HomeMy WebLinkAboutMemorandum for Destruction Police Department 04-26-2016Police Department
J 1042 Walnut Street, San Luis Obispo, CA 93401-2729
805.781.7317
slodlry. org
MEMORANDUM
April 26, 2016
To: Deanna Cantrell, Chief of Police
Christine Dietrick, City Attorney
From: Kerri Rosenblum, Communications & Records Manager
Subject: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In
accordance with that policy and schedule, certain records have been identified as eligible for
destruction. A listing of those records and relevant sections from the records retention
schedule are attached.
The method of destruction will be shredding. No records will be destroyed prior to the
approved retention period. We will begin destroying the records upon receiving your written
authorization below.
Request approval to destroy RFP materials dated 2008, specification number 90828. Since
that time we have conducted another RFP and are in a new contracted.
• Digital Speech Systems, Inc. RFP materials - unsuccessful
• Executive Communications Systems RFP materials — unsuccessful
• Dynamic Instruments (listed wrong spec of 90298) RFP materials — unsuccessful
• CVDS RFP materials — unsuccessful
• Voice Printer International — RFP materials and Purchase Agreement — successful,
we have a new contract with this company from a more recent RFP.
Attachment:
Copy of Retention/Disposition Schedule
Please sign below indicating your approval for the destruction f the ab ted records.
Deanna Cantrell ristine Dietrick
Chief of Police City Attorney
CERTIFICATION OF DESTRUCTION
I certify that the records listed above were properly disposed of on'
Kerr Ros nblum
Communications & Records Manager
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