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HomeMy WebLinkAbout09-06-2016 Item 07 Contract with Kimley-Horn & Associates for Purchase of Park+program Meeting Date: 9/6/2016 FROM: Daryl Grigsby, Director of Public Works Prepared By: Scott Lee, Parking Services Manager Timothy Scott Bochum, Deputy Director of Public Works SUBJECT: CONTRACT WITH KIMLEY-HORN AND ASSOCIATES FOR PURCHASE OF PARK+ PROGRAM (A PARKING DEMAND MODELING PLATFORM) RECOMMENDATION Approve and authorize the Mayor to execute a Contract with Kimley-Horn and Associates for the purchase of the Park+ program. DISCUSSION The City has recognized the need to evaluate the existing and future parking demands in the area east of Santa Rosa Street up to California Boulevard bounded by Palm and Marsh Streets. New development and redevelopment options in the area of Monterey Street and Santa Rosa Street, including possible mixed use and public/private partnerships, have recently been considered by Council. Presently, the City lacks the ability, from both the personnel and technology perspectives, to adequately analyze the parking implications of these proposals in real-time using the latest technology available. The City studied the expansion of the parking in-lieu fee program in 2002 but Council did not pursue implementation at that time. The Land Use Element of the General Plan, updated in 2014, states that the City shall investigate the addition of the area described above into the existing parking in-lieu fee program. The intent is to incorporate the analysis of expanding the parking in-lieu fee program into the demand modeling process and develop a recommendation for Council. Additionally, the City is in the process of revising the Physical Downtown Concept Plan. This includes a potential expansion of the downtown commercial zone east of Santa Rosa Street. The modeling software will be able to provide parking demand scenarios based on the conversion of these land uses. On June 14, 2016, The Council allocated $100,000 in funds for the start of this project and instructed the Parking Services Division to evaluate the options available. Investigation of the software programs available show that only one vendor has a product that is an interactive parking scenario planning model integrated with ArcGIS. This product can evaluate existing parking supply and demands, identify and test new development and parking facilities, and apply parking management strategies. In the past, the City has contracted with other consulting firms to analyze existing and future parking demands. However, the lack of a dynamic modeling system means that these analyses only provide a snapshot in time of the demand as opposed to a system that can be updated in real-time by City staff. 7 Packet Pg. 88 Kimley-Horn’s Park+ model enables users to analyze the impacts of parking demand for an endless array of municipal scenarios. Planners, engineers, managers, administrators, and developers can all benefit from introducing the Park+ model into the City parking system, as it offers the tools to identify and manage parking demand within any area. Staff has investigated the market regarding parking forecasting tools that currently available. The Park+ model is the only current product in use that is GIS based and can provide the dynamic analysis the City needs for a supply and demand parking model and a pricing based analysis tool. Section 295 of the City’s Financial Management Manual includes the following regarding use of directly negotiated Consultant Services: 4. If it is determined that it is in the best interest of the City for services to be provided by a specific consultant-----with contract terms, workscope and compensation to be determined based on direct negotiations-----contract award will be made by the Council. Based upon available tools, staff has concluded that it is in the best interest of the City to use the Park+ software and Kimley Horn to develop the software model for the parking demand and supply of the City. FISCAL IMPACT Kimley-Horn and Associates has a solid understanding of the required work, extensive experience providing similar services and the proven capability to develop innovative solutions on-time and within budget. The scope of work to complete the project as well as additional design services is estimated at $100,000. The amount of funds allocated by the Council is expected to be sufficient for the purchase and implementation of the Park+ program. Additional funds may be required should the data collection requirements require the use of additional outside resources. Fee Proposal Summary Parking Demand Modeling System Budget Kimley-Horn Park + Model 90,000$ Contract Award 90,000$ Contingency 10,000$ Total 100,000$ ALTERNATIVES 1. The Council could choose to add or modify the scope of the proposed project or add additional items to be considered as part of project. Staff does not recommend this alternative since changes to the scope may result in a modification to the contract cost and could delay the start of the engagement. 2. Deny the request to contract with Kimley-Horn and Associates and direct staff to issue 7 Packet Pg. 89 a Request for Proposals. Staff does not recommend this alternative given the immediate need to analyze the parking demands east of Santa Rosa Street. In addition, review of other available “off the shelf” parking tools do not have the GIS based capabilities that the Park+ software currently possesses. 7 Packet Pg. 90 Page intentionally left blank.