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HomeMy WebLinkAbout01-03-2017 Item 13 Local Hazard Mitigation Action Update Meeting Date: 1/3/2017 FROM: Garret Olson, Fire Chief Prepared By: Julie Cox, Administrative Analyst SUBJECT: LOCAL HAZARD MITIGATION ACTION UPDATE RECOMMENDATION Receive and File the 2014 Local Hazard Mitigation P lan Action Second Annual Update (Attachment C). DISCUSSION Background The 2014 Local Hazard Mitigation Plan (LHMP) is an update to the City of San Luis Obispo’s 2006 LHMP. The LHMP analyzes the community's risk from natural hazards, coordinates available resources, and implements actions to reduce or eliminate risks. The LHMP is prepared before a disaster to guide risk reduction activities before an event. The LHMP is a five-year plan, reviewed and amended annually, so as to include opportunities for vulnerability reduction. This is the second annual report for the LHMP adopted by the City Council on March 18, 2014 and approved by FEMA on October 7, 2014. The five-year plan period begins with approval of the plan by FEMA. The Hazard Mitigation Team (HMT) discussed the extent to which goals, objectives, and actions from the 2006 LHMP were implemented and whether the mitigation strategies should be revised or continued in the 2014 LHMP. The HMT agreed to consolidate the 2006 goals from eight goals (including hazard specific goals) to two comprehensive goals. In establishing the 2014 LHMP Mitigation Actions, the HMT reviewed the list of mitigation actions from the 2006 plan. Following this review, the HMT consolidated several mitigation actions, removed a few that have become irrelevant, and identified several new actions. The actions have been categorized as either supporting hazard mitigation efforts or disaster preparedness efforts. While both are important to public safety in preparing for and responding to natural disasters, the primary focus of the LHMP is to identify actions that will minimize threats to public health, safety, and welfare. The 2006 and 2014 LHMPs identified storm and flood related events as a risk to San Luis Obispo. During this reporting period, storm and flood related LHMP actions include increased staff training on the National Incident Management System (NIMS) and Emergency Operations Center (EOC) operations; increased community outreach regarding storm and flood preparation; focused assessment of Corporation Yard operations during heavy storms; tree maintenance and/or removal in the creeks; and five silt removal projects. On October 12, 2016 the City HMT convened for the second annual meeting of the 2014 LHMP to review and discuss mitigation progress and any new concerns that may benefit from mitigation Packet Pg. 261 13 activities. At the annual meeting, each goal and objective was reviewed, attachment A, to evaluate its: relevance to the evolving situation in the City of San Luis Obispo, and consistency with changes in State and Federal policy and relevance to current and expected conditions. At the meeting an additional Objective 1.G was added: “Due to the announced closure of Diablo Nuclear Power Plant, insure the needs of the City of San Luis Obispo planning and response activities retain sufficient support until all spent fuel rods are placed into dry cast and the full decommissioning of the two reactors is completed.” The Hazard Identification and Prioritization Worksheet was reviewed, attachment B. No changes were made. Updates completed in 2016 on the mitigation implementation actions have been provided on attachment C. Public comment received will be documented and stored with the plan for use in the five-year update. ENVIRONMENTAL REVIEW The Local Hazard Mitigation Plan (LHMP) is not a project and therefore not subject to Environmental Review under the California Environmental Quality Act (CEQA). Providing an update on the status of the effort is also not a project as defined under CEQA. CONCURRENCE Community Development Department, Public Works Department, Police Department and Parks and Recreation Department concur with the report. FISCAL IMPACT Action items in the LHMP would be funded through various City Departments budget requests through the Financial Planning process. ALTERNATIVES Council can direct staff to revise 2014 Local Hazard Mitigation Plan Action Second Annual Update. Attachments: a - 2016 Update Goals and Objectives b - Hazard Identification and Prioritization c - 2016 Update Actions Packet Pg. 262 13 2014 Local Hazard Mitigation Plan Mitigation goals are guidelines that explain what a community wants to achieve in terms of hazard and loss prevention. Goal statements are typically long-range, policy-oriented statements representing community-wide visions. Objectives are statements that detail how to achieve a community’s goals. Typically, objectives define strategies, or implementation steps, to attain identified goals. Below are the goals and objectives established for the 2014 LHMP. Hazard Mitigation Team will annually review each goal and objective to evaluate its:  Relevance to the evolving situation in the City of San Luis Obispo  Consistency with changes in State and Federal policy  Relevance to current and expected conditions Goal 1. Cultivate a disaster -resistant community through implementation of risk reduction measures and increased public awareness to prepare for, respond to, and recover from natural and human -caused hazard even ts.  Objective 1.A Ensure that local plans, policies, and programs are consistent with the hazard information identified in the LHMP.  Objective 1.B. Increase City employee capacity through SIMS and NIMS compliant training and EOC drills to identify hazards, and assist in emergency preparedness, response, and recovery.  Objective 1.C Pursue available grant funding to implement hazard mitigation efforts.  Objective 1.D Maintain critical and essential key assets to increase resiliency and minimize future damage from hazard events.  Objective 1.E Increase public awareness of hazards, emergency response, and recovery.  Objective 1.F Promote public/private partnerships to increase community resiliency.  Objective 1.G Due to the announced closure of Diablo Nuclear Power Plant, insure the needs of the City of San Luis Obispo planning and response activities retain sufficient support until all spent fuel rods are placed into dry cast and the full decommissioning of the two reactors is completed. (Added in 2016 annual update) Goal 2. Reduce the severity of damage and losses due to natural and human -caused hazards.  Objective 2.A Protect and enhance as practical existing assets, as well as any future development, from the effects of natural and human-caused hazards. Packet Pg. 263 13 Table 4-1 Hazard Identification and Prioritization Worksheet Hazard Type Probability Impact Survey Rating Survey Score Total Score Affected Area Primary Impact Secondary Impacts Earthquakes/Liquefaction s 2 4 4 4 2.35 7.83 39.83 Wildland Fires 2 3 3 3 2.08 6.93 30.93 Adverse Weather 2 4 2 2 1.53 5.10 27.50 Hazardous Materials 3 1 2 2 1.67 5.57 24.77 Floods 2 2 2 2 1.63 5.43 21.43 Pandemic 1 4 4 4 1.45 4.83 20.83 Landslides 1 1 2 2 1.34 4.47 10.87 Table 4-2 Hazard Prioritization Exercise Legend Probability Importance 2.0 Secondary Impacts Importance 0.5 Based on estimated likelihood of occurrence from historical data Score Based on estimated secondary impacts to community at large considering economic impacts, health impacts, and crop losses Score Unlikely (Less than 1% probability in next 100 years or has a recurrence interval of greater than every 100 years.) 1 Negligible - no loss of function, downtime, and/or evacuations 1 Somewhat Likely (Between 1 and 10% probability in next year or has a recurrence interval of 11 to 100 years.) 2 Limited - minimal loss of function, downtime, and/or evacuations 2 Likely (Between 10 and 100% probability in next year or has a recurrence interval of 10 years or less.) 3 Moderate - some loss of function, downtime, and/or evacuations 3 Highly Likely (Near 100% probability in next year or happens every year.) 4 High - major loss of function, downtime, and/or evacuations 4 Affected Area Importance 0.8 Survey Score Importance 1.0 Based on size of geographical area of community affected by hazard Score Survey Score = (Survey Rating / 3) x 10 where: Isolated 1 Survey Rating is the average rating of concern based on a scale of 1 (low concern) to 3 (high concern) compiled from the survey responses. Small 2 Medium 3 Large 4 Total Score = (Probability x Impact) + Survey Score, where: Probability = (Probability Score x Importance) Primary Impact Importance 0.7 Impact = (Affected Area + Primary Impact + Secondary Impacts), where: Based on percentage of damage to typical facility in community Score Affected Area = Affected Area Score x Importance Negligible - less than 10% damage 1 Primary Impact = Primary Impact Score x Importance Limited - between 10% and 25% damage 2 Secondary Impacts = Secondary Impacts Score x Importance Packet Pg. 264 13 1 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision 1.A.1 Regularly review and continue to maintain consistency between the Safety Element, Municipal Code, zoning regulations, hazard area maps, and LHMP implementation strategies. Added 10/2016: Review the implementation and impacts of SB1069 Land use zoning. Valid from 2006 LHMP B Hazard Mitigation Improved parcel flood outreach, Supervising Civil Engineer and Fire Marshal work with Community Development Director on wildland urban interface (WUI) design, hillside design standards FEMA National Flood Insurance Program improved rating from 7 to 6. Code adoption added to Nov 2016 1st reading Fire response time goal aligned with NFPA standard. City Council approved ordinance to adopt by reference the 2016 California Building and Fire Codes with local amendments. As a result of passage of SB1069 Land use zoning legislation, annual review of the implementation and impacts of this specific legislation added to the action description. Fire Marshal and Chief Building Official have met to review impacts on local amendments to California Residential Code 1.B.1 Train all city employees including fire fighters, police Modified from 2006 Disaster Preparedness Established minimum level of training. National Management Incident System (NIMS) / Standard Continue training with new employees Packet Pg. 265 13 2 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision officers, building inspectors, and public works and utilities staff to levels appropriate for their hazard mitigation tasks and responsibilities. LHMP B Emergency Management System (SEMS) training over next year. 1.B.2 Provide training for City staff who apply its building regulations and planning standards, emphasizing the lessons learned in locations that have experienced disasters. Valid from 2006 LHMP B Disaster Preparedness Greater understanding of flood implications at Corp yard (Supervising Civil Engineer) Additional remodeling 1.B.3 Conduct disaster- preparedness exercises for the types of hazards discussed in this LHMP. Valid from 2006 LHMP B Disaster Preparedness Exercises Public Health has conducted: March 2014: Pan Flu Tabletop Exercise October 2014: Public Point of Distribution Exercise (the two locations exercised were in Arroyo Grande and Atascadero but those sites were intended to cover the whole county, including SLO) October 2015: First Responder Point of Distribution Exercise (4 locations: Public Point of Distribution drills held in South and North County Oct 23, 2106 Statewide Medical and Health exercise Nov 2016 FEMA drill Nov 2, 2016 Pan Flu Plan authenticated Nov. 2015. Packet Pg. 266 13 3 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision SLO City Fire, Morro Bay Fire, Paso Fire and Five Cities Fire in Grover) Public Works (PW) prep for flood season. Update to the SLO County Pan Flu plan. The plan will go out for authenticating signatures this week or next. 1.B.4 Establish ongoing Disaster Service Worker training program to include training for City staff to deal with emergencies as well as contribute to risk reduction measures. Modified from 2006 LHMP B Disaster Preparedness See 1.B.1 Same 1.B.5 Conduct EOC training for CERT members NEW 2014 B Disaster Preparedness None None 1.B.6 Incorporate pandemic into CERT training program NEW 2014 B Disaster Preparedness None None 1.C.1 Review funding opportunities and establish centralized internal procedures to coordinate efforts for securing funds Modified from 2006 LHMP A Hazard Mitigation Mid-Higuera Bypass study/Environment Impact Report (EIR). Public Health (PH) Department receives pandemic “flu grant” funding. City applied for the Hazard Mitigation Program Grant (3 million). Public Works will review opportunities for future grant funding and will include grant development Packet Pg. 267 13 4 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision that support risk reduction measures. in the 95% plans scope for the Mid-Higuera Bypass project 1.C.2 Identify hazard mitigation projects eligible for grants as part of the Capital Improvement Program planning process. NEW 2014 B Hazard Mitigation The Mid-Higuera Bypass project has been identified as a project suitable for grants. As mentioned above, grant application submitted for HMPG funding. Funding decision expected in three months. 1.D.1 Assess structural capacity of key assets (including bridges) and pursue infrastructure improvements as necessary. NEW 2014 B Hazard Mitigation Assets are reviewed and prioritized through the City’s capital improvement program (CIP) and funding pursued through the Financial Plan process. As part of 2017-19 financial plan CIP process will be reviewing and prioritizing assets as the CIP write ups are submitted by the various Departments. Public Works will be making priority recommendations to the CIP Review Committee as part of that process. In addition, city has submitted grant funding applications for three bridges that includes a bridge on Chorro Street, Nipomo/Peach and on Madonna Road (outlet to Laguna Lake). 1.D.2 Continue offering NEW Hazard October 2015 First Responders Point Flu shot provided during Packet Pg. 268 13 5 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision free flu vaccines to City employees. 2014 B Mitigation of Distribution flu vaccines exercise in SLO city. employee health benefits open enrollment fair and available at county health dept. 1.D.3 Establish policies to maintain health of City employees such as discouraging employees from coming to work when sick and encouraging employees to develop a plan for taking care of ill family members. NEW 2014 B Hazard Mitigation None Increase in distribution of hand sanitizer stations in city buildings. 1.E.1 Establish a funded program or mechanism to distribute public information regarding risk reduction activities and projects at City- sponsored events.  Identify materials available for Modified from 2006 LHMP B Hazard Mitigation Fire Prevention Open House: smoke detectors distributed.PW flood awareness table at Fire Department Open House 10/10/15. PH outreach health related topics, infection control. Hospital health outreach. SLO city touchless access and sanitizer dispensers. Fire Prevention Open House: 10/15/16. PW flood awareness table at Fire Department Open House. Presentations at Cal Poly orientations for students and their parents. Packet Pg. 269 13 6 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision use at public education workshops  Coordinate messaging with external agencies such as the American Red Cross and Volunteer Organizations Active in Disasters. 1.E.2 Support the efforts and education of people with access and functional needs to prepare for disasters. Modified from 2006 LHMP B Disaster Preparedness Carless collection points online. PH Access and Functional Needs links online. Presentations at Las Brisas and Villages. Review of emergency plan for Transitions. 1.E.3 Educate the community on individual preparedness and response to deal with emergencies at times when professional Modified from 2006 LHMP B Disaster Preparedness Community Emergency Response Team (CERT) organizational meeting 10/23/15. SLO City employees SLOWhat quarterly newsletter articles. Week of Welcome at Cal Poly education. PH long term care facility preparedness seminar. CERT class not held due to insufficient enrollment. Recalibrating CERT as a part of the Fire Department strategic plan. Packet Pg. 270 13 7 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision responders would be overwhelmed. 1.F.1 Offer CERT training to local / small businesses NEW 2014 B Disaster Preparedness Outreach to Downtown Association to discuss Farmers Market disaster preparedness including special training for Downtown Association staff and long-standing vendors. Also discussing improving the soft barrier surround the Market. Police/Fire downtown association meetings and dialogue are on-going, including informing the Downtown Concept Plan project. 1.F.2 Offer seminars and/or resources to assist local / small businesses in planning for continuity of operations and emergency preparedness. NEW 2014 B Disaster Preparedness None Police/Fire downtown assoc. meeting. 2.A.1 Continue to enforce local codes, ordinances, and standards pertaining to safe development and resiliency to natural and human- caused hazards. Modified from 2006 LHMP A Hazard Mitigation Of the 126 Unreinforced Masonry (URM) buildings in the City 118 have completed seismic strengthening or were otherwise brought into compliance with the ordinance and six are currently under construction. Mitigation for the remaining eight buildings are expected as part of pending development projects such as the future Garden Street Terrace and Chinatown Projects or are Engage public input related to Bishop Peak safety access, recommendations will be presented to city council in Jan 2017. Fire sprinkler- downtown retrofit will be completed by July 2017. Add unreinforced masonry map to website. In May 2016 letters were Packet Pg. 271 13 8 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision proceeding independently as required under the City’s ordinance. Downtown fire sprinkler retrofit (Fire Marshal) mailed to the owners of the remaining 16 buildings in the downtown that required fire sprinkler retrofit. To date 7 properties are undergoing retrofit. 2.A.2 Continue to implement the Unreinforced Masonry Hazard Mitigation Plan and strengthen buildings identified in Levels A and B. Valid from 2006 LHMP (almost complete) B Hazard Mitigation See above 2.A.1 See above 2.A.1 2.A.3 Develop and provide managers of mobile home parks with information on how to improve the seismic performance of mobile homes and awareness of flood risk. Modified from 2006 LHMP B Hazard Mitigation Planned outreach (Supervising Civil Engineer and PD). Still in planning process. 2.A.4 Develop and carry out environmentally sensitive flood reduction programs. Valid from 2006 LHMP B Hazard Mitigation Reviewed high priority erosion sites in the Waterway Management Plan, cleared two of the three sites, reviewed City owned property and property with drainage easements Mid-Higuera Bypass project plans are currently at 30% completion. The County has issued the Supplemental Packet Pg. 272 13 9 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision covering private properties and conducted vegetation management/removal as needed, completed five silt removal projects at key drainage locations. Reviewed and removed as necessary undesirable trees from creek system with tree/landscape contractors. Natural Resources manages vegetation management to maintain the riparian corridors. CIP projects incorporate revegetation and Natural Resources participates to minimize impacts of the projects. Environmental Impact Report for the project. The comment period will conclude in November 2016. Additional funding is being requested of the County for 2017-18 and the project plans will be developed to the 95% completion milestone and project permitting will commence. 2.A.5 Continue requiring businesses that use, store, or transport hazardous materials to ensure that adequate measures are taken to protect public health and safety. Modified from 2006 LHMP A Hazard Mitigation Audit report pending (Fire Marshal). California Accidental Release Program (CALARP) compliant. The California Highway Patrol (CHP) conducts outreach training upon request to companies that transport HAZMAT. CHP conducted several roadside inspections to ensure HAZMAT transport vehicles are compliant with applicable laws within the city of SLO. HAZMAT terminals are high on the priority for CHP Motor Carrier Safety Unit. Specialist inspect each HAZ MAT terminal every two years. Same as 2015. Will be annexing Clarion Ct./ Fiero Lane area. Added Air Gas (CALARP facility). Packet Pg. 273 13 10 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision 2.A.6 Coordinate with allied agencies to prepare for hazardous materials incidents.  Reference City EOP and Training and Exercise Plan  Maintain participation in County hazardous materials team Modified from 2006 LHMP B Hazard Mitigation Seven City Fire Dept members on County Haz Mat team, monthly meetings. Chemical Hazard Emergency Medical Management (CHEMPACK) exercise in January 2015. PW coordinated with Fire Dept. and Union Pacific Railroad (UPRR). County Hazard Materials Emergency Response Plan used for city related information and is currently up to date. Fire Department Deputy Chief attended Emergency Management Institute class with Atascadero city representatives and other SLO county and city representatives. Partnered with Union Pacific for Smart Rail app for train information. 2.A.7 Maintain City’s web site and other outlets with information regarding the safe handling and disposal of household chemicals. Modified from 2006 LHMP B Hazard Mitigation Ongoing. Ongoing. 2.A.8 Continue to conduct current fuel management programs and investigate and apply new and Valid from 2006 LHMP A Hazard Mitigation Ongoing. Laguna Lake, Terrace Hill, Prefumo Canyon fuel reduction. (Fire Marshal). Citywide creek maintenance. (GIS) creek maintenance easement maps. Good partnership- natural resources, Bishop Peak, South Hill, Terrace Hill, Laguna Lake Hazard trees, removal of dead pine tree projects. Packet Pg. 274 13 11 Action # Action Description Status & Priority (A or B) Hazard Mitigation or Disaster Preparedness 2015 Progress on Action Comments/Notes/Revision 2016 Progress on Action Comments/Notes/Revision emerging fuel management techniques. 2.A.9 Require an enhanced fire protection plan in Local Very High Fire Severity Zones. Valid from 2006 LHMP B Hazard Mitigation Ongoing Ongoing. New code adoptions in residential codes in future. 2.A.10 Enhance partnerships with CalFire and the local Fire Safe Council for fuel reduction efforts. NEW 2014 B Hazard Mitigation Ongoing. 2014-2015 grant money from FireSafe Council $7,000 for fuel reduction. CalFire and city rangers supervised fuel reduction projects. Continued city participation on the Fire Safe Council. 2.A.11 Support ongoing urban forest maintenance and tree trimming programs. NEW 2014 B Hazard Mitigation PW, Fire, CalFire, City arborist 68 dead trees removed. Private Property dead tree enforcement. Continued regular maintenance by city arborist on existing street trees. City arborist species replacement. Bishop Peak fuel reduction project. 2.A.12 Add gas pipeline mapping to City’s GIS resources. NEW 2014 B Disaster Preparedness CAD map high pressure gas pipeline added in Spillman. S. Higuera main mapping forthcoming. Completed. Packet Pg. 275 13 Page intentionally left blank. Packet Pg. 276 13 Local Hazard Mitigation Plan Action UpdateJanuary 3, 2017 The Local Hazard Mitigation Plan analyzes the community’s risk from natural hazards, coordinates available resources, and implements actions to reduce or eliminate risks.2006 Original Plan2014 Plan UpdateHazard Mitigation TeamPublic CommentLocal Hazard Mitigation PlanBackground GoalsObjectivesActionsLocal Hazard Mitigation PlanAnnual Review of Plan Earthquake and LiquefactionsWildland FireAdverse WeatherHazardous Materials EventsFloodsPandemicLandslidesLocal Hazard Mitigation PlanAction Updates addressed the following hazards There were 24 action updates, example of one of the updates:Action Description: Regularlyreview and continue tomaintain consistency between the Safety Element,Municipal Code, zoning regulations, hazard area maps,and LHMP implementation strategies. Added on 10/2016Review the implementation and impacts of SP1069.(1.A.1)Seven actions of progress in 2016 were identifiedrelated to this item.Local Hazard Mitigation PlanSelected Action Update Thank you, questions or comments welcomeLocal Hazard Mitigation Plan