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Home My WebLink About11-07-2016 Agreement between SLO and TESCO CONTROLS, INC (city wants SCADA Programmable Logic Controller equiptment)A(lItla M1..N L' fl JS t1 t:rlils 311) N I` is imide and eratered inti) in thea City of San Luis; Obispo on rhis __. -riA eloy eaf l?Sw6mee—f�2, l jai , by and bgiAVwn to Cs TY OF SAV LUM OMSK , ;a munieiptal wrportr(ivn, here naf cr reiirracd to gas City, ;arid 'J'ESCO € ONTROLS, INC, lteroiaber refiaimd 5 dsC mdt.antot. INITNESSETH: IMEMf'il~1' % an °Iia: City wants SCADA i'ro,gran),Y.akin LOg;ic COWI'oller eifui[Ynieut; and VACREAS, Cain muorr is quta heel ts, pudlonn In typo orservice and Jos Submitted a propea ni to do so wNch hu bom uc.xplcd by do City. NOW 1'LIERE,FORI'r:, in rta,.asiduation of Mel mutual Iia-atui,,cs, ohligafions and c:oventims hemintiller contained, the prrlics Fore'.ea agrr,*Ct its follows': 1. TRRh1_ 'Vic Win) of this. Agreonent MWI bo frwo the (WW lhih r'1gmemotat is rntnle hail ode'rtA, <Is tirsi'v rfltrra ittaove, until ConIrnot expiration. 2. CITY'S OBLICaA'1`IONS, h(ar providing wrviccs as specificd in this agreerncnt, C:it.y Al Irsty, cartel Cow tact+rr shaall rccWvq cutW nsutietaa in, as Iealtal sttrr hart to exceed S97NHA. •`J, C:C NTIMC;'TOWN (tI3UGATIONS. I. -or ;and in considomaliou (if the poynaettu arid o)gmr ouwnls r ioptioned to be maadc and peil'rwrCd by C-iiy, Coat "I'aur agrt cs wiih' (city pfovidu xII sgaec.Jlied Wces as 6wr°ibcd in CJonstiltnrtl's ['roOe,9al ;a;f,�cltstl horcto nand incorporated into chic .AgYraScuaacnl by iet6vnco. C ontr7c�ror Ji0her ngwes to the �cotatnnu and p oikiravii4ex Wrrns as set florlh 'n Oer,ertal 11mis aW s°wdi€ ons attubctl 1wreto and inccg)oralcd into thi,� Ag wernun_byrefetence- s, ANI):!,i`` DIWE''NTS. Any wnearcime:rnt, roodilic.at.iou or vaariaticaat frow Ilan or this Agrectnent WE be A w:-itir.g and sh.a€.l tic effeetivc 011:Y upon appreoval by the City Adniinisit-ative C1.fTiew. 6. C.'(WPt..I:'J`R AC;l2EVA1ENT. This wvitfemn Agrucinent, including; all wrAing;s specifically incorponit d llet'elta by rofcronce, shall cunstii;trte tltc croaaahlete agree n eat I�twoen the p antics l auW. No ornd u€;wce;t:mt, trrrclemarac N& or roprese:r idon not reduced to writing n id specifically Worjaor, wd huda shall bo of any We or etho no€ ,shil any swh oA .Oreermmd, aandumimuhng;, or relvesmation be binding upon tl,a purti�„s hareto. ,r. INOTHT, rill written ntrtWm to tlae pai'ties bereto slaaill'Lav sod by UniNd Sluter, iunil, Poslagee prepaid by registered or certified mail a ddresscd as ro lows: Page 2 City City C I.cTk Ciry of San ],alis obkpo 990 Palm Strect San Ujis ON.T�o, CA 93401 Confroctor TESCO Cottink, (tic 8440 Florist RwA Sacramento, CA 95:829 & AUTHORITV TO EXECUTE AGREEMENT. Both City and Conh-actor do cow-natil tical: each individual executing this ngrwmew. on Lwlialf of emli patty is a porsot, d1l[y atl(Ijurize(l a[ld empowored to exatil'o Agrownents for gul il party, IN WITNESS WHEItHOF, tho purti(:s hereto have 040W this imtrun.l.ent to bo exwmed the day and your first above written. ATTEST: �Wojl A Vf - I j AS TO FORM: it", J10Y ary0l'SANI LUIS OBISPO: By: . 9A�4- Jan llaw � nr N 3I.Yor, 1 1 1krx, N 31y", CONT]tACTOR: Z City Manager Report Final City Manager Approval Approver Name Date ADnroved City Administration DJJ 11/1/16 Reviewer Routing List Reviewer Name Date Reviewed City Attorney JMA 10/13/16 Utilities Carrie Mattingly October 31, 2016 Finance XB 10/29/16 October 7, 2016 FROM: PREPARED BY: SUBJECT Garret Olson, Fire Chief GMO Steve Schmidt, Information Technology Manager Miguel Guardado, Network Services Supervisor UTILITIES DEPARTMENT - LIFT STATION PLC UPGRADES RECOMMENDATION 1. Approve a purchase order in the amount of $97,988 to TESCO Controls, Inc. for the purchase, configuration and installation of Programmable Logic Controllers (PLCs) at four critical Utilities Department wastewater lift stations; and 2. Approve utilizing the General Services Administration (GSA) Contract #GS -07F -0513X (attached), cooperative purchasing agreement to award this contract to TESCO Controls, Inc. and waive the RFP process. DISCUSSION The attached TESCO Controls proposal and purchase order totaling $97,988 is necessary to upgrade Programmable Logic Controllers (PLCs) at four of the City's wastewater collection sites; 1) Prefumo Canyon Lift Station, 2) SLO Airport Lift Station, 3) Silver City Lift Station, and the 4)Cal Poly Flow Meter. The sites will be upgraded from the current obsolete Bristol Babcock equipment to modern, open -sourced Allen Bradley Programmable Logic Controllers (PLCs). This proposal is part of a larger initiative to upgrade the City's SCADA systems from old Bristol Babcock PLCs to modern Allen Bradley PLCs, which are more reliable, maintainable and non- proprietary, which will allow staff more flexibility when selecting a vendor or consultant to support the equipment. The TESCO proposal includes new Allen Bradley CompactLogix PLCs, C -More touchpanels, 24VDC power systems, new cabling, programming, removal of the old equipment as well as any required testing, labeling, documentation, and training. Utilities Department - Lift Station Communications Upgrade Page 2 Sole Source Justification The design, hardware, and installation work that that is required is covered under a GSA Contract #GS -07F -0513X that TESCO has been awarded. Staff is recommending waiving the local bidding process and piggybacking on GSA Contract #GS -07F -0513X. This GSA contract was competitively solicited and was awarded to TESCO Controls, Inc. Municipal Code 3.24.060 E allows for this; when the purchase will be made cooperatively with one, or more, other units of government, or from a local dealer within the city limits that can provide the same brand, model and configuration of item(s) identified in cooperative purchase agreements) at or below the cooperative purchasing net cost within the same terms and conditions; FISCAL IMPACT There is sufficient funding for this project in the Wastewater Collection Telemetry System Improvements CIP - 52055300-91370956-91370520-91370956 and the Wastewater Collection System Improvements Master Account. Fiscal Impact Summary Wastewater Collection Communications CIP Wastewater Collection Communications CIP Current Proposed Remaining Balance 52055300-90239953-90239520-90239953 2,335,055 5,193 2,329,862 52055300-91370956-91370520-91370956 94,807 92,795 2,012 ALTERNATIVES Do not approve this request - There is no viable alternative as the PLCs at these lift stations are obsolete and increasingly difficult to support. The upgraded PLCs are a necessary component to achieve basic functionality, maintain alarming, remote control functionality and prevent system failures and spills. ATTACHMENTS TESCO Quote TESCO GSA Contract #GS -07F -0513X Form of Agreement — TESCO Controls.doc General Terms and Conditions — TESCO Controls.doc TACity Manager ReportsTinance & InInformation Technology\2016\Utilities Department - TESCO Controls\CM Report -Utility Lift Station PLC Upgrade.docx ,F 1 � TESCO CONTROLS, INC. An Employee -Owned Company General Services Administration Federal Supply Service Authorized Federal Schedule Price List ® Advantpe!' Contract #: GS -07F -0513X Federal ID: 94-2218097 Cage Code: 1 G2M3 DUNS: 073792939 On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu -driven database system. The INTERNET address GSA Advantage! is http://GSAAdyantage.gov. Schedule for: 056 - Buildings and Building Materials/Industrial Services and Supplies FSC: 61 - Power Distribution Equipment, Generators, and Batteries Contract number: GS -07F -0513X Contract period: 6-1-2011 through 5-31-2016 Contractor: TESCO CONTROLS, INC. 8440 Florin Road Sacramento, CA 95828 Telephone No: (916) 395-8800 Fax No: (916) 429-2817 Business size: Small Business Concern Website: http://www.tescocontrols.com Email: abrowne-tescocontrols.com Contract administrator: Andrew W. Brown For more information on ordering from Federal Supply Schedules click on the FS Schedules button at http://www.fss.gsa.gov. Page -1 CUSTOMER INFORMATION: la. Table of awarded special items number(s) with appropriate cross reference to item descriptions and awarded price(s): Special Items DESCRIPTION Numbers i 412-14 Uninterruptible Power Supplies 412-17 Switchgear, Panelboards, Switchboards, Load Centers, Metering 412-21 Electrical, Voltage, Generator Controls, Electric Motors, Motor Controllers/Motor Control Centers 412-50 Ancillary Services related to Power Distribution Equipment 412-52 Power Systems Engineering Support 1 b. Lowest priced model number for each special item number awarded. SIN # Description Gov't Price with IFF 412-14 Uninterruptible Power Supplies Traffic Signal Battery Backup System: Model 22 BBS — 4-6 hrs of battery back up power. $4,624.69 412-17 Switchgear, Panelboards, Switchboards, Load Centers, Metering Electrical Service Pedestal: 412-21 24-200 — Underground Fed Utility Metering Panel, $4,171.28 up to 200 AMPS. Electrical, Voltage, Generator Controls, Electric Motors, Motor Controllers / Motor Control Centers Instrumentation 72-501 - Air Pressure Transmitter — Pressure $1,015.62 Sensor. 36-001 - Reactive Air Level Monitoring System — $3,309.82 Level Sensor. 1 Programmable Pump Control Panel 66-662 — Duplex Programmable Pump Control $6,256.93 _ Page -2 Panel. RTU (Remote Terminal Unit) I $22,670.03 1 c. Description of all corresponding commercial job titles, experience, functional responsibility and education. SIN # Description 412-50 - Ancillary Services Gov't Price with IFF Senior Field Engineer $149.62 Field Engineer $131.49 Factory Repairs $95.21 Training Engineer Senior Start Up Technician $131.49 $149.62 Start Up Technician $131.49 412-52 - Power Systems Engineering Support Chief System Architect — Sr. System Analyst Senior System Engineer Senior Project Manager Project Manager Senior Project Engineer Project Engineer IC Engineer CAD Drafter Engineering Support/ Admin Senior Software Engineer Software Engineer $163.22 $131.49 $149.62 $122.42 $149.62 $122.42 $131.49 $113.35 $95.21 $149.62 $131.49 Page -3 SIN 412-50 - Ancillary Services Position Functional Responsibilities Senior Provide senior level technical field Field expertise in overseeing project Engineer organization, scheduling and or GED equivalent. implementation. Assist Project electronics and mechanical skills in Manager with business development strategies to enable product line electrical / electronic growth. Field -FUnder minimal supervision, plan, Engineer direct, coordinate field services. Plan theories. and conduct work requiring judgment Training in the independent evaluation, B.S. Electrical selection, and substantial adaptation Engineer and modification of standards Engineering or techniques, procedures, and criteria. Education / Min Yrs Certifications of Exp. M.S., B.S. Electrical 5-10 Engineering or related P.E. B.S. Electrical Engineering or related P.E. 5 Factory Determine equipment malfunctions High School diplomat 5 Repairs and applies knowledge of electrical / or GED equivalent. electronics and mechanical skills in Understanding of restoring equipment to operation. electrical / electronic and mechanical theories. Training Under minimal supervision, plan, B.S. Electrical 5 Engineer direct, coordinate training services. Engineering or Able to present material clearly and related P.E. concisely utilizing technical and standard techniques, procedures and criteria. Senior Provide senior level technical field M.S., B.S. Electrical 5-10 Start Up start up and managerial expertise. Engineering or Technician Works independently to perform related P.E. Start Up Technician trouble shooting and repairs. Communicate status and recommendations of equipment to internal departments and customers. Under minimal supervision, provide technical field start up expertise. Works independently to perform trouble shooting and repairs. Communicate status of project to internal departments and customers. High School diplon' or GED equivalent. A.A. Electronics or related field. 5 Page -4 SIN 412-52 - Power Systems Engineering Support Position Functional Responsibilities Chief Responsible for the overall system System design and configuration of TESCO Architect- products. Document developmental Senior requirements for database, System applications, and operation systems. Analyst Consults with end users to test and debug applications to meet client needs. Serve as an expertise in all aspects of designing and application development. Education / Min Yrs Certifications of Exp. B.S. Information 5 Technology Senior Under minimal supervision responsible B.S. Computer 5 System for the design, configuring, startup, Science MS SQC Engineer testing, and commissioning of software Server integration systems to control water and wastewater processes. Ensure that the customer's needs are satisfied by monitoring system requirements from startup to implementation. Senior Responsible for leading and managing B.S. Construction 5 Project all logistics of the Project Management Management and/or Manager department. Delegate work, train, and PMP certification mentor subordinate staff. Establish procedures and guidelines based on conceptual Project Management principles. Oversees and directs larger more complex projects to ensure proper monitoring and assist in facilitating clear communication amongst internal parties, customers, and end users. Project Manager Establish project objectives, policies, B.S. Construction procedures and performance standards within boundaries of company policy and contract specifications. Monitor and control project through administrative direction of on-site production to ensure project is completed on schedule and within budget. Investigate potentially serious situations and implement corrective measures. Management and/or PMP certification Page -5 Position Senior Project Engineer Functional Responsibilities Education / Min Yrs Certifications of Exp. Provide senior level technical expertise M.S., B.S. Electrical 5-10 in developing projects, overseeing project organization, scheduling and implementation. Assist Project Manager with business development strategies to enable product line growth. Responsible for full product development; including mechanical and manufacturing aspects of design using support staff. Project Under minimal supervision, plan, direct, Engineer coordinate, the development and construction of company specified products. Plan and conduct work requiring judgment in the independent evaluation, selection, and substantial adaptation and modification of standards techniques, procedures, and criteria. Instrumen tation and Control Engineer 'CAD Drafter Assist in the design of new products up to full production. This includes specification reviews, development program timelines and reports, design reviews, simple mechanical designs, documentation packages, preproduction builds and transfers to production. Provide technical support of mature electronic products currently in production. Engineering or related P.E. B.S. Electrical Engineering or related P.E. B.S. Electrical Engineering or related Under direct supervision transform High School diplom initial rough product designs using or GED equivalent. computer aided design (CAD) into AutoCAD working documents. Works closely with Certification Project Engineers and Project Managers; reviews engineering drawing and designs to ensure adherence to established specifications and standards. Eng Under moderate supervision provide High School diploma Support - support to the Engineering department or GED equivalent. Administr by making copies of submittals and ation creating operations and maintenance 5 Page -6 Position I Functional Responsibilities manuals through the full scope of projects. Convert submittal and O & M manuals into electronic files and update information as directed by engineering staff. Senior Under minimal supervision responsible Software I for the design, configuring, startup, Engineer testing, and commissioning of software systems to control water and wastewater processes. Software The Software Engineer must be Engineer capable of writing PLC and SCADA programs, plus associated Operator Interface Terminal (OIT) software, used to control water and/or wastewater processes. Responsible for the analysis, design, programming, debugging and modification of existing applications. 2. Maximum order: SIN 412-14 $500,000 SIN 412-17 $300,000 SIN 412-21 $200,000 SIN 412-50 $200,000 SIN 412-52 $200,000 3. Minimum order: N/A Education / Certifications B.S. Computer Science MS SQC Server I BS degree in Engineering, Computer Technology, or related field Min Yrs of Exp. f 5 5 4. Geographic coverage: 48 Contiguous States, Alaska, Hawaii, Washington DC, Puerto Rico and US territories. 5. Point(s) of production: Sacramento, CA USA 6. Discount from list prices or statement of net price: Negotiated price divided by 0.9925 7. Quantity discounts: Not Offered 8. Prompt payment terms: Net 30 Days "Information for Ordering Offices: Prompt payment terms cannot be negotiated out of the contractual agreement in exchange for other concessions." Page -7 9a. Notification that Government purchase cards are accepted up to the micro - purchase threshold: Government purchase cards, MasterCard and Visa are accepted for orders up to the micro -purchase threshold. 9b. Notification whether Government purchase cards are accepted or not accepted above the micro -purchase threshold: MasterCard and Visa are accepted for above the micro -purchase threshold. 10. Foreign items: NA 11 a. Time of delivery: 30 days ARO 11 b. Expedited Delivery: 5-25 days ARO based on call and product availability. 11 c. Overnight and 2 -day delivery: Contact the Contractor 11d. Urgent Requirements. Agencies can contact the Contractor's representative to effect a faster delivery. Customers are encouraged to contact the contractor for the purpose of requesting accelerated delivery. 12. F.o.b. point(s): FOB destination CONUS, otherwise the terms are FOB origin prepay. 13. 14 15. ILP Ordering address: Payment address: Tesco Controls, Inc. 8440 Florin Road Sacramento, CA 95828 Tesco Controls, Inc. PO Box 299007 Sacramento, CA 95829 Warranty provision: Contact the contractor for a complete copy. A 15% return/restocking policy applies. Export packing charges: N/A 17. Terms and conditions of Government purchase card acceptance (any thresholds above the micro -purchase level): All payments accepted up to $25,000. 18. Terms and conditions of rental, Maintenance, and repair (if applicable): N/A 19. Terms and conditions of installation (if applicable): N/A Page -8 20. Terms and condition of repair parts indicating date of parts price lists and any discounts from list prices (if applicable): N/A 20a. Terms and conditions for any other services (if applicable): NA 21. List of service and distribution points (if applicable): N/A 22. List of participating dealers (if applicable): N/A 23. Preventive maintenance (if applicable): N/A 24a. Special attributes such as environmental attributes (e.g. recycled content, energy efficiency, and/or reduced pollutants): N/A 24b. If applicable, indicate the Section 508 compliance information is available on Electronic and Information Technology (EIT) supplies and services and show where full details can be found (e.g. contractor's website or other location.) The EIT standards can be found at www.Section 508.gov/: N/A 25. Data Universal Number System (DUNS) number: 073792939 26. Notification regarding registration in System for Award Management (SAM) database. Tesco Controls, Inc. is SAM registration. Page -9