) FOR CONSULTANT SERVICES TO UPDATE THE CITY’S ZONING REGULATIONS (CODRON / DAVIDSON – 30 MINUTES) Recommendation 1. Review work scope and provide feedback on the proposed tasks and related budget to implement the Land Use and Circulation Element (LUCE) and other identified Zoning Regulation updates; and 2. Authorize the issuance of request for proposals (RFP) for consultant services to assist staff in updating the City’s Zoning Regulations; and 3. Authorize the City Manager to award a consultant services agreement in an amount not - to-exceed $225,000 as budgeted in the 2015-17 Financial Plan for updating the Zoning Regulations and the associated environmental review. COUNCIL LIAISON REPORTS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes each. COUNCIL COMMUNICATIONS (Not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURNMENT The next Regular City Council Meetings are scheduled for Tuesday, September 20, 2016 at 4:30 p.m. and 6:00 p.m., in the Council Chamber, respectively, 990 Palm Street, San Luis Obispo, California. San Luis Obispo City Council Agenda September 6, 2016 Page 6 LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternati ve formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY Of SAN LUIS OBISPO ) AFFIDAVIT OF POSTING — CITY COUNCIL REGULAR AGENDA OF: September 6, 2016 I, Kevin Christian, declare as follows: That I am the Administrative Assistant for the City of San Luis Obispo; that a copy of the above referenced meeting agenda of September 6, 2016 was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City's website www.slocity. ori at 2:30 p.m. on August 30, 2016. I declare under the penalty of perjury that the foregoing is true and correct. K VK CHRISTIAN ADMIN ASSISTANT