HomeMy WebLinkAbout01-03-2017 Item 07 2017 Community Development Block Grant (CDBG) Funding Reservation Letter Letter to Transitions-Mental Health Association Meeting Date: 1/3/2017
FROM: Michael Codron, Community Development Director
Prepared By: Jenny Wiseman, Acting Housing Programs Manager
SUBJECT: 2017 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING
RESERVATION LETTER TO TRANSITIONS-MENTAL HEALTH
ASSOCIATION.
RECOMMENDATION
As recommended by the Human Relations Commission (HRC), authorize the Community
Development Director to execute the attached Reservation Letter authorizing the City to reserve
$200,000 in Community Development Block Grant (CDBG) funds to Transitions-Mental Health
Association for property acquisition of Bishop Street Studios.
DISCUSSION
Community Development Block Grant Background
The City’s annual CDBG review process provides Council and the public with an opportunity to
provide early input in the grant award process and assist the City Council with direct input to
prioritize community needs. One of the main purposes of the process is to maintain an open,
inclusive and fair grant application process. The HRC advises the Council on community needs
and funding recommendations, which the Council adopted on October 18th.
On December 7, 2016, the HRC held a public hearing to review the 2017 CDBG draft funding
recommendations with respect to the Council’s adopted funding priorities. With a preliminary
allocation of $442,462.00, the HRC recommends funding three projects in addition to the
necessary administrative costs. With this year’s allocation, all HRC recommendations are within
94% or greater of the amount of CDBG funds requested by each project. Those
recommendations were forwarded to the County to be included in the 2017 Draft Urban County
Action Plan where a 30-day public review process is required. After the public review process,
those recommendations will be forwarded to the City Council and a public hearing has been
scheduled for March 7, 2017.
Transitions-Mental Health Association’s 2017 CDBG Application
Of the three projects recommended by the HRC, one recommendation is for Transitions -Mental
Health Association (TMHA) for property acquisition for the Bishop Street Studios affordable
housing project (“Project”) (Attachment B). The HRC recommends funding the full request of
$200,000 to TMHA for renovation of the existing Sunny Acres building and construction of 34
new affordable housing units to low income residents served by TMHA’s mental health
programs. TMHA’s project meets the second funding priority adopted by Council, to develop
and enhance affordable housing for low and very low income persons.
Bishop Street Studios Property Acquisition Costs
TMHA’s Bishop Street Studios project is a partnership with the Housing Authority of San Luis
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Obispo (HASLO). While the project is in early stages of gathering and finalizing funding; a wide
range of funding sources will be needed such as: Low Income Housing Tax Credits, a traditional
construction loan, funding from local jurisdictions, CDBG, and HOME funding. An initial
project budget is outlined within TMHA’s CDBG application, set forth in Attachment B.
The first stage of the project, property acquisition, is being funded through CDBG funds.
HASLO is the current owner of the property and is working to complete all offsite improvements
to the property, which is estimated to cost $650,000. Once complete, TMHA will purchase the
land from HASLO for $650,000, of which $200,000 (30% of property acquisition cost) has been
requested in CDBG funds from the City of San Luis Obispo, and $450,000 (70% of total
property acquisition cost) has been requested in CDBG funds from the County of San Luis
Obispo. Using CDBG funds for property acquisition does not trigger prevailing wage and helps
TMHA keep construction costs down. Property acquisition makes up just 5% of this $12 million
project.
Need for Reservation Letter
In order for the Project to be successful, TMHA must apply for highly competitive Low Income
Housing Tax Credits, in addition to obtaining the wide range of public funding sources
mentioned above. A successful allocation of tax credits results in millions of dollars committed
by an outside investor for development of the project. All funding sources must be established
and committed at time of application submittal.
Since Low Income Housing Tax Credit applications are due on March 1, 2017, one week before
Council’s final review, the City is following a new expedited timeline set by the County to
ensure any tax credit eligible projects granted CDBG funds are able to secure those commitments
prior to the March 1st deadline. This process requires the Council to show reserved support and
earmark those CDBG funds for this project through a Reservation Letter, Attachment A.
Next Steps
Once the Council has authorized the Reservation Letter to TMHA, TMHA will be able to
competitively apply for Low Income Housing Tax Credits on March 1st. On March 7th, the
Council will hold a public hearing to review all 2017 CDBG funding recommendations.
Once the final 2017 CDBG funding recommendations are adopted by the City Council in March,
those recommendations will be forwarded to the County Board of Supervisors for inclusion in
the 2017 Urban County Action Plan in April, which includes funding allocations for all of the
participating jurisdictions. Although the CDBG fiscal year begins on July 1, 2017, funds for
projects awarded by the City Council are not expected to be available until October.
ENVIRONMENTAL REVIEW
The authorization to submit a Reservation Letter to TMHA for 2017 CDBG funds is exempt
from environmental review per Section 15061 (b)(3) General Rule of the CEQA Guidelines. The
project is an action to award funding. Bishop Street Studios previously underwent environmental
review during its entitlement process and a Mitigated Negative Declaration was approved by the
Council on November 15, 2016.
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FISCAL IMPACT
Decisions made regarding CDBG funding determine how the limited pool of funds the City
receives through the Urban County allocation process is spent. To the extent that projects are
funded through CDBG, the burden on the City’s General Fund or Affordable Housing Fund to
pay for those projects is reduced. While the Applicant has not yet officially submitted a letter for
an Affordable Housing Fund award, the City anticipates a request for approximately $20,000 per
unit, for a total of up to $700,000, to be submitted to Council for approval; the City’s Affordable
Housing Fund has over $1.6 million currently available for new projects. As a result, projects
that receive CDBG funding have a positive fiscal impact on the City if they otherwise would
have been paid for out of other City funds.
ALTERNATIVES
1. The Council may deny the Reservation Letter and wait until March 7 th to approve any
CDBG funds for TMHA’s Bishop Street Studios Project. Staff does not recommend this
alternative since without a CDBG reserved commitment, TMHA’s Low Income Housing
Tax Credit application will be less competitive.
2. The Council may continue consideration of authorizing the Reservation Letter. Staff does
not recommend this action because the delay in time would not allow TMHA to include
the City’s CDBG allocation in their Low Income Housing Tax Credit Application.
Attachments:
a - 2017 CDBG Reservation Letter to Transitions-Mental Health Association
b - 2017 CDBG Application for Bishop Street Studios
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City of San Luis Obispo, Community Development, 919 Palm Street, San Luis Obispo, CA, 93401-3218, 805.781.7170, slocity.org
January 3, 2017
Ms. Jill Bolster-White
Transitions-Mental Health Association
784 High Street
San Luis Obispo, CA 93401
RE: Reservation of City of San Luis Obispo CDBG Funds to Bishop Street Studios
Dear Ms. Bolster-White,
On December 7, 2016, the City’s Human Relations Commission approved a reservation of
City Community Development Block Grant (CDBG) funds, in the amount of $200,000, to the
Bishop Street Studios project (“Project”). The funds will be set aside until December 7, 2017
for the purpose of completing the financing for the Project.
A firm commitment of CDBG funds by the City must be approved by the City Coun cil,
tentatively scheduled for March 7, 2017. Once officially approved by the Council,
recommendations will be forwarded to the County of San Luis Obispo’s 2017 Urban County
Action Plan, to be approved by the Board of Supervisors. The following conditions will be
required prior to release of funds:
1. Success obtaining a tax credit award;
2. All financing sources must be confirmed;
3. All planning and zoning approvals;
4. All building permits have been issued.
Please contact Jenny Wiseman, Acting Housing Programs Manager, at (805) 781-7010 or
jwiseman@slocity.org should you have any questions. Thank you for your assistance.
Sincerely,
Michael Codron
Community Development Director
City of San Luis Obispo
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM
APPLICATION FOR THE 2017 PROGRAM YEAR
SAN LUIS OBISPO COUNTY DEPARTMENT OF P LANNING AND BUILDING
976 O SOS STREET R OOM 200 S AN L UIS O BISPO CALIFORNIA 93408 (805) 781-5600
Promoting the Wise Use of Land Helping to Build Great Communities
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 1 OF 10
APPLICATION FOR FUNDING DURING 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
The County of San Luis Obispo is pleased to announce the availability of funds for the Community
Development Block Grant (CDBG) program. The CDBG program is a flexible program that provides
communities with resources to address a wide range of unique community development needs.
Applicants seeking CDBG funds MUST address one of the three national objectives, as provided by the
Department of Housing and Urban Development (HUD) (see question 10 for detailed information on the
objectives). Applications that do not address one of the objectives will NOT be considered for CDBG
funding. Furthermore, completed applications should provide the necessary exhibits, budgets, or
requested information on targeted populations.
Applications must be received by the County of San Luis Obispo. Please email grant applications to
ActionPlan@co.slo.ca.us by the application deadline of 5:00 P.M., Friday, October 21, 2016.
Please label your email subject by adding the grant program name and the agency name (Example:
CDBG – CAPSLO).
CONTACT INFORMATION
1. Qualifying Information
Organization Name: _________________________________DUNS number: _________________
Contact person/title/________________________________________________________________
Phone:____________________ Fax:____________________Email:________________________
Address (mailing and physical address requested if different):________________________________
__________________________________________________________________________________
Is your agency currently participating in Homeless Management Information System (HMIS)?
For more information see note #2 at the end of the application.
Yes No If not currently participating, does your agency have the capacity to participate
in HMIS? If yes, how so?
Total amount of CDBG funds requested: $____________________________________
Note:Please attach additional sheets for more detailed information of your proposed project or program for any of
the questions below.
PROJECT DESCRIPTION
2. Title/name/address of proposed project or program:
Transitions-Mental Health Association (TMHA)932777550
Jill Bolster-White, TMHA Executive Director
(805) 540-6505 (805) 540-6501 jbw@t-mha.org
P.O. Box 15408 San Luis Obispo, CA 93406 physical: 784 High Street SLO, CA 93401
650,000
Bishop Street Studios
1600 Bishop Street San Luis Obispo, CA 93401
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 2 OF 10
APPLICATION FOR THE 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
3. Please describe the proposed project or program.Include a brief project/program description. For
projects, describe the location of the project (be as specific as possible, e.g. street address). For programs,
state the location from which the program will be operated, and describe the geographic area served by the
program.
4. Please attach a timeline of the project/program milestones.
5. Who are the clients of your organization and who will benefit from the CDBG funding?
(Example: low- to moderate-income persons, elderly persons, severely disabled persons, migrant
farm workers, battered spouses, etc.) Please explain how they will directly benefit from the
project or program.
6.Which of the 2015-2019 Consolidated Plan goal(s) does your project plan to address?Check
all that apply.
____ Create housing opportunities for residents
____ Preserve and maintain existing affordable housing
____ Reduce and end homelessness
____ Create suitable living environment through public services
____ Stabilize and revitalize diverse neighborhoods (Public facility improvements)
____ Improve educational and job readiness
7. Will the services offered by your organization increase or expand as a result of the CDBG
assistance? If yes, please answer the following questions:
a. What new programs or services will be provided?
b. Describe how existing programs or services will be expanded and what percentage of an
increase is expected?
Please see QUESTION 3: PROJECT within the attached document.
Clients of Transitions-Mental Health Services (TMHA) who will benefit from CDBG funding are
low- to very low-income adults and transition age youth living with a mental illness. The lack of
affordable housing for men and women with mental illness is one of the most powerful barriers
to their recovery. When this basic need cannot be met, people with mental illness cycle in and
out of homelessness, jails, shelters and hospitals. One of TMHA's goals is to reduce the
impact our clients have on county jails, shelters and hospitals and Bishop Street Studios will
help us achieve that goal.
✔
✔
✔
✔
✔
Supportive housing services for adults with mental illness will expand by 34
additional units.
The amount of supportive housing TMHA provides to adults with mental illness in
the City of San Luis Obispo will increase by nearly 30%, and nearly 20% for the
entire County of San Luis Obispo.
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 3 OF 10
APPLICATION FOR THE 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
8. Check any of the following eligible activity categories that apply to the proposed project or
program:(Refer to CDBG regulations and the Guide to Eligible CDBG Activities).
____ Acquisition of real property*
____ Disposition of real property
____ Public facilities and improvements (may include acquisition, construction, reconstruction,
rehabilitation or installation)* and/or **
____ Privately owned utilities
____ Public services
____ Relocation of individuals, families, businesses, non-profit organizations, and/or farms
____ Removal of architectural barriers
____ Housing rehabilitation**
____ Homeownership assistance
____ Technical assistance to businesses/micro-enterprise development
____ Administrative technical assistance and planning studies (specified)
9. Describe the need and the degree of urgency for the proposed project or program.
What would the consequences be if the proposed project or program is not funded in the
next year?
8. Please describe your organization’s capacity to implement the proposed project/program.
Who will be involved in the project/program? (In-house employees, contractors, other agency
partners, etc.)
9. Does the project require the issuance of a permit (from local, state or federal agencies)?
Yes No
a. If yes, please identify the permits necessary to complete the project.
b. Have the necessary permits been issued? Please provide proof of permit issuance.
* Relocation
** Lead-Based Paint
(See note 7 and 8 on page 10)
✔
✔
✔
If Bishop Street Studios is not funded within the current grant cycle, the limited, time-sensitive
opportunity to acquire and rehabilitate the old Sunny Acres building will be jeopardized and the
potential to add 34 units of supportive housing for adults with mental illness within the City of
San Luis Obispo may be lost.
Please see QUESTION 8: CAPACITY & PARTNERS within the attached document.
Cultural Heritage Committee (CHC) review and Architectural Review Commission (ARC)
approval from the City of San Luis Obispo, and a ministerial building permit from the City
of San Luis Obispo.
CHC and ARC approved the project unanimously on September 19, 2016. An appeal
was filed and will considered by the San Luis Obispo City Council on November 15th.
We anticipated unanimous City Council support for this project.
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 4 OF 10
APPLICATION FOR THE 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
c. If permits are required but not yet obtained, when will the permits be issued?
NATIONAL OBJECTIVES CRITERIA
10. Please identify the appropriate CDBG objective that applies to the proposed project/program
by choosing A, B, or C. Provide a corresponding explanation of how the proposed activity
meets the national objective.
A.Objective One – Low/Moderate Income (check one):
Note: To meet this national objective, the proposed activity must benefit a specific clientele or residents
in a particular area of the County or participating city, of which at least 51 percent of who are low- and
moderate-income persons.
Select one:
Area Benefit – The project serves only a limited geographic area which is proven by 2010
Census data or survey to be a predominately (51% or more)low/moderate-income area.
Applicants choosing this category must be able to prove their project/activity primarily benefits
low/moderate-income households.
Clientele – The project benefits a specific group of people,at least 51% of whom are
low/moderate-income persons. Note: Income verification for clients must be provided for this
category. The following groups are presumed to be low/moderate-income: abused children; elderly
persons; battered spouses; homeless persons; illiterate adults; adults meeting census definition of
severely disabled; persons living with AIDS; and migrant farm workers.
Housing – The project adds or improves permanent residential structures that will be/are
occupied by low/moderate-income households upon completion.
Jobs – The project creates or retains permanents jobs, at least 51% of which are taken by
low/moderate-income persons or considered to be available to low/moderate-income persons.
Explain:
B.Objective Two – Slums or Blight
Assists in the prevention or elimination of slums or blight. Note:To meet this national objective, the
proposed activity must be within a designated slum or blighted area and must be designed to address
one or more conditions that contributed to the deterioration of the area.
Select one:
Addressing Slums or Blight on an Area Basis
Addressing Slums or Blight on a Spot Basis - This project will prevent or eliminate
specific conditions of blight or physical decay. Activities are limited to clearance, historic
We expect City Council to deny the appeal of the Development Plan Approval on
November 15th. The building permit will be issued late 2017, within 180 days of 9%
Tax Credits being awarded in June 2017.
✔
HASLO will certify all residents as being at or below 60% of the Area Median Income
pursuant to the Low Income Housing Tax Credit Program. Additionally all residents will
be referred by SLO Department of Behavioral Health. Entry requirements include a
✔
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 5 OF 10
APPLICATION FOR THE 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
preservation, rehabilitation of buildings, but only to the extent necessary to eliminate
conditions detrimental to public health and safety.
Explain:
C.Objective Three – Urgent Need
Meets community development needs having a particular urgency where existing conditions
pose a serious and immediate threat to the health or welfare of the community, and no other
funding sources are available, i.e., a major catastrophe such as a flood or earthquake.Note: To
meet this national objective, the proposed activity must deal with major catastrophes or emergencies
such as floods or earthquakes.
Explain:
11. If the project or program is designed specifically to provide benefit to low- and moderate-
income persons, please estimate the number of unduplicated persons (or households)to
benefit from the project, and break that estimate down by income group. Note:Unduplicated
means the number who are served, i.e., the grant will allow 25 children to participate in preschool – not 25
children x 5 days x 52 weeks = 6,500.
a.Total number of persons or households who will benefit from the project or program
(regardless of income group):
Persons/households (circle the applicable unit)
b.Of the total number of persons or households entered above, how many will be
low-income (earning 51% - 80% or less of the County median-income)?
Persons/households (circle the applicable unit)
c.Of the total number of persons or households entered above, how many will be
very low-income (earning 50% or less of the County median-income)?
Persons/households (circle the applicable unit)
#
#
#
The old Sunny Acres building has been abandoned for over 40 years. It is in a state of
extreme disrepair while remaining an attractive nuisance for vandals and graffiti artists.
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1
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 6 OF 10
APPLICATION FOR THE 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
12. If your project serves homeless households, please describe how your program coordinates
with other Continuum of Care projects and entities, and how it aligns with the San Luis
Obispo Countywide 10-Year Plan to Homelessness.
BENEFICIARY DATA
Note:Organizations will be asked to provide detailed data regarding race, ethnicity, gender, income,
etc. If they cannot provide data, they may not be eligible for funding.
13. How do you collect demographic data on the beneficiaries of the proposed project or
program? (Example: racial/ethnic characteristics)Please provide a sample of your intake process
as an attachment if possible.
14. How do you document and maintain income status of each client in compliance with HUD
regulations? (Example: very low ($0, , low ( $0,) and moderate-income $0, )
Area Median Income (AMI)Please provide a sample of your intake process as an attachment if
possible.
15. Provide the following information for the persons in your organization responsible for the
preparation and submittal of the quarterly reports and for collecting and reporting the
beneficiary data to the Urban County.
Contact Person/Title:__________________________________________________________
Phone/email:________________________________________________________________
FINANCIAL INFORMATION
For CDBG applications to the County of San Luis Obispo involving acquisition, construction, or
rehabilitation projects, the County will require additional information on financial source and
use of funds and other budget details prior to the draft Action Plan funding recommendations.
16. Attach a timeline of total expenditures.
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Bishop Street Studios will house numerous individuals who are at-risk of homelessness. TMHA
is a full participant in the County Continuum of Care and 10-Year Plan to End Homelessness
and the majority of our housing programs serve homeless households. We anticipate that a
number of our clients will transition from these programs into Bishop Street Studios.
Please see attached Housing Intake Form.
See Attached.The project will be subject to a 55 year TCAC Regulatory Agreement. The
affordability requirements utilized by TCAC mirror HUD requirements.
Jill Bolster-White, TMHA Executive Director
(805) 540-6505 jbw@t-mha.org
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 7 OF 10
APPLICATION FOR THE 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
17. Please identify the jurisdictions to which you are applying. If you are applying to one or
more jurisdictions, please provide a copy of the application to the County by the application
deadline. If you are requesting CDBG funds from more than one city, please break down the
amount shown above by the city listed below.The minimum requested CDBG amount is
$8,000 for public services per jurisdiction.
City of Arroyo Grande: $_______________ City of Paso Robles: $______________
City of Pismo Beach: $_______________ City of San Luis Obispo: $______________
City of Atascadero: $_______________ County of San Luis Obispo: $______________
City of Morro Bay: $_______________
Total amount of CDBG funds requested: $____________________________________
18. Please describe the budget for the proposed project or program. Itemize all sources of
funding expected to be available and used for this project (please include commitment
letters if available):
a. Revenues: Please identify funding sources for each category, if applicable.
1. CDBG Funds requested $ _________________
2. Other Federal fund(s): ___________________ $ _________________
3. State source(s): _______________________ $ _________________
4. Local source(s): _______________________ $ _________________
5. Applicant’s matching fund(s) $ __________________
6. Other funds: __________________________ $ _________________
_____________________________________ $ _________________
Total Revenues $ _________________
b. Expenditures under CDBG: List below by item or cost category.
$
$
$
$
$
$
$
$
$
TOTAL: $ ____________
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200,000
450,000
650,000
650,000
County Home $300,000 300,000
Low-Income Housing Tax Credits 7,101,184
City Fee Deferrals, City Aff Hsg Funds 1,440,624
1,100,000
HASLO Section 8 Loan
Conventional Bank Mortgage
521,000
368,512
11,481,320
Site Acquistion & Offsite Improvements for New Affordble Housing 650,000
650,000
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 9 OF 10
APPLICATION FOR THE 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
Notes to applicant:
The County and cities require all of the grant recipients to maintain general liability, automobile and
workman’s compensation insurance with limits of not less than $1 million. If you are successful in
obtaining an award, you will be asked to provide documentation regarding ability to provide the required
coverage.
Prior to HUD’s release of grant funds for the CDBG-funded project, a review of the project’s potential
impact on the environment must be conducted and approved by the County of San Luis Obispo prior
to obligating or incurring project costs. The County must certify to HUD that it has complied with all
applicable environmental regulations and requirements. If project costs are obligated or incurred prior
to the completion of the necessary environmental review, the project shall not benefit from the grant
funds. The level of environmental review required depends on the nature of the project. Tilte 24 CFR
Part 58 is available at http://www.hud.gov/offices/pih/ih/codetalk/onap/docs/24cfr58.pdf.
1.Please review the CDBG regulations and guidelines and the Request for Proposals before
completing your proposal. The CDBG regulations, under 24 CFR 570, are available at
www.sloplanning.org under “Federal HUD Grants.”
2.HMIS Reporting for 2015 homeless services, housing and shelter - All homeless service providers
applying for ESG funds to assist, house or shelter the homeless must identify and demonstrate its
capacity to participate in the County of San Luis Obispo Homeless Management Information
System (HMIS) to provide: personnel for data entry, user licensing, and hardware and software
necessary for compatibility with HMIS. HMIS is an electronic data collection system that stores
client level information about persons who access the homeless services system in a Continuum of
Care, and reports aggregate data for the County as per the U.S. Department of Housing and Urban
Development’s (HUD) Data Standards. HUD updated its data standards in 2014, and the new
standards are in effect starting October 1, 2014. More information can be found at
https://www.hudexchange.info/resources/documents/HMIS-Data-Standards-Manual.pdf and
https://www.hudexchange.info/resources/documents/HMIS-Data-Dictionary.pdf.
3.Affirmative Marketing: Quarterly and annual reports shall be submitted by the project/program
manager to the County for only CDBG-funded public services and housing projects. Each report
shall report the total number of project/program applicants and clients served with respect to race,
ethnicity, gender, and disability status. Affirmative marketing efforts shall be taken to increase the
participation of any underserved groups.
4.Section 504 of the Rehabilitation Act of 1979: The County does not discriminate on the basis of
disability in admission to, access to, or operation of its federally assisted programs and activities.
The Section 504 Coordinator maintains a Grievance Procedure that receives and responds to
Section 504 grievances / complaints. However, it applies only to County programs and activities
that are funded by HUD. You can reach the ActionPlan@co.slo.ca.us, at the beginning of this
application, if you would like more information or wish to contact the Section 504 Coordinator.
5.The Project Proposal submitted to the County of San Luis Obispo shall be examined in relation to
the County’s community development goals and funding priorities as presented in the Urban County
of San Luis Obispo 2015-2019 Consolidated Plan. The Housing and Economic Development team
will make draft funding recommendations using the rating criteria stated in the updated Request for
Proposals as well as other information including but not limited to: the County Board of Supervisors,
recommendations from the Homeless Services Oversight Council, online “needs” survey, other
participating jurisdictions of the Urban County of San Luis Obispo, identified needs that could be
addressed by the grant funds, consistency with goals and priorities in the 2015-2019 Consolidated
Plan and the Ten Year Plan to End Homelessness, results of the Needs Workshops, working
knowledge of the project and organization, and availability of limited funds.
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COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM PAGE 10 OF 10
APPLICATION FOR THE 2017 PROGRAM YEAR AUGUST 26, 2016
SAN LUIS OBISPO COUNTY PLANNING &BUILDING WWW.SLOPLANNING.ORG
6.Those awarded grants are required to provide beneficiary data at the end of each quarter and year
end data of the fiscal year.
7.* Relocation: Any project that involves the acquisition of property and/or rehabilitation and is funded
in whole or in part with federal funds, even if the federal funds are not used for the acquisition itself,
is subject to federal requirements related to acquisition and relocation. A project cannot be broken
into separate “projects” in order to avoid the federal requirements concerning property acquisition
and relocation. Any questions regarding the relocation regulations for a specific property
acquisition project should be directed to the County Housing and Economic Development staff
before any action is taken on the project.
If HUD funded project will cause a household or a business to move, evenly temporarily, the relocation
regulations will apply. Please submit the following:
x Estimate of relocation cost (moving costs, subsidy amount for suitable replacement dwelling).
x Letter to owner of voluntary acquisition and proof of delivery to owner.
x General Information letter to tenants (both business and residential tenants) and proof of
delivery to all.
x List of tenants (both business and residential tenants) at the time of application submittal.
x Refer to http://www.slocounty.ca.gov/planning/Housing_and_Economic_Development/ura.htm
for sample relocation letters under the downloadable manuals.
8.** Lead-Based Paint (LBP): LBP regulations apply if HUD funded project involves acquisition or
rehabilitation of a residential units that was built in 1978 or earlier. Please submit the following:
x Estimate of costs for LBP work prepared by certified LBP consultant. Or a statement letter by
LBP consultant explaining that the project is exempt.
x Include any temporary housing costs.
8.** Lead-Based Paint (LBP): LBP regulations apply if HUD funded project involves acquisition or ()gppy pj q
rehabilitation of a residential units that was built in 1978 or earlier.Please submit the following:
x
g
Estimate of costs for LBP work prepared by certified LBP consultant. Or a statement letter by pp y
LBP consultant explaining that the project is exempt.
x
pg p
Include any temporary housing costs.
Packet Pg. 126
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