HomeMy WebLinkAbout11-01-2016 Item 05 Transit Facility Classroom Remodel Meeting Date: 11/1/2016
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Michael J. McGuire, Senior Civil Engineer
SUBJECT: TRANSIT FACILITY CLASSROOM REMODEL, SPECIFICATION NO.
91384
RECOMMENDATION
1. Approve plans and specifications for the “Transit Facility Classroom Remodel, Specification
No. 91384”; and
2. Authorize staff to advertise for bids; and
3. Authorize the City Manager to award a construction contract to the lowest responsible bidder
if the bid is within the Engineer’s Estimate of $130,000.
DISCUSSION
The San Luis Obispo Transit Facility, located at 29 Prado Road, is currently operated by the City
of San Luis Obispo’s contractor, First Transit. The facility was originally built in 1976 and is
over 40 years old. Improvements to the original construction have been minimal, such that the
facility is not able to accommodate current training demands.
Due to lack of space within the Facility, First Transit sets up a make-shift classroom for the
education and training of new employees. This classroom is situated within the Maintenance
Bay and is enclosed with partition wall panels. Essentially, the classroom is open and subject to
the noise and exhaust fumes from maintenance and repair operations performed on the fleet
buses which occur during training. This has created a less than desirable environment for
instruction.
With limited possibilities for expansion of the Transit Facility, an existing parts room has been
identified as the optimal location for a classroom. Along with the assistance from one of the
City’s on-call Architectural consultants, staff has formulated a design that will convert the
former parts room into a dedicated classroom and training space. The design will allow
employees and staff to access the classroom from the office area, without having to go through
the garage bays, which has been a safety concern. The classroom will also have an exit door
installed and will be fully accessible as required by the Americans with Disabilities Act (ADA).
The parts and tools currently in this room will be relocated and stored in the garage area where
the training area currently exists.
Along with the interior remodel, improvements will be made to the parking lot to provide a
complete path of travel to the classroom and fully comply with ADA Standards.
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CONCURRENCES
This project has the concurrence of First Transit and Public Works Transit Department. A
building permit has been obtained from the Community Development Department.
ENVIRONMENTAL REVIEW
This project has been determined to be Categorically Exempt under the California Environmental
Quality Act (CEQA) by Exemption 15301 – Existing Facilities. The Notice of Exemption has
been filed with the Community Development Department.
FISCAL IMPACT
The 2015-17 Financial Plan, Appendix B, pages 3-218 to 3-220, identifies $45,000 for design,
$120,000 for construction, and $15,000 for construction management of the transit classroom
remodel. This funding augmented a previous financial plan allocation of $45,000 in design
bringing the total available design funds to $90,000.
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Overall Project Fiscal Summary
Fiscal Impact Summary Cost
Funds Available:
Design 90,000$
Construction 120,000$
Construction Management 15,000$
Total Project Budget 225,000$
Project Expenses to Date:
Design Services (44,350)$
Printing (170)$
Available 180,480$
Estimate Construction Costs:
Construction 130,000$
Contingency 26,000$
Construction Management 15,000$
Total for Construction 171,000$
Ancillary Cost Items:
Testing 5,000$
Printing/Advertising 1,000$
Total Ancillary Items 6,000$
Total Construction Related Project Costs:177,000$
Funding Remaining:3,480$
ALTERNATIVES
Deny approval to advertise. The City Council could choose to deny or defer the approval to
advertise this project. Staff does not recommend this option. Should this project be denied or
deferred, a fully dedicated and functional classroom will not be constructed. Instruction and
training will continue to occur in the bus maintenance bay area with staff subject to noise, fumes
and the potential for accidental injury due to the activities within the garage bays.
Attachments:
a - Council Reading File - Plans
b - Council Reading File - Specifications
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