Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
01-04-17 PRC Agenda Pkt
Parks and Recreation Commission Regular Meeting on Wednesday, January 4, 2017 @ 5:30p.m., Council Chambers CALL TO ORDER: Chair Whitener ROLL CALL: Commissioners Greg Avakian, Susan Olson, Keri Schwab, Douglas Single, Rodney Thurman, Susan Updegrove and Jeff Whitener Public Comment Period. At this time, you may address the Commission on items that are not on the agenda but are of interest to the public and within the subject matter jurisdiction of the Parks and Recreation Commission. The Commission may not discuss or take action on issues that are not on the agenda other than to briefly respond to statements made or questions raised, or to ask staff to follow up on such issues. PRC Meeting Agenda 1. Consideration of Minutes of Regular Meeting of December 7, 2016 2. Presentation of the Preferred Mission Plaza Concept Plan (Guzman — 30 minutes) 3. Review and Determination of Avila Ranch's Parks General Plan Policy Conformity; Review of Parks in Construction Phases One through Three; and Feedback on Parks in Construction Phases Four through Five (Rickenbaugh — 60 minutes) 4. Review and Recommend to Council Adoption of Proposed Recreation Agreement Between the City and San Luis Obispo County Y.M.C.A. (Mudgett - 30 minutes) 5. Director's Report (Stanwyck — 5 minutes) 6. Subcommittee Liaison Reports Committee Adult and Senior Programming Liaison Doug Single Bicycle Advisory Susan Olson City Facilities (Damon, golf, pool, joint use) Greg Avakian Jack House Committee Susan Updegrove Tree Committee Rodney Thurman Youth Sports Association Keri Schwab 8. Communications Adjourn to Regular Meeting of February 1, 2017 APPEALS: Administrative decisions by the Parks and Recreation Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. go The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance. Minutes - DRAFT PARKS AND RECREATION COMMISSION 7 December, 2016 Regular Meeting of the Advisory Body Committee Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 2" d day of December, 2016 at 5:33 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California, by Chair Whitener. ROLL CALL Present: Commissioners Greg Avakian, Susan Olson, Keri Schwab, Douglas Single, Rodney Thurman, Vice Chair Susan Updegrove and Chair Jeff Whitener Absent: Vice Chair Updegrove exited the Commission Meeting at 7:05pm Staff: Parks and Recreation Director Shelly Stanwyck, Recreation Manager Melissa Mudgett, Recreation Supervisor Youth Services Meghan Burger, Recreation Supervisor Sports Rich Ogden PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Lydia Mourenza, SLO resident, expressed to the Commission that access into the City Hall Building was difficult. She also added that the Agenda correspondence that is posted on the City's website is not user friendly. John Ashbaugh, San Luis Obispo City Council Member and resident, thanked the Commission for its continued support and in improving city parks and facilities. Mila Viyovich-LaBarre, SLO resident urged the Commission to support the dedication 7 acres of the planned Prado Road extension for recreational purposes. Ms. Viyovich-LaBarre asked for incorporation of the Resolution 1999 Resolution acquiring the Damon Garcia Sports Fields land be attached to the Commission's meeting minutes. PRESENTATIONS, INTRODUCTIONS, APPOINTMENTS None CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVE THE SPECIAL MEETING OF OCTOBER 14, 2016 AND REGULAR MEETING MINUTES OF NOVEMBER 2, 2016 AS AMENDED, MOTION BY VICE CHAIR UPDEGROVE, SECOND BY COMMISSIONER THURMAN. 1. Consideration of Minutes CARRIED 7:0:0:0 to approve the minutes of the Parks and Recreation Advisory Body for the meetings of 10/14/16 and 11/02/2016. 1-1 AYES: AVAKIAN, OLSON, SCHWAB, SINGLE, THURMAN, UPDEGROVE, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: NONE PUBLIC HEARINGS AND BUSINESS ITEMS 2. Finalize Council Goals for 2017-19 Financial Plan Director Stanwyck provided a brief overview of the City's Goal Setting process and ways in which the community can provide input, both online and via the Community Forum which will be held on January 10, 2017 at the Ludwick Community Center. She added that January 28, 2017 will be an all -day Goal Setting process for the City Council and that the public was welcome to attend. Public Comment Allan Cooper, SLO resident, urged to Commission to consider adding to its proposed Council goals a new neighborhood park in the North Broad Street area. Scott Cleere, SLO resident and tennis player, offered his continued support for lit tennis courts and commended the Commission for making this a goal. He read aloud several emails from neighborhood residents in favor of lighting tennis courts to increase play time. Kit Gould, SLO resident, added her support for a new neighborhood park in the North Broad Street neighborhood. She provided the Commission with petition signatures in support of a neighborhood park in this area. Chris Gilbert, resident of Arroyo Grande, teacher at Cuesta College and an avid tennis player, expressed his support for tennis court lighting. He added that the lack of lighting limits those working individuals from playing in the evenings. He thanked the Commission for adding lit tennis courts to its 2017-19 Advisory Body Goals. Lydia Mourenza, Cheryl McLean, Camille Small, and Betty DeHaan, all long-time residents of San Luis Obispo, all individually spoke and advocated for a new neighborhood park in the North Broad Street neighborhood and urged the Commission to add specific language to its Council recommended goals in support of this. Sally Brooks-Shulke, SLO resident and Pickleball player, thanked the Commission for its support in advancing Pickleball opportunities in the City. Mila Viyovich-LaBarre, SLO resident, urged Commission to consider adding a new park in the North Broad Street area, using the Prado Road land for recreational opportunities, and designating any future Cal Ripken Fields to be open to all genders, and to make improvements at Laguna Lake Park. Steve Davis, SLO resident, expressed his support for the update of the Parks and Recreation Element as a very important Advisory Body goal. He urged the public to attend the Community Forum in January and to help the Council understand their recreational needs. Brian Spaulding, SLO Resident, emphasized his support for the installation of lights at Sinsheimer tennis courts as this would increase play time. DRAFT Minutes — Parks and Recreation Commission Meeting of December 7, 2016 Page 2 1-2 Commission Comments followed. Commissioner Avakian asked about zoning for the North Broad Street neighborhood. Director Stanwyck responded that there is not a public facility zoning requirement currently. She added that existing zoning might need to be changed to create a park in this neighborhood. Vice Chair Updegrove and Commissioners Olson, Schwab and Thurman expressed support for specific goal language to include a new park acquisition in the North Broad Street area. Commissioner Single asked about Cal Ripken fields. Director Stanwyck said there is currently no Cal Ripken fields in the City. Chair Whitener urged the Commissioners and the public in attendance to consider the update of the Parks and Recreation Element as the priority in determining the future of recreational opportunities. Vice Chair Updegrove was in support of the Parks and Recreation Element update as essential in developing a plan to move forward. She added that this is a great opportunity for community building and developing a plan which addresses all community recreational needs. The Commission is recommending to Council the following proposed goals for 2017-19: Fund an update of the Parks and Recreation Element. Increase the number of City parks and facilities and maximize the uses of existing parks. a. Build Lighted Tennis Courts at Sinsheimer Park b. Build Dedicated Pickleball Courts c. Build One Fenced Dog Park and Identify Future Sites d. Identify and Plan a North Broad Street Park 3. Provide funding for the development of a Master Plan for sustainable landscape in all City parks and at the Laguna Lake Golf Course. ACTION: APPROVE RECOMMENDED GOALS FOR COUNCIL'S CONSIDERATION IN THE 2017-19 FINANCIAL PLAN MOTION BY VICE CHAIR UPDEGROVE, SECOND BY COMMISSIONER AVAKIAN. CARRIED 7:0:0:0 to finalize Goals to Council for the 2017-19 Financial Plan. AYES: AVAKIAN, OLSON, SCHWAB, SINGLE, THURMAN, UPDEGROVE, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: NONE 3. Receive Update on Youth Services Program Meghan Burger, Recreation Supervisor for Youth Services, presented to the Commission an overview of the Youth Services programming. She said that on-site childcare is provided at six San Luis Coastal Unified District school site locations year-round and serves approximately 900 children annually through afterschool care, special needs needs assistance, and spring break and summer camps. The Youth Services program has an annual budget of approximately $900,000 with 75% of this dedicated for staffing. Cost recovery is calculated at 85% which exceed the Council's fiscal policy of 0-30% cost recovery for programs that serve youth and seniors. Staff Burger added that youth programs are supplemented by the many community DRAFT Minutes — Parks and Recreation Commission Meeting of December 7, 2016 Page 3 1-3 partners. Staff Burger spoke about the successes and challenges of youth services programming. Public Comments None Commission Comments followed. Commissioner Avakian, Thurman and Scwhab commended staff for their work and efforts in maintaining high quality programming for youth. Commissioner Avakian asked about options of expanding partnerships for other youth programming off sites. Staff Burger said the Joint Use Agreement with the School District mandates programming at school locations. She added that an increase in programming would require a budget increase for additional staffing. Director Stanwyck added that the Joint Use Agreement renewal is anticipated in 2018 and discussions will be held with the School District about future care. Director Stanwyck added that Transitional Kindergarten (TK) through third grade is the highest demand for primary childcare. Commissioner Single asked about the diversity and inclusivity of the program. Staff Burger responded that the youth programs represent the same diversity of the school site demographics. She added that Parks and Recreation has a Fee Reduction program that offers subsidies for families unable to afford the services. Staff Burger also spoke about teen programs at Laguna Middle School. 4. Approve the Shared Rules of Play for the Joanna Santarsiere Memorial Tennis Court at French Park Recreation Manager, Melissa Mudgett and Recreation Supervisor for Sports, Rich Ogden, presented the proposed shared rules of play for both tennis and pickleball and the French Park tennis courts. Staff provided an overview of the stakeholder outreach, the public workshop and how the proposed rules were developed, and the next steps in for the project. Public Comments Brian O'Kelly, SLO Pickleball Club, said he attended the public workshop and thanked the Commission for its continued support of pickleball. He also thanked the tennis players for their input and a productive workshop session. Mr. O'Kelly added that SLO Pickleball Club was in support of the proposed rules. Anita Smith, SLO resident and tennis player, asked about the drop-in play time limit. Staff confirmed the one and'/2 hour time limit. Ms. Smith asked about the City's priority for contract classes and instruction. Staff Mudgett responded that City classes will take priority over dedicated play times. She added that classes typically occur in the summer months and schedules will be posted in advance. Craig Levin, SLO Resident and both tennis and pickleball player, asked about adjustment in the pickleball schedule at other locations. Staff Mudgett responded that any schedule adjustments could be discussed internally with the SLO Pickleball Club. Commission Comments followed. Commissioner Avakian asked when the trial period will end. Staff Mudgett responded that the trail period of 3 months would start after the restriping occurs. Staff will return to the Commission with a progress update in March 2017. DRAFT Minutes — Parks and Recreation Commission Meeting of December 7, 2016 Page 4 1-4 Commissioner Olson asked for clarification on the rules for lessons. Director Stanwyck responded that private reserved uses and lessons require permits through the City. Commissioner Single asked is drop-in play was for both tennis and pickleball. Staff Mudgett responded affirmatively. Commissioner Thurman thanked staff, tennis and pickleball players for developing fair rules. Commissioner Avakian said that "rules" apply to how the game is played and "procedures" are reflective of policy. He asked staff to consider this when developing new signage for shared use at this location. ACTION: APPROVE THE SHARED RULES OF PLAY FOR THE JOANNA SANTARSIERE MEMORIAL TENNIS COURT AT FRENCH PARK AS PRESENTED, MOTION BY COMMISSIONER THURMAN, SECOND BY COMMISSIONER SCHWAB. CARRIED 6:0:0:1 to approve the shared rules of play for the Joanna Santarsiere Memorial tennis court at French Park. AYES: AVAKIAN, OLSON, SCHWAB, SINGLE, THURMAN, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: UPDEGROVE COMMITTEE COMMUNICATIONS Director's Report Director Stanwyck provided a brief update of Parks and Recreation programming: • A January report regarding progress on Open Space maintenance consistent with the adopted Maintenance Plan is forthcoming • Public Art Master Plan will be presented to the City Council on December 13, 2016 • A YMCA partnership agreement will be presented to the Commission in January 2017 • December closures for maintenance and winter rehab include the Ludwick Community Center (12/13/16 — 1/2/17), Swim Center (12/24/16 — 12/26/16 and 1/1/2017), Youth Services (12/23/16 — 1/9/17), Parks and Recreation Public Counter (12/26/16 — 1/1/2017) • Gobble Wobble was a HUGE Success with over 400+ in attendance • Reindeer Run last Saturday. There were a lot of families in strollers. A great event. LIAISON REPORTS Adult and Senior Projramming: Commissioner Single said Adult Softball just concluded its season. Spring Season starts beginning of March 2017. Adult Soccer starts December 13, 2016. Table tennis numbers are increasing with 8 tables, 3 times/week at Ludwick Community Center. Bicycle Advisory Committee: Commissioner Olson said the BCA developed its Advisory Body Goals at the November meeting. Citv Facilities (Damon Garcia. Golf Pool & Joint Use Facilities): Commissioner Avakian reported that the Golf Course will be replanting new trees on 12/8/16. There is a new radio ad for 12 -play card specials. Forty-one people attended Night Golf. Super - DRAFT Minutes — Parks and Recreation Commission Meeting of December 7, 2016 Page 5 1-5 twilight Special of $5. Proceeds from the Gobble Wobble donated to the County Foodbank. Damon -Garcia fields are closed. Ludwick Community Center will be closed for winter maintenance. Tree Committee: Commissioner Thurman said there was no meeting. Jack House Committee: Director Stanwyck provided an update on behalf of Vice Chair Updegrove. She reported that the Jack House Committee developed its Advisory body goals. The Jack House held a docent appreciate dinner las month. She added that the past ten months of Art After Dark have brought in over 600+ new visitors to the house and this has been a great way to showcase the home and increase awareness. Youth Sports: Commissioner Schwab said there was no report. Commission Communications Chair Whitener asked about the process of public correspondence on the website. Director Stanwyck said she will confirm this information with the City Clerk's office which maintains the dissemination of this information. ADJOURNMENT The meeting was adjourned at 7:54 p.m. to the regular Parks and Recreation Commission scheduled for 04, January, 2017 at 5:30 p.m., in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 01/04/2017 DRAFT Minutes — Parks and Recreation Commission Meeting of December 7, 2016 Page 6 1-6 is RESOLUTION NO. WON I is -A -MI GARCIA RANCII�,AT A COSr OF til ill FOR TM PURPOSE OF CONSTRUCMG SPORTS PBnJiS-- WEIREAS, the City of San Luis Obispo (City) is a California Charter Municipal corporation.; and W.H EMAS, ft City, -acting through, its CRY Comm, hm'deternained that a 23-5 acre portion of Ow Damon -Garcia, Ranch Ja the City is an approprIate site on which to =im= sports fields; and W9MREAS. additional sports fields is a community need, identified in the parks and Recreation ElementMaw Plan approved by the City Council in 1997-, and WHEREAS, the Trastees of the Damon Family Tract and the Co-Tmstees of Me Roy A. Garcia Revocable Trust, the legal owners of this prcperty, have agreed to its sale; and VMMMM, the purchase of this property would serve an important =nicipal purpose. NOW, I' , BE IT RESOLVED that the City Counckof the City of San .Luis Obispo hereby approves this purchase and sales agreexamt and the conditions described therein. BE rr FUMBER PYMOLVED that the Council finds MU purchase is =mpt raider Section 15325 of the Callftwala-EmIrownevid QaOxy Ae eL -BE IT FURTHER RESOLVE) that ft Mayor is authorized to sign the Purchase and sales AgreerneM Upon modmof seconded by and on. thctbUowing roll call vote: AYM: NOES: the foregoing resolufma was passed and adopted this day of 1999. 1-7 Resolution NQ. (1999 Series) Page 2 ATTEST: Lee Price, City Clerk M_ ayor Allen Settle APPROVBD AS TO FORM: - s 3 or ty ruoy z a y i i • jy53� " y S 1-8 ATTACHMENT 2 RECOMMENDED CEQA STATEMENT/ACTIONS AND FINDINGS FOR STAFF REPORTS/ASRs A. CEQA COMPLIANCE STATEMENT (FOR TEXT OF STAFF REPORT/ASR): The CEQA compliance statement, located in the text of the staff report or body of the ASR under "Additional Data", shall include the following statement unless advised otherwise by County Counsel or the Manager, Land Use Planning (LUPD). In accordance with CEQA Guidelines, Sections 15316, 15318 and 1,5325, Class 16 (Transfer of Ownership of Land in Order to create Parrs) Class 18 (Designation of Wilderness Areas) and Class 25 (Transfers of Ownership of Interest in Land to Preserve Existing Natural Conditions), the proposed project is exempt from the provisions of CEQA, which reflects the independent judgment of the lead agency, Orange County, and satisfies the requirements of CEQA. The project is exempt 66 -use, an it involves transfers of ownership of land for open space purposes and prese�atio�Piist�aFednd�iions:'_ - - - B. RECOMMENDED ACTION STATEMENT FOR APPROVING PROJECT: State law requires that the decision -maker, prior to approval of the project for which it has been prepared, take action on a CEQA document. The following action must be taken before action on the project, unless directed otherwise by County Counsel or the Manager, OC Planning, LUPD. 1-. -Find that the,proposed project is Categorically -Exempt from CEQA per Sections 15316,15318 and 15325; Class 16 (Transfer of Ownership of Land in Order to create Parks) Class 18 (Designation of Wilderness Areas) and Class 25 (Transfers of Ownership of Interest in Land to Preserve Existing Natural Conditions) of the CEQA Guideline;. Note that the following fording is an administrative finding and it is not necessary to include in the findings for the decision -maker: FISH AND GAME CODE FINDING FOR APPROVAL OF PROJECT: Find that pursuant to Section 711.4 of the California Fish and Game Code, as amended, this project is not exempt from the required California Department of Fish and Game (DFG) Code fees unless it has been determined by DFG to have "No Effect". A copy of the written determination of "No Effect" must accompany this NOE form to exempt the. required fees. 1-9 Parks and Recreation Commission Agenda Report Meeting Date: 1-4-2017 Item Number: 2 Date: December 14, 2016 SUBJECT: DRAFT MISSION PLAZA MASTER PLAN Prepared by: MANNY GUZMAN, SENIOR CIVIL ENGINEER, CITY OF SAN LUIS OBISPO RECOMMENDED ACTIONS: 1) Receive presentation on Conceptual Mission Plaza Master Plan; and 2) Provide review/comment on Mission Plaza Master Plan concept features and recommend City Council acceptance of the plan. DISCUSSION: Back ground The draft Mission Plaza Master Plan was developed based on community, business, and City feedback. During the past twelve months, the City's consultant, RRM Design Group, has performed a series of tasks to evaluate the Mission Plaza's uses, existing infrastructure conditions, and the feasibility of expanding the Mission Plaza into Broad and Monterey streets. A summary of the meetings and workshops held to gather feedback includes: 1. Individual interviews of 62 stakeholders 2. Two Mission Plaza Community Workshops (February 201h & June 29th) 3. Two Creative Vision Team meetings (July 12th & September 1St) 4. Joint Study Session between City Council & Planning Commission (October 4th) The Parks and Recreation Commission's guidance tonight will be used to provide feedback for staff regarding the Mission Plaza Master Plan concept as presented. Project Analysis Using the information gathered during the stakeholder and community meetings, the consultant developed the conceptual Mission Plaza Master Plan (Attachment 1). The concept plan includes features that were identified through the public engagement process as important to the community. Proposed features include new public restrooms, lighting, directional signage, public 2-1 DRAFT MISSION PLAZA MASTER PLAN Page 2 art, historic and educational information, enhanced storm water management features, and improved ADA accessibility and multi -modal opportunities. The conceptual Mission Plaza Master Plan also includes design elements such as the two-way "Woonerf concept" (which is being recommended for the "dogleg" at Broad to Monterey Streets). Woonerf is a design concept which transform streets from car -centric space to shared space for vehicles, bicycles and pedestrians. A visual example is included in the figure below. Figure 1: . T11� Woonerf design concept r- In addition, the proposed Master Plan includes a sculpture garden, a cafe adjacent to the public restrooms, and a new central plaza. The proposed central plaza will be replacing the amphitheater. PARKS AND RECREATION COMMISSION CONSIDERATION: The Mission Plaza Master Plan conceptual design elements and amenities represent stakeholder feedback reviewed to -date. Subject to the Commissions' feedback, the individual park features can be revised/modified to reflect a final recommendation by the Commission. The Parks and Recreation Commission purview is to review and make recommendations for changes which could have an impact on the City's parks and park facilities. The Parks and Recreation Commission's guidance tonight will be used to generate the final Mission Plaza Master Plan, that incorporates advisory body input, for final adoption. 2-2 DRAFT MISSION PLAZA MASTER PLAN Page 3 The Parks and Recreation Commission is asked to comment on all design features and amenities of the draft Master Plan, including but not limited to the following: 1) Is the Commission in support of the overall Mission Plaza design style which includes the Woonerf design concept for the "dogleg" (Broad to Monterey Street), outdoor cafe, public restroom location and replacement of the amphitheater with a flat surface plaza? 2) Does the Commission have any significant concerns regarding the general site layout, plaza design, proposed recreational facilities or use? 3) What other types of active or passive recreation would the Commission like to see incorporated on-site? 4) Is the Commission in support of the proposed "sculpture garden? NEXT STEPS: Upon approval by the Parks and Recreation Commission, the next steps will be to present the Draft Mission Plaza Concept Plan to the Cultural Heritage Committee, Architectural Review Committee and the Planning Commission for additional public review and input. Staff will then present to the City Council the draft Master Plan, including a summary of Advisory Body input, for final review and adoption. Staff anticipates providing the final Mission Plaza Concept Plan for Council approval in the summer of 2017 ATTACHMENTS: 1. DRAFT MISSION PLAZA MASTER PLAN 2-3 KEY to FEATURES I. Scramble Crossing 2. Entrance Gateway 3. Performance Platform 4. Interactive Water Feature (at -grade) 5. Trellis 6. Flag -Poles 7. Reconfigured Steps 8. Bear Fountain 9. Emergency Access 10. Bench, typical. 11. Murray Adobe Interpretive Center 12. Creek Overlook 13. Pedestrian Bridge 14. Picnic Table, typical. 15. Living Holiday Tree 16. Interactive Art Node - Native Animals 17. Cafe 18. Restroom 19. Maintenance Storage 20. Moon Tree Interpretive Exhibit 21. Elevated Boardwalk to Creek 22. Woonerf (with option for full street closu 23. Bollard for Traffic Control 24. Lawn 25. Bike Racks 26. Interpretive Exhibits MISS10 DRAFT MASTER PLAN D A I n A QT A.. a■0%Tr0► SAN LUIS OBISPO., CA )f Art building shown reflects the renovation/expansion design. enter complex shown potential future expansion not an approved design. iccess across Warden I be preserved. id electrical service (240V) will be and distributed throughout plaza. lobe will be rehabilitated further technical studies. TEREY ST 0' 10' 20' 40' 60' 1 1 1 1 -4 SCALE 1 " = 20' DECEMBER 2016 ��i rrm Jdn eolgp 2-4 0 CITY OF 84IRLUIS OBISPO Meeting Date: January 4, 2017 Item Number: PARKS & RECREATION COMMISSION AGENDA REPORT SUBJECT: Review of an updated parks proposal for the Avila Ranch Development Plan in the Airport Area Specific Plan. PROJECT ADDRESS: 173 Buckley Road BY: John Rickenbach, Contract Planner CITY FILE NUMBERS: SPEC/ER 1318-2015 FROM: Shelly Stanwyck, Parks & Recreation Director RECOMMENDED ACTION: Receive a presentation by staff and the applicant on the updated parks proposal associated with the Avila Ranch Development Plan and take the following actions: 1) Recommend to the City Council that the project parks proposal is consistent with the Parks & Recreation Element of the General Plan. 2) Approve park plans for proposed Parks A through E. 3) Review and provide recommendations on conceptual designs for Parks F through I. SITE DATA Applicant Avila Ranch, LLC Representative Stephen Peck, AICP Proposed Low, Medium, Medium -High, & Zoning/General High Density Residential (R-1, Plan R-2, R-3, & R-4); Neighborhood Commercial (C -N); Public Facility (PF); & Conservation/Open Space (C/OS) Site Area Approximately 150 acres Environmental A Draft EIR is under public review Status (11-23-16 — 1-11-17). SUMMARY Avila Ranch, LLC has submitted a development plan for a new, primarily residential development on a 150 -acre site north of Buckley Road in the Airport Area Specific Plan (AASP). As a new residential neighborhood, the applicant has included a variety of park types within the project. The Parks & Recreation Commission (PRC) has reviewed the proposed parks at two previous meetings. On September 2, 2015, the PRC was introduced to the project and proposed parks. Based on feedback received from the PRC at that meeting, the applicant made changes to the 3-1 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 2 configurations and areas of planned parks. These changes were reviewed by the PRC on November 4, 2015, and subsequently included in the applicant's formal entitlement submittal to the city in December 2015. Now that the Draft EIR for this project is under public review, the applicant is seeking approval from the Parks & Recreation Commission (PRC) on the general plan conformity of the project as well as refined parks plans for a portion of the project. The project will likely be built out over an eight to ten year period, likely beginning in 2020. The applicant is seeking approval for the detailed park plans for Parks A-E (summarized in Table 2), which will be developed in Phases One to Three of the project. Parks F -I in Phase Four and Five (Table 2) are general at this stage; the designs for these phases of the project will be refined and subject to a second PRC review before they go to the Architectural Review Commission (ARC) for final review. This approach will provide the specificity necessary to build Parks A-E in the 2020 to 2025 -timeframe, and preserve some flexibility for the City to refine the program for the neighborhood park and other parks to be constructed beyond that time frame so that they most closely reflect community needs and preferences at the time of development. 1.0 COMMISSION'S PURVIEW Per the Commission's by-laws, it is the PRC's role "...to advise the City's Parks & Recreation Department and the City Council on the development and operation of recreation programs and parks, and on the implementation of the Parks and Recreation Element of the City's General Plan. " To this end, the Commission will review the current park facilities proposal for the new residential neighborhood and comment on their consistency with the implementation of the policies and programs contained in the Parks and Recreation Element of the General Plan. Relevant excerpts from the General Plan are included in this report. In addition, it is within the stated purview of the Commission to review the proposed design of specific parks proposals. 2.0 PROJECT DISCUSSION 2.1 Situation After the submittal of the Development Plan application in December 2015, additional studies were commissioned and refinements have been made to the Avila Ranch site plan and development program to respond to staff, public and advisory body feedback. Some of these changes were made to accommodate required road alignments, as well as to preserve natural features such as Tank Farm Creek in its current alignment. These changes are described as the "Mitigated Project Alternative" in the Draft EIR, which is the plan and program that is now proposed by the applicant. The major changes that have been made to the parks program are summarized below: 1) Total Parkland Increased - The project now includes approximately 18 acres of active park areas and 51 acres of open space. The Development Plan submitted in December 2015 included 16 acres of parkland. 2) More Parkland in Earlier Phases — In response to PRC feedback, park areas have been increased in Phases One through Three of the project. Parks A-E in these phases would 3-2 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 3 comprise 5.04 acres within five mini -parks. (Residential development during these phases would include up to 422 homes within the R-2 and R-4 zones, which according to the Draft EIR would support a projected population of 966.) Generally, the goal has been to build parks at a rate to maintain a parks ratio of at least 10 acres per 1,000 population upon project completion. 3) Parkland Budgets - A Community Facilities District (CFD) is proposed to pay for the maintenance of the park facilities, and the budgets have been adjusted to account for the increased park areas. In addition to the changes to the overall parkland program described above, there have been some updates to the layouts of land uses and parkland configurations; these include: 1) Neighborhood Park (Park G) — The current (revised) Neighborhood Park is 9.5 acres. The previous version was 8.5 acres with a 1.3 -acre community garden adjacent to the eastern edge of the park. Community gardens are now proposed in Parks C & E which are in closer proximity to homes. The current plan provides more area for the full range of active park facilities planned. 2) Park C — Park C has been expanded and provides parkland on both sides of Earthwood that serve homes terminating in cul-de-sacs on either side of the street. There is a connecting "speed table" across Earthwood to connect the neighborhoods to the park. 3) Park E — The park space has been relocated further west instead of bordering Venture Drive. The size of this park increased substantially and now more directly serves both adjacent R-2 & R-4 development areas. 4) Park F — A new mini -park has been added in the middle of the R-3 development area to serve the direct needs of its residents. The R-3 area also lies directly north of the neighborhood park. 5) Future Mini -Park - A mini -park is planned at the along the west side of Earthwood north of Venture Lane. This is the site for the Interim Fire Station; once the permanent fire station is developed along Tank Farm Road, this site will be converted to a park for the R-4 neighborhood. Because the Interim Fire Station may be operating at this location for some time (depending of development phasing and buildout in the Airport Area Specific Plan), this park is not included in the parks calculations. 3-3 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 4 Figure 1. Project Site Plan Showing Park Locations, Phasing & Areas 2.2 General Plan Guidance The Park and Recreation Element (PRE) provides policy guidance for park requirements for residential development, the most relevant of which are as follows: Section 3.13. The Park System Policy 3.13.1. The City shall develop and maintain a park system at a rate of 10 acres of parkland per 1,000 residents. Five acres shall be dedicated as a neighborhood park. The remaining five acres required under the 10 acres per 1,000 residents in the residential annexation policy may be composed of other types of facilities and may be located anywhere within the City's park system as deemed appropriate. Policy 3.13.3. Parks shall be designed to meet a variety of needs depending on park size, location, natural features and user demands. Policy 3.13.8. Park site acquisition should enhance the City's recreational trails, pedestrian transportation, and open spaces in keeping with adopted policies. Section 3.15. Neighborhood Parks Policy 3.15.1. San Luis Obispo residents shall have access to a neighborhood park within .5 to 1.0 -mile walking distance of their residence. 3-4 ;li M-1 BP R•4 Phase .3 r INot a Part) (No[ a Part) r Temramp Station/ � Park F R.2 ! Phase 4 Future Park .al AC r t r Park F t r as Ac M111 IIE➢ E r ' — — — {— — � Park D I ��^ r ' R-3 M_1 Ph 6' Mot a Part) Patk C Phase 2 r!' ! R-2 .se AC , i C -N r ---� Pae-kG R. I I 9.5 AC Par k I Phase I rr Park W - - - - - - - - - - - - - - - - - - - Park B j Phase .S '.seas 0 .32 AC ! ! fdR[HWOON IN. r J + Phase b -- -- ------------------ - - - -•! Paris A 2.57 AC 2.2 General Plan Guidance The Park and Recreation Element (PRE) provides policy guidance for park requirements for residential development, the most relevant of which are as follows: Section 3.13. The Park System Policy 3.13.1. The City shall develop and maintain a park system at a rate of 10 acres of parkland per 1,000 residents. Five acres shall be dedicated as a neighborhood park. The remaining five acres required under the 10 acres per 1,000 residents in the residential annexation policy may be composed of other types of facilities and may be located anywhere within the City's park system as deemed appropriate. Policy 3.13.3. Parks shall be designed to meet a variety of needs depending on park size, location, natural features and user demands. Policy 3.13.8. Park site acquisition should enhance the City's recreational trails, pedestrian transportation, and open spaces in keeping with adopted policies. Section 3.15. Neighborhood Parks Policy 3.15.1. San Luis Obispo residents shall have access to a neighborhood park within .5 to 1.0 -mile walking distance of their residence. 3-4 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 5 Policy 3.15.2. The designs of neighborhood parks shall be consistent with the needs and preferences determined from a consensus of neighborhood residents. Policy 3.15.3. All residential annexation area shall provide developed neighborhood parks at the rate of 5 acres per 1,000 residents. Policy 3.15.4. In neighborhoods where existing parks do not adequately serve residents, mini parks may be considered. Section 3.19. Playgrounds and Special Recreation Areas Policy 3.19.2. Needed special facilities are identified as off -leash dog area, disc golf, lighted tennis courts, bicycle motocross, bocce ball, community garden, and sand volleyball courts. PRE Appendix C. Park Land Acquisition and Improvement in Annexation Areas Section C. Implementation Guidelines [PORTION]. In accordance with General Plan policies, the City will use the following guidelines in acquiring and improving park land whenever State law allows us to do so. This is most likely to occur in the case of annexations. However, these guidelines are also applicable whenever discretionary approvals of the City are requested, such as zone changes, general plan amendments or development agreements [underline added]. 7. Acquisition and improvement phasing. The phasing of when dedication and improvements are required by the applicant will be set forth in the annexation agreement, specific plan or development plan. While this will be determined on a case-by-case basis, land dedication and improvements should generally be phased as follows: a. Land should be dedicated upon annexation. b. Phase I improvements (as defined in the annexation agreement, specific plan or development plan) should be completed before the first certificate of occupancy is issued; other improvement phases and standards may be established in the annexation agreement, specific plan or development plan. c. All improvements should be completed by the time that about two-thirds of the units are available for occupancy. It is recognized that it is difficult to ensure that parks phasing and residential development are coordinated such that there is sufficient parkland available as housing is developed. Appendix C of the PRE attempts to address this concern by providing guidance to address potential interim parkland shortfalls. While this is directed primarily at annexation areas, it also notes that this guidance may be applied to non -annexation development plans and specific plans on a case-by- case basis, with the intent being to ensure that a clear parks phasing plan be included in the proposed development plan or specific plan. 3-5 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 6 2.3 Applicant's Parks Proposal The projected residential population on the project site is 1,649 persons. This will create a park requirement of 16.5 acres. The neighborhood park area (9.5 acres), and mini -park facilities proposed on the project site will total 18.00 acres (not including the future park area at the Interim Fire Station), 1.5 acres more than the minimum required by the PRE, as shown in Table 1. Proposed facilities result in a parks ratio of 10.90 per 1,000 residents, above the City standard of 10 acres per thousand population. Table 1 - Avila Ranch Parks Park Type Provided Relevant Criteria Required Acres Acres Neighborhood Park 9.50 5 acres/1,000 residents 8.25 Mini & Pocket Parks 8.50 Other park facilities 5 acres/1,000 residents 8.25 18.00-9.50=8.50 Total 18.00 16.50 As noted previously, there would be five mini -parks built in Phases 1-3, encompassing 5.04 acres. During those phases, there would be 422 homes built, resulting in a projected population of 966 at the end of Phase 3. During the phased construction, at the conclusion of the first three phases, the resulting parks ratio during this time would be 5.22 per thousand population less than the ultimate buildout ratio of 10.90 per thousand population. However, upon conclusion of all phases associated with this development proposal the final completed project would offer a parks ratio of 10.90 acres per 1,000 residents in excess of the general plan policy. Neighborhood Park (Park G) The project includes a 9.5 -acre neighborhood park located on the east side of Horizon Lane, the proposed north -south running collector road. Section 3.3 of the PRE defines a neighborhood park as "an area which is convenient and accessible for active and passive recreation to residents within a prescribed service area." This PRE section goes on to state: "Basic elements should include turf playfield, playground equipment, landscaped picnic/seating area. Other elements may include hard -surfaced courts, restrooms, group barbecue, incorporation of natural or cultural features, and on-site parking. " The park would be improved with basic elements including a playground, group BBQs, and picnic and seating areas. Active sports elements proposed include: tennis courts and a basketball court (hard - surfaced courts); and a soccer and baseball field (playfields). Other elements include restrooms and an on-site parking lot. In addition, several unique elements such as a smaller skate board area, off - leash dog park, and place for catering trucks are proposed. As is the case with all project parks, he neighborhood park would be ultimately dedicated to the City of SLO and maintained through a Community Facilities District (CFD). The neighborhood park would be developed in conjunction with the R-3 portion of the development in Phase 4 (see 3-6 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 7 Attachment 1). In addition, a park fee would be collected to guarantee that funds are available for park improvements at the time of its development; therefore, the cost of the neighborhood park would be spread throughout the project (much the same as was done for the Orcutt Area Specific Plan and Margarita Area Specific Plan properties). The phasing of the neighborhood park facilities is consistent with the implementation guidelines contained in Appendix C of the Parks and Recreation Element. Mini -Parks Eight mini -parks will also serve the neighborhoods. Section 3.2 of the PRE states that mini - parks are intended to serve the residents of the immediate area, or those frequenting the area, and are designed for passive use. Each will be landscaped areas 0.32 to 2.57 acres in size and provide more passive types of park facilities such as community gardens, tot lots, passive play areas, BBQ and picnic areas. Figure 2 shows the programming details for each park area. The site plan (Attachment 1) shows the phasing of the development of the mini parks with respect to the areas with which they are associated. The goal is to construct parks with each of the project phases so that the future residents have facilities near their homes. Table 2 shows a summary of park facilities for each park area. The phasing of the mini parks for each of the neighborhoods is consistent with the implementation guidelines contained in Appendix C of the Parks and Recreation Element, as they will be completed prior to substantial buildout and occupancy of each of the phases. Table 2 - Project Parks Summary Name Type Size Features Park A Mini -Park 2.57 acres Turf field, play area, exercise station, & adjacent to Class 1 bike path. Park B Mini -Park 0.32 acres Turf areas, picnic tables, play area, bike path connection, & "Cottage" feel with adjacent homes. Park C Mini -Park 0.96 acres Community garden, playground, multi -use play field, exercise station, pergola over tables, benches, and adjacent to Class 1 bike path. Park D Mini -Park 0.38 acres Bike pathway "roundabout" connection with bridge, turf area, exercise station, picnic tables, and seating. Park E Mini -Park 0.81 acres Half -court basketball, community garden, "farming" theme, small dog park, and play area. Park F Mini -Park 0.88 acres Bocce ball courts, concrete ping-pong tables, multi- use playfield, creek crossing with boulders, edible orchard, & big community table with pergola. Park G Neighborhood 9.50 acres Tennis courts, basketball court, baseball field, soccer field, skateboard area, pavilion & BBQ area, dog park, playground, restrooms, parking lot, maintenance shed, & place for catering trucks. Park H Mini -Park 1.86 acres Multi-purpose area next to commercial for farmer's 3-7 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 8 3.0 GENERAL PLAN CONSISTENCY ANALYSIS 3.1 Total Project Parkland (PRE) Policy 3.13.1 requires park and recreation facilities in newly developing residential areas to be provided at a rate of 10 acres per 1,000 residents. This will create a park requirement of 16.5 acres for the projected residential population on the project site of 1,649 persons. The neighborhood park area (9.5 acres), and mini -park facilities proposed on the project site will total 18.00 acres, more than the minimum requirement by 1.5 acres. Proposed facilities result in a parks ratio of 10.92, above the City standard of 10 acres per thousand population. The project meets the total park area standard, the park area standard for neighborhood parks, and includes the facilities and amenities prescribed for each of these areas. The parkland will also be phased in a manner that ensure that adequate facilities are provided to residents during the buildout of the project, as shown on Table 3 below. However, it should be noted that the parks per population ratio would be less than the 10 acres per 1,000 residents standard until the Neighborhood Park is built in Phase 4, which is not projected to occur until 2026 (Table 3). Until that time, there would be a relative parks overall shortage for the service population. Conclusion: The project is consistent with Policy 3.13.1 as it provides qualifying parkland of the size required for the proposed residential population (see Table 3 below for statistical documentation). However, as noted above, there would be an interim parkland shortage until the Neighborhood Park is built in Phase 4, projected to occur in 2026. Table 3 - Phasing and Park Development on market, movie night & other neighborhood events. Horseshoe/bocce courts, turn playfield, & whimsical sculpture garden. Park I Mini -Park 0.72 acres Creek theme with vegetated wall, climbable boulders and logs, concrete canoes, & overlook into creek area, and access to nature trail. TOTAL 18.00 10.92 park acres/1,000 persons acres 3.0 GENERAL PLAN CONSISTENCY ANALYSIS 3.1 Total Project Parkland (PRE) Policy 3.13.1 requires park and recreation facilities in newly developing residential areas to be provided at a rate of 10 acres per 1,000 residents. This will create a park requirement of 16.5 acres for the projected residential population on the project site of 1,649 persons. The neighborhood park area (9.5 acres), and mini -park facilities proposed on the project site will total 18.00 acres, more than the minimum requirement by 1.5 acres. Proposed facilities result in a parks ratio of 10.92, above the City standard of 10 acres per thousand population. The project meets the total park area standard, the park area standard for neighborhood parks, and includes the facilities and amenities prescribed for each of these areas. The parkland will also be phased in a manner that ensure that adequate facilities are provided to residents during the buildout of the project, as shown on Table 3 below. However, it should be noted that the parks per population ratio would be less than the 10 acres per 1,000 residents standard until the Neighborhood Park is built in Phase 4, which is not projected to occur until 2026 (Table 3). Until that time, there would be a relative parks overall shortage for the service population. Conclusion: The project is consistent with Policy 3.13.1 as it provides qualifying parkland of the size required for the proposed residential population (see Table 3 below for statistical documentation). However, as noted above, there would be an interim parkland shortage until the Neighborhood Park is built in Phase 4, projected to occur in 2026. Table 3 - Phasing and Park Development on Avila Ranch Development Park Proposal Airport Area Specific Plan Page 9 Parks Phasel Phase 2 Pha M___-KK029 - e 5 2030 - - - - - 2.57 Park B - - 0.32 - - �aaaaammmaaa� - - - - �aaam • aaaaaa® Park C - - ®vevevevevea� 0.96 - - - 0.96 Total Population - - - 0.38 Parks Park A - 2.57 - - - - - 2.57 Park B - - 0.32 - - - - - - - - 0.32 Park C - - - 0.96 - - - 0.96 Park D - - - 0.38 - - - - - 0.38 Park E - - - - 0.81 - - - - 0.81 Park F - - - - - 0.88 - - - - - 0.88 Park G - - - - - - 9.50 - 9.50 Park H - - - - - - - - 1.86 - - 1.86 Park I - - - - - - - - - 0.72 - 0.72 Park Area Acres - 2.57 0.32 1.34 0.81 0.88 9.50 0.00 1.86 0.72 - 18.00 Cumulative Park Area Acres 2.57 2.89 4.23 5.04 5.92 15.42 15.42 17.28 18.00 - 18.00 Cumulative Parks/per 1,000 Population 9.35 7.05 6.08 5.22 5.07 11.94 10.88 11.28 10.92 - 10.92 3-9 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 10 Table 4 — Parks & Open Space Programming 3-10 Serves the adjacent neighborhood and offers ample Y turf play area that overlies an aggregate bed that 2.57 M provides stormwater retention. ' Located adjacent to cottage -style homes, a path m �e through this park provides a connection to the Tank 0.32 a Farm Creek Open Space trail. Located at a large bend in Tank Farm Creek this park Yprovides multiple amenities to the surrounding aneighborhood and easy access to the Tank Farm 0.96 Creek Open Space trail. IML Total Phase 1 Park Acreage 3.85 Phase 2 This park is located at a major bike/ped path o �e intersection and provides a passive gathering space 0.38 a for the surrounding residents. Total Phase 2 Park Acreage 0.38 Located between medium and high density Yresidential areas, this active park provides a wide f[ME a range of amenities for the surrounding 0.81 neighborhood. Total Phase 3 Park Acreage 0.81 Centrally located within a medium-high density Y residential area and bisected by a tributary to Tank aFarm Creek, this park offers both passive and active 0'88 amenities. Large neighborhood park located between high density residential, commercial, and adjacent Y agricultural open space. This park serves the 9.5 , a- neighborhood with sports facilities and amenities for group gatherings. • Total Phase 4 Park Acreage Located adjacent to single-family homes and a 1 10.38 = commercial area, this park offers a lively set of amenities including a sculpture park and multi -use 1.86 a community space for farmers' market, outdoor ' movies, and special events. Located adjacent to single-family homes and nestled or within a bend in Tank Farm Creek, this small park im provides an overlook as well as physical access to the 0.72 a riparian zone with a nature trail and "wild" play elements. Total Phase 5 Park Acreage 2.58 Total Park Acreage: 18 3-10 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 11 3.2 Park Design Policy 3.13.3 states that parks shall be designed to meet a variety of needs, depending on park size, location, natural features and user demand. There would be nine park facilities, including eight mini -parks and a neighborhood park. Collectively, the mini -parks would include a variety of facilities, including play areas, exercise stations, access to Class I bike paths, community gardens, benches, a small dog park, basketball courts, horseshoe pits, and bocce ball courts. The neighborhood park would include athletic fields, skateboard areas, BBQ area, a dog park, restrooms, and playground. Conclusion: The project is consistent with Policy 3.13.3 as onsite parks would provide a variety of facilities to meet community needs and user demand. 3.3 Park Siting & Relationship to Open Space Policy 3.13.8. notes that parkland development should enhance the City's recreational trails, pedestrian transportation, and open spaces in keeping with adopted policies. Conclusion: The project is consistent with Policy 3.13.8 as it provides park spaces that: 1) Take advantage of the Tank Farm Creek riparian corridor as a backdrop to the park setting; 2) Incorporate linkages to the adjacent Class I bicycle path; 3) Provide pedestrian linkages from parks to neighborhoods; and 4) Provide seating and other support facilities to the trail system in the project. 3.4 Neighborhood Park The Neighborhood Park is consistent with applicable General Plan Policies described in Section 2.2 of this report, for the following reasons: 1) The proposed neighborhood park is within 0.5 to 1.0 -mile walking distance of all homes in the project, consistent with Policy 3.15.1. The park is no more than 3,000 feet from the farthest residential unit, and walking and bike trail connections are provided, including bike and pedestrian bridges across Tank Farm Creek are provided at three locations. 2) The proposed neighborhood park includes a wide variety of active sports fields and courts, ancillary support improvements such as restrooms and on-site parking, as well as unique features tailored for the community such as a skateboard area and dog park, as well as an area for catering trucks to support neighborhood gatherings. The proposed diversity and types of parkland improvements are consistent with the intent of Policy 3.15.2 to meet the needs and preferences of neighborhood residents, which is also reiterated in Policy 3.13.3. 3-11 Avila Ranch Development Park Proposal Airport Area Specific Plan Page 12 3) The proposed neighborhood park at 9.5 acres in size is consistent with Policy 3.15.3. as it exceeds the neighborhood parkland requirement of 5 acres per 1,000 residents, which at this site would be 8.25 acres (above requirement by 1.25 acres). 4) The proposed neighborhood park is consistent with Policy 3.19.2. as it helps provide needed special facilities including an off -leash dog area and lighted tennis courts. 5) The proposed timing of the development of the neighborhood park is consistent with the implementation goals and guidelines contained in the Parks and Recreation Element. 3.5 Mini -Parks The eight mini -parks are consistent with applicable General Plan Policies described in Section 2.2 of this report, for the following reasons: 1) The proposed mini -parks will serve surrounding neighborhoods as areas are developed, consistent with Policy 3.15.4. On average, these mini parks will be located approximately 330 feet from any individual dwelling unit, and not farther than 660 feet from the farthest dwelling unit. Connections are provided by bike and pedestrian routes. 2) The proposed mini -parks are consistent with Policy 3.19.2. as they provide several different special needed facilities in different locations including off -leash dog area, bocce ball, and community gardens. 4.0 CONCLUSION The current parks plan for the Specific Plan Area includes the following: 1. Park types and areas that comply with General Plan policies. 2. A range of facilities that serves development over time per proposed project phasing. 3. A neighborhood park with the range of facilities and improvements called for in the General Plan. However, it should be noted that the parks per population ratio would be less than the 10 acres per 1,000 residents standard until the Neighborhood Park is built in Phase 4, which is not projected to occur until 2026 (Table 3). Until that time, there would be a relative parks overall shortage for the service population. However, the PRC could find that the project is consistent with the General Plan park acreage ratio standard if it finds the parks phasing plan within the proposed development plan to be an acceptable approach to achieving sufficient parkland at project buildout. 5.0 ATTACHMENTS 1. Overall Avila Ranch Project Plan showing park sites & phasing 2. Avila Ranch Parks Key Plan & individual Parks Plans 3. 9-2-15 PRC minutes 4. 11-4-15 PRC minutes 3-12 'N1113HOVA Attachment 1 Q X W Y (0 CL Z Q J a Z W 2 a O J W W 0 Q 3-13 � 1 a L 1 M i N 1 CLa N 1 OC 1 LL LL > 1 O Z E 1 0 uu 1 H W a 1 to oSCL lC Qu 1 a � OC I M CL 1 s CL L N 1 I 1 1 d N � 1 1 'N1 NOZINOH - T - - i - -Z = `,� a w .. Lo- 1 u `a° i ------- - +--------� aa_ 1 0 z 1 � I N �♦ � I I � ♦ I �u ♦ W 1 `� 1 M V �a I co I I ra ro� a�Q CL L N as CL 1 I ON I N d CL I I I M I CL 1 � I 'NI OOOMHINV3 1 U u 1 � � ♦ �.`w� 1 I � CL ` I \ 1 m ♦ �00� C i u v i 'N1113HOVA Attachment 1 Q X W Y (0 CL Z Q J a Z W 2 a O J W W 0 Q 3-13 aro CCU a L M i N m aL CLa N OC m LL LL > S O Z E 0 H W Qu Ya L N o 3 d N a a a w 0 z 0 z 'N1113HOVA Attachment 1 Q X W Y (0 CL Z Q J a Z W 2 a O J W W 0 Q 3-13 Avila Ranch PARK PHASE ACRES FEATURES Park 1 2.57 0W®®®• • OM Park B 1 .32 Q ®19 im Park C 1 .96 10001315101113111021 Park D 2 .38 MOMMOM Park 3 .81 Q®®®••©®® Park F 4 .88 M0191510031 Park 4 9.5 Q®®®••©®®® Park 5 1.86®®®••© Park 1 5 .72 Q KEY OPEN SPACE L CATEGORY Mini -Park Mini -Park Mini -Park Mini -Park Mini -Park Mini -Park Neighborhood Park Mini -Park Mini -Park I PARK t _ 1 __LL PARK--�----�-- -- - ' - —� L � PARKS PROGRAM KEYMAP January 4, 2017 Attachment 2 "71 PARK G Cannon 3-14 Avila Ranch Park A 2.57 Acres ---- -- u�� u u AINTE NCE a p p a BIORETENTION, �I E TI I I 1 a o a a o a a a o a �S A SHED G a I L I IORET N I N E; �J U I PEDES , CONCRETE — �\ — — OVERLAND RELEASE, —_ — — CRETE - ACCESS —- PATH - iTURF SLOPE CHANN Y I NATIVE PLANTING TURF FIELD -_ -- = - ' X 45 Y� I I � �� ORETENTION 300 i I _ RCISE _ x - X — /ON X TATI . X—x xxXXx--xx x x X xX—xX X_— -- — — _ --- I � OPEN SPACE E G� — — — 80---160 --- ----- - -- _----- RD -------------- - -- _� - -- PARKS PROGRAM January 4, 2017 Cannon 3-15 Avila Ranch Park B .32 Acres A IV 1•� 1*1 A m PARKS PROGRAM PEDESTRIAN ACCESS PA(ZPRAPKIT C] 6m January 4, 2017 eCannon 3-16 Avila Ranch Park C .96 Acres Ind',;.. . aI ilk AML iw ' PARKS PROGRAM January 4, 2017 Z J 0 0 Ce LU BIORETENTION',,� :BOSSING WI SPEED TABLE ELTER� O' �.. COMMINITY GARDEN -4- ! BIORETENTION r Li"1 1 1 I L L LJ 1 l 30'X 120' PL A1 R .., PRIVATE ACCESS s (2- YRS) (-1 _ YIDdpS OPEN SPACE •.. . i -'E ERCISE �az: TION 0 54 1 Pd 3-17 - - ■X �: _ ? +Y.+ ^ -Rar L .v{. +�" Ate' - w'V _ 'w ,� 7 .'�,��r' yam" aYt - .y:. .r. �. -�}< • .. � ;,� T���r �akM_.�':f.;c' +i f•' e_�' •:tr :,_.-. t• ' ��_� : � - yr�r.'�-.' c'..' :•-_• `,��, �g_r.: L� rY `��' ' ,F' -.: r` F �q e-„:��•.IV •��fx�'� � ts.�� .k'• 'Y L' T...4 .+�� -kyr ��' �' _� ._�,yyti. ,i. i. F: _-.i��-”' ]I.:'' y.•'.. ..fie. 1l�;G.`-T _.. STA•~I ('y -.`- Y�- i �•riF. .:�yy.J ,=r-j� _,_#4J ,[ J Y bx.�.-.r �.. ...�a.e.�. _ . e _ � i _may �,y .- 3:r'i'_ a3 .},'. `� .c'� - ••^�� •lL �-�, _ '� fy Ire r�• izd ti x r STT --V, l .• � � ,� �t15 1 * 7. . SP SEN Avila Ranch Park E .81 Acres PARKS PROGRAM y CROSSING W[ MEMPHIS BELLE WY. SPEED TABLE BIORETENTION x x x x x Il CROSSING W1 PLAY AREA PEDESTRIAN SPEED TABLE x (2-5 YRS.) ACCESS EASEMENT i BENCHES BIORETENTTON TURF F x 33' I HALF -COURT x BASKETBALL x ' January4, 2017 KITTYHAWKHAWK CT_ x x x x x x x x SMALL DOG x K " PARK x x x COMMUNITY x GARDEN _ DROUGHT TOLERANT LANDSCAPE " x x x PRIVATE kY FIELD ACCESS 115' x x x S. i x � x I x x x I I Cannon 3-19 Avila Ranch Park F .88 Acres #UXAx 0 VENTURE DR. BIORETENTION • BIORETENTION DG SEATING AREA SHADE STRUCTURE OPEN SPACE � COMMUNITY ORCHARD _ C��E�- � - S PN�F SRM - BIORETENTION 1RIPARIAN SETBACK 40b r TURF PLAY FIELD _ 165'X 45' BIORETENTION BENCHES � BOCCE BALL COURTS PARKS PROGRAM January 4, 2017 DG PERMANENT ` PING PONG TABLES PICNIC SIORETENTION I BIORErENT(ON TABLE 0 Cannon 3-20 Avila Ranch Park G 9.50 Acres I WRIGHT BROTHERS WAY DROP-OFF AREA BIORETENTION 0 KIN O BASKETBALL PLAY ARE z SKATE PLAY AREA (5-12 YRS. z AREA fl - 12-5 YRS.) �•i O O O; m PAVILLION & ar' BBQ AREA IIS/ SOCCER FIELD w $ (1) CIF, HIGHSCHOOL 1 T S Q (3) AYSO, U9I 1/2 MILE DG PATH/TRACK BUFFER PLANTINGS AGRICULTURE FIELD OPEN SPACE MAINTENANCE STORAGE SHED DG SPECTATOR AREA BASEBALL FIELD (LITTLE LEAGUE, 200' FOUL LINE) DOG PARK 10 .. y., . PARKS PROGRAM January 4, 2017 nnon 3-21 Avila Ranch Park H 1.86 Acres 0 0 00 PARKS PROGRAM January 4, 2017 COMMERCIAL MAINTENANCE STORAGE ZONE - ` CONTROLLED SHED OPTION VEHICLE ACCESS � BIORETENTION PEDESTRIAN ACCESS EASEMENT COMMUNITY PLAZA 1 x FARMERS MARKET HORSESHOE x IT$ IIIjryjl'r}IIH{II II�HII�J�III{jIII ' STRUC A EMI SCULPTURE xI GARDEN x i SPECIMEN TREE TURF PLAY FIELD 50'X 220• } BIORETENTION k x x x SPLIT -RAIL FENCE BIORETENTION 1) w CLw 1 r IAGRICULTURE y FIELD Cannon 3-22 I� S ' TURF PLAY FIELD 50'X 220• } BIORETENTION k x x x SPLIT -RAIL FENCE BIORETENTION 1) w CLw 1 r IAGRICULTURE y FIELD Cannon 3-22 Avila Ranch Park I .72 Acres 1 � 1 PARKS PROGRAM January 4, 2017 Cannon 3-23 3J' CREEK .00 SETBACK 7,1 NKOPEN SPACE FA�� CR�Ek O z w w a O m EXISTING RIPARIAN ❑ VEGETATION < Q z 4- VEGETATED RIP -TRAP - ZRE7AININALL z w k3OULj$TUMP OVERLOOK w STAIRS WfSI ANDRAIL w ►� x k40 ,C) �. iBENCHES. Q SLIDE NATURE PATH 0910' CANOE SAND Q NEW RIPARIAN I PLANTINGS/AMENDMENTS SEAT WALL 1 z SELECT BOULDER" / �. r + CONCRETE"CREEK" ®SEATINGIROCK-HOP PAVING & x PLAY CANOES i` woo CC]NC`DG ADA IP % _ ---- x JPLkT-RAIL FEN& X - - STREET TREES WI GEE-- --- - - — - -- - BIOREfENTION 71m_ ` :CROSSING WI DOOLITTLE DR- . SPEED TABLE PARKS PROGRAM January 4, 2017 Cannon 3-23 Attachment 3 ' 9-2-15 PRC Minutes review as part of the Financial Planning process. Commission Olson also recommended including a better watering stations for the dogs. Public Continent: Wendy Ayers, resident, asked that better signage for "off -leash" and "on -leash" boundary areas be added to the project. She would also like to see signage to address "un-neutered/unsprayed animals not being allowed". She recommend better weed abatement with concerns for fox -tail management. She would like to see the trash cans emptied on a more frequent basis. Diane Anthony, resident, would like to see parking lot signage for "slow down — be careful of dog area" and signage for "Leash is required beyond this point, the fine is $560" as this might encourage compliance. She expressed her concern for Parks Maintenance weed abatement and recommends mechanical weed abatement over use of chemicals. Director Stanwyck said she supported "kind" signs, parks maintenance weed abatement, laminated signs for bulletin board to communicate when the project will be coming forward again for Commissions' review. 4. CONCEPTUAL REVIEW OF PARKS PROPOSAL FOR AVILA RANCH (John Rickenbach) John Rickenbach, City of San Luis Obispo Contract Planner, presented to the Commission a conceptual plan for Avila Ranch, how the project meets City requirements and asked for the Commissions' feedback about items to address/include as part of the project. Avila Ranch is a 150 acre project located on the North side of Buckley Road. This project is consistent with the Land Use and Circulation Element (LUCE). The project is estimated to include up to 700 homes and approximately 15,000-20,000 square feet of commercial space. Approximately half of the project site preserved for open space with 19 acres of public parks and a realignment and restoration of Tank Farm creek. Contract staff Rickenbach spoke about the City's development requirements which calls for parks of 10 acres per 1,000 residents and neighborhood parks of 5 acres per 1,000 residents with a 1 mile maximum distance from residents. The proposed Avila Ranch projects exceeds this requirement at 1.9.7 acres of public parks. Contract staff Rickenbach added that it would be the expectation to build the park first and then take the fee credits as part of phase 3 of the development. Iie added that the developer would be responsible for development of parks within their area. Commission Continents: Commissioner Updegrove recommended adding to the proposed project design a community garden, pickleball courts, an off -leash "fenced" dog area, tot -lots and picnic areas in pocket parks to meet some of the recreational needs. She supported access to creek and liked the bike areas and trails presented in the conceptual design. She asked about the higher density residential area and the requirement to cross a major street. Contract staff responded that there will be a residential connector path. Commissioner Parolini said that the 3.0 linear area for trails as presented in the conception design is for open space, and not parks, and that this acreage should not counted towards the overall parks acreage requirement. Ile added that parking will need to be addressed as part of the Avila Ranch W 3-24 Attachment 3 9-2-15 PRC Minutes project plan. Parking area should not come from the overall parks acreage. Commissioner Parolini recommended adding drinking fountains in mini -parks and mutt -mitts waste receptacles. Commissioner Baker would not support the building of ballfields as part of this project unless they are built to regulation size; otherwise he recommends multi -use fields. He added that parks need more shade which could be provided by the planting of trees or shade structures at resting areas. Vice Chair Regier asked about the siting of the neighborhood park. Stephen Peck, project proponent, responded that the park would be centrally located at the intersection of two residential development areas. He further added that the parking will be combined for the retail space and the parks to maximize use. Commissioner Single asked if any elementary schools are located within this project. Director Stanwyck responded that the old Pacheco school at Grand Avenue and the old Jr. High (which are being used for other purposes) could be reopened if determined to support this need. She added that the School District is developing a 20 -year plan for growth in which these needs would be addressed. Commissioner Single said he would like to see youth sports addressed as part of this development project. Commissioner Olson asked if the project included a club house. Contract staff Rickenbach said this had not yet been determined. Commissioner Olson asked if the project would include community bathrooms. Contract staff Rickenbach responded that his assumption was yes. Commissioner Olson asked if the community bathrooms are calculated into the total parks acreage requirement and contract staff responded yes. Commissioner Olson asked about the planting of street trees. Project proponent, Mr. Peck, said that there would be a mix of plantings as prescribed by a Biologist would include both landmark and riparian trees. Public Comment: Lea Brooks, from the SLD Bike Coalition, reminded the Commission of the City goal of encouraging 20% trips by bikes. She added that the bicycle parking and trail networks should connect trails to parks, houses and the Octagon Barn. She would like to see a Class U bike lane merged with Class 3 trails for a concerted effort of mixed use. Mr. Peck responded that the project's conceptual design has evolved to meet the City Council's goal for increased open space and parks. As the project proponent, he will continue to seek feedback from the Parks and Recreation Commission and the Bicycle Advisory Committee. Ann Wyatt, a nearby resident, said she was excited about the proposed project and the Octagon Barn Committee was interested in connectivity of the trails. She urged the Commission to consider the importance of the connectivity of trails as part of this project and feedback to applicant to keep high density to allow for maximum amounts of both open space and parks. She urged the Commission to recommend to the applicant that trails to be built as part of the first phase of the project and direct applicants to provide for safe and amenable bike parking. 5. SELECT WES CONNER AWARDEE FOR 2015 (Whitener) Director Stanwyck reminded the Commission that the Volunteer Appreciation Dinner is on September 22, 2015 and it is the time to recognize a devoted, civic minded volunteer, for their contributions to parks for the Wes Connor award. The Commission discussed potential nominations. 5 3-25 Attachment 4 11-4-15 PRC Minutes Commissioner Updegrove acknowledged the challenging topography of the project site. She asked if the dry creek bed was accessible and said she viewed the creek land (even if not developed) as valuable park space. Mr. Abbott cited Section 2.3.4 OASP Policy and added that this development meets parkland criteria set forth in the Orcutt Area Specific Plan by addressing unmet community -wide parkland needs with the added park/trail connectivity, serving adjacent neighborhoods, the location and types of amenities proposed, and that these amenities can be provided without a reduction in developments' dwelling units. Vice Chair Regier expressed concerned about additional maintenance responsibility should the City assume ownership of the developed park. He would not support the park deeded over to the City Motion: (Baker /Regier) Recommend City Council's acceptance of the West Creek project as proposed design is consistent with the OASP and General Plan criteria and policy guidance for the design of parks and open space. Approved: 5 yes: 2 no: 0 absent Motion: (Regier/Baker) Support partial project "credit" relief of Parkland Development fees in return for assurance that the park features are developed and continue discussions with the applicant to explore creative solutions concerning ongoing park and proposed park amenity maintenance. Approved: 7 yes: Ono: 0 absent 3. REVIEW UPDATED AVILA RANCH PLAN CONCEPTS (Rickebach) John Rickenbach, Contract Planner, provided a second conceptual project overview for the Avila Ranch project. This project includes 150 acres, 700 dwelling units and 16 acres of park. The project includes 9.8 acres of neighborhood park, 6.2 acres of mini pocket parks and 1.5 acres of community needs facilities. Staff Rickenbach reminded the Commission of original feedback provided to the applicant which included consideration of residential accessibility, bike connectivity, address lacking recreation facilities (such as community garden, pickleball, off -leash, tot lots, sports fields and shade trees), co -mingle parking uses as a part of the project design. Staff Rickenbach added that the applicant will return the Commission following the draft EIR and public input process. The applicant is seeking the Commission's guidance regarding the proposed modifications to the conceptual design. Commission Comments: Commissioner Updegrove indicated the new park location is further away from higher density areas and asked how the applicant will address accessibility. Mr. Steve Peck, applicant, responded that a new pedestrian bridge has been added to support pedestrianibicycle connectivity and a straightening of the bike path was made to improve connectivity with a direct route. The applicant is working with the County of San Luis Obispo for additional bike bridges. In addition, a community garden has been incorporated into the conceptual design. Vice Chair Regier asked about the consideration of using this area for organized recreational sports. The applicant responded that the proposed design is that of a neighborhood park which will be supported through Community Services District (CSD) fees. 3-26 Attachment 4 t 11-4-15 PRC Minutes Commissioner Parolini said he would like to see regulation -sized sports fields considered in future development designs. The Parks and Recreation Commission thanked the applicant for incorporating the Commission's and the Bicycle Advisory Committee's feedback into the overall project design. The Parks and Recreation Commission concurred with the design changes as proposed by the applicant in the second conceptual review. 4. DIRECTOR'S REPORT (Stanwyck) Director Stanwyck presented the draft Open Space Maintenance Plan to the Commission. She added that the draft plan will be presented at the Commissions' next meeting on December 2, 2015. Director Stanwyck informed the Commission that there will be three public input sessions designed to seek public feedback about the plan. The plan will be provided for Council consideration on December 17`h. Director Stanwyck indicated that through this process the City has learned that we are forerunners in the development of an Open Space Maintenance Plan as many municipalities in the Unites States to not have one. Staff will be seeking Commission feedback about the draft plan on December 2nd 5. SUBCOMMITTEE LIAISON REPORTS (all) • Adult and Senior Programming: Commissioner Baker reported that adult sports are going well. Softball will be ending November 18, Adult Softball will begin Spring season in March 2016. There is no report for the Senior Center. Golf Course revenue is up. • Bicycle Advisory Vice Chair Regier said that the BAC reviewed the Avila Ranch Plan. There is a new program for "adopt a bike trail". The Committee discussed a bike bridge at Los Osos Valley Road (LOVR), bike parking for events and the recently approved Railroad Safety Trail (RRST) extension. • City Facilities (Damon Garcia. Golf Pool & Joint Use Facilitiesh Commissioner Parolini said the pool is still under construction. • Jack House Committee: Commissioner Updegrove said she missed the last meeting but reported that the "Haunted Stories of Old San Luis" reported 140 people touring the house. • Tree Committee: Commissioner Olson reported that the Fall Arbor Day Celebration will be held on November 7`h 10:00am at Fire Station #1 (2160 Santa Barbara Street). There will be a "lunch and learn" meeting to learn more about the City's tree removal process on Nov 19, 2016 from 12:OOpm-1:OOpm. • Youth Sports: Commissioner Single said he was unable to attend the YSA meeting. Chair Whitener attended the meeting and reported that the YSA field goals have been installed at Laguna Middle School. The YSA contract with the School District remains on a year-to-year contract basis and he reported that the YSA pays $25,000 to the School District for annual field use. 6. COMMUNICATIONS None 4 3-27 Parks and Recreation Commission Agenda Report January 4, 2017 FROM: Shelly Stanwyck, Parks and Recreation Director Melissa C. Mudgett, Parks and Recreation Manager SUBJECT: RECREATION PARTNERSHIP AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SAN LUIS OBISPO COUNTY Y.M.C.A. RECOMMENDATION Recommend that the City Council adopt a Recreation Partnership Agreement between the City and the San Luis Obispo County Y.M.C.A. (YMCA). DISCUSSION Background The City of San Luis Obispo is committed to providing recreational opportunities within its community. For years, the City and YMCA have maintained a partnership which has resulted in the use of the SLO Swim Center by members of the YMCA, the use of the Ken Hampian Hockey Rink by the YMCA's youth roller hockey program and a partnership between the City and the YMCA in programming youth basketball, futsal (indoor soccer), and flag football. The YMCA has been successfully operating out of the San Luis Obispo location since 1978 and has played a supporting role in recreational programming for youth with the City's Parks and Recreation Department since 2008. The Parks and Recreation Department and the YMCA desire to continue to collaboratively offer programming together and avoid duplication of programs and efforts by memorializing their partnership via this proposed agreement. The City's Parks and Recreation Commission (PRC) reviews and advises the Council on matters relating to recreational programs and the use of recreational facilities in the City and consideration of this agreement in consistent with the body's purview. Proposed Recreation Partnership Agreement For the past year, staff from both parties have met to develop a recreational partnership agreement that memorializes the longstanding relationship between the two and also manages potential liability associated with the use of public facilities by members of the YMCA. In general, the terms of the proposed agreement reflect the existing partnership between the City and the YMCA 4-1 SLO COUNTY YMCA RECREATION PARTNERSHIP AGREEMENT Page 2 (formerly reflected in a series of agreements) and allows both parties to continue to provide essential and quality recreational opportunities for the community's youth and adults. The proposed Recreation Partnership Agreement seeks to avoid duplication of youth recreational programs and where appropriate, partners with the YMCA to provide it members with access to certain City facilities as a member benefit. The main highlights of the proposed Recreation Partnership Agreement are provided below: •YCMA to reimburse City monthly for its Membership Use of the SLO Swim Center -Daily SLO Swim Center rates applied -YMCA Membership Use includes Lap Swim, Aqua Aerobics, Recreational Swim and YMCA Summer Camp -YMCA to reimburse City annually for the Rink for the purpose of providing youth hockey programming -YMCA assessed annual Permit Fee for Use • City will not charge YMCA F for rink lighting -Three seasons of youth F hockey annually; coordinated by YMCA -Risk Management Oversight through Liability Waivers -YMCA to reimburse City annually for youth sports -Youth Sports to include basketball, flag football & futsal (indoor soccer) -City pays for School District facilities under Joint Use Agreement and shares this recreational space with the YMCA for joint programming 0 • Standardized Training -Risk Management Oversight through Liability Waivers Upon the expiration of the agreement term in February 2020, the agreement terms will be reviewed and recommendations provided to the Parks and Recreation Commission and the City Council for consideration. CONCURRENCE The proposed Recreation Partnership Agreement was presented by the YMCA's Chief Executive Officer for the consideration of the YMCA Board of Directors at its December 6, 2016 meeting and received unanimous support. FISCAL IMPACT This agreement covers three different types of activity and their associated costs: SLO Swim Center use by seniors, adults, and youth; Ken Hampian Hockey Rink use by the YMCA Youth Hockey Program and three youth sports jointly operated by the YMCA and the City held at City and School District Facilities. The City owns, maintains, and programs the SLO Swim Center, Ken Hampian Hockey Rink and the Damon -Garcia Sports Field Complex. By contract, the City and School District have an agreement regarding the use of school district facilities for youth related activities wherein the City pays to the district a fee for use. The YMCA is responsible for collecting its membership and program revenues and agrees to reimburse the City for use of the SLO Swim Center by its members, use of city -owned recreational 4-2 SLO COUNTY YMCA RECREATION PARTNERSHIP AGREEMENT Page 3 facilities for flag football and hockey (Damon -Garcia Sports Field and Ken Hampian Hockey Rink), and for youth sports programs offered jointly (basketball and futsal). Adopted City budget and fiscal policies determine the user fees and cost recovery levels for recreational programs. In accordance with policy, a lower recovery of 0-30% of the full costs for activities directed to youth and senior program (Attachment 2). The YMCA's reimbursement rate as proposed in the Agreement is reflective of the Council's adopted fiscal policy for recreational program fees, and has been updated with a slight increase to address the true program costs with this policy reduction. A fiscal summary and cost recovery levels is provided in the table below: Actual Proposed Proposed Proposed Proposed * Estimated Based on Historical Use of SLO Swim Center by YMCA Membership Payment Schedule An overview of the payment schedule is as follows: SLO Swim Center: The YMCA shall reimburse the City for its member use of the SLO Swim Center on a monthly basis. Use of the pool by YMCA members is recorded daily by City Staff and is invoiced monthly for reimbursement. On average, the YMCA reimburses the City $25,000 annually for use of the pool by its members. Ken Hampian Hocked The YMCA agrees to reimburse the City for its use of the Ken Hampian Hockey Rink for the YMCA's youth hockey programs. The proposed annual fee recovery of $3,030 for the rink use was based on historical use for three (3) youth hockey seasons. In recognition of the long-standing partnership and the mutual benefit received by providing facilities at a reduced cost for youth recreational activities, the City agrees to not charge the YMCA the standard lighting fee that is applied to all facility rentals. City_ and School District Facilities: The YMCA shall reimburse the City for youth programs offered jointly such as youth basketball, futsal and flag football. The City through its joint use agreement with San Luis Coastal Unified School District pays for, and has access to, certain indoor facilities for youth sports activities (basketball and futsal) and desires to continue in its collaboration with the YMCA to provide this shared programming. Last year, in addition to other program costs, the City was charged 4-3 Parks & Rec YMCA Cost Payment Swiln flockey Youth SportsYear RecoveiN 2015-16 $ 224,197 $ 50,444 $ 25,000 $ 3,030 $ 25,000 22% 2016-17 $ 224,197 $ 53,030 $ 25,000 $ 3,030 $ 25,000 24% 2017-18 $ 224,197 $ 58,030 $ 25,000 $ 3,030 $ 30,000 26% 2018-19 $ 224,197 $ 63,030 $ 25,000 $ 3,030 $ 35,000 28% 2019-20 $ 224,197 1 $ 68,030 1 $ 25,000 1 $ 3,030 1 $ 40,000 30% * Estimated Based on Historical Use of SLO Swim Center by YMCA Membership Payment Schedule An overview of the payment schedule is as follows: SLO Swim Center: The YMCA shall reimburse the City for its member use of the SLO Swim Center on a monthly basis. Use of the pool by YMCA members is recorded daily by City Staff and is invoiced monthly for reimbursement. On average, the YMCA reimburses the City $25,000 annually for use of the pool by its members. Ken Hampian Hocked The YMCA agrees to reimburse the City for its use of the Ken Hampian Hockey Rink for the YMCA's youth hockey programs. The proposed annual fee recovery of $3,030 for the rink use was based on historical use for three (3) youth hockey seasons. In recognition of the long-standing partnership and the mutual benefit received by providing facilities at a reduced cost for youth recreational activities, the City agrees to not charge the YMCA the standard lighting fee that is applied to all facility rentals. City_ and School District Facilities: The YMCA shall reimburse the City for youth programs offered jointly such as youth basketball, futsal and flag football. The City through its joint use agreement with San Luis Coastal Unified School District pays for, and has access to, certain indoor facilities for youth sports activities (basketball and futsal) and desires to continue in its collaboration with the YMCA to provide this shared programming. Last year, in addition to other program costs, the City was charged 4-3 SLO COUNTY YMCA RECREATION PARTNERSHIP AGREEMENT Page 4 $73,221 by the School District for the use of six (6) elementary school gymnasiums (Los Ranchos, C.L. Smith, Sinsheimer, Pacheco, Hawthorne Elementary Schools and Taylor Gym) for these two youth sports activities from January to May. In addition to the district sites, City -owned facilities (such as the Ludwick Community Center and Damon -Garcia Sports Field Complex) are provided to the YMCA for futsal and youth flag football programs. The tiered YMCA payment schedule as proposed for youth sports reflects an increase to address the true program costs. Staff is recommending no increase in the payments for first year of the Agreement. Annually thereafter, payments shall reflect an annual increase of $5,000 for the duration of the Agreement. 2016-17: 2017-18: 2018-19: 2019-20: $25,000 $30,000 $35,000 $40,000 NEXT STEPS Should the PRC recommend adoption of the proposed Recreation Partnership Agreement between the City and the YMCA, the agreement would be scheduled for the City Council's consideration at the meeting of February 21, 2017. Upon approval by Council, the Agreement shall be in effect March 1, 2017. There are no changes proposed to the current youth recreational programming with the adoption of this agreement. ATTACHMENTS 1. Proposed Recreation Partnership Agreement 2. Budget and Fiscal Policies — Section G, Recreation Programs um Attachment 1 RECREATION PARTNERSHIP AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SAN LUIS OBISPO COUNTY Y.M.C.A. THIS RECREATION PARTNERSHIP BETWEEN THE CITY OF SAN LUIS OBISPO AND THE SAN LUIS OBISPO COUNTY Y.M.C.A., a California Corporation, is in support of common youth recreational activities for the benefit of the community is made and entered into in the City of San Luis Obispo on February 21, 2017 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as CITY, and THE SAN LUIS OBISPO COUNTY Y.M.C.A., a California Corporation, hereinafter referred to as YMCA. WITNESSETH: WHEREAS, the CITY and YMCA desire to continue to offer residents of the City of San Luis Obispo high-quality recreational opportunities in a collaborative fashion; and WHEREAS, the CITY and YMCA seek to avoid duplication of youth recreational programs and where appropriate to partner in providing access to members of the YMCA to certain City facilities as a member benefit; and WHEREAS, the CITY desires to maintain a mutually beneficial relationship between the CITY and YMCA as a way to continue to enhance the sense of community for residents; and WHEREAS, the CITY owns, maintains and programs the SLO Swim Center at Sinsheimer Park and YMCA desires to have access to the SLO Swim Center as a member benefit; and WHEREAS, the CITY owns, maintains and programs the Ken Hampian Hockey Rink and Multi - Use Court at Santa Rosa Park and YMCA desires to continue to provide a youth roller hockey league as a programmed use of the Hampian Hockey Rink; and WHEREAS, the CITY through its joint use agreement with San Luis Coastal Unified School District pays for and has access to certain indoor facilities for youth sports activities including basketball, futsal and is willing to coordinate and collaborate with the YMCA to provide shared programming and team activities for youth in those two activities as subject to facility availability through the School District; and WHEREAS, the CITY owns, maintains and programs the San Luis Obispo Damon -Garcia Sports Field Complex and the YMCA desires to have access to outdoor fields to continue to provide a youth flag football league as a programmed use of the Damon -Garcia Sports Fields Complex; and WHEREAS, the CITY has determined that partnerships with community organizations to provide shared services to the community are of great benefit and YMCA has expressed a willingness to continue these shared services, in partnership and in cooperation with and assistance from the CITY; WHEREAS, The CITY pays San Luis Coastal Unified School District an annual fee for the use of district facilities for youth programming and where the programming is shared between the YMCA and the CITY at these district facilities, the YMCA shall assist in offsetting costs associated with youth sport activities by reimbursing the CITY a portion of the revenues collected; NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: 4-5 RECREATION PARTNERSHIP AGREEMENT — CITY AND YMCA page 2 1. TERM. The term of this Agreement shall be for four (4) years from March 1, 2017 to February 29, 2020. The terms of this Agreement may be amended upon the mutual written agreement of the parties. 2. FINANCIAL MANAGEMENT. The CITY and YMCA agree to a series of terms as outlined below to share in the financial costs associated with recreational programming and the use of City and San Luis Coastal Unified School District facilities for the sole purpose of providing shared youth recreational programming for the mutual benefit of the community. Fees for participation in these shared youth activities or use of facilities shall be collected and remitted by the YMCA to the CITY in accordance with the payment schedules as prescribed below in Section 2. Fees for participation are based on the City of San Luis Obispo recreational fees as adopted by the City Council and the facility use fees charged by the San Luis Coastal Unified School District to the CITY under the adopted Joint Use Agreement. Fees included in this Agreement are subject to change with future Joint Use Agreement modifications and/or as directed by the City Council. 2.1 PAYMENT FOR SLO SWIM CENTER USE BY YMCA MEMBERS. The YMCA shall reimburse the CITY for any use of the SLO Swim Center at Sinsheimer Park by its members for its use during lap swim, aqua aerobics, recreational swim and YMCA Summer Camp use. The SLO Swim Center facility use cost recovery shall be as described below. A. The YMCA will pay the CITY for either the equivalent of the daily fee for an adult, youth, or senior OR the monthly fee for adults or seniors if an individual uses the pool more than: 15 times per month for an adult or 14 times per month for a senior and youth for all lap swim, aqua aerobics and recreational swim. B. The YMCA will provide an accounting of each month's YMCA member uses by the 5th of each month via email and the CITY shall invoice the YMCA for these costs. The YMCA shall remit payment of monthly SLO Swim Center invoices within 30 days or receipt. C. YMCA Summer Camps shall pay the equivalent of child swim script fee which is payment for every 9 swimmers and the 10' is "free". 2.2 PAYMENT FOR KEN HAMPIAN HOCKEY RINK USE BY YMCA. The YMCA shall reimburse the CITY for its use of the Ken Hampian Hockey Rink for the YMCA's youth hockey programs. The hockey rink cost recovery shall be as described below. A. The YMCA shall remit payment to the CITY for three (3) youth hockey seasons. i. The fee associated with the use of the rink is based on 20 hours a week for 10 weeks. Currently, that fee would be $1010 per season, or $3,030 annually and shall be included in the payment schedule for youth recreational sports as noted in Section 2.3. It is acknowledged that the base fee of $5.00 an hour is presently under study and review and could change during the term of this agreement. ii. In recognition of the long-standing partnership and the mutual benefit received by providing facilities at a reduced cost for youth recreational activities, the CITY has agreed to not charge the YMCA the standard lighting fee that is applied to all standard facility rentals. The lighting fee is estimated at $3,960.00 annually. 2.3 YOUTH RECREATIONAL SPORT PROGRAMS. The YMCA shall reimburse the CITY for youth sports programs offered jointly. i. Each agency will assume responsibility for expenses associated with the shared youth sports programs. ii. Regardless of program costs, the YMCA shall reimburse the CITY for youth basketball, futsal, flag football and hockey in accordance with the annual payment amounts as follows: i. 2017: $28,030 ii. 2018: $33,030 no RECREATION PARTNERSHIP AGREEMENT — CITY AND YMCA page 3 iii. 2019: $38,030 iv. 2020: $43,030 iii. The YMCA shall make equal quarterly payments to the CITY on August 111 November 1St, February Pt and May 1St of each year. iv. Should there be a dramatic change in revenues collected for shared youth programming, both parties agree to renegotiate the payment terms set forth in this Agreement. v. Sponsorships, donations or grants received for a specific program shall be used for intended program only. Any sponsorships, donations or grants received from either party for specific programs shall not be factored into revenue the calculations for this contract. 3. ROLES AND RESPONSIBILITIES. The City of San Luis Obispo Parks and Recreation Director may authorize periodic modifications, within the scope of his/her financial and/or operational authority, to the Roles and Responsibilities as he/she may deem necessary or appropriate to the partnership between the CITY and YMCA. Any written amendment or modifications to the Roles and Responsibilities shall be upon mutual consent of both parties. 3.1 SLO SWIM CENTER A. SCOPE OF SERVICES i. Both parties agree to collaborate in the use of the SLO Swim Center facility to YMCA members for use during lap swim, aqua aerobics and recreational swim. Private swim lessons and warm water exercise classes are not included in this agreement and shall be subject to the current fee for that use. ii. The YMCA uses the SLO Swim Center as a member benefit. Members are charged the current fee for lap swim, aqua aerobics and recreational swim. The computer software allows for a streamlined check-in process for YMCA members. iii. All ages may swim at the SLO Swim Center. iv. The use of the SLO Swim Center shall be for the hours that it is open to the public. Periodic schedule changes occur for maintenance and athletic competitions. v. The maximum number of participants is as follows: Therapy Pool (62 maximum), Olympic Pool (615 maximum). B. CITY OBLIGATIONS i. The CITY will provide access to the SLO Swim Center to YMCA members for the purpose of lap swimming, aqua aerobics, and recreational swim. ii. The CITY Swim Center staff will monitor uses by YMCA members by scanning membership numbers into the Daxco system at the front counter. iii. The CITY shall remit a copy of the monthly billing statement to the YMCA. iv. As required by Department policy, all lifeguards are fingerprinted, American Red Cross certified and trained in Lifeguarding, Professional Rescuer CPR/AED, and First Aid for First Responders in accordance with the California Code of Regulations, Title 22. C. YMCA OBLIGATIONS i. The YMCA will maintain a current posting in its facility of the SLO Swim Center's lap swim and aqua aerobics hours. ii. The YMCA will provide all technical support for the Daxco programs at the front desk computer used for YMCA check-in. iii. The YMCA will provide the SLO Swim Center staff the capabilities to look up members that have forgotten their membership card. iv. The YMCA will pay the CITY for this use as described in Section 2 above. v. The YMCA will provide an accounting of each month's YMCA member uses by the fifth (5t1i) of each month via email 3.2 YOUTH ROLLER HOCKEY 4-7 RECREATION PARTNERSHIP AGREEMENT — CITY AND YMCA page 4 A. SCOPE OF SERVICES i. Both parties agree to collaborate in the use of the Ken Hampian Hockey Rink for the YMCA's youth hockey programs ii. The YMCA youth roller hockey program is designed to accommodate a wide range of skill level and is divided up into skill/age divisions. iii. The ages of the YMCA youth roller hockey program is from 5 to 13 years of age. iv. This agreement covers the YMCA's current three 10 -week youth roller hockey seasons held annually as follows: 1. Spring: March - June 2. Summer: June - August 3. Fall: September —November iv. There is no maximum number of participants. Additional coaches are requested based on the amount of entries. B. CITY OBLIGATIONS i. The CITY shall make available to the YMCA use of the Ken Hampian Hockey Rink for the purpose of a community-based youth roller hockey program provided for three hockey seasons annually given that such use does not interfere or impede with the CITY use for community recreational purposes. CITY recreational uses and reservations shall take priority over the YMCA uses. ii. The CITY shall not charge the YMCA the standard lighting fee of $1,320.00 per season (estimated at $22.00/hour) for the rink when used for the purpose of youth hockey activities as determined under this Agreement. C. YMCA OBLIGATIONS i. The YMCA must submit to the CITY Parks and Recreation Facilities Supervisor the practice and games schedules within thirty (30) dates prior to the beginning of the season. ii. The YMCA shall remit payment to the CITY as described in Section 2 above. 3.3 YOUTH RECREATIONAL SPORTS PROGRAMS A. SCOPE OF SERVICES Both parties agree to collaborate in offering the following youth recreational sports programs: 1. Youth Basketball a. Youth basketball shall involve the teaching the fundamentals of basketball while focusing on participation, cooperation and team spirit. Teams are formed according to age divisions, school sites and ability. b. The ages of the participants will be youth from 5 to 13 years of age. c. The season for this activity will be annually from January through March during mutually agreed upon dates. d. There will be no maximum number of participants. Additional coaches are requested based on the amount of entries. e. The CITY shall not be obligated to provide the YMCA with additional facilities in the event that indoor facilities as specified in this Agreement, and as provided through the Joint Use Agreement with San Luis Coastal Unified School District, are unavailable. Should the availability of indoor facilities with the School District change, the CITY and the YMCA shall renegotiate these terms of this Agreement. 2. Youth Futsal a. Youth futsal is a version of indoor soccer that is played inside but not off the walls like traditional indoor Soccer. Basketball court lines are used as boundaries. b. The ages of the participants will be youth from 5 to 13 years of age. RECREATION PARTNERSHIP AGREEMENT - CITY AND YMCA page 5 c. The season for this activity will be annually from the beginning of April through the end of May. d. There will be no maximum number of participants. Additional coaches are requested based on the amount of entries. e. The CITY shall not be obligated to provide the YMCA with additional facilities in the event that indoor facilities as specified in this Agreement, and as provided through the Joint Use Agreement with San Luis Coastal Unified School District, are unavailable. Should the availability of indoor facilities with the School District change, the CITY and the YMCA shall renegotiate these terms of this Agreement. 3. Youth Flag Football a. Flag football is a non -contact version of football where children have the opportunity to learn basic football skills. b. The ages of the participants shall be youth from 5 to 13 years of age. c. The season of this activity will be annually from the beginning of August through to the end of November. d. A maximum number of 24 teams (240 participants) shall be allowed. e. Flag football shall be played twice per week, with a maximum of 6 games per '/z field, on fields designated by the CITY. Reservation of the City of San Luis Obispo Damon -Garcia Sports Field Complex shall be subject to availability of City facilities. B. CITY OBLIGATIONS i. The CITY Recreational Sports Supervisor will co -direct the Basketball, Futsal and Flag Football programs with the YMCA Sports Director and both will meet and coordinate prior to each season to define the age groups and divisions for each program as well as the marketing and promotion efforts to attract and retain participants. ii. The co -directors will review the program rules prior to the beginning of each season to ensure that all participants will receive equal playing time in each game. iii. As describe more specifically in Section 2 above, the CITY shall invoice the YMCA at the beginning of each year for the annual payment outlined in Section 2. The YMCA will make equal quarterly payments to the CITY in August, November, February and May of each year. iv. At a cost benefit to the YMCA, the CITY shall reserve and pay for the use of all School District facilities through the adopted Joint Use Agreement between the City and San Luis Coastal Unified School District. The CITY will reserve School District facilities for the year by June 1st. School District facilities included in this agreement are Pacheco Gym, Los Rancho Gym, Hawthorne Gym, Sinsheimer Gym, CL. Smith Gym and Taylor Gym and shall be subject to availability. v. The CITY will reserve at no charge City facilities for the purpose of shared youth recreational programming included in this agreement at the Ludwick Community Center and Damon -Garcia Sports Complex. vi. The CITY will provide the online National Alliance of Youth Sports (NAYS) Coaches Training to coaches of the programs offered through the CITY and YMCA. The CITY will be the lead for NAYS training additional to any standard training conducted by the YMCA. The NAYS training will be required to be completed before beginning of each season. Training will be introduced to the coaches during the coaches meeting prior to the beginning of each season. vii. The CITY will have the primary responsibility for activities associated with sports officials and facilities: a) Recruit, hire and train sports officials (including obtaining a fingerprint clearance for all sports officials and providing Child Abuse Mandated Reporter training through the California Department of Social Services). b) Reserve and pay for the use of all School District facilities as described above in Section 3.3.B.iv. no RECREATION PARTNERSHIP AGREEMENT — CITY AND YMCA page 6 viii. The co -directors will jointly prepare and distribute a list of key dates ninety (90) days prior to the starting dates for each program. ix. At the end of each program, the co -directors will jointly evaluate the program and make recommendations for the following season. x. Both parties will have copies of all accident forms and retain them in accordance with each agency's retention schedule. Accident forms shall be shared with the partnering agency within 24 hours of incident. xi. Any program purchases beyond the scope of the agreement shall be discussed between both parties prior to purchasing. C. YMCA OBLIGATIONS i. The YMCA Sports Director will co -direct the Basketball, Futsal and Flag Football programs with the YMCA Sports Director and agree prior to each season the age groups and divisions for each program and marketing and promotion efforts to attract and retain participants. ii. The co -directors will review the program rules prior to the beginning of each season to ensure that all participants will receive equal playing time in each game. iii. The co -directors will agree prior to each season the age groups and divisions for each program. iv. The YMCA will make quarterly payments as described more specifically in Section 2. v. The YMCA shall set an activity fee that is mutually agreed upon by both parties 90 days prior to the start of each program. Participant fees will not be raised more than the published CPI for any given season. vi. The YMCA shall coordinate program registration and collect all program revenues for shared programs for youth Basketball and Futsal. vii. The YMCA will have the primary responsibility for activities associated with players, coaches and the forming of teams: a) Conduct participant registration and collect fees from all participants. b) Collect and maintain on-site (for a period of 3 years) all participant liability waivers. Copy of liability waivers to be provided to CITY prior to start of recreational programs. c) Create and form teams. When possible teams will be formed by school sites, including private schools. Participants may participate at the site of their choice. Participants will be evaluated by program staff and placed on teams that will ensure a fair and enjoyable program. d) Secure and train volunteer coaches (including obtaining a fingerprint clearance for all coaches and staff and providing Child Abuse Mandated Reporter training through the California Department of Social Services). a. A roster of coaches notating fingerprint clearances shall be provided to the CITY prior to the start of programming. e) Purchase all youth sports program equipment for Basketball, Futsal and Flag Football (including but not limited to shirts/jerseys, balls, first aid supplies, etc.) f) Schedule team pictures. g) Conduct coaches training clinics with assistance of the CITY. h) Process all scholarship applications, which are to be reconciled at the end of the season. i) Purchase player/participant awards. viii. The co -directors will prepare and distribute a list of key dates ninety (90) days prior to the starting dates for each program. ix. The YMCA will send all necessary information (coaches contact information, rosters and team names) to the Parks and Recreation Department fourteen (14) days in advance to the beginning of each season. The CITY will then form and distribute game and practice schedules. 4-10 RECREATION PARTNERSHIP AGREEMENT — CITY AND YMCA page 7 x. At the end of each program, the co -directors will agree to evaluate the program and make recommendations for the following season. xi. Both parties will have copies of all accident forms and retain them in accordance with each agency's retention schedule. Accident forms shall be shared with the partnering agency within 24 hours of incident. xii. Any program purchases beyond the scope of the agreement shall be discussed between both parties prior to purchasing. 3.4 OTHER YMCA PERMITTING A. ADULT LEAGUES i. Any request for YMCA adult league play are not included under this Agreement. Request for Adult League play must be submitted separately and acquire a recreational use permit. ii. Adult leagues are subject to standard facility rental and permit fees. B. REGULAR EVENTS i. Regular events are not included under this Agreement and will require a separate recreational use permit. Regular events are considered any noncommercial event, typically less than 300 people, held exclusively at a CITY facility or park which does not impact significantly CITY resources outside of established requirements or procedures do not need a special events permit. ii. Regular events are subject to standard facility rental and permit fees. C. SUMMER CAMPS i. Summer Camps sponsored by the YMCA are not included under this Agreement and will require a separate recreational use permit. ii. YMCA Summer Camps are subject to standard facility rental and permit fees. iii. All requests for CITY park use for YMCA youth camps will be subject to approval by the Facilities Supervisor before implementation. iv. Use of the SLO Swim Center for YMCA summer camps is subject to written approval from the Aquatics Coordinator. v. Swim Center date submittal must be received 60 days prior to first usage date. CITY program and recreational uses and reservations shall take priority over the YMCA summer camps. vi. YMCA summer camps may be asked to vacate the therapy pool at the SLO Swim Center if pool capacity is reached (62 maximum). D. SPECIAL EVENTS i. A Special Event is defined as any organized activity of 300 or more persons at any public park or CITY right of way that is to gather for a common purpose under direction and control of a responsible person or agency must have a permit. These events may include weddings, festivals, athletic events, fundraisers, concerts, public assemblies or any organized formation, parade, procession or assembly consisting of persons, animals, vehicles or any combination thereof, traveling in unison with a common purpose on a public street, highway, alley, sidewalk or public way which does not comply with normal and usual traffic regulations or controls. Other organized activities or set of activities that are conducted by an individual, group, or entity for a common or collective use or benefit and which involves the use of public facilities and the possible or necessary provision of CITY services. ii. Special Events sponsored by the YMCA are not included under this Agreement and will require a separate Special Event permit. iii. YMCA Special Events are subject to standard Special Event Permit fees. The YMCA shall complete a Special Event Application Form (with any required attachments) with the CITY no less than ninety (90) calendar days prior to the scheduled date of the event. All information requested on the form must be provided before the application can be considered for approval. 4-11 RECREATION PARTNERSHIP AGREEMENT — CITY AND YMCA page 8 iv. The YMCA Community Programs Director will coordinate with Parks and Recreation Community Services Director for permitting special events organized by the YMCA. 4. NEW SHARED RECREATIONAL INITIATIVES. The CITY's mission is to provide programming that is responsive to the communities needs by implementing new recreational play initiatives when possible. Pilot programs, introduced as new recreational initiatives, could be implemented to address an unmet community need. Pilot programs can be considered with the approval of the CITY Parks and Recreation Director and the CEO of YMCA upon mutual consent. Any jointly proposed pilot program between the CITY and the YMCA must meet the following criteria for consideration: A. Youth oriented recreational activity only. B. The youth recreational activity proposed is not otherwise provided by a community organization. C. New shared recreational initiatives shall be provided within existing program resources. D. Revenues generated by the new recreational initiative shall be equally shared between the CITY and the YMCA, provided that similar permitting and coordination services are provided by the CITY to the other sports outlined in this agreement E. Responsibilities for the YMCA and CITY will remain consistent with this Agreement for new recreational initiatives, unless determined otherwise during the planning process. F. Approval of the proposed pilot activity by the CITY Public Works Department Parks Maintenance division. G. Approval of the proposed pilot activity by the Parks and Recreation Commission. H. Pilot programs shall be limited to a duration of 6-12 months. I. Evaluation of the pilot program shall be presented to the Parks and Recreation Commission upon conclusion with future recommendations for programming. 5. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding or representation be binding upon the parties hereto. 6. AGREEMENT TERMINATION. Either party may terminate the Agreement for convenience provided that 30 days written notice is given. The Agreement may be terminated by either party for cause, provided that written notice has been given in the manner specified herein stating the reasons for the intended termination and providing the other party at least 10 days to cure any alleged breach. If the party receiving notice fails or refuses to cure the alleged breach within 10 days, or to make substantial progress toward cure to the satisfaction of the party demanding cure, this Agreement may be terminated 10 days after receipt of the notice as specified herein. 7. AGREEMENT AMENDMENTS. Any amendment, modification or variation from the terms of this Agreement shall be presented in writing by the City's Parks and Recreation Director and the YMCA Chief Executive Officer and shall be effective only upon final approval by the City Manager or his/her designee. 8. INSURANCE AND LIABILITY A. Each party to this Agreement shall make the other party, its officers, agents, employees and volunteers as separately additionally insured through a CG 20 26 or equivalent, blanket endorsement or section of the policy no later than October 1 of each year. Each party agrees to provide a commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00-01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 4-12 RECREATION PARTNERSHIP AGREEMENT — CITY AND YMCA page 9 B. Each party to this Agreement shall name San Luis Coastal Unified School District as an additional insured on its liability and property damage insurance no later than October 1 of each year. Each party agrees to provide a minimum liability and property damage insurance coverage of one million dollars ($1,000,000). C. Each party shall maintain worker's compensation insurance at a level that is consistent with state law requirements. D. Waivers of Liability for programs listed under the agreement shall be required of all program participants prior to their participation in a shared recreational activity. Participant Waivers shall be collected and maintained by the YMCA for a period of three (3) years. Copies of participant Liability Waivers shall be provided to the CITY prior to the start of a program. 9. HOLD HARMLESS AND INDEMNIFICATION A. The CITY agrees to defend, indemnify, protect and hold the YMCA and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to the YMCA's employees, agents, officers or volunteers, which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of the CITY, and its agents, officers, employees or volunteers, in performing its responsibilities hereunder, and all expenses of investigating and defending against same; provided, however, that the CITY duty to indemnify and hold harmless shall not include any claims or liability arising from the negligence or willful misconduct of the YMCA, its agents, officers, employees or volunteers. B. The YMCA agrees to defend, indemnify, protect and hold the CITY and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to the CITY employees, agents, officers or volunteers, which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of the YMCA, and its agents, officers, employees or volunteers, in performing its responsibilities hereunder, and all expenses of investigating and defending against same; provided, however, that the YMCA's duty to indemnify and hold harmless shall not include any claims or liability arising from the negligence or willful misconduct of the CITY, its agents, officers, employees or volunteers 10. NOTICE. All written notices to the parties hereto shall be sent by USPS Mail, postage prepaid by registered or certified mail addressed as follows: CITY: Parks & Recreation Director City of San Luis Obispo 1341 Nipomo St. San Luis Obispo, CA 93401 YMCA: Chief Executive Officer San Luis Obispo County YMCA 1020 Southwood Dr. San Luis Obispo, CA 93401 11. AUTHORITY TO EXECUTE AGREEMENT. Both CITY and YMCA do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. 4-13 RECREATION PARTNERSHIP AGREEMENT — CITY AND YMCA IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. ATTEST: Carrie Gallagher City Clerk APPROVED AS TO FORM: J. Christine Dietrick City Attorney CITY OF SAN LUIS OBISPO By: Mayor Heidi Harmon SAN LUIS OBISPO COUNTY Y.M.C.A, a California Corporation By: Monica Grant Chief Executive Officer page 10 4-14 Attachment 2 BUDGET REFERENCE MATERIALS BUDGET AND FISCAL POLICIES G. Recreation Programs. The following cost recovery policies apply to the City's recreation programs: 1. Cost recovery for activities directed to adults should be relatively high. 2. Cost recovery for activities directed to youth and seniors should be relatively low. In those circumstances where services are similar to those provided in the private sector, cost recovery levels should be higher. Although ability to pay may not be a concern for all youth and senior participants, these are desired program activities, and the cost of determining need may be greater than the cost of providing a uniform service fee structure to all participants. Further, there is a community -wide benefit in encouraging high - levels of participation in youth and senior recreation activities regardless of financial status. 3. Cost recovery goals for recreation activities are set as follows: High -Range Cost Recovery Activities - (60% to 100%) a. Adult athletics b. Banner permit applications 1 1% c. Child care services (except Youth STAR) d. Facility rentals (indoor and outdoor; excludes use of facilities for internal City uses) e. Triathlon f. Golf Mid -Range Cost Recovery Activities - (30% to 6001o) g. Classes h. Holiday in the Plaza i. Major commercial film permit applications Low -Range Cost Recovery Activities- (0 to 30%) j. Aquatics k. Batting cages 1. Community gardens in. Junior Ranger camp n. Minor commercial film permit applications o. Skate park p. Special events (except for Triathlon and Holiday in the Plaza) q. Youth sports r. Youth STAR s. Teen services t. Senior/boomer services 4. For cost recovery activities of less than 100%, there should be a differential in rates between residents and non-residents. However, the Director of Parks and Recreation is authorized to reduce or eliminate non-resident fee differentials when it can be demonstrated that: a. The fee is reducing attendance. b. And there are no appreciable expenditure savings from the reduced attendance. H-9 4-15 BUDGET AND FISCAL POLICIES 5. Charges will be assessed for use of rooms, pools, gymnasiums, ball fields, special -use areas, and recreation equipment for activities not sponsored or co-sponsored by the City. Such charges will generally conform to the fee guidelines described above. However, the Director of Parks and Recreation is authorized to charge fees that are closer to full cost recovery for facilities that are heavily used at peak times and include a majority of non-resident users. 6. A vendor charge of at least 10 percent of gross income will be assessed from individuals or organizations using City facilities for moneymaking activities. 7. Director of Parks and Recreation is authorized to offer reduced fees such as introductory rates, family discounts and coupon discounts on a pilot basis (not to exceed 18 months) to promote new recreation programs or resurrect existing ones. 8. The Parks and Recreation Department will consider waiving fees only when the City Manager determines in writing that an undue hardship exists. H. Development Review Programs. The following cost recovery policies apply to the development review programs: 1. Services provided under this category include: a. Planning (planned development permits, tentative tract and parcel maps, rezonings, general plan amendments, variances, use permits). b. Building and safety (building permits, structural plan checks, inspections). c. Engineering (public improvement plan checks, inspections, subdivision requirements, encroachments). d. Fire plan check. 2. Cost recovery for these services should generally be very high. In most instances, the City's cost recovery goal should be 100%. 3. However, in charging high cost recovery levels, the City needs to clearly establish and articulate standards for its performance in reviewing developer applications to ensure that there is "value for cost." I. Comparability With Other Communities. In setting user fees, the City will consider fees charged by other agencies in accordance with the following criteria: 1. Surveying the comparability of the City's fees to other communities provides useful background information in setting fees for several reasons: a. They reflect the "market" for these fees and can assist in assessing the reasonableness of San Luis Obispo's fees. b. If prudently analyzed, they can serve as a benchmark for how cost-effectively San Luis Obispo provides its services. H-10 4-16