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HomeMy WebLinkAbout12-07-16 PRC Minutes Minutes PARKS AND RECREATION COMMISSION 7 December, 2016 Regular Meeting of the Advisory Body Committee Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 2nd day of December, 2016 at 5:33 p.m. in the City Council Chambers located at 990 Palm Street, San Luis Obispo, California, by Chair Whitener. ROLL CALL Present: Commissioners Greg Avakian, Susan Olson, Keri Schwab, Douglas Single, Rodney Thurman, Vice Chair Susan Updegrove and Chair Jeff Whitener Absent: Vice Chair Updegrove exited the Commission Meeting at 7:05pm Staff: Parks and Recreation Director Shelly Stanwyck, Recreation Manager Melissa Mudgett, Recreation Supervisor Youth Services Meghan Burger, Recreation Supervisor Sports Rich Ogden PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Lydia Mourenza, SLO resident, expressed to the Commission that access into the City Hall Building was difficult. She also added that the Agenda correspondence that is posted on the City’s website is not user friendly. John Ashbaugh, San Luis Obispo City Council Member and resident, thanked the Commission for its continued support and in improving city parks and facilities. Mila Viyovich-LaBarre, SLO resident urged the Commission to support the dedication 7 acres of the planned Prado Road extension for recreational purposes. Ms. Viyovich-LaBarre asked for incorporation of the Resolution 1999 acquiring the Damon Garcia Sports Fields land be attached to the Commission’s meeting minutes. PRESENTATIONS, INTRODUCTIONS, APPOINTMENTS None CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVE THE SPECIAL MEETING OF OCTOBER 14, 2016 AND REGULAR MEETING MINUTES OF NOVEMBER 2, 2016 AS AMENDED, MOTION BY VICE CHAIR UPDEGROVE, SECOND BY COMMISSIONER THURMAN. 1. Consideration of Minutes CARRIED 7:0:0:0 to approve the minutes of the Parks and Recreation Advisory Body for the meetings of 10/14/16 and 11/02/2016. Minutes – Parks and Recreation Commission Meeting of December 7, 2016 Page 2 AYES: AVAKIAN, OLSON, SCHWAB, SINGLE, THURMAN, UPDEGROVE, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: NONE PUBLIC HEARINGS AND BUSINESS ITEMS 2. Finalize Council Goals for 2017-19 Financial Plan Director Stanwyck provided a brief overview of the City’s Goal Setting process and ways in which the community can provide input, both online and via the Community Forum which will be held on January 10, 2017 at the Ludwick Community Center. She added that January 28, 2017 will be an all-day Goal Setting process for the City Council and that the public was welcome to attend. Public Comment Allan Cooper, SLO resident, urged to Commission to consider adding to its proposed Council goals a new neighborhood park in the North Broad Street area. Scott Cleere, SLO resident and tennis player, offered his continued support for lit tennis courts and commended the Commission for making this a goal. He read aloud several emails from neighborhood residents in favor of lighting tennis courts to increase play time. Kit Gould, SLO resident, added her support for a new neighborhood park in the North Broad Street neighborhood. She provided the Commission with petition signatures in support of a neighborhood park in this area. Chris Gilbert, resident of Arroyo Grande, teacher at Cuesta College and an avid tennis player, expressed his support for tennis court lighting. He added that the lack of lighting limits those working individuals from playing in the evenings. He thanked the Commission for adding lit tennis courts to its 2017-19 Advisory Body Goals. Lydia Mourenza, Cheryl McLean, Camille Small, and Betty DeHaan, all long-time residents of San Luis Obispo, all individually spoke and advocated for a new neighborhood park in the North Broad Street neighborhood and urged the Commission to add specific language to its Council recommended goals in support of this. Sally Brooks-Shulke, SLO resident and Pickleball player, thanked the Commission for its support in advancing Pickleball opportunities in the City. Mila Viyovich-LaBarre, SLO resident, urged Commission to consider adding a new park in the North Broad Street area, using the Prado Road land for recreational opportunities, and designating any future Cal Ripken Fields to be open to all genders, and to make improvements at Laguna Lake Park. Steve Davis, SLO resident, expressed his support for the update of the Parks and Recreation Element as a very important Advisory Body goal. He urged the public to attend the Community Forum in January and to help the Council understand their recreational needs. Brian Spaulding, SLO Resident, emphasized his support for the installation of lights at Sinsheimer tennis courts as this would increase play time. Minutes – Parks and Recreation Commission Meeting of December 7, 2016 Page 3 Commission Comments followed. Commissioner Avakian asked about zoning for the North Broad Street neighborhood. Director Stanwyck responded that there is not a public facility zoning requirement currently. She added that existing zoning might need to be changed to create a park in this neighborhood. Vice Chair Updegrove and Commissioners Olson, Schwab and Thurman expressed support for specific goal language to include a new park acquisition in the North Broad Street area. Commissioner Single asked about Cal Ripken fields. Director Stanwyck said there is currently no Cal Ripken fields in the City. Chair Whitener urged the Commissioners and the public in attendance to consider the update of the Parks and Recreation Element as the priority in determining the future of recreational opportunities. Vice Chair Updegrove was in support of the Parks and Recreation Element update as essential in developing a plan to move forward. She added that this is a great opportunity for community building and developing a plan which addresses all community recreational needs. The Commission is recommending to Council the following proposed goals for 2017-19: 1. Fund an update of the Parks and Recreation Element. 2. Increase the number of City parks and facilities and maximize the uses of existing parks. a. Build Lighted Tennis Courts at Sinsheimer Park b. Build Dedicated Pickleball Courts c. Build One Fenced Dog Park and Identify Future Sites d. Identify and Plan a North Broad Street Park 3. Provide funding for the development of a Master Plan for sustainable landscape in all City parks and at the Laguna Lake Golf Course. ACTION: APPROVE RECOMMENDED GOALS FOR COUNCIL’S CONSIDERATION IN THE 2017-19 FINANCIAL PLAN MOTION BY VICE CHAIR UPDEGROVE, SECOND BY COMMISSIONER AVAKIAN. CARRIED 7:0:0:0 to finalize Goals to Council for the 2017-19 Financial Plan. AYES: AVAKIAN, OLSON, SCHWAB, SINGLE, THURMAN, UPDEGROVE, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: NONE 3. Receive Update on Youth Services Program Meghan Burger, Recreation Supervisor for Youth Services, presented to the Commission an overview of the Youth Services programming. She said that on-site childcare is provided at six San Luis Coastal Unified District school site locations year-round and serves approximately 900 children annually through afterschool care, special needs assistance, and spring break and summer camps. The Youth Services program has an annual budget of approximately $900,000 with 75% of this dedicated for staffing. Cost recovery is calculated at 85% which exceed the Council’s fiscal policy of 0-30% cost recovery for programs that serve youth and seniors. Staff Burger added that youth programs are supplemented by the many community partners. Staff Burger spoke about the successes and challenges of youth services programming. Minutes – Parks and Recreation Commission Meeting of December 7, 2016 Page 4 Public Comments None Commission Comments followed. Commissioner Avakian, Thurman and Scwhab commended staff for their work and efforts in maintaining high quality programming for youth. Commissioner Avakian asked about options of expanding partnerships for other youth programming off sites. Staff Burger said the Joint Use Agreement with the School District mandates programming at school locations. She added that an increase in programming would require a budget increase for additional staffing. Director Stanwyck added that the Joint Use Agreement renewal is anticipated in 2018 and discussions will be held with the School District about future care. Director Stanwyck added that Transitional Kindergarten (TK) through third grade is the highest demand for primary childcare. Commissioner Single asked about the diversity and inclusivity of the program. Staff Burger responded that the youth programs represent the same diversity of the school site demographics. She added that Parks and Recreation has a Fee Reduction program that offers subsidies for families unable to afford the services. Staff Burger also spoke about teen programs at Laguna Middle School. 4. Approve the Shared Rules of Play for the Joanna Santarsiere Memorial Tennis Court at French Park Recreation Manager, Melissa Mudgett and Recreation Supervisor for Sports, Rich Ogden, presented the proposed shared rules of play for both tennis and pickleball and the French Park tennis courts. Staff provided an overview of the stakeholder outreach, the public workshop and how the proposed rules were developed, and the next steps in for the project. Public Comments Brian O’Kelly, SLO Pickleball Club, said he attended the public workshop and thanked the Commission for its continued support of pickleball. He also thanked the tennis players for their input and a productive workshop session. Mr. O’Kelly added that SLO Pickleball Club was in support of the proposed rules. Anita Smith, SLO resident and tennis player, asked about the drop-in play time limit. Staff confirmed the one and ½ hour time limit. Ms. Smith asked about the City’s priority for contract classes and instruction. Staff Mudgett responded that City classes will take priority over dedicated play times. She added that classes typically occur in the summer months and schedules will be posted in advance. Craig Levin, SLO Resident and both tennis and pickleball player, asked about adjustment in the pickleball schedule at other locations. Staff Mudgett responded that any schedule adjustments could be discussed internally with the SLO Pickleball Club. Commission Comments followed. Commissioner Avakian asked when the trial period will end. Staff Mudgett responded that the trail period of 3 months would start after the restriping occurs. Staff will return to the Commission with a progress update in March 2017. Commissioner Olson asked for clarification on the rules for lessons. Director Stanwyck responded that private reserved uses and lessons require permits through the City. Minutes – Parks and Recreation Commission Meeting of December 7, 2016 Page 5 Commissioner Single asked is drop-in play was for both tennis and pickleball. Staff Mudgett responded affirmatively. Commissioner Thurman thanked staff, tennis and pickleball players for developing fair rules. Commissioner Avakian said that “rules” apply to how the game is played and “procedures” are reflective of policy. He asked staff to consider this when developing new signage for shared use at this location. ACTION: APPROVE THE SHARED RULES OF PLAY FOR THE JOANNA SANTARSIERE MEMORIAL TENNIS COURT AT FRENCH PARK AS PRESENTED, MOTION BY COMMISSIONER THURMAN, SECOND BY COMMISSIONER SCHWAB. CARRIED 6:0:0:1 to approve the shared rules of play for the Joanna Santarsiere Memorial tennis court at French Park. AYES: AVAKIAN, OLSON, SCHWAB, SINGLE, THURMAN, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: UPDEGROVE COMMITTEE COMMUNICATIONS Director’s Report Director Stanwyck provided a brief update of Parks and Recreation programming:  A January report regarding progress on Open Space maintenance consistent with the adopted Maintenance Plan is forthcoming  Public Art Master Plan will be presented to the City Council on December 13, 2016  A YMCA partnership agreement will be presented to the Commission in January 2017  December closures for maintenance and winter rehab include the Ludwick Community Center (12/13/16 – 1/2/17), Swim Center (12/24/16 – 12/26/16 and 1/1/2017), Youth Services (12/23/16 – 1/9/17), Parks and Recreation Public Counter (12/26/16 – 1/1/2017)  Gobble Wobble was a HUGE Success with over 400+ in attendance  Reindeer Run last Saturday. There were a lot of families in strollers. A great event. LIAISON REPORTS  Adult and Senior Programming: Commissioner Single said Adult Softball just concluded its season. Spring Season starts beginning of March 2017. Adult Soccer starts December 13, 2016. Table tennis numbers are increasing with 8 tables, 3 times/week at Ludwick Community Center.  Bicycle Advisory Committee: Commissioner Olson said the BCA developed its Advisory Body Goals at the November meeting.  City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Commissioner Avakian reported that the Golf Course will be replanting new trees on 12/8/16. There is a new radio ad for 12-play card specials. Forty-one people attended Night Golf. Super- twilight Special of $5. Proceeds from the Gobble Wobble donated to the County Foodbank. Damon-Garcia fields are closed. Ludwick Community Center will be closed for winter maintenance. Minutes – Parks and Recreation Commission Meeting of December 7, 2016 Page 6  Tree Committee: Commissioner Thurman said there was no meeting.  Jack House Committee: Director Stanwyck provided an update on behalf of Vice Chair Updegrove. She reported that the Jack House Committee developed its Advisory body goals. The Jack House held a docent appreciation dinner last month. She added that the past ten months of Art-After-Dark have brought in over 600+ new visitors to the house and this has been a great way to showcase the home and increase community awareness.  Youth Sports: Commissioner Schwab said there was no report. Commission Communications Chair Whitener asked about the process of public correspondence on the website. Director Stanwyck said she will confirm this information with the City Clerk’s office which maintains the dissemination of this information. ADJOURNMENT The meeting was adjourned at 7:54 p.m. to the regular Parks and Recreation Commission scheduled for 04, January, 2017 at 5:30 p.m., in the City Council Chambers, 990 Palm Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 01/04/2017