HomeMy WebLinkAbout01-17-2017 Item 11 Replacement Vehicle Fire Prevention Meeting Date: 1/17/2017
FROM: Garret Olson, Fire Chief
Prepared By: Julie Cox, Administrative Analyst
SUBJECT: REPLACEMENT VEHICLE FIRE PREVENTION
RECOMMENDATION
Approve purchase of one 2017 Ford F150 from Perry Ford San Luis Obispo in the amount of
$25,995 for Fire Prevention, Hazardous Materials Program with funding for this purchase coming
from a dedicated account (as described below), rather than the General Fund or the Fleet
replacement fund or CIP.
DISCUSSION
The San Luis Obispo Fire Department’s hazardous materials program is a Participating Agency
for the San Luis Obispo County Environmental Health Department’s Certified Unified Program
Agency (CUPA) administers. Annual field inspections are a critical element of the Hazardous
Materials Coordinators job duties. These field inspections are performed by the Fire
Department’s Hazardous Materials Coordinator, a position and program that receives funding
from the County. In addition to $93,664 of County funds reimbursed to the City to support this
program in Fiscal year 2015-2016 (an equal amount is estimated for FY 2016-17) this program
also receives a portion of administrative penalties collected from an y action brought by a unified
program agency. Funds in the account can only be expended to fund the activities of the CUP A
and no other fire services. (California Health and Safety Code 25187(2)(k)).
The vehicle used by the Hazardous Material Coordinator, Unit 0724 (a 2007 Chevy Silverado) is
in need of replacement. The current City policy identifies a ten (10) year useful life for fire safety
medium sized trucks and that ten-year period for Vehicle 0724 will be in calendar 2017. The
vehicle was not included in the fleet replacement schedule in the current two-year Financial Plan
even though it is now at its replacement cycle. After assessing this vehicle, the City’s Fire
Mechanic recommends replacing it before more costly repairs are necessary to keep it
operational. There is available funding in the CUPA-designated funds account that can be used
to complete this replacement at this time.
The City’s Fire Mechanic received quotes from National Joint Powers Alliance (NJPA) and Perry
Ford San Luis Obispo. NJPA quote came in at $28,163.51 including sales tax. Perry Ford’s quote
was $25,994.52. This purchase price included sales tax, tire fees and delivery charges. The 2017
Ford F-150 has been selected as the replacement vehicle to provide for fleet congruency and net
cost saving of $2,168.99 compared to the Chevy Silverado quote from NJPA (National Joint Powers
Alliance).
CONCURRENCES
The Public Works Fleet Division concurs with the request.
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FISCAL IMPACT
The fiscal impact will be a cost of $25,994.52 including tax. Vehicle will be purchased from the
CUPA Fines fund (600-2479). The current balance in the CUPA Fine fund is $69,677. The funds
can only be used for CUPA-related expenses.
ALTERNATIVES
The City Council could deny the purchase. Staff does not recommend this option as the equipment
is critical to the support functions of Fire Prevention Staff and it is no longer financially
responsible to spend additional funds to maintain the existing fleet vehicle used by CUPA.
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