HomeMy WebLinkAboutRecords Destruction Police Department 02-12-2016MY of san lues osispo
Police Department
Date: February 12, 2016
To: Deanna Cantrell, Chief of Police
Christine Dietrick, City Attorney
From: Kerri Rosenblum, Communications & Records Manager
Subject: REQUEST FOR RECORDS DESTRUCTION
NIAY U ti 2olli
On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule.
In accordance with that policy and schedule, certain records have been identified as
eligible for destruction. A listing of those records and relevant sections from the records
retention schedule are attached.
The method of destruction will be by shredding and recycling. Indices of information are
retained electronically in our Records Management Computer. No records will be
destroyed prior to the approved retention period. We will begin destroying the records
upon receiving your written authorization below.
Requesting approval to destroy the Use of Force reports for calendar year 2010. The
original case reports are retained in the Laser Fiche system as the master case record.
These are just the memos where each use of force is investigated.
Attachment:
Copy of Retention/Disposition Schedule
Copy of the excel sheet listing reports to be destroyed.
Please sign below indicating your approval for the destructionhe a
records. I �n "'P
Deanna Cantrell ?itvy
istine Dietrick
Chief of Police A
CERTIFICATION OF DESTRUCTION
certify that the records listed above were properly disposed of
K rri Rosenblum
Communications & Records Manager
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