HomeMy WebLinkAbout09-06-2016 Item 04 Council Readging File - RFP Plan Check and Inspection Services
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Notice Requesting Proposals for Specification No. 91520
BUILDING & SAFETY, ENGINEERING DEVELOPMENT REVIEW, AND
FIRE PLAN REVIEW AND INSPECTION SERVICES
The City of San Luis Obispo is requesting sealed proposals for plan review and inspection of
construction projects necessary to determine compliance with all applicable building, fire and
development codes and laws pursuant to Specification No. 91520. All proposals must be received by the
Finance Division by 1:00 pm on Thursday, October 6rd, 2016 when they will be opened publicly in the
City Hall Council Chambers, 990 Palm Street, San Luis Obispo, CA 93401.
Proposals received after said time will not be considered. To guard against premature opening, each
proposal shall be submitted to the Finance Division in a sealed envelope plainly marked with the
proposal title, specification number, proposer name, and time and date of the proposal opening.
Proposals shall be submitted using the forms provided in the specification package.
A pre-proposal conference call will be held at the Community Development Department, 919 Palm
Street, San Luis Obispo, California on Thursday, September 22, 2016, at 1:00 PM to answer any
questions that the prospective proposers may have regarding the City's request for proposals.
Specification packages and additional information may be obtained by contacting Anne Schneider at
aschneider@slocity.org (805) 781-7572.
Specification No. 91520
TABLE OF CONTENTS
A. Description of Work 1
B. General Terms and Conditions 3
Proposal Requirements
Contract Award and Execution
Contract Performance
C. Special Terms and Conditions 8
D. Agreement 12
E. Insurance Requirements 17
F. Proposal Submittal Forms 19
Proposal Submittal Summary
Technical Specifications Submittal Form
References
Statement of Past Contract Disqualifications
G. Attachment A 27
H.
Schedule of Building Plan Check Fees
Proposer's List 43
- Vendors to be contacted for proposals
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Section A
DESCRIPTION OF WORK
I. INTRODUCTION
The City of San Luis Obispo (City) wishes to obtain the services of one or more professional
governmental consulting firms (Consultant) to provide plan review and field inspection services
for projects necessary to determine compliance with all applicable building and fire codes,
development standards, City Municipal Codes and state and federal laws. The selected firm(s)
will be issued an open purchase order and projects will be assigned by the City’s Chief Building
Official, Supervising Civil Engineer, or Fire Marshal.
II. DESCRIPTION OF PROJECT
The project, in general, will consist of the examination, analysis, and review of plans for various
construction projects within the city in order to determine compliance with all applicable
regulations, including but not limited to local building regulations and amendments, as well as
the California Building Standards Code (CAC Title 24), comprised of the latest adopted editions
of the model codes with State amendments, and the State Housing Law (CAC Title 25) as
adopted by the State of California and the City of San Luis Obispo, the California Public Safety
Code (CAC Title 19), City Municipal Code regulations and adopted City Engineer/Public Works
standards. Dependent upon the scope of each specific project assigned, such plan reviews may
consist of an examination of the structural, electrical, mechanical, plumbing, energy
conservation, green building measures, fire and life safety, fire suppression systems, hazardous
materials management plans, grading, drainage to include stormwater and LID design
requirements, geotechnical, onsite improvements, right-of-way improvements, and disabled
accessibility aspects of the proposed project. Mapping projects may also be submitted for review
for compliance with the Subdivision Map Act. The City shall provide the Consultant with copies
of code amendments and official code interpretations issued by the Chief Building Official, Fire
Marshal, or the Supervising Civil Engineer.
The standard turnaround time for assigned plan reviews shall be 10 working days for the initial
check and 5 working days for rechecks, unless otherwise specified by the City. Consultants shall
pick up and deliver plans to the department unless alternate arrangements are approved by the
City, which may include shipping at the sole expense of the Consultant. The Consultant should
have electronic plan review capabilities and offer these services upon request.
The Consultant shall utilize employees to perform the plan reviews who are certified as Plans
Examiners through the International Code Council and who are provided with a reasonable
degree of annual training in accordance with the requirements of AB 717 (Health and Safety
Code 18965 et seq.). A California Registered Engineer or Licensed Architect employed by the
Consultant shall review the portion of plans that involve engineering design. A Registered Fire
Protection Engineer should review projects involving fire suppressions systems or hazardous
materials management plans. A Licensed Land Surveyor or qualified Registered Civil Engineer
shall review mapping projects for compliance with the Subdivision Map Act.
The project may include providing inspection services. Inspections will include review and
interpretation of approved construction documents and inspection of construction for compliance
with the various applicable codes (listed under the plan check services above). Inspections may
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include investigation of construction performed without a permit to determine appropriate
enforcement action required to correct any violations that may exist including violations of City
Municipal Code Title 15 and Title 17 violations.
The Consultant shall utilize employees to perform inspections who are certified as required
either by the International Code Council, California Association of Code Enforcement Officers
or American Public Works Association and who are provided with a reasonable degree of annual
training in accordance with the requirements of AB 717 (Health and Safety Code 18965 et seq.).
Projects shall be assigned at the sole discretion of the Chief Building Official, Fire Marshal or
Supervising Civil Engineer. The City may use its own employees and/or other independent
Consultants to perform plan reviews in addition to any such work assigned to Consultant. The
volume of plan reviews is dependent upon economic conditions that are outside the control of the
City. Consequently, there is no guarantee provided as to the minimum or maximum volume of
work that may be assigned to a Consultant within any given time period.
In the course of the plan review process, the Consultant shall avoid situations involving an actual
or potential conflict of interest, shall act as an agent and a deputy of the Chief Building Official,
Fire Marshal or Supervising Civil Engineer, and shall act in the interests of the City and the
citizens of San Luis Obispo. Consultants shall provide no services for any private client within
the corporate boundaries of the City during the contract period.
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Section B
GENERAL TERMS AND CONDITIONS
PROPOSAL REQUIREMENTS
1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (proposer)
shall meet all of the terms and conditions of the Request for Proposals (RFP) specifications
package. By virtue of its proposal submittal, the proposer acknowledges agreement with and
acceptance of all provisions of the RFP specifications.
2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the
specifications and accompanied by any other required submittals or supplemental materials.
Proposal documents shall be enclosed in an envelope that shall be sealed and addressed to the
Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401.
In order to guard against premature opening, the proposal should be clearly labeled with the
proposal title, specification number, name of proposer, and date and time of proposal opening.
No FAX submittals will be accepted.
3. Insurance Certificate. Each proposal must include a certificate of insurance showing:
a. The insurance carrier and its A.M. Best rating.
b. Scope of coverage and limits.
c. Deductibles and self-insured retention.
The purpose of this submittal is to generally assess the adequacy of the proposer’s insurance
coverage during proposal evaluation; as discussed under paragraph 12 below, endorsements are
not required until contract award. The City’s insurance requirements are detailed in Section E.
4. Proposal Quotes and Unit Price Extensions. The extensions of unit prices for the quantities
indicated and the lump sum prices quoted by the proposer must be entered in figures in the
spaces provided on the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures.
The Proposal Submittal Form(s) must be totally completed. If the unit price and the total amount
stated by any proposer for any item are not in agreement, the unit price alone will be considered
as representing the proposer's intention and the proposal total will be corrected to conform to the
specified unit price.
5. Proposal Withdrawal and Opening. A proposer may withdraw its proposal, without prejudice
prior to the time specified for the proposal opening, by submitting a written request to the
Director of Finance for its withdrawal, in which event the proposal will be returned to the
proposer unopened. No proposal received after the time specified or at any place other than that
stated in the "Notice Requesting Proposals" will be considered. All proposals will be opened and
declared publicly. Proposers or their representatives are invited to be present at the opening of
the proposals.
6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed
to make or file, or to be interested in more than one proposal, except an alternative proposal
when specifically requested; however, an individual or business entity that has submitted a sub-
proposal to a proposer submitting a proposal, or who has quoted prices on materials to such
proposer, is not thereby disqualified from submitting a sub-proposal or from quoting prices to
other proposers submitting proposals.
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7. Cooperative Purchasing. During the term of the contract, the successful proposer will extend
all terms and conditions to any other local governmental agencies upon their request. These
agencies will issue their own purchase orders, will directly receive goods or services at their
place of business and will be directly billed by the successful proposer.
8. Communications. All timely requests for information submitted in writing will receive a
written response from the City. Telephone communications with City staff are not encouraged,
but will be permitted. However, any such oral communication shall not be binding on the City.
CONTRACT AWARD AND EXECUTION
9. Proposal Retention and Award. The City reserves the right to retain all proposals for a period
of 60 days for examination and comparison. The City also reserves the right to waive
non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one
part of a proposal and accept the other, except to the extent that proposals are qualified by
specific limitations. See the "special terms and conditions" in Section C of these specifications
for proposal evaluation and contract award criteria.
10. Competency and Responsibility of Proposer. The City reserves full discretion to determine
the competence and responsibility, professionally and/or financially, of proposers. Proposers
will provide, in a timely manner, all information that the City deems necessary to make such a
decision.
11. Contract Requirement. The proposer to whom award is made (Consultant) shall execute a
written contract with the City within ten (10) calendar days after notice of the award has been
sent by mail to it at the address given in its proposal. The contract shall be made in the form
adopted by the City and incorporated in these specifications.
12. Insurance Requirements. The Consultant shall provide proof of insurance in the form,
coverages and amounts specified in Section E of these specifications within 10 (ten) calendar
days after notice of contract award as a precondition to contract execution.
13. Business Tax. The Consultant must have a valid City of San Luis Obispo business tax
certificate before execution of the contract. Additional information regarding the City's business
tax program may be obtained by calling (805) 781-7134.
CONTRACT PERFORMANCE
14. Ability to Perform. The Consultant warrants that it possesses, or has arranged through
subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out
and complete the work hereunder in compliance with any and all federal, state, county, city, and
special district laws, ordinances, and regulations.
15. Laws to be Observed. The Consultant shall keep itself fully informed of and shall observe and
comply with all applicable state and federal laws and county and City of San Luis Obispo
ordinances, regulations and adopted codes during its performance of the work.
16. Payment of Taxes. The contract prices shall include full compensation for all taxes that the
Consultant is required to pay.
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17. Permits and Licenses. The Consultant shall procure all permits and licenses, pay all charges
and fees, and give all notices necessary.
18. Safety Provisions. The Consultant shall conform to the rules and regulations pertaining to
safety established by OSHA and the California Division of Industrial Safety.
19. Public and Employee Safety. Whenever the Consultant's operations create a condition
hazardous to the public or City employees, it shall, at its expense and without cost to the City,
furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other
devices and take such other protective measures as are necessary to prevent accidents or damage
or injury to the public and employees.
20. Preservation of City Property. The Consultant shall provide and install suitable safeguards,
approved by the City, to protect City property from injury or damage. If City property is injured
or damaged resulting from the Consultant's operations, it shall be replaced or restored at the
Consultant's expense. The facilities shall be replaced or restored to a condition as good as when
the Consultant began work.
21. Immigration Act of 1986. The Consultant warrants on behalf of itself and all sub-consultants
engaged for the performance of this work that only persons authorized to work in the United
States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws
shall be employed in the performance of the work hereunder.
22. Consultant Non-Discrimination. In the performance of this work, the Consultant agrees that it
will not engage in, nor permit such sub-consultants as it may employ, to engage in discrimination
in employment of persons because of age, race, color, sex, national origin or ancestry, sexual
orientation, or religion of such persons.
23. Work Delays. Should the Consultant be obstructed or delayed in the work required to be done
hereunder by changes in the work or by any default, act, or omission of the City, or by strikes,
fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or
labor due to federal government restrictions arising out of defense or war programs, then the time
of completion may, at the City's sole option, be extended for such periods as may be agreed upon
by the City and the Consultant. In the event that there is insufficient time to grant such
extensions prior to the completion date of the contract, the City may, at the time of acceptance of
the work, waive liquidated damages that may have accrued for failure to complete on time, due to
any of the above, after hearing evidence as to the reasons for such delay, and making a finding as
to the causes of same.
24. Payment Terms. The City's payment terms are 30 days from the receipt of an original invoice
and acceptance by the City of the materials, supplies, equipment or services provided by the
Consultant (Net 30).
25. Inspection. The Consultant shall furnish City with every reasonable opportunity for City to
ascertain that the services of the Consultant are being performed in accordance with the
requirements and intentions of this contract. All work done and all materials furnished, if any,
shall be subject to the City's inspection and approval. The inspection of such work shall not
relieve Consultant of any of its obligations to fulfill its contract requirements.
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26. Audit. The City shall have the option of inspecting and/or auditing all records and other written
materials used by Consultant in preparing its invoices to City as a condition precedent to any
payment to Consultant.
27. Interests of Consultant. The Consultant covenants that it presently has no interest, and shall
not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or
degree with the performance of the work hereunder. The Consultant further covenants that, in
the performance of this work, no sub-consultant or person having such an interest shall be
employed. The Consultant certifies that no one who has or will have any financial interest in
performing this work is an officer or employee of the City. It is hereby expressly agreed that, in
the performance of the work hereunder, the Consultant shall at all times be deemed an
independent Consultant and not an agent or employee of the City.
28. Hold Harmless and Indemnification. The Consultant agrees to defend, indemnify, protect
and hold the City and its agents, officers and employees harmless from and against any and
all claims asserted or liability established for damages or injuries to any person or property,
including injury to the Consultant's employees, agents or officers that arise from or are
connected with or are caused or claimed to be caused by the acts or omissions of the
Consultant, and its agents, officers or employees, in performing the work or services herein,
and all expenses of investigating and defending against same; provided, however, that the
Consultant's duty to indemnify and hold harmless shall not include any claims or liability
arising from the established sole negligence or willful misconduct of the City, its agents,
officers or employees.
29. Contract Assignment. The Consultant shall not assign, transfer, convey or otherwise dispose of
the contract, or its right, title or interest, or its power to execute such a contract to any individual
or business entity of any kind without the previous written consent of the City.
30. Termination. If, during the term of the contract, the City determines that the Consultant is not
faithfully abiding by any term or condition contained herein, the City may notify the Consultant
in writing of such defect or failure to perform. This notice must give the Consultant a 10 (ten)
calendar day notice of time thereafter in which to perform said work or cure the deficiency.
If the Consultant has not performed the work or cured the deficiency within the ten days
specified in the notice, such shall constitute a breach of the contract and the City may terminate
the contract immediately by written notice to the Consultant to said effect. Thereafter, neither
party shall have any further duties, obligations, responsibilities, or rights under the contract
except, however, any and all obligations of the Consultant's surety shall remain in full force and
effect, and shall not be extinguished, reduced, or in any manner waived by the termination
thereof.
In said event, the Consultant shall be entitled to the reasonable value of its services performed
from the beginning date in which the breach occurs up to the day it received the City's Notice of
Termination, minus any offset from such payment representing the City's damages from such
breach. "Reasonable value" includes fees or charges for goods or services as of the last
milestone or task satisfactorily delivered or completed by the Consultant as may be set forth in
the Agreement payment schedule; compensation for any other work, services or goods performed
or provided by the Consultant shall be based solely on the City's assessment of the value of the
work-in-progress in completing the overall work scope.
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The City reserves the right to delay any such payment until completion or confirmed
abandonment of the project, as may be determined in the City's sole discretion, so as to permit a
full and complete accounting of costs. In no event, however, shall the Consultant be entitled to
receive in excess of the compensation quoted in its proposal.
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Section C
SPECIAL TERMS AND CONDITIONS
1. Proposal Content. Your proposal must include the following information:
Submittal Forms
a. Proposal submittal summary.
b. Certificate of insurance.
c. References from at least three municipalities for whom you have provided similar
services.
d. Completion of the Technical Specification Sheet and Proposal Submittal Form.
Prospective consultants shall be qualified based upon experience, education, training, and
professional registration and certification. Proposals shall indicate the following in a detailed
manner:
2. Qualifications
a. Experience of your firm in performing similar services.
b. Education, training, experience, professional registration and certification of the
principal and of staff members who will be involved in the project. Include resumes of
the individuals who would be assigned to this project, including any sub-contractors.
c. Statement and explanation of any instances where your firm has been removed from a
project or disqualified from proposing on a project.
d. Any additional capabilities of the firm or optional services that may be offered (e.g.
NPDES services, CASp services), which supplement the scope of the project description.
Work Program
e. A brief narrative of the processes that will be employed to accomplish the project
including a discussion of the quality control measures.
f. Proposed Plan Review turn-around times.
g. Any other information that would assist us in making this contract award decision.
Compensation
h. Proposed compensation shall be delineated on the Proposal Submittal Form provided
with this RFP.
i. A standard hourly billing rate for the assigned plan reviews.
Proposal Length and Copies
j. Proposals should not exceed 50 pages, including attachments and supplemental
materials.
k. Six copies of the proposal must be submitted.
3. Proposal Evaluation and Selection. Proposals will be evaluated by a review committee based
on the following criteria:
a. Understanding of the work required by the City.
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b. Quality, clarity and responsiveness of the proposal.
c. Demonstrated competence and professional qualifications necessary for successfully
performing the work required by the City.
d. Recent experience in successfully performing similar services.
e. Proposed approach in completing the work.
f. References.
g. Background and related experience of the specific individuals to be assigned to this
project.
h. Proposed compensation.
As reflected above, contract award will not be based solely on price, but on a combination of
factors as determined to be in the best interest of the City. After evaluating the proposals and
discussing them further with the finalists or the tentatively selected Consultant, the City reserves
the right to further negotiate the proposed work and/or method and amount of compensation.
4. Proposal Review and Award Schedule. The following is an outline of the anticipated schedule
for proposal review and contract award:
a. Issue RFP 9/7
b. Conduct pre-proposal conference 9/22
c. Receive proposals 10/6
d. Complete proposal evaluation 10/14
e. Conduct finalist interviews 10/20
f. Finalize staff recommendation 10/31
g. Award contract 11/3
h. Execute contract 11/09
i. Start work 11/10
5. Pre-Proposal Conference. A pre-proposal conference call (attendance optional) will be held at
the following location, date, and time to answer any questions that prospective proposers may
have regarding this RFP:
Thursday, September 22th, 2016, 1:00 PM
Community Development Department
919 Palm Street, San Luis Obispo, CA 93401
Participants may contact Anne Schneider, Chief Building Official by email at
aschneider@slocity.org for log-in information for the conference call, to be available at least 24
hours in advance.
6. Ownership of Materials. All original drawings, plan documents and other materials prepared
by or in possession of the Consultant as part of the work or services under these specifications
shall become the permanent property of the City, and shall be delivered to the City upon demand.
7. Release of Reports and Information. Any reports, information, data, or other material given
to, prepared by or assembled by the Consultant as part of the work or services under these
specifications shall be the property of City and shall not be made available to any individual or
organization by the Consultant without the prior written approval of the City.
8. Copies of Reports and Information. If the City requests additional copies of reports, drawings,
specifications, or any other material in addition to what the Consultant is required to furnish in
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limited quantities as part of the work or services under these specifications, the Consultant shall
provide such additional copies as are requested, and City shall compensate the Consultant for the
costs of duplicating of such copies at the Consultant's direct expense.
9. Required Deliverable Products. The Consultant will be required to provide:
a. Two copies of the approved plans stamped “reviewed” by the Consultant shall be
delivered to the City upon completion of the plan review along with all related
specifications and other documentation (correspondence, plan correction lists, etc.).
Plans will be accompanied by a Transmittal Sheet which should include any relevant
comments or instructions for City staff, and if the plan review was assigned on an hourly
basis, the total hours to be billed. Failure to include the total hours to be billed, will
result in forfeiture of any charges for hours not reported on the Transmittal Sheet.
b. When computers have been used to produce materials submitted to the City as a part of
the work scope, the Consultant must provide the corresponding computer files to the
City, compatible with the following programs whenever possible unless otherwise
directed by the project manager:
• Word Processing Word
• Spreadsheets Excel
• Desktop Publishing CorelDraw, PageMaker
• Computer Aided Drafting (CAD) AutoCAD
Computer files must be on CD’s formatted for use on Windows compatible systems.
Each disk must be clearly labeled and have a printed copy of the directory.
Alternatively, files may be emailed to the City.
10. Attendance at Meetings and Hearings. When requested, the Consultant will attend public
meetings to present and discuss its findings and recommendations. Compensation for attendance
will be at the hourly rate.
11. Alternative Proposals. The proposer may submit an alternative proposal (or proposals) that it
believes will also meet the City's project objectives but in a different way. In this case, the
proposer must provide an analysis of the advantages and disadvantages of each of the
alternatives, and discuss under what circumstances the City would prefer one alternative to the
other(s). If an alternative proposal is submitted, the maximum length of the proposal may be
expanded proportionately by the number of alternatives submitted.
12. Accuracy of RFP. The specifications for this project are believed by the City to be accurate and
to contain no affirmative misrepresentation or any concealment of fact. Proposers are cautioned
to undertake an independent analysis of any test results in the specifications, as City does not
guaranty the accuracy of its interpretation of test results contained in the specifications package.
In preparing its proposal, the proposer and all sub-consultants named in its proposal shall bear
sole responsibility for proposal preparation errors resulting from any misstatements or omissions
in the plans and specifications that could easily have been ascertained by examining either the
project site or accurate test data in the City's possession. Although the effect of ambiguities or
defects in the plans and specifications will be as determined by law, any patent ambiguity or
defect shall give rise to a duty of proposer to inquire prior to proposal submittal. Failure to so
inquire shall cause any such ambiguity or defect to be construed against the proposer. An
ambiguity or defect shall be considered patent if it is of such a nature that the proposer, assuming
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reasonable skill, ability and diligence on its part, knew or should have known of the existence of
the ambiguity or defect. Furthermore, failure of the proposer or sub-consultants to notify City in
writing of specification or plan defects or ambiguities prior to proposal submittal shall waive any
right to assert said defects or ambiguities subsequent to submittal of the proposal.
To the extent that these specifications constitute performance specifications, the City shall not be
liable for costs incurred by the successful proposer to achieve the project’s objective or standard
beyond the amounts provided there for in the proposal.
In the event that, after awarding the contract, any dispute arises as a result of any actual or
alleged ambiguity or defect in the plans and/or specifications, or any other matter whatsoever,
Consultant shall immediately notify the City in writing, and the Consultant and all sub-
consultants shall continue to perform, irrespective of whether or not the ambiguity or defect is
major, material, minor or trivial, and irrespective of whether or not a change order, time
extension, or additional compensation has been granted by City. Failure to provide the
hereinbefore described written notice within one (1) working day of Consultant's becoming
aware of the facts giving rise to the dispute shall constitute a waiver of the right to assert the
causative role of the defect or ambiguity in the plans or specifications concerning the dispute.
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Section D
FORM OF AGREEMENT
AGREEMENT
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on DATE by and
between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and
FIRM NAME hereinafter referred to as Consultant.
W I T N E S S E T H
WHEREAS, on DATE, City requested proposals for TITLE Services PER Specification No.
XXXXX.
WHEREAS, pursuant to said request, Consultant submitted a proposal that was accepted by City
for said services.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1. Term. The term of this Agreement shall be for three years from the date this Agreement is made and
entered, as first written above
2. Incorporation by Reference. City Specification No. XXXXX and Consultant's proposal dated [date],
are hereby incorporated in and made a part of this Agreement. To the extent that there are any
conflicts between the City’s specification and this Agreement and the Consultant’s proposal, the terms
of the City’s specification and this Agreement shall prevail, unless specifically agreed otherwise in
writing signed by both parties.
3. Start and Completion of Work. Work on this project shall begin within five calendar days after
contract execution. Individual projects shall be completed in accordance with approved project
schedules.
4. Contract Term for On-Call Service Contracts. The interim services requested will be contracted for
by the City on as needed basis and as requested in writing by the City. The City reserves the right to
use other contractors for the same or similar services or to request proposals for similar services as
needed while Consultant provides services.
5. Work Delays. Should the Consultant be obstructed or delayed in the work required to be done
hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire,
earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to
federal government restrictions arising out of defense or war programs, then the time of completion
may, at the City's sole option, be extended for such periods as may be agreed upon by the City and
the Consultant. In the event that there is insufficient time to grant such extensions prior to the
completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated
damages that may have accrued for failure to complete on time, due to any of the above, after hearing
evidence as to the reasons for such delay, and making a finding as to the causes of same.
6. Termination. If, during the term of the contract, the City determines that the Consultant is not
faithfully abiding by any term or condition contained herein, or the Consultant’s work is determined to
be deficient, the City may notify the Consultant in writing of such defect or failure to perform. This
notice will give the Consultant a 10 (ten) calendar day notice of time thereafter in which to perform
said work or cure the deficiency.
If the Consultant has not performed the work or cured the deficiency within the ten days specified in
the notice, such shall constitute a breach of the contract and the City may terminate the contract
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immediately by written notice to the Consultant to said effect. Thereafter, neither party shall have any
further duties, obligations, responsibilities, or rights under the contract except, however, any and all
obligations of the Consultant's surety shall remain in full force and effect, and shall not be
extinguished, reduced, or in any manner waived by the termination thereof.
In said event, the Consultant shall be entitled to the reasonable value of its services performed from
the beginning date in which the breach occurs up to the day it received the City's Notice of
Termination, minus any offset from such payment representing the City's damages from such breach.
"Reasonable value" includes fees or charges for goods or services as of the last milestone or task
satisfactorily delivered or completed by the Consultant as may be set forth in the Agreement payment
schedule; compensation for any other work, services or goods performed or provided by the
Consultant shall be based solely on the City's assessment of the value of the work-in-progress in
completing the overall work scope.
The City reserves the right to delay any such payment until completion or confirmed abandonment of
the project, as may be determined in the City's sole discretion, so as to permit a full and complete
accounting of costs. In no event, however, shall the Consultant be entitled to receive in excess of the
compensation quoted in its proposal.
If, at any time during the term of the contract, the City determines that the proposed work is not
feasible due to funding shortages or unforeseen circumstances, the City reserves the right to
terminate the contract. Consultant will be paid compensation due and payable to the date of
termination.
7. Ability to Perform. The Consultant warrants that it possesses, or has arranged through
subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out
and complete the work hereunder in compliance with any and all applicable federal, state, county, city,
and special district laws, ordinances, and regulations.
8. Sub-contract Provisions. No portion of the work pertinent to this contract shall be subcontracted
without written authorization by the City. Any substitution of sub-consultants must be approved in
writing by the City. For any sub-contract for services in excess of $25,000, the subcontract shall
contain all provisions of this agreement.
9. Contract Assignment. The Consultant shall not assign, transfer, convey or otherwise dispose of the
contract, or its right, title or interest, or its power to execute such a contract to any individual or
business entity of any kind without the previous written consent of the City.
10. Inspection. The Consultant shall furnish City with every reasonable opportunity for City to ascertain
that the services of the Consultant are being performed in accordance with the requirements and
intentions of this contract. All work done and all materials furnished, if any, shall be subject to the
City's inspection and approval. The inspection of such work shall not relieve Consultant of any of its
obligations to fulfill its contract requirements.
11. Record Retention and Audit. For the purpose of determining compliance with various laws and
regulations as well as performance of the contract, the Consultant and sub-consultants shall maintain
all books, documents, papers, accounting records and other evidence pertaining to the performance
of the contract, including but not limited to the cost of administering the contract. Materials shall be
made available at their respective offices at all reasonable times during the contract period and for
three years from the date of final payment under the contract. Authorized representatives of the City
shall have the option of inspecting and/or auditing all records. For Federally funded projects, access
to records shall also include authorized representatives of the State and Federal government. Copies
shall be furnished if requested.
12. Conflict of Interest. The Consultant shall disclose any financial, business, or other relationship with
the City that may have an impact upon the outcome of this contract, or any ensuing construction
project. The Consultant shall also list current clients who may have a financial interest in the outcome
of this contract, or any ensuing construction project which will follow.
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The Consultant covenants that it presently has no interest, and shall not acquire any interest—direct,
indirect or otherwise—that would conflict in any manner or degree with the performance of the work
hereunder. The Consultant further covenants that, in the performance of this work, no sub-consultant
or person having such an interest shall be employed. The Consultant certifies that no one who has or
will have any financial interest in performing this work is an officer or employee of the City. It is hereby
expressly agreed that, in the performance of the work hereunder, the Consultant shall at all times be
deemed an independent Consultant and not an agent or employee of the City.
13. Rebates, Kickbacks or Other Unlawful Consideration. The Consultant warrants that this contract
was not obtained or secured through rebates, kickbacks or other unlawful consideration, either
promised or paid to any City employee. For breach or violation of the warranty, the City shall have the
right in its discretion; to terminate the contract without liability; to pay only for the value of the work
actually performed; to deduct from the contract price; or otherwise recover the full amount of such
rebate, kickback or other unlawful consideration.
14. Covenant Against Contingent Fees. The Consultant warrants by execution of this contract that no
person or selling agency has been employed, or retained, to solicit or secure this contract upon an
agreement or understanding, for a commission, percentage, brokerage, or contingent fee, excepting
bona fide employees or bona fide established commercial or selling agencies maintained by the
Consultant for the purpose of securing business. For breach or violation of this warranty, the City has
the right to annul this contract without liability; pay only for the value of the work actually performed, or
in its discretion, to deduct from the contract price or consideration, or otherwise recover the full
amount of such commission, percentage, brokerage, or contingent fee.
15. Compliance with Laws and Wage Rates. The Consultant shall keep itself fully informed of and
shall observe and comply with all applicable state and federal laws and county and City of San Luis
Obispo ordinances, regulations and adopted codes during its performance of the work.
16. Payment of Taxes. The contract prices shall include full compensation for all taxes that the
Consultant is required to pay.
17. Permits, Licenses and Filing Fees. The Consultant shall obtain a City Business Registration and
pay the appropriate fees.
18. Safety Provisions. The Consultant shall conform to the rules and regulations pertaining to safety
established by OSHA and the California Division of Industrial Safety.
19. Immigration Act of 1986. The Consultant warrants on behalf of itself and all sub-consultants
engaged for the performance of this work that only persons authorized to work in the United States
pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be
employed in the performance of the work hereunder.
20. Consultant Non-Discrimination. In the award of subcontracts or in performance of this work, the
Consultant agrees that it will not engage in, nor permit such sub-consultants as it may employ, to
engage in discrimination in employment of persons on any basis prohibited by State or Federal law.
21. Indemnification for Professional Liability. To the fullest extent permitted by law, Consultant
shall indemnify, protect, defend and hold harmless City and any and all of its officials,
employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities,
damages, costs and expenses, including attorney’s fees and costs which arise out of, pertain
to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
22. Non-Exclusive Contract. The City reserves the right to contract for the services listed in this
proposal from other consultants during the contract term.
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23. Consultant Endorsement. Technical reports, plans and specifications shall be stamped and signed
by the Consultant where required.
24. Ownership of Materials. Upon completion of all work under this contract, ownership and title to all
reports, documents, plans, specifications, and estimates produced as part of this contract will
automatically be vested in the City and no further agreement will be necessary to transfer ownership
to the City. The Consultant shall furnish the City all necessary copies of data needed to complete the
review and approval process.
25. Release of Reports and Information. Any reports, information, data, or other material given to,
prepared by or assembled by the Consultant as part of the work or services under these specifications
shall be the property of the City and shall not be made available to any individual or organization by
the Consultant without the prior written approval of the City.
The Consultant shall not issue any news release or public relations item of any nature, whatsoever,
regarding work performed or to be performed under this contract without prior review of the contents
thereof by the City and receipt of the City’s written permission.
26. Consultant Invoices. The Consultant shall deliver a monthly invoice to the City, itemized by project
title, plan check number and address. Invoice must include a breakdown of charges by assigned
project.
27. Payment. For providing services as specified in this Agreement, City will pay and Consultant shall
receive therefore compensation in a total sum not to exceed the individual agreed upon project fee.
Charges shall be based on those quoted in the proposal. Charges for plan review shall be based on
the percentage of the City plan review fee as stipulated in the proposal, unless the City explicitly
assigns the project on an hourly basis. Charges for inspection services shall be based on the hourly
rate as stipulated in the proposal, unless the City explicitly assigns the project on a percentage basis.
28. Payment Terms. The City's payment terms are 30 days from the receipt of an original invoice and
acceptance by the City of the materials, supplies, equipment or services provided by the Consultant
(Net 30).
29. Resolution of Disputes. Any dispute, other than audit, concerning a question of fact arising under
this contract that is not disposed of by agreement shall be decided by a committee consisting of the
City’s Project Manager and the City Director of Community Development, who may consider written or
verbal information submitted by the Consultant. Not later than thirty days after completion of all
deliverables necessary to complete the plans, specifications and estimate, the Consultant may
request review by the City Council of unresolved claims or disputes, other than audit, in accordance
with Chapter 1.20 Appeals Procedure of the Municipal Code.
Any dispute concerning a question of fact arising under an audit of this contract that is not disposed of
by agreement, shall be reviewed by the City’s Chief Fiscal Officer. Not later than 30 days after
issuance of the final audit report, the Consultant may request a review by the City’s Chief Fiscal
Officer of unresolved audit issues. The request for review must be submitted in writing.
Neither the pendency of a dispute, nor its consideration by the City will excuse the consultant from full
and timely performance in accordance with the terms of this contract.
30. Agreement Parties.
City: City Clerk
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Consultant: FIRM NAME
Attn: Principal authorized to
sign
Address
All written notices to the parties hereto shall be sent by United States mail, postage prepaid by
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registered or certified mail addressed as shown above.
31. Incorporation by Reference. Consultant's letter proposal dated December 30, 2015 is hereby
incorporated in and made a part of this Agreement.
32. Amendments. Any amendment, modification or variation from the terms of this Agreement shall be
in writing and shall be effective only upon approval by the Community Development Director.
33. Working Out of Scope. If, at any time during the project, the consultant is directed to do work by
persons other than the City Project Manager and the Consultant believes that the work is outside of
the scope of the original contract, the Consultant shall inform the Project Manager immediately. If the
Project Manager and Consultant both agree that the work is outside of the project scope and is
necessary to the successful completion of the project, then a fee will be established for such work
based on Consultant's hourly billing rates or a lump sum price agreed upon between the City and the
Consultant. Any extra work performed by Consultant without prior written approval from the City
Project Manager shall be at Consultant's own expense.
34. Complete Agreement. This written agreement, including all writings specifically incorporated herein
by reference, shall constitute the complete agreement between the parties hereto. No oral
agreement, understanding or representation not reduced to writing and specifically incorporated
herein shall be of any force or effect, nor shall any such oral agreement, understanding or
representation be binding upon the parties hereto. For and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Consultant agrees with City
to do everything required by this Agreement, the said specification and incorporated documents.
Failure by the Consultant to carry out the requirements of this Agreement is a material breach of this
agreement which may result in the termination of this Agreement or such other remedy as the City
deems appropriate.
Authority to Execute Agreement. Both City and Consultant do covenant that each individual executing
this agreement on behalf of each party is a person duly authorized and empowered to execute
Agreements for such party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year
first above written.
CITY OF SAN LUIS OBISPO:
Katie Lichtig, City Manager
APPROVED AS TO FORM: CONSULTANT:
Christine Dietrick, City Attorney By NAME
TITLE
FIRM NAME
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Section E
INSURANCE REQUIREMENTS
Consultant Services
The Consultant shall procure and maintain for the duration of the contract insurance against claims for
injuries to persons or damages to property which may arise from or in connection with the performance
of the work hereunder by the Consultant, its agents, representatives, employees or sub-consultants.
Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001).
2. Insurance Services Office form number CA 0001 (Ed. 1/87) covering Automobile Liability, code
1 (any auto).
3. Workers' Compensation insurance as required by the State of California and Employer's Liability
Insurance.
4. Errors and Omissions Liability insurance as appropriate to the consultant's profession.
Minimum Limits of Insurance. Consultant shall maintain limits no less than:
1. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property
damage. If Commercial General Liability or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
3. Employer's Liability: $1,000,000 per accident for bodily injury or disease.
4. Errors and Omissions Liability: $1,000,000 per occurrence.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared
to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such
deductibles or self-insured retentions as respects the City, its officers, officials, employees and
volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be
endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, agents and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on behalf of the Consultant; products
and completed operations of the Consultant; premises owned, occupied or used by the
Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage
shall contain no special limitations on the scope of protection afforded to the City, its officers,
official, employees, agents or volunteers.
2. For any claims related to this project, the Consultant's insurance coverage shall be primary
insurance as respects the City, its officers, officials, employees, agents and volunteers. Any
insurance or self-insurance maintained by the City, its officers, officials, employees, agents or
volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
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3. The Consultant's insurance shall apply separately to each insured against whom claim is made or
suit is brought, except with respect to the limits of the insurer's liability.
4. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty
(30) days' prior written notice by certified mail, return receipt requested, has been given to the
City.
Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of
no less than A:VII.
Verification of Coverage. Consultant shall furnish the City with a certificate of insurance showing
maintenance of the required insurance coverage. Original endorsements effecting general liability and
automobile liability coverage required by this clause must also be provided. The endorsements are to be
signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be
received and approved by the City before work commences.
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Section F
PROPOSAL SUBMITTAL FORMS
The undersigned declares that she or he has carefully examined Specification No. 91520, which is hereby
made a part of this proposal; is thoroughly familiar with its contents; is authorized to represent the
proposing firm; and agrees to perform the specified work for the following cost quoted in full:
PROPOSAL ITEM: Building, Engineering Development Review, and Fire Plan Review and
Inspection Services
Consultant Fee as a Percentage of Building Plan Check Fee %
Consultant Fee as a Percentage of Fire Plan Check & Inspection Fee %
Consultant Fee as a Percentage of Engineering Development Review Plan Check
Fee
%
Structural Only Plan Review as a Percentage of the Building Plan Check Fee %
Hourly Building Plan Review Fee $
Hourly Fire Plan Review Fee $
Hourly Engineering Plan Review Fee $
Inspection Services upon request – Hourly Rate- Building $
CASp Services upon request – Hourly Rate $
Inspection Services upon request – Hourly Rate- Code $
Inspection Services upon request – Hourly Rate- Fire $
Inspection Services upon request – Hourly Rate- Engineering $
Inspection Services upon request – Hourly Rate- Stormwater/NPDES $
Certificate of insurance attached; insurance company’s A.M. Best rating: __________________.
Firm Name and Address
Contact Phone
Signature of Authorized Representative
Date
-20-
Technical Specification Submittal Form
The City is requesting proposals for Building, Engineering Development Review, and Fire Plan Review
Services based on the following Technical Specifications.
TECHNICAL SPECIFICATIONS – Building, Engineering Development Review, and
Fire Plan Review Services
Instructions: Complete the right-hand column indicating that the specification is
acceptable or explaining an exception that you are proposing. Failure to complete the
right-hand column may invalidate the proposal.
SPECIFICATIONS Acceptable / Exceptions
1. Provide plan reviews of construction projects necessary to determine
compliance with all applicable building and fire codes, engineering
standards, and applicable laws.
2. SCOPE
A. Project, in general will consist of the examination, analysis, and review
of plans for various construction projects within the City in order to
determine compliance with all applicable construction regulations,
including but not limited to local building regulations and amendments,
as well as the California Building Standards Code (CAC Title 24),
comprised of the latest adopted editions of the model codes with State
amendments, and the State Housing Law (CAC Title 25) as adopted by
the State of California and the City of San Luis Obispo. Dependent
upon each specific project assigned, such plan reviews may consist of
an examination of the structural, electrical, mechanical, plumbing,
energy conservation, green building measures, fire and life safety, fire
suppression systems, hazardous materials management plans, grading,
drainage to include stormwater and LID design requirements,
geotechnical, onsite improvement, right-of-way improvements, and
disabled accessibility features of the proposed project. Mapping
projects may also be submitted for review for compliance with the
Subdivision Map Act.
The City shall provide the consultant with copies of code amendments
and official code interpretations issued by the Building Official, Fire
Marshal or Supervising Civil Engineer. Related consultant services
such as the availability of certified inspection staff and/or a Certified
Access Specialist (CASp) pursuant to SB 1608 is highly desirable.
B. In regards to projects assigned by the Supervising Civil Engineer,
improvement plan review will include the review of plans submitted for
subdivision (residential) improvements, commercial developments, and
infrastructure improvements within the City’s right of way. The plans
shall be reviewed for conformance with local and other applicable
(County, State and Federal) ordinances and standards with a strict
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attention to details. Plan check services may include, but are not limited
to the following:
• Evaluates plans and specifications for a variety of private
development projects; reviews the work of contract professional
and technical staff and coordinates their work with that of other
city departments, outside agencies, contractors and consultants.
• Grading Plans including mass grading, rough grading and precise
grading plans
• Street Improvement Plans including street widening, rehabilitation
and new street plans
• Storm Drainage Plans
• Hydrology and Hydraulic Calculations and Reports
• Traffic Plans including signing and striping plans, traffic detour,
staging, site plans and signal plans
• Engineer’s Cost Estimate for the related items of work for
bonding purposes
• Engineer’s Reports including but not limited to: Dust Control
Plans, Storm Water Pollution, Low Impact development and Best
Practices, Traffic Impact Studies, and Hydrology Studies
• Prevention Plans, and Special Traffic Reports
The tasks of the plan checker include:
• To check for design conformance to:
o The approved Tentative Map
o Related Specific Plans
o General Plan and City Ordinances
o Conditions of Approval
o City Standards
o ADA Standards
o The City’s Subdivision Plan Check List
o Other Agency Requirements such as APCD, County of
San Luis Obispo and CalTrans
• To review plans for sound engineering practices.
• To check for accuracy of design in conformance with the City’s
most current Plan Check List.
• To check general mathematics and design criteria.
• To call for redesign of any portion of plans that:
o Will not function due to poor engineering.
o Is not consistent with the Approved Tentative Map or
Conditions of Approval.
o Will be potentially unsafe to the public.
o Impractical to construct
C. Inspections will include review and interpretation of approved
construction documents and inspection of construction for compliance
with the various applicable codes (listed under the plan check services
above). Inspections may include investigation of construction
performed without a permit to determine appropriate enforcement
action required to correct any violations that may exist including
violations of City Municipal Code Title 15 and Title 17 violations.
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3. REQUIREMENTS
A. Consultant shall utilize employees to perform the plan reviews who
are certified as Plans Examiners through the International Code
Council (ICC) and who are provided with a reasonable degree of
annual training in accordance with the requirements of AB 717
(Health and Safety Code 18965 et seq.). Consultant shall utilize
employees to perform inspections who are certified as required either
by the International Code Council, California Association of Code
Enforcement Officers or American Public Works Association and
who are provided with a reasonable degree of annual training in
accordance with the requirements of AB 717 (Health and Safety Code
18965 et seq.).
B. A California Registered Engineer or Licensed Architect employed by
the Consultant shall review the portion of plans that involve
Engineering design. A Registered Fire Protection Engineer shall
review projects involving fire suppression systems or hazardous
materials management plans. A Licensed Land Surveyor or qualified
Registered Civil Engineer shall review mapping projects for
compliance with the California Subdivision Map Act.
C. The standard turn-around time for assigned plan reviews shall be 10
(ten) working days for the initial review and 5 (five) working days for
rechecks. Consultants shall pick up and deliver plans daily to the
Department unless the Building Official, Fire Marshal, or Supervising
Civil Engineer approves alternate arrangements. An overnight courier
or postal service may be used by the Consultant at their expense.
D. Projects shall be assigned at the sole discretion of the Building Official,
Fire Marshal, or Supervising Civil Engineer. The City may use its
own employee and/or other independent Consultants to perform plan
reviews in addition to any such work assigned to Consultant. The
volume of plan reviews is dependent upon economic conditions that
are outside the control of the City. Consequently, there is no
guarantee provided as to the minimum or maximum volume of work
that may be assigned to a Consultant within any given time period.
E. In the course of the plan review process, the Consultant shall avoid
situations involving an actual or potential conflict of interest, shall act
as an agent and a deputy of the Building Official, Fire Marshal or City
Engineer, and shall act in the interest of the City and the citizens of
San Luis Obispo. Consultants shall provide no services for any
private client within the corporate boundaries of the City during the
contract period.
F. Consultant shall have electronic plan review capabilities and offer
these services upon request.
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4. COMPENSATION
A. Proposals shall include the consultant’s expected compensation
expressed as a percentage of the City’s plan review fee as
determined in accordance with the attached Schedule of Fees
(Attachment A). The proposals should also include the
consultant’s expected compensation for structural only plan
reviews as a percentage of the City’s plan review fee.
The consultant’s plan review fee shall be considered the full
compensation for all plan review performed through the second
recheck. Thereafter, the consultant may charge any additional
plan review time at their agreed upon hourly rate if the base plan
review fee is not adequate to cover the consultant’s cost for the
review.
B. Projects not assigned a plan check fee by the Building Official,
Fire Marshal or Supervising Civil Engineer are to be billed by the
consultant to the City based on the hourly rate and the actual plan
check time in one-half hour increments. The consultant’s current
accumulated plan review hours, to be billable, must be specified
on each transmittal sheet accompanying the plans. The final
transmittal sheet accompanying the approved plans must indicate
the total accumulated hours. Hours not indicated on the
transmittal sheets shall not be billable and will not be paid by the
City.
C. The Building Official, Fire Marshal or Supervising Civil Engineer
may assign any plan review at an hourly rate rather than based on
a percentage of fees at his/her sole discretion.
D. The hourly rate for on-call Building inspection services shall be
specified.
E. The hourly rate for on-call Code inspection services shall be
specified.
F. The hourly rate for on-call Fire inspection services shall be
specified.
G. The hourly rate for on-call Engineering inspection services shall
be specified.
H. The hourly rate for on-call Stormwater/NPDES inspection
services shall be specified.
I. The hourly rate for CASp services, if available, shall be specified.
F. The Consultant shall invoice each applicable department for
services rendered on a monthly basis.
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QUESTIONS REGARDING TECHNICAL ASPECTS OF THIS RFP SHOULD BE
DIRECTED TO THE TECHNICAL AUTHORITY LISTED BELOW.
Anne Schneider, Chief Building Official
(805) 781-7572
aschneider@slocity.org
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REFERENCES
Number of years engaged in providing the services included within the scope of the specifications under
the present business name: .
Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the
services included with the scope of the specifications. Attach additional pages if required. The City
reserves the right to contact each of the references listed for additional information regarding your firm's
qualifications.
Reference No. 1
Customer Name
Contact Individual
Telephone & FAX number
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
Reference No. 2
Customer Name
Contact Individual
Telephone & FAX number
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
Reference No. 3
Customer Name
Contact Individual
Telephone & FAX number
Street Address
City, State, Zip Code
Description of services provided
including contract amount, when
provided and project outcome
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STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The proposer shall state whether it or any of its officers or employees who have a proprietary interest in
it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal,
state, or local government project because of the violation of law, a safety regulation, or for any other
reason, including but not limited to financial difficulties, project delays, or disputes regarding work or
product quality, and if so to explain the circumstances.
Do you have any disqualification as described in the above paragraph to declare?
Yes No
If yes, explain the circumstances.
Executed on at _______________________________________ under penalty
of perjury of the laws of the State of California, that the foregoing is true and correct.
______________________________________
Signature of Authorized Proposer Representative
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Section G
ATTACHMENT A
1. Schedule of Plan Check and Inspection Fees- See Attachment A
Note: It is City policy to adjust the fees attached on an annual basis based on the CPI. Any other
adjustments to the fees made by the City during the term of this contract will be subject to
negotiation with the selected consultant for the scope of work to be assigned at that time.
Attachment A
Fee Schedule
CITY OF SAN LUIS OBISPO
BUILDING DIVISION USER & REGULATORY FEES
New Construction Fee Schedule - Plan Check Fees 1.007
Effective 7/1/16
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Commercial Uses - Structural (All newly constructed, added, or structurally
remodeled space for non-residential occupancies classified as CBC Group A, B, E,
F, H, I, M, or other commercial occupancies not specifically addressed elsewhere in
this Fee Schedule)
Square Footage:
500 per project 2,634$ 1.75$ 2,195$ 1.46$ 1,756$ 1.13$
5,000 per project 10,538$ 0.52$ 8,782$ 0.43$ 7,025$ 0.34$
10,000 per project 13,172$ 0.19$ 10,976$ 0.16$ 8,782$ 0.13$
50,000 per project 21,076$ 0.10$ 17,563$ 0.08$ 14,050$ 0.06$
100,000 per project 26,345$ 0.26$ 21,954$ 0.21$ 17,563$ 0.17$
Commercial Residential and Multifamily Residential Uses - (All newly constructed,
added, or structurally remodeled space for residential occupancies classified as
CBC Group R (except R-3), or other residential occupancies not specifically
addressed elsewhere in this Fee Schedule)
Square Footage:
500 per project 2,898$ 1.93$ 2,415$ 1.60$ 1,932$ 1.25$
5,000 per project 11,591$ 0.58$ 9,660$ 0.48$ 7,728$ 0.37$
10,000 per project 14,489$ 0.21$ 12,074$ 0.18$ 9,660$ 0.14$
50,000 per project 23,183$ 0.12$ 19,319$ 0.09$ 15,455$ 0.07$
100,000 per project 28,980$ 0.28$ 24,150$ 0.24$ 19,319$ 0.18$
Duplicate Floor Plan Review - Commercial Residential and Multifamily Residential
Uses
Square Footage:
500 per project 1,912$ 0.42$ 1,594$ 0.35$ 1,275$ 0.27$
5,000 per project 3,825$ 0.15$ 3,187$ 0.13$ 2,550$ 0.09$
10,000 per project 4,590$ 0.02$ 3,825$ 0.02$ 3,060$ 0.01$
50,000 per project 5,737$ 0.03$ 4,782$ 0.03$ 3,825$ 0.02$
100,000 per project 7,650$ 0.07$ 6,375$ 0.06$ 5,100$ 0.04$
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Low and Moderate Hazard Storage - (All newly constructed, added, or structurally
remodeled space for storage occupancies classified as CBC Group S, or other
storage occupancies not specifically addressed elsewhere in this Fee Schedule)
Square Footage:
500 per project 2,634$ 1.75$ 2,195$ 1.46$ 1,756$ 1.13$
5,000 per project 10,538$ 0.52$ 8,782$ 0.43$ 7,025$ 0.34$
10,000 per project 13,172$ 0.19$ 10,976$ 0.16$ 8,782$ 0.13$
50,000 per project 21,076$ 0.10$ 17,563$ 0.08$ 14,050$ 0.06$
100,000 per project 26,345$ 0.26$ 21,954$ 0.21$ 17,563$ 0.17$
Attached Accessory and Utility Uses - (All newly constructed, added, or structurally
remodeled space for utility and accessory occupancies classified as CBC Group U,
or other utility and accessory occupancies not specifically addressed elsewhere in
this Fee Schedule)
Square Footage:
200 per project 671$ 1.52$ 559$ 1.27$ 447$ 0.98$
400 per project 975$ 1.41$ 813$ 1.17$ 651$ 0.91$
600 per project 1,260$ 0.31$ 1,050$ 0.26$ 840$ 0.20$
1,000 per project 1,386$ 0.25$ 1,155$ 0.21$ 924$ 0.16$
3,000 per project 1,890$ 0.63$ 1,575$ 0.52$ 1,260$ 0.40$
Detached Accessory and Utility Uses - (All newly constructed, added, or structurally
remodeled space for utility and accessory occupancies classified as CBC Group U,
or other utility and accessory occupancies not specifically addressed elsewhere in
this Fee Schedule)
Square Footage:
200 per project 671$ 1.52$ 559$ 1.27$ 447$ 0.98$
400 per project 975$ 1.41$ 813$ 1.17$ 651$ 0.91$
600 per project 1,260$ 0.31$ 1,050$ 0.26$ 840$ 0.20$
1,000 per project 1,386$ 0.25$ 1,155$ 0.21$ 924$ 0.16$
3,000 per project 1,890$ 0.63$ 1,575$ 0.52$ 1,260$ 0.40$
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Shell Buildings for all Commercial Uses - (The enclosure for all newly constructed,
added, or structurally remodeled space for non-residential occupancies classified as
CBC Group A, B, E, F, H, I, M, or other commercial occupancies not specifically
addressed elsewhere in this Fee Schedule where the interior is not completed or
occupiable)
Square Footage:
500 per project 1,580$ 1.05$ 1,317$ 0.87$ 1,053$ 0.68$
5,000 per project 6,323$ 0.31$ 5,269$ 0.26$ 4,215$ 0.20$
10,000 per project 7,903$ 0.12$ 6,586$ 0.09$ 5,269$ 0.07$
50,000 per project 12,645$ 0.06$ 10,538$ 0.05$ 8,430$ 0.03$
100,000 per project 15,806$ 0.16$ 13,172$ 0.13$ 10,538$ 0.09$
Commercial Tenant Improvement - Non Structural - (Non-structurally remodeled
space for non-residential occupancies classified as CBC Group A, B, E, F, H, I, M,
or other commercial occupancies not specifically addressed elsewhere in this Fee
Schedule where the structure is not altered)
Square Footage:
500 per project 1,317$ 0.87$ 1,097$ 0.72$ 878$ 0.57$
5,000 per project 5,269$ 0.26$ 4,391$ 0.21$ 3,512$ 0.17$
10,000 per project 6,586$ 0.09$ 5,488$ 0.07$ 4,391$ 0.06$
50,000 per project 10,538$ 0.05$ 8,782$ 0.04$ 7,025$ 0.03$
100,000 per project 13,172$ 0.13$ 10,976$ 0.10$ 8,782$ 0.08$
Commercial Residential and Multifamily Residential Remodels - Non Structural -
(Non-Structurally remodeled space for residential occupancies classified as CBC
Group R (except R-3), or other residential occupancies not specifically addressed
elsewhere in this Fee Schedule)
Square Footage:
500 per project 1,370$ 0.91$ 1,142$ 0.75$ 914$ 0.61$
5,000 per project 5,485$ 0.27$ 4,570$ 0.22$ 3,656$ 0.18$
10,000 per project 6,856$ 0.09$ 5,713$ 0.08$ 4,570$ 0.06$
50,000 per project 10,969$ 0.05$ 9,141$ 0.04$ 7,313$ 0.03$
100,000 per project 13,712$ 0.14$ 11,426$ 0.10$ 9,141$ 0.08$
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Single Family Dwellings and Duplexes - (All newly constructed space for residential
occupancies classified as CBC Group R-3, including custom builds and model
homes for tract master plans, or other similar residential occupancies not
specifically addressed elsewhere in this Fee Schedule)
Square Footage:
1,000 per project 3,140$ 2.08$ 2,617$ 1.74$ 2,093$ 1.39$
2,500 per project 6,281$ 0.41$ 5,234$ 0.35$ 4,188$ 0.27$
4,000 per project 6,909$ 0.46$ 5,758$ 0.39$ 4,606$ 0.30$
6,000 per project 7,851$ 0.78$ 6,543$ 0.65$ 5,234$ 0.51$
8,000 per project 9,422$ 1.17$ 7,851$ 0.97$ 6,281$ 0.78$
Duplicate Floor Plan Review - Single Family Dwellings and Duplexes
Square Footage:
1,000 per project 1,014$ 0.67$ 845$ 0.56$ 676$ 0.45$
2,500 per project 2,029$ 0.13$ 1,691$ 0.10$ 1,353$ 0.08$
4,000 per project 2,233$ 0.15$ 1,861$ 0.13$ 1,488$ 0.09$
6,000 per project 2,536$ 0.25$ 2,114$ 0.21$ 1,691$ 0.17$
8,000 per project 3,045$ 0.38$ 2,536$ 0.31$ 2,029$ 0.25$
Duplicate Floor Plan Review - Attached or Detached Accessory and Utility Uses
Square Footage:
200 per project 201$ 0.45$ 168$ 0.38$ 134$ 0.30$
400 per project 292$ 0.42$ 243$ 0.35$ 195$ 0.28$
600 per project 377$ 0.09$ 314$ 0.07$ 251$ 0.06$
1,000 per project 416$ 0.07$ 346$ 0.06$ 277$ 0.04$
3,000 per project 567$ 0.19$ 473$ 0.16$ 377$ 0.13$
Structural Residential Remodels and Additions - (All newly constructed additions to,
or structurally remodeled areas of, residential occupancies classified as CBC Group
R-3, or other similar residential occupancies not specifically addressed elsewhere in
this Fee
Schedule)
Square Footage:
100 per project 863$ 2.07$ 720$ 1.73$ 575$ 1.38$
500 per project 1,695$ 3.38$ 1,412$ 2.82$ 1,130$ 2.25$
1,000 per project 3,391$ 0.67$ 2,826$ 0.56$ 2,261$ 0.45$
1,500 per project 3,730$ 0.67$ 3,108$ 0.56$ 2,486$ 0.45$
2,000 per project 4,069$ 2.03$ 3,391$ 1.69$ 2,712$ 1.35$
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Non-Structural Residential Remodels and Additions - (All newly constructed
additions to, or non-structurally remodeled areas of, residential occupancies
classified as CBC Group R-3, or other similar residential occupancies not
specifically addressed elsewhere in this Fee Schedule)
Square Footage:
100 per project 619$ 0.43$ 517$ 0.36$ 413$ 0.28$
500 per project 795$ 1.38$ 662$ 1.15$ 530$ 0.92$
1,000 per project 1,488$ 0.29$ 1,239$ 0.24$ 991$ 0.19$
1,500 per project 1,636$ 0.29$ 1,363$ 0.24$ 1,091$ 0.19$
2,000 per project 1,785$ 0.89$ 1,488$ 0.74$ 1,190$ 0.59$
Site Improvements - This includes substantial development of private parking lots
which are processed separate of the structure and include any combination of the
following: Underground utilities, parking lot lighting, accessible path of travel
analysis, grading, drainage and compliance with the City's parking and driveway
standards.
Square Footage:
500 per project 888$ 0.59$ 740$ 0.49$ 592$ 0.39$
5,000 per project 3,554$ 0.17$ 2,961$ 0.15$ 2,369$ 0.12$
10,000 per project 4,442$ 0.06$ 3,701$ 0.05$ 2,961$ 0.04$
50,000 per project 7,107$ 0.03$ 5,922$ 0.02$ 4,739$ 0.02$
100,000 per project 8,884$ 0.08$ 7,404$ 0.07$ 5,922$ 0.05$
CITY OF SAN LUIS OBISPO
BUILDING DIVISION USER & REGULATORY FEES
New Construction Fee Schedule - Inspection Fees
Effective 7/1/16 1.007
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Commercial Uses - Structural (All newly constructed, added, or structurally
remodeled space for non-residential occupancies classified as CBC Group A, B, E,
F, H, I, M, or other commercial occupancies not specifically addressed elsewhere in
this Fee Schedule)
Square Footage:
500 per project 2,120$ 1.41$ 1,767$ 1.17$ 1,414$ 0.91$
5,000 per project 8,483$ 1.27$ 7,070$ 1.06$ 5,655$ 0.83$
10,000 per project 14,846$ 0.16$ 12,372$ 0.14$ 9,897$ 0.10$
50,000 per project 21,208$ 0.17$ 17,674$ 0.14$ 14,139$ 0.10$
100,000 per project 29,692$ 0.29$ 24,743$ 0.25$ 19,795$ 0.19$
Commercial Residential and Multifamily Residential Uses - (All newly constructed,
added, or structurally remodeled space for residential occupancies classified as
CBC Group R (except R-3), or other residential occupancies not specifically
addressed elsewhere in this Fee Schedule)
Square Footage:
500 per project 3,182$ 2.12$ 2,651$ 1.77$ 2,120$ 1.37$
5,000 per project 12,725$ 1.91$ 10,605$ 1.59$ 8,483$ 1.24$
10,000 per project 22,269$ 0.24$ 18,557$ 0.20$ 14,846$ 0.16$
50,000 per project 31,813$ 0.25$ 26,510$ 0.21$ 21,208$ 0.17$
100,000 per project 44,538$ 0.45$ 37,115$ 0.37$ 29,692$ 0.29$
Duplicate Floor Plan Review - Commercial Residential and Multifamily Residential
Uses
Square Footage:
500 per project 1,913$ 0.43$ 1,594$ 0.36$ 1,275$ 1.37$
5,000 per project 3,825$ 0.16$ 3,188$ 0.13$ 2,550$ 1.24$
10,000 per project 4,591$ 0.03$ 3,825$ 0.02$ 3,060$ 0.16$
50,000 per project 5,738$ 0.04$ 4,782$ 0.03$ 3,825$ 0.17$
100,000 per project 7,651$ 0.07$ 6,375$ 0.06$ 5,100$ 0.29$
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Low and Moderate Hazard Storage - (All newly constructed, added, or structurally
remodeled space for storage occupancies classified as CBC Group S, or other
storage occupancies not specifically addressed elsewhere in this Fee Schedule)
Square Footage:
500 per project 2,121$ 1.41$ 1,767$ 1.18$ 1,414$ 0.92$
5,000 per project 8,483$ 1.27$ 7,070$ 1.06$ 5,656$ 0.82$
10,000 per project 14,846$ 0.16$ 12,372$ 0.13$ 9,897$ 0.10$
50,000 per project 21,209$ 0.17$ 17,674$ 0.14$ 14,139$ 0.11$
100,000 per project 29,692$ 0.30$ 24,743$ 0.25$ 19,795$ 0.19$
Attached Accessory and Utility Uses - (All newly constructed, added, or structurally
remodeled space for utility and accessory occupancies classified as CBC Group U,
or other utility and accessory occupancies not specifically addressed elsewhere in
this Fee Schedule)
Square Footage:
200 per project 1,656$ 0.80$ 1,380$ 0.67$ 1,104$ 0.54$
400 per project 1,817$ 4.44$ 1,514$ 3.70$ 1,212$ 2.96$
600 per project 2,706$ 1.33$ 2,255$ 1.11$ 1,804$ 0.89$
1,000 per project 3,238$ 1.08$ 2,699$ 0.90$ 2,159$ 0.71$
3,000 per project 5,391$ 1.80$ 4,492$ 1.50$ 3,594$ 1.20$
Detached Accessory and Utility Uses - (All newly constructed, added, or structurally
remodeled space for utility and accessory occupancies classified as CBC Group U,
or other utility and accessory occupancies not specifically addressed elsewhere in
this Fee Schedule)
Square Footage:
200 per project 1,518$ 0.63$ 1,265$ 0.52$ 1,012$ 0.42$
400 per project 1,644$ 4.17$ 1,369$ 3.48$ 1,096$ 2.79$
600 per project 2,478$ 1.24$ 2,065$ 1.04$ 1,652$ 0.83$
1,000 per project 2,974$ 1.00$ 2,478$ 0.83$ 1,982$ 0.66$
3,000 per project 4,957$ 1.68$ 4,131$ 1.37$ 3,304$ 1.10$
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Shell Buildings for all Commercial Uses - (The enclosure for all newly constructed,
added, or structurally remodeled space for non-residential occupancies classified as
CBC Group A, B, E, F, H, I, M, or other commercial occupancies not specifically
addressed elsewhere in this Fee Schedule where the interior is not completed or
occupiable)
Square Footage:
500 per project 1,359$ 0.83$ 1,133$ 0.69$ 906$ 0.55$
5,000 per project 5,090$ 0.76$ 4,242$ 0.64$ 3,393$ 0.51$
10,000 per project 8,908$ 0.10$ 7,423$ 0.08$ 5,938$ 0.06$
50,000 per project 12,725$ 0.10$ 10,604$ 0.08$ 8,483$ 0.06$
100,000 per project 17,815$ 0.18$ 14,846$ 0.15$ 11,877$ 0.13$
Commercial Tenant Improvement - Non Structural - (Non-structurally remodeled
space for non-residential occupancies classified as CBC Group A, B, E, F, H, I, M,
or other commercial occupancies not specifically addressed elsewhere in this Fee
Schedule where the structure is not altered)
Square Footage:
500 per project 1,008$ 0.72$ 840$ 0.60$ 672$ 0.48$
5,000 per project 4,242$ 0.64$ 3,535$ 0.53$ 2,828$ 0.42$
10,000 per project 7,423$ 0.08$ 6,186$ 0.07$ 4,948$ 0.05$
50,000 per project 10,604$ 0.08$ 8,837$ 0.07$ 7,070$ 0.06$
100,000 per project 14,846$ 0.15$ 12,372$ 0.12$ 9,897$ 0.09$
Commercial Residential and Multifamily Residential Remodels - Non Structural -
(Non-Structurally remodeled space for residential occupancies classified as CBC
Group R (except R-3), or other residential occupancies not specifically addressed
elsewhere in this Fee Schedule)
Square Footage:
500 per project 1,018$ 0.68$ 849$ 0.57$ 679$ 0.45$
5,000 per project 4,071$ 0.61$ 3,392$ 0.51$ 2,715$ 0.41$
10,000 per project 7,125$ 0.07$ 5,937$ 0.06$ 4,750$ 0.05$
50,000 per project 10,178$ 0.08$ 8,482$ 0.06$ 6,786$ 0.05$
100,000 per project 14,249$ 0.15$ 11,874$ 0.12$ 9,499$ 0.09$
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Single Family Dwellings and Duplexes - (All newly constructed space for residential
occupancies classified as CBC Group R-3, including custom builds and model
homes for tract master plans, or other similar residential occupancies not
specifically addressed elsewhere in this Fee Schedule)
Square Footage:
1,000 per project 3,181$ 2.12$ 2,651$ 1.77$ 2,120$ 1.41$
2,500 per project 6,360$ 1.06$ 5,301$ 0.88$ 4,241$ 0.70$
4,000 per project 7,951$ 2.39$ 6,625$ 1.99$ 5,301$ 1.59$
6,000 per project 12,722$ 3.18$ 10,601$ 2.65$ 8,481$ 2.12$
8,000 per project 19,082$ 2.39$ 15,903$ 1.99$ 12,722$ 1.59$
Duplicate Floor Plan Review - Single Family Dwellings and Duplexes
Square Footage:
1,000 per project 3,181$ 2.12$ 2,651$ 1.77$ 2,120$ 1.41$
2,500 per project 6,360$ 1.06$ 5,301$ 0.88$ 4,241$ 0.70$
4,000 per project 7,951$ 2.39$ 6,625$ 1.99$ 5,301$ 1.59$
6,000 per project 12,722$ 3.18$ 10,601$ 2.65$ 8,481$ 2.12$
8,000 per project 19,082$ 2.39$ 15,903$ 1.99$ 12,722$ 1.59$
Duplicate Floor Plan Review - Attached or Detached Accessory and Utility Uses
Square Footage:
200 per project 1,518$ 0.63$ 1,265$ 0.52$ 1,012$ 0.42$
400 per project 1,644$ 4.17$ 1,369$ 3.48$ 1,096$ 2.79$
600 per project 2,479$ 1.24$ 2,065$ 1.04$ 1,652$ 0.83$
1,000 per project 2,974$ 1.00$ 2,479$ 0.83$ 1,982$ 0.66$
3,000 per project 4,957$ 1.66$ 4,131$ 1.37$ 3,304$ 1.10$
Structural Residential Remodels and Additions - (All newly constructed additions to,
or structurally remodeled areas of, residential occupancies classified as CBC Group
R-3, or other similar residential occupancies not specifically addressed elsewhere in
this Fee
Schedule)
Square Footage:
100 per project 1,258$ 2.87$ 1,049$ 2.40$ 839$ 1.92$
500 per project 2,408$ 2.41$ 2,006$ 2.01$ 1,605$ 1.60$
1,000 per project 3,611$ 2.41$ 3,010$ 2.01$ 2,408$ 1.60$
1,500 per project 4,815$ 2.41$ 4,013$ 2.01$ 3,210$ 1.60$
2,000 per project 6,020$ 3.01$ 5,016$ 2.50$ 4,013$ 2.01$
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Base Cost
Cost Per S.F.
Between
Thresholds
Occupancy Type and Class Fee Unit
Fire Rating Type IA, IB Fire Rating Type VA, IIA, IIIA Fire Rating Type IIB, IIIB, VB, IV
Non-Structural Residential Remodels and Additions - (All newly constructed
additions to, or non-structurally remodeled areas of, residential occupancies
classified as CBC Group R-3, or other similar residential occupancies not
specifically addressed elsewhere in this Fee Schedule)
Square Footage:
100 per project 1,145$ 2.86$ 954$ 2.39$ 764$ 1.91$
500 per project 2,290$ 2.29$ 1,908$ 1.91$ 1,526$ 1.53$
1,000 per project 3,435$ 2.29$ 2,862$ 1.91$ 2,290$ 1.53$
1,500 per project 4,579$ 2.29$ 3,817$ 1.91$ 3,053$ 1.53$
2,000 per project 5,724$ 2.86$ 4,771$ 2.39$ 3,817$ 1.91$
Site Improvements - This includes substantial development of private parking lots
which are processed separate of the structure and include any combination of the
following: Underground utilities, parking lot lighting, accessible path of travel
analysis, grading, drainage and compliance with the City's parking and driveway
standards.
Square Footage:
500 per project 703$ 0.47$ 586$ 0.39$ 468$ 0.31$
5,000 per project 2,810$ 0.42$ 2,342$ 0.36$ 1,873$ 0.28$
10,000 per project 4,918$ 0.05$ 4,098$ 0.04$ 3,278$ 0.03$
50,000 per project 7,026$ 0.05$ 5,854$ 0.04$ 4,684$ 0.04$
100,000 per project 9,836$ 0.09$ 8,196$ 0.08$ 6,557$ 0.06$
CITY OF SAN LUIS OBISPO
MINOR & MISCELLANEOUS PERMITS 2016-17
1.007
50% REDUCED FEES FOR SINGLE FAMILY RESIDENTIAL ENERGY SAVING UPGRADES
Electrical service upgrade each $ 113
Electric car charging system each $ 113
Firepalce Insert/upgrade each $ 301
Furnace/heater replacement each $ 113
Graywater/Rainwater Harvesting System each $ 69
Insulation/energy upgrade per project $ 109
Re-roof with added ventilation per project $ 109
Solar photovoltaic system per project $ 156
Water heater replacement each $ 113
Window retrofits (non-structural only)per project $ 182
MINOR COMMERCIAL AND RESIDENTIAL IMPROVEMENT PROJECTS
Balcony/Porch/Deck
first 300 s.f.per project $ 1,027
ea add'l 100 s.f per project $ 105
Canopy / Awning per project $ 356
Cellular Tower / Antenna
First Antenna / Tower each $ 844
each add'l antenna/ tower each $ 92
Antenna/Tower w/ Equipment Shelter each $ 615
Commercial Access Upgrade (ADA Compliance)
Site-work such as Ramps or Exterior each $ 1,102
Upgrades such as reception counter, registers, signage, etc.each $ 882
Commercial Coach Installation each $ 1,464
Demolition
Interior or garage - utlity building per project $ 417
Entire Building, residence or commercial per project $ 730
Dry rot/Termite Repair per project $ 217
Fence or Non-Engineered Wall per project $ 628
Fireplace Retrofit / Chimney Repair per project $ 600
Flag, Light, or Sign Pole - Install / Replace per project $ 747
Foundation Replace / New (includes piles, piers, or foundation-only systems under existing or partial
construction)per project $ 1,252
MINOR COMMERCIAL AND RESIDENTIAL IMPROVEMENT PROJECTS, continued
Foundation Repair (includes piles, piers, or foundation-only systems under existing or partial
construction)per project $ 625
Garage Conversion
First 500 s.f.per project $ 834
Ea add'l 100 s.f.per project $ 105
Grading
1,000 CY or less per project $ 730
1,001 - 10,000 CY per project $ 939
>10,001 CY per project $ 1,147
Paint Booth per project $ 939
Partition per project $ 698
The fees listed below are stand-alone fees. Additional Development Review or Stormwater fees may apply.
Fee Activity
Fee Description Fee Unit Fee
Patio Cover
Open per project $ 628
Enclosed per project $ 1,095
Pool / Spa - Commercial per project $ 1,042
Pool / Spa - Residential per project $ 834
Re-Roof - Residential per project $ 217
Re-Roof - Commercial
First 300 s.f.per project $ 417
Ea add'l 100 s.f.per project $ 105
Roof Structure Replacement
First 300 s.f.per project $ 939
Ea add'l 100 s.f.per project $ 126
Retaining Wall
Engineered per project
First 100 l.f.per project $ 1,147
Ea add'l 100 l.f.per project $ 105
Non-Engineered per project $ 732
Stair Repair / Replace per project $ 939
Shear Wall / Steel Support Column - stand alone (not part of a building permit)per project $ 834
Siding / Stucco per project $ 396
MINOR COMMERCIAL AND RESIDENTIAL IMPROVEMENT PROJECTS, continued
Sign
Wall per project $ 313
Monument per project $ 557
Solar / PV System - Commercial / Multi-family per project $ 730
Store Front/Façade Alterations: Minor per project $ 939
T-Bbar Ceiling/Furred Ceiling - stand alone (not part of a building permit)per project $ 625
Trash Enclosure per project $ 1,042
Vapor Recovery Systems / Service Station Upgrades (up to 3)per project $ 522
Window / Door - Non-Structural
First 10 windows / doors per project $ 365
each add'l 10 windows/doors per project $ 18
Window / Door - Structural
First 10 windows / doors per project $ 539
each add'l 10 windows/doors per project $ 70
Minor Repairs (for items otherwise not listed, for the purpose of reconstruction, renewal, or
maintenance of any part of an existing structure - requiring not more than two inspections)per project $ 286
Minor Code Corrections per project $ 217
Minor Lease Space Improvements Prior to Tenant Improvement per project $ 1,252
MECHANICAL, PLUMBING AND ELECTRICAL PERMITS (Not associated with an existing building permit)
ADMINISTRATIVE AND MISC. FEES
Minimum Permit Issuance (includes travel and documentation) $ 225
Appeal of Building Official Decision per project $ 1,042
Handicap Board of Appeals per project $ 1,042
Fire Permit Handling Fee per project $ 417
Supplemental Plan Check per project $ 208
Supplemental Inspection per project $ 208
After Hours Inspection (Scheduled, 2 hour minimum)per project $ 417
Preliminary Project Consultation / Code Analysis (per hour)per project $ 208
MECHANICAL PERMIT FEES
Stand Alone Mechanical Plan Check (per 1/2 hour) $ 105
UNIT FEES:
A/C (Residential) - each $ 69
Furnaces (F.A.U., Floor) $ 69
Heater (Wall) $ 69
Refrigeration Compressor/Condenser $ 87
Boiler $ 87
Chiller $ 87
Heat Pump (Package unit) $ 52
Heater (Unit, Radiant, etc.) $ 52
Air Handler $ 52
Duct Work only $ 52
Evaporative Cooler $ 52
Make-up Air System $ 52
Vent Fan (Single Duct) - each $ 52
Exhaust Hood and Duct (Residential) $ 52
Exhaust Hood - Type I (Commercial Grease Hood) $ 105
Exhaust Hood - Type II (Commercial Steam Hood) $ 69
Walk-in Box/Refrigerator Coil $ 69
Miscellaneous Mechanical Items NOS (not otherwise specified) $ 69
Other Mechanical Inspections (per hour) $ 208
Mechanical Volume and Current Fee Analysis $ 64
PLUMBING/GAS PERMIT FEES
Stand Alone Plumbing Plan Check (hourly rate) $ 208
UNIT FEES:
Fixtures (each) $ 52
Gas System Replace/Repair/Extend (First Outlet) $ 52
Gas Outlets (Each Additional) $ 7
Building Sewer $ 69
Grease Trap $ 52
Water Heater (First Heater) $ 69
Water Heater (Each Additional Heater) $ 18
Water Pipe Repair/Replacement $ 52
Drain-Vent Repair/Alterations $ 52
Solar Water System Fixtures (solar panels, tanks, water treatment equipment) $ 69
Graywater Systems (each) $ 139
Miscellaneous Plumbing Items NOS $ 69
Other Plumbing and Gas Inspections (per hour) $ 208
Plumbing Volume and Current Fee Analysis $ 63
ELECTRICAL PERMIT FEES
Stand Alone Electrical Plan Check (per 1/2 hour) $ 105
Add/Replace Service (not over 200 amps) $ 69
Add/Replace Service (over 200 amps) $ 105
New/Altered Circuits
15 or 20 amp - Each 10 circuits (or fraction thereof) $ 52
25 or 40 amp circuits (each) $ 35
50 to 175 amp circuits (each) $ 42
200 amp and larger circuits (each) $ 52
Temporary Service (each) $ 52
ELECTRICAL PERMIT FEES, continued
Generator Installation (each) $ 80
Miscellaneous Electrical Items NOS $ 69
Other Electrical Inspections (per hour) $ 208
Electrical Volume and Current Fee Analysis $ 64
OTHER
Seismic Strengthening of Unreinforced Masonry Building **Remains at $40 per resolution $ 40
Code Enforcement Fee $ 338
Construction Tax **This fee does not increase by CPI $ 151
STORMWATER PLAN REVIEW & INSPECTION
Minor Projects: Non-structural commercial TI’s, residential remodels and residential additions less
than 500 SF and U occupancies (Garages and storage sheds) all with minimal grading activity $ 273
Moderate Projects: Structural Commercial TI’s and additions up to 5,000 sf, Residential additions
over 500 SF, Change of Occupancy all with site grading work less than 1 acre $ 1,721
Major Projects: New SFR’s, New Commercial Buildings (additions over 5,000 SF), projects with
parcels of 1 acre or more $ 3,650
Engineering Improvement Plans & Map Review Fees
UNITS FEE
Improvement Plan Check $2,215.00
Plus % of Construction Costs 1.9%
An estimate is required from the applicant for verification of the public improvement costs.
Construction Inspection $4,205.00
Plus % of Construction Costs 12.9%
An estimate is required from the applicant for verification of the public improvement costs.
Final Maps
Parcel Map Four lots or less $8,135.00
Tract Map More than four lots $12,226.00
Plus per lot or common interest unit And $102.00
Certificate of Compliance or Final Lot LIne Adjustment Agreement $2,876.00
Engineering Development Review Fee
A 15% engineering surcharge shall be added to all construction permit and plan check fees
collected by the Building and Safety Division that require Engineering Department review.
Fire Development Review Fee
A 21.5% fire protection surcharge shall be added to all construction permit and plan check fees
collected by the Building and Safety Division that require Fire Department plan check and inspection.
Fire Sprinkler and Suppression Systems
(Issued by Building and Safety)
Fee Unit
Fire Sprinkler Systems
1-25 Heads $576.00 each
26-50 Heads $506.00 each
51-100 Heads $576.00 each
101-200 Heads $715.00 each
Every 200 Heads above 200 $138.00
Fire Alarm System - Retrofit/Repair/Alteration
1-50 Devices $300.00 each
51-100 Devices $369.00 each
Every 50 Devices above 100 $162.00
Sprinkler Monitoring System $231.00 each
Other Suppression Systems
Insert Gas Systems $369.00 each
Dry Chemical Systems $231.00 each
Wet Chemical/Kitchen Hood $300.00 each
Foam Systems $369.00 each
Paint Spray Booth $300.00 each
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Section H
PROPOSERS LIST
BUILDING PLAN REVIEW SERVICES-SPECIFICATION No 91520
4Leaf, Inc.
Craig Tole
2110 Rheem Drive, Suite A
Pleasanton, CA 94588
Ph: (925) 462-5959
Fax No. (925) 462-5958
Email: ctole@4leafinc.com
Anderson Penna
Lisa Penna, PE
3737 Birch St, Suite 250
Newport beach, CA 92660
Ph: (949) 428-1500
Fax No. (949) 258-5053
Email: lpenna@andpen.com
Bureau Veritas
David Gavranich
180 Promenade Circle, Suite 150
Sacramento, CA 95834
Ph: (916) 514-4503
Fax No.: (916) 725-8242
Email: david.gavranich@us.bureauveritas.com
California Code Check
Tom Harris, SE
1000 Business Center Cir., Suite 215
Thousand Oaks, CA 91320
Ph: (805) 499-4584
Fax No.: (805) 499-4489
Email: CACodeCheck@aol.com
CSG Consultants Inc.
Paul Armstrong, PE
801 Park Center Drive, Suite 230
Santa Ana, CA 92705
Ph: (714) 568-1010
Fax No.:(714) 568-1028
Email: paul@csgengr.com
Esgil Corporation
Chuck Mendenhall, SE
9320 Chesapeake Drive, Suite 208
San Diego, CA 92123
Ph: (858) 560-1468
Fax No.:(858) 560-1576
Email: cmendenhall@esgil.com
Interwest Consulting Group
Richard Graves
7491 N. Remington Ave., Suite 103
Fresno, CA 93711
Ph: (559) 448-9839
Fax No.: (559) 272-0403
Email: rgraves@interwestgrp.com
JAS Pacific
Jason Smith
201 N. Euclid Ave.
Upland, CA 91786
Ph: (800) 818-3677
Fax No.: (909) 605-0319
Email: Addison@jaspacific.com
Melad & Associates
Jose Melad
8907 Warner Ave., Suite 161
Huntington Beach, CA 92647
Ph: (714) 848-0487
Fax No.: (714) 848-7027
Email: meladassoc@aol.com
NAFFA International
Imad Naffa
7571 N. Remington, Suite 101
Fresno, CA 93711
Ph: (866) 623-3246
Fax No.: (559) 272-2110
Email: imad@naffainc.com
Plan Review Consultants
Massoud Abolhoda
261 Hamilton Ave., Suite 208
Palo Alto, CA 94301
Ph: (650) 321-7008
Fax No.: (510) 217-4098
Scott Fazekas & Associates, Inc.
Scott Fazekis, AIA
9 Corporate Park, Suite 200
Irvine, CA 92606
Ph: (949) 475-2901
Fax No.: (949) 475-2560
Email: sfairvine@aol.com
-44-
Email: massoud@permitsoft.com
West Coast Code Consultants, Inc.
Giyan Senaratne, SE
2400 Camino Ramon, Suite 240
San Ramon, CA 94583
Ph: (925) 275-1700
Fax No.: (925) 275-0600
Email: giyan@wc-3.com
Willdan Engineering Inc
Estelle Cope
650 E. Hospitality Lane, Suite 400
San Bernardino, CA 92408
Ph: (909) 386-0200
Fax No.: (909) 888-5107
Email: ecope@willdan.com