HomeMy WebLinkAboutRecords Destruction Police Department 8-11-20164 D
Police Department
1042 Walnut Street, San Luis Obispo, CA 93401-2729
805.781.7317
sIocity,ory
AUG 22 2016
CITYC�gf K
DATE: August 11, 2016
TO: Deanna Cantrell, Chief of Police
Christine Dietrick, City Attorney
FROM: Melissa Ellsworth, Senior Administrative Analyst IA��/
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Resolution No. 9174 establishing a Records Retention Policy
and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible
for destruction. A listing of those records and relevant sections from the records retention schedule are
attached.
The method of destruction will be by shredding and recycling. No records will be destroyed prior to the
approved retention period. We will begin destroying the records upon receiving your written authorization
below.
Please sign below indicating your approval for thjh
f attache isted cords.
Chief Deanna Cantrell stine Dietrick
Chief of Police Attorney
CERTIFICATION OF DESTRUCTION
I, Melissa Ellsworth, do hereby certify that the records listed on the attached were properly disposed of on
(date).
Original: City Clerk's Office
Copy: Department
Attachments:
1. List of records to be destroyed
2. Relevant sections of the records retention schedule
Attachment 1
RECORDS FOR DESTRUCTION
Department
Year Grant Destroy Year
Grant Title
Closed Out (CL + 5 yrs)
Police- Admin
2002
2007
1999 Local Law Enforcement Block Grant
Police- Admin
2003
2008
2000 Local Law Enforcement Block Grant
.
Police- Admin 2003
2008
........... _.......................................
2001 Local Law Enforcement Block Grant
Police- Admin
2003
2008
2001-02 California Law Enforcement Equipment Program
Police- Admin
2003
2008
2002-03 California Law Enforcement Equipment Program
2002 Juvenile Accountability Incentive Block Grant
Police- Admin
2003
2008
Program
2001 Juvenile Accountability Incentive Block Grant
..............---............ ---- ..--............._.. .
Police- Admin
2003
2008
Police- Admin
2004
2009
2003 Department of Alcoholic Beverage Control
Police- Admin
2004
2009
i
i 2002 Local Law Enforcement Block Grant
2003 Juvenile Accountability Inventive Block Grant
Police- Admin
2005
2010
Police- Admin
2006
2011
2003 Local Law Enforcement Block Grant
Police- Admin
2006
2011
2004 Local Law Enforcement Block Grant
Police- Admin 2006
2011
2005 Local Law Enforcement Block Grant
................................................................................................
.
2004-06 Enforcing Underage Drinking Laws (Office of
Police- Admin 2006
2011
Traffic Safety and Alcoholic Beverage Control)
Police- Admin
2006
2011
2004-06 Department of Alcoholic Beverage Control
2006 Edward Byrne Memorial Justice Assistance Grant
Police- Admin
2007
2012
Program
2006-07 Alcoholic Beverage Control Grant
Police- Admin
2007
2012
2009 Edward Byrne Memorial Justice Assistance Grant
Police- Admin
2009
2014
Program
PCINW. Tyr APrrgr
400 FINANCIAL AND FISCAL
401 ACCOUNTS PAYABLE
Arcoum9 Payable Raporli
Accdunls PayAhta SUPPoitind Dots
402 ACCOUNTS RECEIVABLE
Assemment Pay -CHs
CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE
TDTAt.
OFFICE RESPONSIBLE
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DISPOSITION OF RECORD
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