HomeMy WebLinkAboutr10405authorizingtheprocurementoffuelusingover-the-counterpurchasingproceduresRESOLUTION NO . 10405 (2012 Series )
A RESOLUTION OF THE CITY OF SAN LUIS OBISP O
AUTHORIZING THE PROCUREMENT OF FUEL USING "OVER-THE-COUNTER "
PURCHASING PROCEDURE S
WHEREAS,the City purchases over $430,800 of fuel annually through the Flee t
Maintenance operating program ; and
WHEREAS,the cost per fuel delivery regularly exceeds the $7,500 departmen t
purchasing limit as prescribed by the City's Financial Management Manual ; and
WHEREAS,the price per gallon for unleaded and diesel fuel fluctuates hourly; and
WHEREAS,the delivery and use of fuel is essential to operating the City's fleet,
equipment, emergency generators and fire apparatus ; and
WHEREAS,the cost of fuel deliveries from a prescribed vendor is invariably mor e
expensive than seeking the lowest daily cost per qualified vendor ; an d
WHEREAS,open-market purchasing procedures requiring written price quotations and
purchase orders – as described in Section 295 of the City's Financial Management Manual –
serves to delay the purchasing process and does not guarantee the best available pricing for fuel ;
and
WHEREAS,the Council approves the annual budget appropriations for fuel purchase s
and a modification of the City's purchasing policy does not supersede those approved limits .
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo as follows :
SECTION 1 .That Public Works Department be authorized to purchase fuel using "ove r
the counter" purchasing procedures as described in Section 3 .24 .080 of the San Luis Obisp o
Municipal Code within the approved annual budgets for fuel .
R 10405
Resolution No . 10405 (2012 Series )
Page 2
Upon motion of Council Member Ashbaugh, seconded by Council Member Carter, an d
on the following roll call vote :
AYES :
Council Members Ashbaugh, Carter and Smith, Vice Mayor Carpenter an d
Mayor Marx
NOES :
None
ABSENT : None
The foregoing resolution was adopted this 16`h day of October 2012 .
Mayor Marx
ATTEST :
City Clerk
Kristine Dietric k
City Attorney