HomeMy WebLinkAbout11-15-2016 Item 11 Sinsheimer Park Playground Renovation Meeting Date: 11/15/2016
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Dan Van Beveren, Senior Civil Engineer
SUBJECT: SINSHEIMER PARK PLAYGROUND RENOVATION, SPECIFICATION NO.
90650
RECOMMENDATION
Award a contract to JJ Fisher, Inc. in the amount of $623,424 for the Sinsheimer Park Playground
Renovation project, Specification No. 90650A.
DISCUSSION
The Sinsheimer Park Playground Renovation project, Specification No. 90650A, includes the
replacement of playground equipment at Sinsheimer Park. On June 14, 2016, the City Council
approved the project for advertising, and authorized the City Manager to award a contract if the
lowest bid was less than the Engineer’s Estimate of $529,700 (Attachment A).
On July 26, 2016, bids were opened for the Sinsheimer Park Playground Renovation project,
Specification No. 90650. The lowest bid was submitted by Aghapy Group, Inc. in the amount of
$521,066, and a contract was awarded by the City Manager on August 3, 2016. Concerns
regarding this contractor’s ability to perform became apparent as the project’s construction was
about to begin at which point the City elected to terminate the contract and to rebid the project.
The project was re-advertised on October 8, 2016, with the same project scope approved by
Council and with a new Specification No. 90650A.
On October 20, 2016, bids were opened for the Sinsheimer Park Playground Renovation project,
Specification No. 90650A. The lowest responsible bid was submitted by JJ Fisher Construction,
Inc. in the amount of $623,424, which is higher than the engineers estimate of $529,700.
The higher than expected bid amount can be attributed to the ongoing increase in construction
activity, and the high demand for construction contractors at this time. This trend continues to be
observed within the construction industry resulting in increasing construction costs.
CONCURRENCES
The recommended action has the concurrence of the Parks & Recreation Department as well as
the office of the City Attorney.
This project was approved by the Parks and Recreation Commission at its April 1, 2015 meeting.
ENVIRONMENTAL REVIEW
The Community Development Department granted this project a Categorical Exemption
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pursuant to Section 15302 of the CEQA Guidelines (Replacement or Reconstruction of Existing
Facilities), and filed a Notice of Exemption.
FISCAL IMPACT
The current balance available in the project account is $790,583. This amount is sufficient to
support the staff recommendation. The project account balance reflects a recent successful grant
application which added $282,650 of grant funding to the project budget.
The construction budget and costs are shown below:
Construction Costs:
Contract Amount: $623,424
Soils Compaction Testing/Materials Testing: $7,500
Restroom Modifications: $15,000
Contingencies: $100,000
Total: $745,924
ALTERNATIVES
Deny approval to award. The City Council could choose to deny or defer the approval to award
this project. Staff does not recommend this option. Construction, material and labor costs will
likely continue to rise and additional funds will be required.
Attachments:
a - 90650A Bid Results
b - Council Agenda Report Approving the Project
c - Contractor Agreement
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Item #Item Description QuantityUnit of Measure Unit Price Item TotalUnit Price Item TotalUnit Price Item TotalUnit Price Item TotalUnit Price Item Total1 WATER POLLUTION CONTROL 1 LS$2,155.00 $2,155.00 $5,000.00 $5,000.00 $3,115.00 $3,115.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 2 CONSTRUCTION FENCING 1 LS$3,203.00 $3,203.00 $2,800.00 $2,800.00 $3,910.00 $3,910.00 $6,000.00 $6,000.00 $6,000.00 $6,000.00 3 PLAY EQUIPMENT HANDLING & STORAGE 1 LS$2,363.00 $2,363.00 $1,500.00 $1,500.00 $2,990.00 $2,990.00 $6,000.00 $6,000.00 $5,000.00 $5,000.00 4 DEMOLITION 1 LS$59,158.00 $59,158.00 $105,000.00 $105,000.00 $47,000.00 $47,000.00 $35,000.00 $35,000.00 $110,000.00 $110,000.00 5 SALVAGE LION HEAD FOUNTAIN 1 LS$1,144.00 $1,144.00 $950.00 $950.00 $656.00 $656.00 $500.00 $500.00 $1,100.00 $1,100.00 6 RELOCATE VOLLEYBALL POSTS 1 LS$2,266.00 $2,266.00 $1,350.00 $1,350.00 $2,115.00 $2,115.00 $3,500.00 $3,500.00 $2,800.00 $2,800.00 7 RELOCATE/RESET BBQ GRILL 3 EA$681.00 $2,043.00 $550.00 $1,650.00 $200.00 $600.00 $750.00 $2,250.00 $925.00 $2,775.00 8 CLEAR & GRUB 1 LS$9,172.00 $9,172.00 $7,500.00 $7,500.00 $14,000.00 $14,000.00 $9,000.00 $9,000.00 $15,000.00 $15,000.00 9 REMOVE PLAY SAND 1 LS$8,629.00 $8,629.00 $8,400.00 $8,400.00 $9,140.00 $9,140.00 $4,500.00 $4,500.00 $9,700.00 $9,700.00 10 EARTHWORK 1 LS$71,441.00 $71,441.00 $34,500.00 $34,500.00 $64,500.00 $64,500.00 $72,000.00 $72,000.00 $103,000.00 $103,000.00 11 IMPORT BORROW (FILL) 60 CY$58.45 $3,507.00 $36.00 $2,160.00 $58.00 $3,480.00 $125.00 $7,500.00 $30.00 $1,800.00 12 ROCK EXCAVATION 80 CY$112.00 $8,960.00 $70.00 $5,600.00 $125.00 $10,000.00 $70.00 $5,600.00 $17.00 $1,360.00 13 CONCRETE CONTAINMENT CURB 530 LF$38.50 $20,405.00 $47.00 $24,910.00 $46.10 $24,433.00 $75.00 $39,750.00 $84.00 $44,520.00 14 CONCRETE ACCESS RAMP 150 SQFT$26.50 $3,975.00 $32.00 $4,800.00 $34.30 $5,145.00 $55.00 $8,250.00 $26.00 $3,900.00 15 CONCRETE RETAINING CURB 180 LF$48.30 $8,694.00 $61.00 $10,980.00 $55.50 $9,990.00 $100.00 $18,000.00 $64.00 $11,520.00 16 CONCRETE HEADER 85 LF$45.80 $3,893.00 $55.00 $4,675.00 $48.50 $4,122.50 $85.00 $7,225.00 $35.00 $2,975.00 17 CONCRETE VOLLEYBALL CURB 125 LF$52.00 $6,500.00 $78.00 $9,750.00 $61.55 $7,693.75 $85.00 $10,625.00 $63.00 $7,875.00 18 CONCRETE FLATWORK/WALKWAYS ‐ 4" 4160 SQFT$8.30 $34,528.00 $10.50 $43,680.00 $10.00 $41,600.00 $25.00 $104,000.00 $11.00 $45,760.00 19 CONCRETE FLATWORK/VEHICULAR ‐ 5" 2520 SQFT$9.30 $23,436.00 $16.40 $41,328.00 $12.00 $30,240.00 $19.00 $47,880.00 $17.00 $42,840.00 20 CONCRETE WALL & FOUNDATION ‐ 30 LF$385.40 $11,562.00 $380.00 $11,400.00 $402.00 $12,060.00 $500.00 $15,000.00 $800.00 $24,000.00 21 CONCRETE STEPS WITH CHEEK WALL 110 SQFT$64.00 $7,040.00 $65.00 $7,150.00 $71.50 $7,865.00 $100.00 $11,000.00 $96.00 $10,560.00 22 STAIR WAY HANDRAILS ‐ PIPE METAL 1LS$1,140.00 $1,140.00 $4,050.00 $4,050.00 $2,840.00 $2,840.00 $7,000.00 $7,000.00 $11,000.00 $11,000.00 23 (F) CRUSHED GRAVEL ‐ PLAY AREA 155 CY$95.00 $14,725.00 $150.00 $23,250.00 $131.40 $20,367.00 $90.00 $13,950.00 $134.00 $20,770.00 24 SOLID PVC DRAIN 121 LF$50.00 $6,050.00 $30.00 $3,630.00 $49.75 $6,019.75 $40.00 $4,840.00 $37.00 $4,477.00 25 (S) INSTALL 2‐5 PLAY STRUCTURE (CITY 1LS$5,814.00 $5,814.00 $5,800.00 $5,800.00 $5,950.00 $5,950.00 $6,700.00 $6,700.00 $5,500.00 $5,500.00 26 (S) INSTALL ANIMAL/MAGIC BALL PLAY 1LS$342.00 $342.00 $330.00 $330.00 $350.00 $350.00 $400.00 $400.00 $325.00 $325.00 27 (S) INSTALL TOT SWING (CITY FURNISHED) 1 LS$1,083.00 $1,083.00 $1,050.00 $1,050.00 $1,110.00 $1,110.00 $1,200.00 $1,200.00 $1,050.00 $1,050.00 28 (S) INSTALL SKI SLIDE TOT EMBANKMENT 1LS$1,083.00 $1,083.00 $1,050.00 $1,050.00 $1,110.00 $1,110.00 $1,200.00 $1,200.00 $1,050.00 $1,050.00 29 (S) INSTALL 5‐12 PLAY STRUCTURE‐ MEGA 1LS$27,360.00 $27,360.00 $26,600.00 $26,600.00 $28,000.00 $28,000.00 $32,000.00 $32,000.00 $26,000.00 $26,000.00 30 (S) INSTALL FREE RIDER (CITY FURNISHED) 1 LS$1,026.00 $1,026.00 $1,000.00 $1,000.00 $1,050.00 $1,050.00 $1,200.00 $1,200.00 $970.00 $970.00 31 (S) INSTALL MANTIS ZIPLINE (CITY 1LS$3,648.00 $3,648.00 $3,550.00 $3,550.00 $3,730.00 $3,730.00 $4,200.00 $4,200.00 $3,500.00 $3,500.00 32 (S) INSTALL 14’ EMBANKMENT SLIDES (CITY 2EA$2,850.00 $5,700.00 $2,775.00 $5,550.00 $2,916.00 $5,832.00 $3,400.00 $6,800.00 $2,700.00 $5,400.00 33 ENGINEERED WOOD FIBER (EWF) 8410 SQFT$3.00 $25,230.00 $2.50 $21,025.00 $2.80 $23,548.00 $3.00 $25,230.00 $2.30 $19,343.00 34 WEAR MATS 8 EA$57.00 $456.00 $210.00 $1,680.00 $247.00 $1,976.00 $300.00 $2,400.00 $200.00 $1,600.00 35 (S) POURED‐IN‐PLACE RUBBER SURFACING 565 SQFT$36.50 $20,622.50 $37.00 $20,905.00 $38.30 $21,639.50 $40.00 $22,600.00 $27.00 $15,255.00 36 (S) POURED‐IN‐PLACE RUBBER SURFACING 930 SQFT$39.50 $36,735.00 $37.00 $34,410.00 $37.30 $34,689.00 $44.00 $40,920.00 $37.00 $34,410.00 37 (S) SYNTHETIC GRASS 1155 SQFT$12.00 $13,860.00 $12.00 $13,860.00 $13.40 $15,477.00 $12.00 $13,860.00 $15.00 $17,325.00 38 (S) INSTALL LOOP BIKE RACK CLIMBING 12 EA$268.00 $3,216.00 $250.00 $3,000.00 $275.00 $3,300.00 $320.00 $3,840.00 $260.00 $3,120.00 39 BENCH 6 EA$1,870.00 $11,220.00 $1,750.00 $10,500.00 $1,680.00 $10,080.00 $550.00 $3,300.00 $1,900.00 $11,400.00 40 TRASH RECEPTACLE 6 EA$1,516.00 $9,096.00 $1,450.00 $8,700.00 $1,550.00 $9,300.00 $500.00 $3,000.00 $1,700.00 $10,200.00 41 ADA PICNIC TABLE 5 EA$2,908.00 $14,540.00 $2,650.00 $13,250.00 $3,120.00 $15,600.00 $800.00 $4,000.00 $3,300.00 $16,500.00 42 PICNIC TABLE (NON‐ADA) 1 EA$3,760.00 $3,760.00 $3,250.00 $3,250.00 $3,440.00 $3,440.00 $800.00 $800.00 $3,300.00 $3,300.00 43 (S) IRRIGATION 1 LS$35,553.00 $35,553.00 $33,700.00 $33,700.00 $36,400.00 $36,400.00 $20,000.00 $20,000.00 $37,100.00 $37,100.00 44 (S)TREES ‐ 36" BOX 13 EA$1,277.00 $16,601.00 $1,190.00 $15,470.00 $1,306.00 $16,978.00 $1,600.00 $20,800.00 $810.00 $10,530.00 45 (S) SHRUBS ‐ 5 GALLON 158 EA$46.75 $7,386.50 $43.00 $6,794.00 $48.00 $7,584.00 $55.00 $8,690.00 $27.00 $4,266.00 46 (S) SHRUBS – 1 GALLON 17 EA$35.50 $603.50 $32.00 $544.00 $36.00 $612.00 $20.00 $340.00 $11.00 $187.00 47 (S) SOD 1 LS$26,220.00 $26,220.00 $25,530.00 $25,530.00 $26,850.00 $26,850.00 $14,000.00 $14,000.00 $19,000.00 $19,000.00 48 (S) EROSION CONTROL SEED MIX 1 LS$1,824.00 $1,824.00 $1,775.00 $1,775.00 $1,870.00 $1,870.00 $700.00 $700.00 $3,800.00 $3,800.00 49 MULCH ‐ PLANTED AREAS 6760 SQFT$2.30 $15,548.00 $2.25 $15,210.00 $2.35 $15,886.00 $0.75 $5,070.00 $1.00 $6,760.00 50 MULCH – REDWOOD AREA (CITY 4450 SQFT$1.15 $5,117.50 $1.00 $4,450.00 $1.20 $5,340.00 $0.60 $2,670.00 $0.50 $2,225.00 51 LANDSCAPE BOULDERS ‐ SIZE A4EA$527.00 $2,108.00 $525.00 $2,100.00 $1,060.00 $4,240.00 $550.00 $2,200.00 $250.00 $1,000.00 52 LANDSCAPE BOULDERS ‐ SIZE B9EA$538.00 $4,842.00 $475.00 $4,275.00 $1,730.00 $15,570.00 $570.00 $5,130.00 $340.00 $3,060.00 53 90 DAY MAINTENANCE 3 MTH$2,280.00 $6,840.00 $2,200.00 $6,600.00 $2,300.00 $6,900.00 $700.00 $2,100.00 $1,000.00 $3,000.00 $623,424.00 $657,971.00 $658,293.50 $699,720.00 $765,908.00 Total Bid AmountSINSHEIMER PARK PLAYGROUND RENOVATION, Specification No. 90650ABid Opening: 10/20/16* marks an allowanceJJ Fisher Construction inc. Sansone Company Inc S Chaves Construction Raminha Construction R. Burke Corp11.a
Packet Pg. 312 Attachment: a - 90650A Bid Results (1508 : Sinsheimer Park Playground Renovation)
Meeting Date: 6/14/2016
FROM: Daryl Grigsby, Director of Public Works
Prepared By: Dan Van Beveren, Senior Civil Engineer
SUBJECT: SINSHEIMER PARK PLAYGROUND; SPECIFICATION NO. 90650
RECOMMENDATIONS
1. As recommended by the Parks and Recreation Commission, approve plans and specifications
for the Sinsheimer Park Playground Project (Project), Specification No. 90650; and
2. Authorize staff to advertise for construction bids and authorize the City Manager to award a
contract if the lowest responsible bid is less than the Engineer’s Estimate of $529,700; and
3. Authorize the transfer of funds from the following accounts to the project’s construction
phase account:
a. $184,923 from the Play Equipment Replacement Master Account (91103)
b. $322,023 from the Playground Equipment 13-14 Account (91246)
c. $161,672 from the Santa Rosa Skate Park Account (90752)
d. $62,889 from the Completed Projects General Fund Account
4. Approve a California Multiple Award Schedule (CMAS) agreement purchase with Miracle
Recreation Equipment Company in an amount not-to-exceed $165,000 for the purchase of
play equipment for the Sinsheimer Park Playground project and authorize the Finance
Director to execute a purchase order following the bid opening; and
5. Approve a purchase with Columbia Cascade Company in an amount not to exceed $25,000
for the purchase of two embankment slides.
DISCUSSION
Background
Sinsheimer Park is a popular community park, providing facilities which attract users from
throughout the city and county. The majority of the park, as we know it today, was developed in
the 1970’s and 80’s. The playground sits at the heart of the park, and is surrounded by the
baseball stadium, softball fields, tennis and volley ball courts, group barbeque areas, and is
bordered by Sinsheimer Elementary School to the east. The existing play equipment was
installed in 1993, and needs to be brought up to current California playground regulations.
Additionally, the pathway that serves the split level play areas is steeply graded, damaged, and
irregular due to age and tree root intrusion. The irrigation system is non-functioning and
landscaping has all but vanished. In general, the play area and surrounding turf and landscaped
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11.b
Packet Pg. 313 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
areas are due for renovation.
Playground renovation plans and specifications (available for review in the Council Reading
File) have been prepared, and the project is ready for bid solicitation. As in past playground
projects, it is recommended that the play equipment be purchased by the City and provided to the
Contractor for installation on the project. This enables the City to take advantage of cooperative
purchasing discounts and also speed up construction, since the contractor will not have to wait
for materials to arrive.
Design and Public Engagement Process
The Project’s public design process included two community workshops and three Parks and
Recreation Commission meetings. Attachment B, Parks and Recreation staff report dated April
1, 2015, provides a more complete description of the playground renovation including play area
conceptual renderings and summary of the public engagement undertaken for this project.
Over 50 members of the public participated in a hands on exercise to identify park amenity
priorities on-site contemporaneous to a SLO Blues Game. Additionally children’s input was
received during a “kids only” session.
What came out of this public engagement is a proposed playground that provides a variety of
experiences in response to what kids want and will actually use. The topography of the site
offers some exciting opportunities for increased play using elements not present in the City’s
current playground inventory. The hill slides are anticipated to be widely popular and are
designed to increase creative play. Due to the elevation change being utilized in the park it will
also offer increased playground experience for those in wheelchairs – who will be able to roll to
a slide and come down.
In summary, the Project includes a complete playground area renovation and expansion
including new multi-level play equipment, protective surfacing, accessible walkways, picnic
tables, benches, new irrigation, trees and drought tolerant plant material. The new accessible
walkways will allow access to the upper play area as well as the second level of the play “tower”
structure and the hillside embankment slides.
Additional Scope of Work
Additional work items which were not part of the original scope are included in the playground
project, because they are necessary for Building Code compliance:
1. Pathway Reconstruction. Replacement and relocation of the root-damaged walkway
through the redwoods and re-grading and replacing the steep walkway to the upper level
play area with an accessible path. This work is necessary to comply with current
accessibility requirements for public spaces in the California Building Code, and will be
included in the playground replacement contract work. The estimated improvement costs
are $97,000.
2. Irrigation Redesign. Redesign and modification of the existing irrigation system to
accommodate the new play area and walkways and, bring the irrigation system into
compliance with local and state water saving mandates to optimize water usage. This
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11.b
Packet Pg. 314 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
work will be included in the playground replacement contract work. The estimated
irrigation costs are $28,000.
3. Restroom Upgrades to be Accessibility Compliance. The baseball stadium restrooms,
which serve the playground, will likewise require modifications to bring them into
compliance with California Building Code accessibility requirements. The restroom work
was not included in the playground project original scope of work. The Building Code
was modified after the playground was initially funded, and now requires the restroom
upgrades. Among other minor modifications, this restroom work will include adding an
accessible men’s urinal, lowering three toilets and relocating flush handles. The restroom
modifications will be performed under a separate contract with an estimated cost of
15,000.
These additional work items, together with the general increase in construction costs in the past
year, are reasons for the additional funds needed for the project as discussed in the Fiscal Impact
section.
Play Equipment Purchase
During the spring of 2012, play equipment manufacturers were selected via a Request for
Qualification (RFQ) process to provide equipment for use in City playground projects. On May
9, 2012, the City Manager approved on-call contracts, good for five years, with the following
manufacturers for the purchase of play equipment:
1. GameTime
2. Landscape Structures, Inc.
3. Miracle Recreation Equipment Company.
One criterion for selection was that the manufacturers participate in cooperative purchasing
programs such as the California Multiple Award Schedule (CMAS) and/or US Communities.
This requirement enables the City to purchase equipment and supplies at discounted prices. The
City has purchased play equipment via these programs since 2006 and staff recommends
continuing with this approach.
During the design phase for this project, play equipment designs were solicited from all three
manufacturers based on feedback from the first community workshop. Two designs that best
responded to the design intent were presented at the Parks and Recreation Commission meeting
on February 4, 2015, where they selected a preferred design. This design was presented at a 2nd
community workshop where participants were given an opportunity to refine the equipment by
selecting their preferred components. The final design was approved by the Parks and Recreation
Commission at its April 1, 2015 meeting and includes equipment from Miracle Recreation
Equipment Company, one of the approved play equipment vendors. Staff recommends
purchasing the play equipment (except for the embankment slides) through a CMAS agreement
and processing the purchase order for the procurement after bids are opened when award for
construction is imminent.
In addition to the play equipment purchase from Miracle, the project design also includes two
straight 14’ plastic embankment slides. After soliciting prices from each of the three on-call
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11.b
Packet Pg. 315 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
vendors, staff discovered that none of the three offer slides that meet the project requirements for
these embankment slides. A search of other play equipment vendors who offer embankment
slides resulted in only one company - Columbia Cascade Company of Oregon – that provides a
straight plastic 14’ embankment slide. Recommendation #5 in this report is for the purchase of
the two embankments slides from Columbia Cascade Company.
CONCURRENCES
The project was approved by the Parks and Recreation Commission at its April 1, 2015 meeting
Minutes of the meeting are included as part of Attachment B).
Sinsheimer Park is situated on property owned by San Luis Coastal Unified School District
District). Under the terms of the long term joint use agreement between the City and the District,
improvements to the park require input from the District’s Assistant Superintendent Ryan Pinkerton
who has provided the same.
ENVIRONMENTAL REVIEW
The Community Development Department granted this project a Categorical Exemption
pursuant to Section 15302 of the CEQA Guidelines (Replacement or Reconstruction of Existing
Facilities). A Notice of Exemption was filed through the Community Development Department.
FISCAL IMPACT
The 2013-15 Financial Plan, Capital Improvement Plan, Pages 3-395 to 3-399, Playground
Equipment Replacement identifies $310,000 of local revenue sales tax funds (then Measure Y) to
support the design, construction and construction management phases for the renovation of the
Sinsheimer Park Playground and also identifies the use of the remaining balances of the Play
Equipment Replacement master account and the Sinsheimer Equipment Replacement project
account. A total of $601,770 of playground budget is currently available to support this project.
The proposed budget and estimated project costs for the Sinsheimer Playground Renovation
project are shown below.
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11.b
Packet Pg. 316 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
Available Playground Budget:
Sinsheimer Playground (90650) construction phase balance $77,693
2009-11 Play Equip. Replacement (91103) account remaining balance $184,923
2013-15 Playground Equip. (91246) master account remaining balance (Meas Y)$322,023
584,639
Estimated Construction Costs:
Construction Estimate $529,700
Play Equip. Purchase - Miracle Recreation $165,000
Play Equip. Purchase - Columbia Cascade $25,000
Soils Compaction/Materials Testing $7,500
Construction Administration $15,000
Restroom modifications $15,000
Contingencies $52,000
Total Estimated Construcion $809,200
Shortage ($224,561)
Recommended Transfers
Transfer from completed Santa Rosa Skate Park Project (90752) (Meas Y)$161,672
Transfer from the General Fund Completed Projects Account (99899)$62,889
Total Transfers $224,561
As shown above, the estimated project costs total $809,200 which exceeds the available
playground budgets for the Sinsheimer Playground project. An additional $224,561 is required to
fully fund this project. These additional costs could be covered through the transfer of available
funds from the completed Santa Rosa Skate Park project which has an available General Fund
Measure Y balance of $161,672 and the transfer of $62,889 from the General Fund Completed
Projects account which has an available balance of $75,564.
If approved, a Budget Amendment Request will be prepared to transfer all remaining playground
master account funds, remaining Santa Rosa Park Play Equipment funds and recommended
transfers as reflected above to the Sinsheimer Playground project construction account.
Construction management and inspection will be handled by in-house staff.
Staff recommends approval to award a CMAS purchase agreement to Miracle Recreation in an
amount not-to-exceed the proposed budget of $165,000 and a sole source purchase to Columbia
Cascade Company in an amount not to exceed $25,000 for the purchases of play equipment for
Sinsheimer Playground Renovation project. Staff will execute the purchase orders following
construction contract award.
A contract for the restroom work will be approved under a separate action by the proper
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11.b
Packet Pg. 317 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
awarding authority with the appropriately licensed contractor once the scope of work and costs
are refined.
Potential Grant Opportunity
At the time of writing this report, staff has applied for a Housing Related Parks Program grant
opportunity offered through the state Department of Housing and Community Development for
this project. Early estimates indicate this grant could be as much as $287,000 due to the
proximity of Sinsheimer Park near qualifying housing tracts. Notification regarding the
distribution of these grant funds is expected to be released in June 2016. In the event the City is
awarded this grant for Sinsheimer Playground, any excess project funds will be returned to the
Playground Equipment Master Account and made available to other playground or park
maintenance Capital Improvement Plan projects.
Attachments:
13.a a - Location Map
13.b b - PRC 4-15-2015 Sinsheimer Playground Staff Report & Minutes
13.c c - Council Reading File - 90650 Plans
13.d d - Council Reading File - 90650 Special Provisions
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Packet Pg. 318 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
SinsheimerPark
PlaygroundRenovation
ProjectLocation
SINSHEIMERPARKPLAYGROUNDRENOVATION
SPECIFICATIONNO.90650
13.a
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Packet Pg. 319 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
CityofSanLuisObispo, Title, Subtitle
3
Public Comment
Don Wiggan, resident of Paul Lane, said heborders Rachel Court where new trailhead is proposed.
His property is not fenced and visually exposed to the new trail placementbetween their residence
and a 12 ft. retaining wall. He asked the Commission consider the trail relocation on the other side
near a fenced residence. Staff Hill acknowledgedthe privacy issues and an impact to the residence.
Staff Hill said he would be willing to approach otherproperties owners to explore a realignment to
give some protection to the property owners. Staff Hill continued that he would discuss this
potential realignment of Rachel Court trailhead with thedevelopers and to Council on May 16, 2015.
MOTION: (Regier/Updegrove) Recommend to City Council adoption of the Terrace Hill
Conservation and Open Space.
Approved: 7 yes: 0 no: 0absent
7. REVIEW PLAYGROUND REPLACEMENT LAYOUTS FOR SINSHEIMER PARK
Bridget Fraser, Lief McKay)
Director Stanwyck introduced Senior Civil Engineer, Bridget Fraser, and Consultant, Leif McKay
RRM), for the presentation of the revised conceptual design of the SinsheimerPark Playground
Replacement project. Consultant McKay provided the Commission with a brief recap of the process
and project goals. In summary, the playground design utilizes existing slopes, provides signature
features, improves accessibility and offers a variety of new play experiences. Individual elements
were recommended through both student and community feedback. The project schedule is
estimated to have a final design in the Spring and construction to begin in the Fall. Completion of
the playground is estimated for late2015/early 2016.
Commission Comments
Commissioner Single asked about opportunities for disabled access to enjoying the playground park.
Consultant McKay responded that the design address the physical disabled access with fully
accessiblepaths, bridge feature, slides and ground level activities. This design provides a variety of
elements to accommodate a range of experiences.
Commissioners thanked the Consultant RRM for incorporating stakeholderfeedbackand additional
inventive ADA compliance, above and beyond the minimal requirements, into the playground
design.
Commissioner Parolini asked about additional project funding should contingencies be needed. Staff
Fraser felt confident with current budget estimates.
MOTION: (Single/Baker) Recommend to City Council to approvethe Sinsheimer Park Playground
conceptual design.
Approved: 7 yes: 0 no: 0absent
8. DIRECTOR’S REPORT
Director Stanwyck presented a summary of budget items to present to City Council on April 21,
2015 Strategic Budget Direction. Budget requests for Open Space and Maintenance are in support of
the Major City Goal. A Golf Course reorganization is within existing resources and focusses on two
programming elements of golf course maintenance and operations/programming. Capital
Improvement Projects for Public Art Funding, Laguna Lake ADA Accessible Trail and Tennis Court
lighting at SinsheimerPark have also been submitted for Council consideration.
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Packet Pg. 320 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
City of San Luis Obispo
Parks and Recreation Commission
Agenda Report
Date: April 1, 2015
Subject: Sinsheimer Park Playground Renovation
Prepared by: Shelly Stanwyck, Parks and Recreation Director
Bridget Fraser, Sr. Civil Engineer, Public Works Department
RECOMMENDATION
Approve the proposed improvements to the Sinsheimer Park playground and forward the
recommendation to the City Council.
DISCUSSION
Background
Sinsheimer Park is a highly used community park which provides for many uses and a range of
facilities which attract users from throughout the city and county. The park includes the pool
complex, baseball stadium, softball fields, tennis courts, group barbeque areas, volley ball courts
and a playground. The park is also situated adjacent to Sinsheimer Elementary School making
the play area a convenient after-school destination for school age kids.
The play equipment at Sinsheimer Park was originally installed in 1991 and retrofitted in 1998.
The California State Playground Safety Regulations require public agencies to bring playgrounds
and play equipment installed before 1999 into compliance with current playground related
standards set forth by the American Society for Testing and Materials (ASTM) and the
guidelines set forth by the United States Consumer Product Safety Commission (CPCS). In
addition, the Parks and Recreation Department has a policy of scheduling play equipment
replacement on a 15 year cycle which is considered the equipment’s useful life. The existing
equipment is currently 17 – 24 years old and is overdue for replacement.
Utilizing savings from prior play equipment projects has allowed this project to elevate from a
simple play equipment replacement project to a complete playground renovation with
expectations of Sinsheimer Playground becoming a destination park. Additional budget has been
directed to larger and/or additional play equipment, an expanded play area as well as site
improvements including additional trees and landscaping, benches, and correcting accessibility
issues with the existing steeply graded pathways as well as addressing the pathways damaged by
tree roots.
Design Development Process Recap
On June 30, 2014, a Community Playground Design workshop was held at the entrance to the
Sinsheimer Stadium prior to a Blues Baseball game where over 50 participants (from the
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Packet Pg. 321 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
Parks and Recreation Commission
April 1, 2015
Page 2 of 3
G:\Projects\ActiveProjects\Parks-Landscaping\90650 Sinsheimer PlaygroundEquip\_Documents\3- Preconstruction\Permits & Approvals\PRC\4-1-15 PRC Sinsheimer
Playground.docx
neighborhood and those attending the ball game) provided feedback on preferred play equipment
and design themes with emerging trends as follows:
Utilize the terrain (hillside) in the design
Include an iconic structure (tower)
Providing accessibility is important
Provide shade
Provide challenging equipment for all ages
Climbing and sliding features are popular
Provide appropriate equipment/areas for different age groups
Site Concepts were developed and various play equipment layouts obtained from several
manufacturers based on this feedback. Two equipment layouts that best responded to the design
intent were presented to the Parks and Recreation Commission (PRC) on February 4, 2015. A
majority of the Commissioners preferred the equipment submitted by Miracle Recreation
Equipment.
On February 18, 2015, a second community meeting was held at Sinsheimer Elementary School.
Notices were mailed to residents surrounding the park (1,500+) and flyers given to school
officials to post around the school. Approximately 20 kids and a handful of adults attended the
afternoon meeting. Participants were presented with the playground layout and equipment
selections based on the input from the first community meeting and the February PRC meeting.
Participants were also given an opportunity to help refine equipment layout by selecting their
preferred colors and picking their preferred components on a few of the standalone play
components. Neighbors who were not able to attend the afternoon meeting provided feedback to
staff via email.
Final Design Concept
The final design for the Sinsheimer playground provides a variety of play experiences that are
currently unavailable in San Luis Obispo. The adjacency of play equipment allows for ‘circuit’
play - children can move from feature to feature from different directions, and with varied levels
of challenging elements, this design will grow with the children who use it.
The upper and lower pads of the existing playground have been modified in shape and position
in order to allow for a three-tier tower element on the upper pad to connect to the lower pad.
Access to this upper pad is accessible via a new pedestrian path that bisects the tot lot and lower
play pad and then loops around behind the upper pad. A play bridge connects this path to the
middle tier of the tower element, where there is a tube slide to the lower pad. Two more tube
slides from the upper tier connect to the upper and lower pads, respectively. This new pedestrian
path then ends at a double hill slide with a 14’ drop in elevation, and is flanked by climbing
features for access from the bottom of the slope. Adjacent to the hill slide is a tumbling/sliding
hill with synthetic turf surfacing. The lower pad also features a zip line element and a snowboard
freestyle feature, both of which received overwhelming support at our public meetings. The 2-5
year play area also features a hill slide, but with a 3’ drop in elevation, and is accompanied by a
small “tower” play structure with a spiral slide and swings.
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Packet Pg. 322 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground Renovation)
Parks and Recreation Commission
April 1, 2015
Page 3 of 3
G:\Projects\ActiveProjects\Parks-Landscaping\90650 Sinsheimer PlaygroundEquip\_Documents\3- Preconstruction\Permits & Approvals\PRC\4-1-15 PRC Sinsheimer
Playground.docx
Also included in this design is increased shade via new trees, landscaping in and around the
playground and seating opportunities throughout.
The concept plan and exhibits prepared for the 2/18/2015 community meeting are shown in
Attachment 1. A final revised concept plan is shown in Attachment 2.
FISCAL IMPACT
There is currently $555,000 available budget for this project. The preliminary cost estimate for
equipment and installation is $510,000-525,000 not including any contingency. Project is funded
with Measure Y General Funds.
FURTHER ACTION
Upon approval by the Parks and Recreation Commission and after subsequent architectural
review by the Community Development Department, construction documents will be prepared
for installation and presented to the City Council for approval to proceed with construction.
ATTACHMENTS
1. Play area concept plan and exhibits as presented to community on 2/18/2015
2. Final play area concept plan
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Packet Pg. 326 Attachment: b - Council Agenda Report Approving the Project (1508 : Sinsheimer Park Playground
AGREEMENT
THIS AGREEMENT, made on this day of , 2016, by and between the City of San Luis
Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the
Owner) and JJ FISHER CONSTRUCTION INC. (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
SINSHEIMER PARK PLAYGROUND RENOVATION, Specification No. 90650A
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the
Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed
and completed under the direction and supervision and subject to the approval of the Owner or its authorized
representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful
performance of this Contract, subject to any additions or deductions as provided in the Contract Documents,
the contract prices as follows:
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures)
Miscellaneous
1 13 Water Pollution Control LS 1 $2,155.00 $2,155.00
2 7 Construction Fencing LS 1 $3,203.00 $3,203.00
3 77 Play Equipment Handling &
Storage LS 1 $2,363.00 $2,363.00
Demolition
4 15 Demolition LS 1 $59,158.00 $59,158.00
5 15 Salvage Lion Head Fountain LS 1 $1,144.00 $1,144.00
6 15 Relocate Volleyball Posts LS 1 $2,266.00 $2,266.00
7 15 Relocate/Reset BBQ Grill EA 3 $681.00 $2,043.00
8 16 Clear & Grub LS 1 $9,172.00 $9,172.00
Earthwork
9 19 Remove Play Sand LS 1 $8,629.00 $8,629.00
10 19 Earthwork LS 1 $71,441.00 $71,441.00
11 19 Import Borrow (Fill) CY 60 $58.45 $3,507.00
12 19 Rock Excavation CY 80 $112.00 $8,960.00
11.c
Packet Pg. 327 Attachment: c - Contractor Agreement (1508 : Sinsheimer Park Playground Renovation)
Concrete Work
13 73 Concrete Containment Curb LF 530 $38.50 $20,405.00
14 73 Concrete Access Ramp SQFT 150 $26.50 $3,975.00
15 73 Concrete Retaining Curb LF 180 $48.30 $8,694.00
16 73 Concrete Header LF 85 $45.80 $3,893.00
17 73 Concrete Volleyball Curb LF 125 $52.00 $6,500.00
18 73 Concrete Flatwork/Walkways -
4" reinforced SQFT 4,160 $8.30 $34,528.00
19 73 Concrete Flatwork/Vehicular - 5"
reinforced SQFT 2,520 $9.30 $23,436.00
20 51 Concrete Wall & Foundation -
Elevated Playground Entry LF 30 $385.40 $11,562.00
21 73 Concrete Steps with Cheek Wall SQFT 110 $64.00 $7,040.00
Metal
22 83 Stair Way Handrails - pipe metal
galvanized LS 1 $1,140.00 $1,140.00
Drainage
23 68 (F) Crushed Gravel - Play Area CY 155 $95.00 $14,725.00
24 68 Solid PVC Drain LF 121 $50.00 $6,050.00
Playground Features
25 77-5 (S) Install 2-5 Play Structure
(City Furnished) LS 1 $5,814.00 $5,814.00
26 77-5 (S) Install Animal/Magic Ball
Play Panels (City Furnished) LS 1 $342.00 $342.00
27 77-5 (S) Install Tot Swing
(City Furnished) LS 1 $1,083.00 $1,083.00
28 77-5
(S) Install Ski Slide Tot
Embankment Slide
(City Furnished)
LS 1 $1,083.00 $1,083.00
29 77-5
(S) Install 5-12 Play Structure-
Mega Tower & Attached Play
Components (City Furnished)
LS 1 $27,360.00 $27,360.00
30 77-5 (S) Install Free Rider
(City Furnished) LS 1 $1,026.00 $1,026.00
31 77-5 (S) Install Mantis Zipline
(City Furnished) LS 1 $3,648.00 $3,648.00
32 77-5 (S) Install 14’ Embankment
Slides (City Furnished) EA 2 $2,850.00 $5,700.00
33 77-5 Engineered Wood Fiber (EWF) SQFT 8,410 $3.00 $25,230.00
34 77-5 Wear Mats EA 8 $57.00 $456.00
35 77-5 (S) Poured-in-Place Rubber
Surfacing (4’ fall height min) SQFT 565 $36.50 $20,622.50
36 77-5 (S) Poured-in-Place Rubber
Surfacing (8’ fall height min) SQFT 930 $39.50 $36,735.00
37 77-5 (S) Synthetic Grass SQFT 1,155 $12.00 $13,860.00
11.c
Packet Pg. 328 Attachment: c - Contractor Agreement (1508 : Sinsheimer Park Playground Renovation)
38 77-5 (S) Install Loop Bike Rack
Climbing Events
EA 12 $268.00 $3,216.00
Site Furnishings
39 77-5 Bench EA 6 $1,870.00 $11,220.00
40 77-5 Trash Receptacle EA 6 $1,516.00 $9,096.00
41 77-5 ADA Picnic Table EA 5 $2,908.00 $14,540.00
42 77-5 Picnic Table (non-ADA) EA 1 $3,760.00 $3,760.00
Landscaping
43 20 (S) Irrigation LS 1 $35,553.00 $35,553.00
44 20 (S)Trees - 36" Box EA 13 $1,277.00 $16,601.00
45 20 (S) Shrubs - 5 Gallon EA 158 $46.75 $7,386.50
46 20 (S) Shrubs – 1 Gallon EA 17 $35.50 $603.50
47 20 (S) Sod LS 1 $26,220.00 $26,220.00
48 21 (S) Erosion Control Seed Mix LS 1 $1,824.00 $1,824.00
49 20 Mulch - Planted Areas SQFT 6,760 $2.30 $15,548.00
50 20 Mulch – Redwood Area (City
Furnished) SQFT 4,450 $1.15 $5,117.50
51 20 Landscape Boulders - Size A EA 4 $527.00 $2,108.00
52 20 Landscape Boulders - Size B EA 9 $538.00 $4,842.00
53 20 90 Day Maintenance MONTH 3 $2,280.00 $6,840.00
BID TOTAL: $623,424.00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in the
documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the
Contractor may be required to do, or respecting the size of any payment to the Contractor, during the
performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and
conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following
documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto
attached:
1. Notice to Bidders and information for bidders.
3. Standard Specifications, Engineering Standards, Special Provisions, and any Addenda.
4. Plans.
5. Caltrans Standard Specifications and Standard Plans 2010
6. Accepted Bid.
7. List of Subcontractors.
8. Public Contract Code Sections 10285.1 Statement.
9. Public Contract Code Section 10162 Questionnaire.
10. Public Contract Code Section 10232 Statement.
11. Labor Code Section 1725.5 Statements.
12. Bidder Acknowledgements.
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Packet Pg. 329 Attachment: c - Contractor Agreement (1508 : Sinsheimer Park Playground Renovation)
13. Qualifications.
14. Attach Bidders Bond to Accompany Bid.
15. Non-collusion Declaration.
16. Agreement and Bonds.
17. Insurance Requirements and Forms.
ARTICLE IV INDEMNIFICATION: Hold Harmless and Indemnification. The Contractor agrees to defend,
indemnify, protect and hold the City and its agents, officers and employees harmless from and against any
and all claims asserted or liability established for damages or injuries to any person or property, including
injury to the Contractor's employees, agents or officers that arise from or are connected with or are caused or
claimed to be caused by the acts or omissions of the Contractor, and its agents, officers or employees, in
performing the work or services herein, and all expenses of investigating and defending against same;
provided, however, that the Contractor's duty to indemnify and hold harmless shall not include any claims or
liability arising from the established sole negligence or willful misconduct of the City, its agents, officers or
employees. In the event of conflict with any other indemnification or hold harmless provisions of this
Agreement, the provision that provides the most protection to the City shall apply.
ARTICLE V. It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument and the bid of said Contractor, then this instrument shall control and
nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first
above written.
ATTEST: CITY OF SAN LUIS OBISPO
__________________________ By:_________________________
City Clerk Jan Howell Marx, City Mayor
APPROVED AS TO FORM: CONTRACTOR:
JJ Fisher Construction Inc.
By: __________________________
J. Christine Dietrick Jayson J. Fisher
City Attorney Its: CEO
Rev. 12-28-09
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Packet Pg. 330 Attachment: c - Contractor Agreement (1508 : Sinsheimer Park Playground Renovation)
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