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Home My WebLink About10-04-2016 Item 06 Jennifer Street Sewer Line Replacement Project Award Spec. No. 91185 Meeting Date: 10/4/2016 FROM: Carrie Mattingly, Director of Utilities Prepared By: Jennifer Metz, Utilities Project Manager SUBJECT: JENNIFER STREET SEWER LINE REPLACEMENT PROJECT AWARD, SPECIFICATION NO. 91185 RECOMMENDATION 1. Award a contract to Specialty Construction, Inc. in the amount of $1,493,870 for the Jennifer Street Sewer Line Replacement Project, Specification No. 91185. 2. Approve a transfer of $756,870 from Sewer Fund working capital to the project account. DISCUSSION The Jennifer Street Sewer Line Replacement project, Specification No. 91185, includes the replacement, rerouting and abandonment of existing structurally unsound sewer mains that date from the early 1900s, On July 11, 2016, the City Council authorized a total project budget of $965,000 for the project, that included $802,000 for construction, $2,500 for materials testing, $500 for printing and miscellaneous expenses, and $160,000 of construction contingencies. The City Council authorized the invitation of construction bids and authorized the City Mana ger to execute a contract for the construction of the project if the lowest responsible bid was within the Engineer’s Estimate of $802,000 (Attachment A). Three bids were received and opened on September 1, 2016. All bids, which were within $150,000 of each other, were over the engineer’s estimate which requires Council approval to authorize additional funding and to award the contract. As shown in the Bid Summary (Attachment B) Specialty Construction Inc. was the low bidder at $1,493,870. Completion of this project is critical because of the condition of the two sewer mains under the Union Pacific railroad tracks. The contractor that bid the project indicated that the project exceeded the engineer’s estimate due the risk and complexity of the work, the cost of materials, traffic control requirements, and the potential to encounter rock while boring under the railroad tracks for the installation of the replacement sewer main. Staff has consulted with the Engineering Division and the project design engineer and will use this project information to more develop more accurate cost estimates. Due to the funding necessary to award this project, the construction schedule of future wastewater collection capital projects may be delayed. CONCURRENCES The Public Works Department will provide inspection services for the proposed sewer line replacement project and concurs with the recommendations in this report. 6 Packet Pg. 7 ENVIRONMENTAL REVIEW This project is categorically exempt from the California Environmental Quality Act pursuant to CEQA Guidelines section 15302 (Replacement or Reconstruction of existing structures and facilities). FISCAL IMPACT On July 11, 2016 the City Council approved the Jennifer Street Sewer Line Replacement project with a total project budget of $965,000. Staff recommends awarding the contract (Attachment C) to Specialty Construction, Inc., transferring $756,870 from Sewer Fund balance. This amount will provide the needed funding for contract award and construction contingencies. Due to the unplanned increase in cost of this project, the schedule of future CIP projects may need to be adjusted. As part of the 2017-19 budget process, all CIP will be reevaluated for cost and priority. As of the 2016-17 Supplemental Budget, there was $12,030,620 available in the Sewer Fund working capital account. There is an approved budget amendment request pending for $152,000 which leaves an available balance of $11,878,620 to support this request. ALTERNATIVES Reject all bids and direct staff to re-advertise the project. The City Council may choose to reject all bids and direct staff to re-bid the project. Should Council choose this alternative the project will be delayed by as much as three months; the project is time-sensitive due to the potential for failure of the existing sewer line crossing the railroad tracks and the inability to bypass from that location. Attachments: a - July 12 2016 Council Agenda Report b - Jennifer Street Sewer Line Replacement, Specification No. 91185 Bid Results c - Contractor Agreement Jennifer Street Sewer Line Replacement, Specification No. 91185 Estimated Project Costs Additional Budget Needed Total Project Budget Construction Services: Construction $802,000 $691,870 $1,493,870 Materials Testing $2,500 0 $2,500 Printing and Miscellaneous $500 0 $500 Construction Contingencies: $160,000 $65,000 $225,000 Total Construction Services $965,000 $756,870 $1,721,870 6 Packet Pg. 8 Meeting Date: 7/12/2016 FROM: Carrie Mattingly, Utilities Director Prepared By: Jennifer Metz, Utilities Project Manager SUBJECT: JENNIFER STREET SEWER LINE REPLACEMENT, SPECIFICATION NO. 91185 RECOMMENDATION 1. Approve plans and specifications for the Jennifer Street Sewer Line Replacement, Specification No. 91185 and authorize staff to advertise for bids; and 2. Authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer's estimate of $802,000. DISCUSSION Background The Jennifer Street Sewer Line Replacement project includes the replacement, rerouting and abandonment of existing structurally unsound clay sewer mains that date from the early 1900s. The project includes jack and bore construction under the Union Pacific railroad tracks for the installation of a 15-inch welded steel encasement and 8 inch sewer line, open trenching for the installation of the new eight-inch sewer main, and installation of approximately 660 feet cured- in-place six-inch pipe liner. The project will reroute wastewater flow to a portion of the collection system that was upgraded in 2013. The project also includes installation of 760 feet of eight-inch sewer main along the City’s bike path, abandonment of 650 feet of sewer line under the railroad at the intersection of Rachel and Florence Streets to Santa Barbara Road, and redirects a portion of the flow to the collection system that was upgraded in 2011. ENVIRONMENTAL REVIEW This project is categorically exempt from the California Environmental Quality Act pursuant to CEQA Guidelines section 15302 (Replacement or Reconstruction of existing structures and facilities). CONCURRENCES The Public Works Department staff concurs with this request. 9 Packet Pg. 177 6.a Packet Pg. 9 Attachment: a - July 12 2016 Council Agenda Report (1462 : Jennifer Street Sewer Line Replacement Project Award) FISCAL IMPACT This project is identified on page 3-160, of the 2013-15 Financial Plan, Capital Improvement Plan. All project funding is derived from the sewer fund and includes a construction budget of 300,000 for the Jennifer Street and $400,000 for the Rachel Street railroad crossing projects. An additional $237,000 and $144,000 was added to the Jennifer and Rachel Street project budgets , respectively, during the budget supplement in June 2014, resulting in a total project budget of 1,081,000. The total project budget includes funding for design, easement acquisition, construction, and construction management services. Easement acquisition was completed in October 2015. The Engineer's estimate for construction of the project is $802,000. The project budget is displayed below. Because of the potential to encounter contaminated soil within the railroad corridor, the bid documents include a bid item for the preparation of a health and safety plan and excavation and containment of contaminated soils. A total of $1,040,000 is available in the Wastewater Collection System Master Account to support this project. ALTERNATIVES Deny or defer approval to advertise. The City Council may choose to deny or defer the approval to advertise this project. Staff does not recommend this option, as the sewer main will continue to deteriorate and pose a high risk of catastrophic failure, resultant in sewer overflows, water quality violations, and potential fines. Attachments: a a - Council Reading File - Final 91885_Construction Drawings b b - Council Reading File - Final 91185 Special Provisions Jennifer Street Sewer Line Replacement, Specification No. 91185 Estimated Project Costs Construction Services: Construction $802,000 Construction Management $75,000 Materials Testing $2,500 Printing and Miscellaneous $500 Construction Contingencies: $160,000 Total Construction Services $1,040,000 9 Packet Pg. 178 6.a Packet Pg. 10 Attachment: a - July 12 2016 Council Agenda Report (1462 : Jennifer Street Sewer Line Replacement Project Award) Item #Item Description Quantity Unit of Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 MOBILIZATION 1 LS $0.00 $0.00 $38,300.00 $38,300.00 $40,000.00 $40,000.00 $49,000.00 $49,000.00 2 COMPLY WITH OSHA 1 LS $0.00 $0.00 $25,300.00 $25,300.00 $50,000.00 $50,000.00 $36,000.00 $36,000.00 3 COMPLY WITH APCD 1 LS $0.00 $0.00 $2,500.00 $2,500.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00 4 COMPLY WITH UPRR ROW 1 LS $0.00 $0.00 $23,500.00 $23,500.00 $35,000.00 $35,000.00 $21,000.00 $21,000.00 5 COMPLY WITH WPCP 1 LS $0.00 $0.00 $9,000.00 $9,000.00 $15,000.00 $15,000.00 $3,000.00 $3,000.00 6 TRAFFIC CONTROL 1 LS $0.00 $0.00 $38,000.00 $38,000.00 $60,000.00 $60,000.00 $14,000.00 $14,000.00 7 BY-PASS PUMPING 1 LS $0.00 $0.00 $38,000.00 $38,000.00 $50,000.00 $50,000.00 $16,000.00 $16,000.00 8 CLEARING AND GRUBBING 1 LS $0.00 $0.00 $7,000.00 $7,000.00 $40,000.00 $40,000.00 $5,500.00 $5,500.00 9 ROCK EXCAVATION 300 CY $0.00 $0.00 $104.00 $31,200.00 $90.00 $27,000.00 $125.00 $37,500.00 10 ABANDON AND GROUT (E) SANITARY 653 LF $0.00 $0.00 $28.00 $18,284.00 $40.00 $26,120.00 $75.00 $48,975.00 11 REHABILITATE (E) SEWER MANHOLE 9 EA $0.00 $0.00 $4,800.00 $43,200.00 $4,000.00 $36,000.00 $7,700.00 $69,300.00 12 REMOVE (E) SEWER MANHOLE 2 EA $0.00 $0.00 $8,500.00 $17,000.00 $3,000.00 $6,000.00 $6,000.00 $12,000.00 13 REMOVE (E) SEWER MANHOLE DROP 1 EA $0.00 $0.00 $14,000.00 $14,000.00 $3,500.00 $3,500.00 $6,500.00 $6,500.00 14 INSTALL (N) SEWER MANHOLE 6 EA $0.00 $0.00 $15,000.00 $90,000.00 $11,000.00 $66,000.00 $15,300.00 $91,800.00 15 INSTALL (N) SEWER DROP 3 EA $0.00 $0.00 $8,350.00 $25,050.00 $12,500.00 $37,500.00 $16,000.00 $48,000.00 16 ABANDON (E) SEWER MANHOLE IN PLACE 3 EA $0.00 $0.00 $2,500.00 $7,500.00 $2,500.00 $7,500.00 $3,500.00 $10,500.00 17 INSTALL (N) SEWER CLEANOUT 2 EA $0.00 $0.00 $3,100.00 $6,200.00 $5,500.00 $11,000.00 $1,000.00 $2,000.00 18 CONNECT (N) SEWER TO (E) MANHOLE 3 EA $0.00 $0.00 $6,200.00 $18,600.00 $4,000.00 $12,000.00 $2,000.00 $6,000.00 19 CONNECT LIVE SEWER LATERAL TO SEWER 20 EA $0.00 $0.00 $1,000.00 $20,000.00 $800.00 $16,000.00 $2,000.00 $40,000.00 20 ABANDON AND PLUG (E) SEWER LATERAL 50 EA $0.00 $0.00 $1,300.00 $65,000.00 $250.00 $12,500.00 $800.00 $40,000.00 21 FURNISH & INSTALL 8 INCH HDPE SDR 17 1663 LF $0.00 $0.00 $199.00 $330,937.00 $165.00 $274,395.00 $215.00 $357,545.00 22 FURNISH & INSTALL 6 INCH HDPE SDR 17 70 LF $0.00 $0.00 $463.00 $32,410.00 $150.00 $10,500.00 $560.00 $39,200.00 23 FURNISH & INSTALL 4 INCH HDPE SDR 17 92 LF $0.00 $0.00 $489.00 $44,988.00 $130.00 $11,960.00 $440.00 $40,480.00 24 FURNISH & INSTALL 6 INCH CIPP (CURE-IN-668 LF $0.00 $0.00 $97.00 $64,796.00 $110.00 $73,480.00 $120.00 $80,160.00 25 FURNISH & INSTALL 8 INCH HDPE SDR 17 227 LF $0.00 $0.00 $1,275.00 $289,425.00 $1,800.00 $408,600.00 $1,235.00 $280,345.00 26 RE-GRADE (E) SEWER LATERAL 100 LF $0.00 $0.00 $260.00 $26,000.00 $100.00 $10,000.00 $220.00 $22,000.00 27 REMOVE AND REPLACE (E) EXISTING AC & 1 LS $0.00 $0.00 $29,000.00 $29,000.00 $30,000.00 $30,000.00 $71,000.00 $71,000.00 28 REMOVE AND REPLACE (E) EXISTING AC & 1 LS $0.00 $0.00 $19,000.00 $19,000.00 $38,000.00 $38,000.00 $60,000.00 $60,000.00 29 REMOVE AND REPLACE (E) EXISTING AC & 1 LS $0.00 $0.00 $8,000.00 $8,000.00 $42,000.00 $42,000.00 $40,000.00 $40,000.00 30 REMOVE AND REPLACE (E) EXISTING AC & 1 LS $0.00 $0.00 $68,000.00 $68,000.00 $85,000.00 $85,000.00 $40,000.00 $40,000.00 31 REMOVE AND REPLACE (E) EXISTING AC & 1 LS $0.00 $0.00 $11,000.00 $11,000.00 $26,000.00 $26,000.00 $26,000.00 $26,000.00 32 REPLACE SURVEY MONUMENTS 2 EA $0.00 $0.00 $2,800.00 $5,600.00 $2,500.00 $5,000.00 $4,000.00 $8,000.00 33 HEALTH & SAFETY PLAN (HSP)1 LS $0.00 $0.00 $1,720.00 $1,720.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 34 HSP IMPLEMENTATION AND AREA 20 DAYS $0.00 $0.00 $343.00 $6,860.00 $500.00 $10,000.00 $800.00 $16,000.00 35 EXCAVATION, CONTAINMENT, AND 500 CF $0.00 $0.00 $15.00 $7,500.00 $4.00 $2,000.00 $8.00 $4,000.00 36 CONCRETE 100 SF $0.00 $0.00 $52.00 $5,200.00 $40.00 $4,000.00 $36.00 $3,600.00 37 ASPHALT CONCRETE 200 SF $0.00 $0.00 $29.00 $5,800.00 $40.00 $8,000.00 $24.00 $4,800.00 $0.00 $1,493,870.00 $1,598,055.00 $1,658,205.00 Total Bid Amount Jennifer Street Sewer Line Replacement, Specification No. 91185 Bid Opening: 09/01/16 * marks an allowance Engineer's Estimate Specialty Construction Inc.Raminha Construction Inc.John Madonna 6.b Packet Pg. 11 Attachment: b - Jennifer Street Sewer Line Replacement, Specification No. 91185 Bid Results (1462 : Jennifer Street Sewer Line Replacement Project Award) CITY OF SAN LUIS OBISPO CALIFORNIA FORM OF AGREEMENT THIS AGREEMENT, made on this ______ day of ___________, 2016, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and SPECIALTY CONSTRUCTION, INC. (hereinafter called the Contractor). WITNESSETH: That the Owner and the Contractor for the consideration stated herein agree as follows: ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of Jennifer Street Sewer Line Replacement, Specification No. 91185 in strict accordance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated. It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives. ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the contract prices as follows: Item No. Item Quantity Unit of Measure Item Price (in figures) Total (in figures) 1 MOBILIZATION 1 LS $38,300.00 $38,300.00 2 COMPLY WITH OSHA 1 LS $25,300.00 $25,300.00 3 COMPLY WITH APCD 1 LS $2,500.00 $2,500.00 4 COMPLY WITH UPRR ROW ENCROACHMENT PERMIT 1 LS $23,500.00 $23,500.00 5 COMPLY WITH WPCP 1 LS $9,000.00 $9,000.00 6 TRAFFIC CONTROL 1 LS $38,000.00 $38,000.00 7 BY‐PASS PUMPING 1 LS $38,000.00 $38,000.00 8 CLEARING AND GRUBBING 1 LS $7,000.00 $7,000.00 9 ROCK EXCAVATION 300 CY $104.00 $31,200.00 10 ABANDON AND GROUT (E) SANITARY SEWER WITH FLOWABLE FILL 653 LF $28.00 $18,284.00 11 REHABILITATE (E) SEWER MANHOLE 9 EA $4,800.00 $43,200.00 12 REMOVE (E) SEWER MANHOLE 2 EA $8,500.00 $17,000.00 13 REMOVE (E) SEWER MANHOLE DROP 1 EA $14,000.00 $14,000.00 14 INSTALL (N) SEWER MANHOLE 6 EA $15,000.00 $90,000.00 15 INSTALL (N) SEWER DROP 3 EA $8,350.00 $25,050.00 6.c Packet Pg. 12 Attachment: c - Contractor Agreement (1462 : Jennifer Street Sewer Line Replacement Project Award) Item No. Item Quantity Unit of Measure Item Price (in figures) Total (in figures) 16 ABANDON (E) SEWER MANHOLE IN PLACE 3 EA $2,500.00 $7,500.00 17 INSTALL (N) SEWER CLEANOUT 2 EA $3,100.00 $6,200.00 18 CONNECT (N) SEWER TO (E) MANHOLE 3 EA $6,200.00 $18,600.00 19 CONNECT LIVE SEWER LATERAL TO SEWER MAIN 20 EA $1,000.00 $20,000.00 20 ABANDON AND PLUG (E) SEWER LATERAL 50 EA $1,300.00 $65,000.00 21 FURNISH & INSTALL 8 INCH HDPE SDR 17 SEWER 1663 LF $199.00 $330,937.00 22 FURNISH & INSTALL 6 INCH HDPE SDR 17 SEWER 70 LF $463.00 $32,410.00 23 FURNISH & INSTALL 4 INCH HDPE SDR 17 SEWER LATERAL 92 LF $489.00 $44,988.00 24 FURNISH & INSTALL 6 INCH CIPP (CURE‐IN‐PLACE PIPE) SEWER 668 LF $97.00 $64,796.00 25 FURNISH & INSTALL 8 INCH HDPE SDR 17 SEWER PIPE ENCASED IN 15 INCH WELDED STEEL PIPE WITH JACK AND BORE METHODS 227 LF $1,275.00 $289,425.00 26 RE‐GRADE (E) SEWER LATERAL 100 LF $260.00 $26,000.00 27 REMOVE AND REPLACE (E) EXISTING AC & PCC PAVEMENT, CURB, GUTTER, WALKS, RAMPS, MISC. FLATWORK, STRUCTURES, AND ALL PAVED ELEMENTS AS REQUIRED TO CONSTRUCT LINE "A", COMPLETE, IN‐PLACE. 1 LS $29,000.00 $29,000.00 28 REMOVE AND REPLACE (E) EXISTING AC & PCC PAVEMENT, CURB, GUTTER, WALKS, RAMPS, MISC. FLATWORK, STRUCTURES, AND ALL PAVED ELEMENTS AS REQUIRED TO CONSTRUCT LINE "B", COMPLETE, IN‐PLACE. 1 LS $19,000.00 $19,000.00 29 REMOVE AND REPLACE (E) EXISTING AC & PCC PAVEMENT, CURB, GUTTER, WALKS, RAMPS, MISC. FLATWORK, STRUCTURES, AND ALL PAVED ELEMENTS AS REQUIRED TO CONSTRUCT LINE "C", COMPLETE, IN‐PLACE. 1 LS $8,000.00 $8,000.00 30 REMOVE AND REPLACE (E) EXISTING AC & PCC PAVEMENT, CURB, GUTTER, WALKS, RAMPS, MISC. FLATWORK, STRUCTURES, AND ALL PAVED ELEMENTS AS REQUIRED TO CONSTRUCT LINE "D", COMPLETE, IN‐PLACE. 1 LS $68,000.00 $68,000.00 31 REMOVE AND REPLACE (E) EXISTING AC & PCC PAVEMENT, CURB, GUTTER, WALKS, RAMPS, MISC. FLATWORK, STRUCTURES AND ALL PAVED ELEMENTS AS REQUIRED TO CONSTRUCT LINE "E", COMPLETE, IN‐PLACE. 1 LS $11,000.00 $11,000.00 32 REPLACE SURVEY MONUMENTS 2 EA $2,800.00 $5,600.00 33 HEALTH & SAFETY PLAN (HSP) 1 LS $1,720.00 $1,720.00 34 HSP IMPLEMENTATION AND AREA MONITORING 20 DAYS $343.00 $6,860.00 35 EXCAVATION, CONTAINMENT, AND STOCKPILING OF NON‐CONTRACTOR CONTAMINATED SOILS 500 CF $15.00 $7,500.00 36 CONCRETE 100 SF $52.00 $5,200.00 37 ASPHALT CONCRETE 200 SF $29.00 $5,800.00 BID TOTAL: $ 1,493,870.00 Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the documents made a part of this Contract. Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do, or respecting the size of any payment to the Contractor, during 6.c Packet Pg. 13 Attachment: c - Contractor Agreement (1462 : Jennifer Street Sewer Line Replacement Project Award) the performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and conclusive. ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached: 1. Notice to Bidders and information for bidders. 2. Standard Specifications, Engineering Standards and Special Provisions. 2. Accepted Proposal. 4. Public Contract code Section 10285.1 Statement and 10162 Questionnaire. 5. Noncollusion Declaration. 6. Plans. 7. List of Subcontractors. 8. Agreement and Bonds. 9. Insurance Requirements and Forms. ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written. CITY OF SAN LUIS OBISPO, A Municipal Corporation Katie Lichtig, City Manager APPROVED AS TO FORM: CONTRACTOR Christine Dietrick SPECIALTY CONSTRUCTION, INC. City Attorney NAME, President (Rev. 12-28-09) 6.c Packet Pg. 14 Attachment: c - Contractor Agreement (1462 : Jennifer Street Sewer Line Replacement Project Award)