HomeMy WebLinkAbout01-17-2017 Item 07 Grant Funded Calle Joaquin Park & Ride Spec No. 91288 Meeting Date: 1/17/2017
FROM: Daryl Grigsby, Public Works Director
Prepared By: Jake Hudson, Transportation Manager
Jennifer Rice, Transportation Planner/Engineer
SUBJECT: GRANT FUNDED CALLE JOAQUIN PARK & RIDE, SPECIFICATION NO.
91288
RECOMMENDATION
1. Award a contract and authorize the City Manager to execute an agreement with RDZ
Contractors in the amount of $500,000 for the Calle Joaquin Park & Ride Lot,
Specification No. 91288; and
2. Appropriate $75,000 from Fund 460 – The Los Osos Valley Road Interchange Fund for
use on the project; and
3. Approve the transfer of $158,251.41 from Account No. 99821.953 - the Los Osos Valley
Road Interchange Project.
DISCUSSION
On November 16, 2016, bids were opened for the Calle Joaquin Park & Ride Lot project. Of the
seven bids received, none were under the Engineer’s Estimate of $324,466. The low bid was
received from RDZ Contractors of Nipomo in the amount of $500,000.
Engineer’s
Estimate
RDZ
Contractors
JJ Fisher
Construction
R. Burke
Corporation
Raminha
Construction
John
Madonna
Construction
Souza
Construction
Whitaker
Construction
Group
$324,466 $500,000.00 $544,600.00 $572,529.00 $596,567.00 $601,027.40 $614,460.00 $648,462.00
While this is $175,534 over the Engineer’s Estimate, staff recommends approval to award a
contract for this amount. In the time since this CIP project was funded in the 2013-15 Financial
Plan, the economy has improved and construction costs have increased. Because of the volume
of amount of work available and the high demand for contractors, contractors have the ability to
select what projects they want to construct. The second, third and fourth bids submitted reflect
the current economic climate as well as cost increases for materials and labor.
ENVIRONMENTAL REVIEW
The project has received a categorical exemption under CEQA section 15311, Accessory
Structures. The project has also received categorical exemption under NEPA, 23 CFR 771.117(c)
(13_).
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CONCURRENCES
Caltrans & SLOCOG are a part of the project team and concur with this recommendation.
FISCAL IMPACT
The Council accepted and appropriated $365,000 for this project at its February 18th, 2014
meeting. Currently, there is $316,748.59 to fund this project.
Overall Project Fiscal Summary
Total Project Budget (15-16 CIP Carry Forward)318,778$
Tree Removal 1,750$
Advertising 134.56$
Printing 144.85$
Available 316,748.59$
Construction 500,000$
Contingency 50,000$
Total for Construction 550,000$
Additional Funding Needed:233,251.41$
Along with the increase to fully fund the construction contract amount, additional funds are
necessary to maintain a 10% construction contingency amount for unforeseen conditions.
Staff is proposing to fund the project shortfall from two sources. First, as part of the Hampton
Inn project, the project paid Los Osos valley Road Interchange Impact fees that have been held
in case the park and ride facility needed additional funds. Staff is recommending that $75,000
from these funds that have been collected be appropriated for use on the project.
Additionally, the Los Osos Valley Road/US 101 project is nearing completion and there are
sufficient funds remaining in the debt fund account for the project that can be used for public
improvements being constructed by the Park and Ride project. These improvements include the
completion of the road terminus along old Calle Joaquin, storm drain tie ins, and work
reconstructing the Park and Ride/Hampton Inn driveway to the realigned new Calle Joaquin.
Because the work on Calle Joaquin is an overlapping component of both this project and the
LOVR Interchange a proportion of the LOVR Interchange funding is eligible for use on this
project. Staff is recommending that $158,251.41 of these funds be transferred from the LOVR
Interchange budget for use in completing the park and ride project. There is approximately $1.5
million remaining in Los Osos Valley Road Interchange debt funding for the project. These
funds are restricted in use and can only be used for work associated with the interchange itself.
ALTERNATIVES
Deny approval to award. The City Council could choose to deny or defer the approval to award
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this project. Staff does not recommend this option. The grant money has been programmed for
this fiscal year and should be used accordingly. Additionally, construction, material and labor
costs may continue to rise and additional funds will be required.
Attachments:
a - 91288 Bid Results
b - Contract
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Item # Item DescriptionQuantityUnit of MeasureUnit PriceItem Total Unit PriceItem Total Unit PriceItem Total Unit PriceItem Total Unit PriceItem Total Unit PriceItem Total Unit PriceItem Total Unit PriceItem Total1 MOBILIZATION1 LS$0.00 $0.00 $31,393.91 $31,393.91 $31,553.00 $31,553.00 $40,000.00 $40,000.00 $70,000.00 $70,000.00 $15,700.00 $15,700.00 $15,946.50 $15,946.50 $63,000.00 $63,000.00 2 CLEARING & GRUBBING1 LS$0.00 $0.00 $14,175.40 $14,175.40 $5,513.00 $5,513.00 $30,000.00 $30,000.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $13,000.00 $13,000.00 $16,000.00 $16,000.00 3 REMOVE CONC. (CURB & GUTTER)66 LF$0.00 $0.00 $16.28 $1,074.48 $11.00 $726.00 $30.00 $1,980.00 $15.00 $990.00 $13.00 $858.00 $16.00 $1,056.00 $13.00 $858.00 4 REMOVE CONCRETE SIDEWALK1730 SF$0.00 $0.00 $3.94 $6,816.20 $2.15 $3,719.50 $1.50 $2,595.00 $2.00 $3,460.00 $2.00 $3,460.00 $2.50 $4,325.00 $4.00 $6,920.00 5 REMOVE CONCRETE (MOW STRIP)204 LF$0.00 $0.00 $12.60 $2,570.40 $5.00 $1,020.00 $5.00 $1,020.00 $6.00 $1,224.00 $9.00 $1,836.00 $6.00 $1,224.00 $8.00 $1,632.00 6 REMOVE IRRIGATION1 LS$0.00 $0.00 $2,625.00 $2,625.00 $3,360.00 $3,360.00 $1,800.00 $1,800.00 $1,200.00 $1,200.00 $800.00 $800.00 $2,700.00 $2,700.00 $1,400.00 $1,400.00 7 EXCAVATION 1000 CY$0.00 $0.00 $44.10 $44,100.00 $65.15 $65,150.00 $62.00 $62,000.00 $52.00 $52,000.00 $36.00 $36,000.00 $60.00 $60,000.00 $48.00 $48,000.00 8 CLASS 2 AGGREGATE BASE560 CY$0.00 $0.00 $63.79 $35,722.40 $61.40 $34,384.00 $66.00 $36,960.00 $70.00 $39,200.00 $64.00 $35,840.00 $90.00 $50,400.00 $80.00 $44,800.00 9 CLASS 3 AGGREGATE BASE69 CY$0.00 $0.00 $37.57 $2,592.33 $65.00 $4,485.00 $75.00 $5,175.00 $70.00 $4,830.00 $90.00 $6,210.00 $102.00 $7,038.00 $224.00 $15,456.00 10 CLASS 4 AGGREGATE BASE461 CY$0.00 $0.00 $90.38 $41,665.18 $73.00 $33,653.00 $75.00 $34,575.00 $55.00 $25,355.00 $65.00 $29,965.00 $102.00 $47,022.00 $116.00 $53,476.00 11 GEOTEXTILE FABRIC4680 SF$0.00 $0.00 $0.77 $3,603.60 $0.25 $1,170.00 $1.00 $4,680.00 $0.50 $2,340.00 $0.50 $2,340.00 $0.75 $3,510.00 $1.00 $4,680.00 12 HOT MIX ASPHALT, TYPE A309 TN$0.00 $0.00 $120.00 $37,080.00 $129.00 $39,861.00 $115.00 $35,535.00 $124.00 $38,316.00 $164.00 $50,676.00 $132.00 $40,788.00 $118.00 $36,462.00 13 PERMEABLE INTERLOCKING CONCRETE 4680 SF$0.00 $0.00 $8.40 $39,312.00 $11.75 $54,990.00 $9.50 $44,460.00 $10.00 $46,800.00 $17.50 $81,900.00 $9.50 $44,460.00 $12.00 $56,160.00 14 OBSERVATION WELL2 EA$0.00 $0.00 $525.00 $1,050.00 $1,715.00 $3,430.00 $1,000.00 $2,000.00 $350.00 $700.00 $350.00 $700.00 $1,400.00 $2,800.00 $120.00 $240.00 15 MINOR CONCRETE (CURB)950 LF$0.00 $0.00 $32.55 $30,922.50 $24.60 $23,370.00 $30.00 $28,500.00 $33.00 $31,350.00 $44.00 $41,800.00 $35.00 $33,250.00 $40.00 $38,000.00 16 MINOR CONCRETE (RETAINING CURB)17 LF$0.00 $0.00 $30.45 $517.65 $33.50 $569.50 $40.00 $680.00 $70.00 $1,190.00 $52.00 $884.00 $62.00 $1,054.00 $40.00 $680.00 17 MINOR CONCRETE (BARRIER CURB)295 LF$0.00 $0.00 $28.35 $8,363.25 $24.60 $7,257.00 $45.00 $13,275.00 $75.00 $22,125.00 $40.00 $11,800.00 $79.00 $23,305.00 $35.00 $10,325.00 18 HDPE PLASTIC EDGING330 LF$0.00 $0.00 $9.98 $3,293.40 $10.60 $3,498.00 $8.00 $2,640.00 $4.00 $1,320.00 $11.00 $3,630.00 $3.60 $1,188.00 $5.00 $1,650.00 19 MINOR CONCRETE (CURB & GUTTER)162 LF$0.00 $0.00 $26.25 $4,252.50 $25.75 $4,171.50 $50.00 $8,100.00 $66.00 $10,692.00 $49.00 $7,938.00 $76.00 $12,312.00 $44.00 $7,128.00 20 MINOR CONCRETE (SIDEWALK)3200 SF$0.00 $0.00 $4.99 $15,968.00 $6.70 $21,440.00 $8.00 $25,600.00 $14.00 $44,800.00 $9.70 $31,040.00 $9.25 $29,600.00 $10.00 $32,000.00 21 MINOR CONCRETE (DRIVEWAY)400 SF$0.00 $0.00 $7.35 $2,940.00 $11.20 $4,480.00 $15.00 $6,000.00 $16.00 $6,400.00 $15.20 $6,080.00 $22.00 $8,800.00 $14.00 $5,600.00 22 MINOR CONCRETE (BUS PAD)1030 SF$0.00 $0.00 $11.81 $12,164.30 $8.40 $8,652.00 $17.00 $17,510.00 $20.00 $20,600.00 $17.50 $18,025.00 $18.00 $18,540.00 $16.00 $16,480.00 23 MINOR CONCRETE (MOTORCYCLE PARKING) 62 SF$0.00 $0.00 $11.03 $683.86 $6.00 $372.00 $50.00 $3,100.00 $34.00 $2,108.00 $29.00 $1,798.00 $51.00 $3,162.00 $19.00 $1,178.00 24 WHEEL STOP2 EA$0.00 $0.00 $150.00 $300.00 $356.50 $713.00 $300.00 $600.00 $110.00 $220.00 $356.00 $712.00 $230.00 $460.00 $110.00 $220.00 25 AREA DRAIN INLET6 EA$0.00 $0.00 $1,050.00 $6,300.00 $1,057.00 $6,342.00 $700.00 $4,200.00 $800.00 $4,800.00 $700.00 $4,200.00 $1,350.00 $8,100.00 $1,875.00 $11,250.00 26 CURB DRAIN INLET1 EA$0.00 $0.00 $5,880.00 $5,880.00 $11,550.00 $11,550.00 $4,000.00 $4,000.00 $4,500.00 $4,500.00 $16,000.00 $16,000.00 $8,200.00 $8,200.00 $5,450.00 $5,450.00 27 STORM DRAIN PIPE (12" HDPE)362 LF$0.00 $0.00 $58.80 $21,285.60 $54.00 $19,548.00 $30.00 $10,860.00 $41.00 $14,842.00 $39.00 $14,118.00 $37.00 $13,394.00 $44.00 $15,928.00 28 STORM DRAIN PIPE (18" RCP)98 LF$0.00 $0.00 $99.75 $9,775.50 $76.00 $7,448.00 $90.00 $8,820.00 $70.00 $6,860.00 $64.00 $6,272.00 $120.00 $11,760.00 $95.00 $9,310.00 29STORM DRAIN MANHOLE1EA$0.00 $0.00 $8,925.00 $8,925.00 $8,281.00 $8,281.00 $8,000.00 $8,000.00 $3,500.00 $3,500.00 $8,800.00 $8,800.00 $13,500.00 $13,500.00 $4,100.00 $4,100.00 30BUS STOP SHELTER WITH METAL BENCH (5 1EA$0.00 $0.00 $11,167.26 $11,167.26 $11,727.00 $11,727.00 $12,000.00 $12,000.00 $12,000.00 $12,000.00 $22,000.00 $22,000.00 $19,500.00 $19,500.00 $16,500.00 $16,500.00 31 PAVEMENT MARKINGS610 SQFT$0.00 $0.00 $6.83 $4,166.30 $4.55 $2,775.50 $4.00 $2,440.00 $6.00 $3,660.00 $4.50 $2,745.00 $10.00 $6,100.00 $6.00 $3,660.00 32 SIGN, SINGLE POST9EA$0.00 $0.00 $340.00 $3,060.00 $437.00 $3,933.00 $400.00 $3,600.00 $400.00 $3,600.00 $437.00 $3,933.00 $350.00 $3,150.00 $425.00 $3,825.00 33 LIGHTING 1 LS$0.00 $0.00 $35,731.73 $35,731.73 $32,237.00 $32,237.00 $32,000.00 $32,000.00 $42,000.00 $42,000.00 $40,900.00 $40,900.00 $42,500.00 $42,500.00 $44,270.00 $44,270.00 34 LANDSCAPING 1 LS$0.00 $0.00 $20,667.15 $20,667.15 $36,658.00 $36,658.00 $34,000.00 $34,000.00 $27,500.00 $27,500.00 $36,600.00 $36,600.00 $22,600.00 $22,600.00 $28,000.00 $28,000.00 35 IRRIGATION 5478 SF$0.00 $0.00 $5.45 $29,855.10 $8.50 $46,563.00 $8.00 $43,824.00 $7.50 $41,085.00 $8.30 $45,467.40 $7.25 $39,715.50 $8.00 $43,824.00 $0.00 $500,000.00 $544,600.00 $572,529.00 $596,567.00 $601,027.40 $614,460.00 $648,462.00 Total Bid AmountSouza Construction Whitaker Construction Calle Joaquin Park and Ride Project, Specification No. 91288Bid Opening: 11/16/16* marks an allowanceEngineer's Estimate Rdz Contractors JJ Fisher Construction inc. R. Burke Corporation Raminha Construction John Madonna Packet Pg. 1047
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Meeting Date: 1/17/2017
FROM: Deanna Cantrell, Police Chief
Prepared By: Melissa Ellsworth, Senior Administrative Analyst
SUBJECT: FY 2017-18 GRANT APPLICATION FOR OFFICE OF TRAFFIC SAFETY
RECOMMENDATION
1. Authorize the Police Department to submit a grant application to the Office of Traffic Safety for
a FY 2017-18 Selective Traffic Enforcement Program (STEP) not to exceed $125,000; and
2. If the grant is awarded, authorize the City Manager to execute all grant related documents and
authorize the Finance Director to make the necessary budget adjustments upon the award of the
grant.
DISCUSSION
The California Office of Traffic Safety (OTS) provides grant funding to agencies annually.
Programs are aimed at preventing deaths and injuries on our roadways through special enforcement
and public awareness efforts. Grant funding will help the City’s ongoing effort to improve traffic
safety and quality of life.
The grant application is due on January 30, 2017. The department will be requesting the following
in the application: 1) overtime to fund department participation in DUI checkpoints, 2) saturation
patrols, and 3) distracted driving enforcement operations. Equipment requests will include; 1) a
speed data and reporting mobile radar unit and 2) hardware/software to process crime and traffic
accident scenes.
Financial Management Manual Policy 740 requires the City Council to approve all grant
applications in excess of $5,000 and delegates receipt and contract execution to the City
Manager if delegation is allowed by the grantor agency. This grant program meets both of these
requirements.
FISCAL IMPACT
City matching funds are not required by the grant. Although grant funding is already secured for
FY 2016-17; funding in subsequent years is requested through the grant application process on an
annual basis.
ALTERNATIVE
The City Council may direct staff not to submit an application. Staff does not recommend this
alternative as funding will aid in the City’s ongoing effort to improve traffic safety and quality of
life. The grant objectives are aimed at preventing deaths and injuries on our roadways through
special enforcement and public awareness efforts.
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