HomeMy WebLinkAbout04-26-2016 REOC Agenda Packet
City of San Luis Obispo, Council Agenda, City Hall, 990 Palm Street, San Luis Obispo
Agenda
Revenue Enhancement Oversight Commission
Tuesday, Apr . 26, 2016
5:30 pm
REGULAR MEETING
City Council Hearing
Room
919 Palm Ave.
San Luis Obispo, CA
CALL TO ORDER: Chairperson Kardel
ROLL CALL: Jeri Carroll, Amy Kardel, Ken Kienow and Michael Multari
MINUTES: Minutes of Mar. 10, 2016. Approve or amend.
PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
At this time, people may address the Commission about items not on the agenda.
Persons wishing to speak should come forward and state their name and city of
residence. Comments are limited to five minutes per person. Items raised at this time
are generally referred to the staff and, if action by the Commission is necessary, may
be scheduled for a future meeting.
BUSINESS ITEMS
1. FY 2016-17 Local Revenue Measure Funding Recommendations for Additional
Revenue. Recommend to the City Council use of additional Local Revenue Measure
funds for the capital and operating expenditures as referenced in the report (Greg
Hermann).
COMMENT & DISCUSSION
2. Staff Communications
3. Commission Communications
ADJOURNMENT
CITY OF SAN LUIS OBISPO
CITIZENS’ REVENUE ENHANCEMENT
OVERSIGHT COMMISSION
MINUTES
March 10, 2016
5:30 p.m.
Ludwick Community Center, 864 Santa Rosa Street
San Luis Obispo, California
CALL TO ORDER
A special meeting of the Citizens’ Revenue Enhancement Oversight Commission was called to order on
Thursday March 10, 2015, at 5:30 p.m. in the Council Hearing Room at 990 Palm Street, San Luis Obispo,
California, by Chair Kardel.
ROLL CALL
Commission Members
Present: Commission Members Jeri Carroll, Michael Multari, Vice Chair Ken Kienow, and Chair
Amy Kardel,
Commission Members
Absent: None
Others Present: Derek Johnson, Assistant City Manager and Interim Finance and Information Technology
Director; Greg Hermann Principal Analyst; Xenia Bradford, Budget Manager and John Paul
Maier, Assistant City Clerk.
MINUTES
CITIZENS’ REVENUE ENHANCEMENT OVERSIGHT COMMISSION MINUTES OF
DECEMBER 14, 2015
ACTION: MOTION BY MULTARI, SECOND BY CARROLL to approve the Citizens’ Revenue
Enhancement Oversight Commission meeting minutes of December 14, 2015.
PUBLIC COMMENT
There were no members of the public desiring to speak.
BUSINESS ITEMS
1. Annual Audit Review. Review the audited financial statements contained in the Comprehensive Annual
Financial Report for the Local Revenue Measure (Xenia Bradford).
Budget Manager Bradford and Assistant City Manager and Interim Finance and Information Technology
Director Johnson reviewed the contents of the report and responded to Commission inquiries.
Revenue Enhancement Oversight Commission Minutes – March 10, 2015 Page 2
During the course of discussion, by consensus, the Commission received and filed a presentation of the
Annual Audit Review.
2. Annual Community Report Review/Annual Citizen Oversight Meeting. Review and take public
testimony on the FY 2014-15 Local Revenue Measure Annual Community Report and take input from
residents and community members on preferences for the use of the revenues generated by the Local
Revenue Measure (Greg Hermann).
Principal Analyst Hermann narrated a PowerPoint presentation entitled “Local Revenue Measure
Annual Community Report/Citizen Oversight Meeting” and provided a brief overview of 2014-15 Annual
Community Report, 2015-16 Project & Service Update, and 2016-17 Supplemental Budget process.
Ken Tasseff, San Luis Obispo, inquired about the report regarding expenditures in Chart 3 of the staff
report.
In response to Mr. Tasseff’s inquiries, Assistant City Manager Johnson clarified that an estimated 2 million
dollars has been carried over from the previous fiscal year.
Charlene Rosales, Chamber of Commerce, expressed gratitude to staff and the Commission for the
presentation of data in the staff report and for staff’s engagement to the community.
By consensus, the Commission received and filed the Annual Community Report.
COMMENT AND DISCUSSION
3. Staff Communications
Principal Analyst Hermann reported that there are three upcoming vacancies for the REOC and
advertisements to fill the vacancies have commenced.
Principal Analyst Hermann stated that the next REOC meeting is scheduled for April 25, 2016.
4. Commission Communications
Chair Kardel expressed gratitude to Principal Analyst Hermann for the completion of the first Annual
Community Report.
ADJOURNMENT
Commission Member Carroll adjourned the meeting at 6:52 p.m.
John Paul Maier
Assistant City Clerk
Approved: XX/XX/16
Revenue Enhancement Oversight Commission
April 26, 2016
FROM: Greg Hermann, Principal Analyst
SUBJECT: 2016-17 LOCAL REVENUE MEASURE FUNDING RECOMMENDATIONS
FOR ADDITIONAL REVENUE
RECOMMENDATION
As part of 2016-17 Supplemental Budget adoption, recommend to the City Council use of
additional Local Revenue Measure funds for the capital and operating expenditures as referenced
in the report and listed in Attachment 1.
DISCUSSION
Background
The Supplemental Budget is the second year budget of a two-year Financial Plan. Before the
beginning of the second year of the two-year cycle, the City Council reviews progress during the
first year, makes adjustments as necessary, and approves appropriations for the second fiscal
year.
A part of that process is deciding how to allocate additional funds from higher than anticipated
growth in revenues. The Local Revenue Measure has experienced significant gains from sales
tax revenues beyond what were forecasted resulting in additional funding available for
allocation.
Role of the Commission
The role of the Revenue Enhancement Oversight Commission (REOC) in this process is detailed
in section 2.14.040 (E) of the City of San Luis Obispo Municipal Code which states:
“E. Budget Recommendations. The REOC shall meet for the purpose of making
recommendations to the city council regarding the uses of revenue generated by the
essential services measure. The REOC shall take into consideration the input provided by
residents and community members during the annual citizen oversight meeting, the
purpose of the essential services measure, the major city goals established by the city
council, and the amount of revenue available from past fiscal years, and projected to be
available during the next fiscal year, in making its budget recommendations to the
council.”
Additional Revenue
Due to adjustments to forecasts, there is an additional $999,389 available for allocation in 2016-
17 from the following sources:
2016-17 Local Revenue Measure Funding Recommendations for Additional Revenue Page 2
2014-15 fund balance $281,935
2015-16 estimated over-realized
revenue and fund balance $264,000
2016-17 ongoing Local Revenue
Measure increase $453,454
Total $999,389
Recommended Projects
In developing the recommended projects for additional funding, staff focused on one-time
allocations and prioritized requests based on the following criteria:
1. Current Local Revenue Measure projects that are under-funded.
2. Current Local Revenue Measure projects that can be expanded with increased one-
time funds such as street resurfacing, sidewalk and tree replacements, pedestrian and
bicycle pathway maintenance, etc.
3. Unfunded CIP projects from the 2015-17 Financial Plan that are connected to Major
City Goals and Local Revenue Measure funding priorities.
4. New projects that are critical, time-sensitive and connected to Major City Goals and
Local Revenue Measure funding priorities.
Project requests were reviewed and ranked by the CIP Committee that has representatives from
several City departments. The ranked requests were then reviewed for final recommendations by
the City Manager with the Budget Review Team.
The follow projects are recommended for Local Revenue Measure funding in 2016-17:
Project #1: PulsePoint
Local Revenue Measure Priority: Public Safety
Funding: Ongoing cost of $8,000 and one-time cost of $18,000
Description: PulsePoint is an enterprise-class, software-as-a-service solution
designed to support public safety agencies working to improve out-of-hospital
2016-17 Local Revenue Measure Funding Recommendations for Additional Revenue Page 3
cardiac arrest survival rates through improved bystander CPR prior to arrival of
firefighter-paramedics. Where adopted, PulsePoint has empowered everyday citizens
to provide life‐saving assistance to victims of sudden cardiac arrest via a smart phone
application that is free to end users. Combined with the Fire Department’s High
Performance Cardiopulmonary Resuscitation (HPCPR) program, PulsePoint can
significantly improve survival rates for San Luis Obispo citizens and visitors who
suffer an otherwise fatal heart attack.
Project #2: Enhanced Urban Forest Maintenance And Restoration
Local Revenue Measure Priority: Bicycle and Pedestrian Improvements
Funding: One-time cost of $185,000
Description:
Urban Forest Restoration
The City’s urban forest is losing its street trees to declining health due to age and
drought stress. Approximately 30 street trees were lost in each recent year. There are
currently 310 empty street tree wells. This project will replant 30 trees to restore
street trees lost over the last year with appropriate drought tolerant species with input
from the tree committee. The trees will be watered for the initial establishment
period of three years as part of the project.
California Street Palm Trees
Seven large Canary Island Date Palms on California Street were identified for
removal by the City’s service contractor and confirmed by City Forestry staff.
Having reached a near critical decay threshold, two of the palms were in imminent
danger of failure and were removed. The remaining five palms identified need to be
removed soon to avoid failures. Replanting, initial maintenance and watering for the
initial establishment period of three years are included as part of the project.
Johnson Park Trees
139 Large Blue Gum Eucalyptus Trees along the creek dividing Johnson and
Sinsheimer parks, and Sinsheimer Elementary School need much more frequent
pruning than provided under the current maintenance rotation. This is due to their
enormous size and proximity to school children, scheduled users of the playground
equipment coming from YMCA programs, and the frequent users of the park who
play amongst the trees.
2016-17 Local Revenue Measure Funding Recommendations for Additional Revenue Page 4
Project #3: Enhanced Sidewalk Replacement
Local Revenue Measure Priority: Bicycle and Pedestrian Improvements
Funding: One-time cost of $100,000
Description: The City maintains 241 miles of sidewalks. Sidewalk maintenance has
historically been incorporated into the Pavement Management Program whereby
sidewalks are systematically inspected and repaired when that geographic pavement
area is up for resurfacing. In addition, priority sidewalk repairs are addressed on an
ongoing basis. There are also instances where tree roots and other factors cause
deterioration of the traveling surface. Even with the City’s comprehensive sidewalk
management program, there continue to be unmet maintenance needs. A location list
has been prepared of potential and actual trip and fall sites and the additional
proposed funding will allow for four to five sites to be reconstructed.
Project #4: Enhanced Park Maintenance
Local Revenue Measure Priority: Parks and Recreation/Senior Programs and
Facilities
Funding: One-time cost of $220,000
Description:
Pedestrian Bridges
There are two pedestrian bridges in Meadow Park. The bridge linking the parking lot
to the community building and playground is currently scheduled to begin design in
the upcoming 2016-17 fiscal year. The second bridge (officially in Exposition Park)
crosses the creek at about the mid-point of the park, near the terminus of King Street.
The bridge in the middle of the park near King Street has deteriorated to the point
where it can no longer be repaired and will need to be closed or removed in the near
future. Combining design efforts for these two structures is anticipated to reduce
overall design costs.
Sinsheimer Stadium Backstop
The backstop at Sinsheimer Park at the Stadium is believed to be the original from
the Stadium construction in the 1970’s. It is regularly coated on the outside to
prevent rusting; however, there is clear evidence that the backstop is rusting from the
inside and is in need of replacement or rehabilitation.
2016-17 Local Revenue Measure Funding Recommendations for Additional Revenue Page 5
Project #5: Enhanced Street Reconstruction and Resurfacing
Local Revenue Measure Priority: Neighborhood Street Paving
Funding: One-time cost of $350,000
Description: The City has a few concrete streets that have never received
maintenance since installation in the 1940’s. The City’s most recent Pavement
Condition Survey indicated that, while overall Pavement Condition Index (PCI) has
increased from 72 to 73; the Concrete streets have declined to 35. A maintenance
strategy has now been developed for these streets and will roll out with upcoming
area pavement maintenance. However, two intersections have drawn the attention of
staff as being in need of immediate attention. Planning and design is nearing
completion for work at Palm & Johnson and Nipomo & Dana. These intersections
are very uneven and present a challenge to pedestrians crossing the street,
particularly those with mobility issues. The proposed funding will allow for complete
reconstruction of these intersections, including updated sidewalk ramps.
Project #6: Enhanced Open Space Maintenance
Local Revenue Measure Priority: Open Space Preservation
Funding: One-time cost of $100,000
Description: Additional resources to the specific task of wildland-urban interface
fuel reduction through contract labor would be utilized during the 2016 summer
season and are of critical importance given the ongoing drought in our region. The
City also utilizes grazing as a management tool in several of its open space properties
for fuel reduction and other objectives. This project includes fencing and water
system improvements for grazing operations as well as the use of hired herds. Lastly,
a contract for focused invasive species treatment consistent with the priorities and
specifications in the Open Space Maintenance Plan technical appendix is also
included.
The recommended projects consist almost entirely of one-time funding for capital projects and as
such will not negatively affect the direction to maintain a minimum capital to operating cost ratio
of 70/30.
2016-17 Local Revenue Measure Funding Recommendations for Additional Revenue Page 6
CONCLUSION
The REOC plays an important advisory and oversight role to the City Council and community by
reviewing, reporting and making recommendations on the use of Local Revenue Measure funds
and expenditures. The REOC’s input, along with community feedback at public meetings helps
represent to the City Council how residents envision use of Local Revenue Measure funding.
The City Council will discuss the recommendations from the REOC and the 2016-17
Supplemental Budget at their June 14th, 2016 meeting.
ATTACHMENT
1. Draft updated list of Local Revenue Measure capital and operating expenditures
2. Agenda correspondence
Major City Goal (MCG) = Open Space Preservation (OS); Housing (H); Multi-Modal Transportation (T)
Other Important Objective (OIO) = Neighborhood Wellness (N); Laguna Lake Restoration (LL); Downtown (D); Fiscal Sustainability/Responsibility (F)4/18/16
2015-16 2016-17 2015-16 2016-17
1 Laguna Lake Dredging and Sediment Management 450,000 450,000 LL Laguna Lake Conservation Plan implementation
2 Open Space Acquisition 250,000 250,000 500,000 OS Northern greenbelt: Cuesta Canyon area (Miossi and Ahearn Ranches)
3 Open Space Maintenance 285,000 325,000 610,000 OS Trailhead enhancement and deferred maintenance
4 Ranger Program Pickup Truck (3 in 15-16) 139,000 139,000 OS Fleet replacement (1), Fleet expansion (2)
5
Natural Resources (Open Space Wildfire Fuel
Reduction) 5,000 5,000 60,000 70,000 OS Open Space maintenance: Fire Prevention
6 Ranger Services (Ranger Staffing; FTE = 2) 121,590 129,530 251,120 OS Two new rangers
Subtotal 2,020,120
7 Bicycle Facility Improvements 100,000 100,000 200,000 T Misc projects identified in Bicycle Transportation Plan
8 Bicycle Transportation Plan Implementation 400,000 400,000 T Improvements at Highland/Chorro, Prado, Chorro/Foothill, Laurel/Orcutt
9 Bike Bridge at Phillips Lane 250,000 250,000 T Extending Railroad Trail from California/Phillips to Phillips/Pepper
10 Bob Jones Trail Octagon Barn Connection 50,000 50,000 T Extension of Bob Jones between Octagon Barn and LOVR
11 Downtown Renewal 6,000 6,000 D Complete design of sidewalk replacement projects
12 Pedestrian and Bicycle Pathway Maintenance 100,000 60,000 160,000 T Pavement for pathways and Class I bikeways
13 Replacement of Lighted Crosswalk on Higuera Street 43,500 43,500 D,T Replacement of aging system that has exceeded service life
14
Safe Route to School Improvements-Pacheco and Bishop
Peak 45,000 45,000 T On Foothill Road at Ferrini
15 Sidewalk and Tree Replacements 100,000 385,000 485,000 N,D,T Removing trip hazards, rebuilding tree wells, DT mission-style sidewalk
16 Sidewalk Ramp Construction 45,000 45,000 T Accessible curb ramps coordinated with paving projects
17 Traffic, Bicycle & Pedestrian Marking Replacement 20,000 20,000 T Crosswalks, stop bars, lane lines
18
Transportation Planning and Engineering (Engineers,
Bike Coordinator; FTE = 1.6) 173,799 175,948 349,747 T Engineers and Bicycle Coordinator
Subtotal 2,054,247
19 Monterey & Osos Traffic Signal Safety Upgrade 225,000 225,000 T Reconstruct traffic signal
20 Neighborhood Traffic Improvements 20,000 20,000 40,000 N,T Improve traffic conditions in existing neighborhoods
21 Parking Structures Assessment and Rehabilitation Study 8,333 8,333 Minor contribution from GF, mostly Parking Fund
22 Signals and Lighting Maintenance Lift Truck 91,000 91,000 Fleet replacement
23 South & Parker Traffic Safety Project: Median 30,000 30,000 T Concrete median safety measure
24 Traffic Operation Improvement Projects 30,000 30,000 T Misc projects identified in Annual Traffic Operations Report
25 Traffic Safety Improvement Projects 25,000 25,000 50,000 T Misc projects identified in Annual Traffic Operations Report
26 Transportation Radar Trailer 15,000 15,000 Fleet replacement
27 Signal and Light Maintenance (Technician; FTE = 1) 96,866 98,127 194,993 T Signal Technician
Subtotal 684,326
%
Complete
FY 2015-17 LOCAL REVENUE MEASURE EXPENDITURES
The following uses of local sales tax revenue are consistent with Council goals and objectives, the spending priorities of voter-approved Local Revenue Measure G, and the recommendations of the Citizens' Revenue Enhancement Oversight Commission (REOC).
Bicycle and Pedestrian Improvements
Traffic Congestion Relief / Safety Improvements
Duration Details #
MCG
OIO Public Input New/Existing
Open Space Preservation
Operating Programs CIP General Fund
2-yr Total Project Title
Major City Goal (MCG) = Open Space Preservation (OS); Housing (H); Multi-Modal Transportation (T)
Other Important Objective (OIO) = Neighborhood Wellness (N); Laguna Lake Restoration (LL); Downtown (D); Fiscal Sustainability/Responsibility (F)4/18/16
2015-16 2016-17 2015-16 2016-17
%
Complete
FY 2015-17 LOCAL REVENUE MEASURE EXPENDITURES
The following uses of local sales tax revenue are consistent with Council goals and objectives, the spending priorities of voter-approved Local Revenue Measure G, and the recommendations of the Citizens' Revenue Enhancement Oversight Commission (REOC).
Duration Details #
MCG
OIO Public Input New/Existing
Operating Programs CIP General Fund
2-yr Total Project Title
28 911 Phone System 245,000 245,000 Scheduled replacement
29 Computer-Aided Dispatch 25,000 25,000 Scheduled replacement of software for connectivity to County dispatch
30 Fire Electronic Patient Care Reporting System 53,800 25,700 79,500 Electronic Patient Records Management for emergency response
31 Fire Emergency Response Forklift 50,000 50,000 Fleet replacement
32 Fire Emergency Response SUV 99,400 99,400 Fleet replacement
33 Fire Emergency Response Van with Ambulance Package 180,000 180,000 Fleet replacement
34 Fire Prevention SUV (2 in 15-16) 91,000 91,000 Fleet replacement
35 Fire Station 2 Exterior Driveway Ramp Replacement 10,000 10,000 Settling and structural problems with existing driveway as Station #2
36
Fire Station 2 Restroom and Dorms Privacy
Modifications 160,000 160,000 ADA upgrades & modernize facilities to support female firefighters
37 Police Administration Sedan 38,500 38,500 Fleet replacement
38 Police CAD hardware 250,000 250,000 Additional server space for Police dispatch system
39 Police Investigations Sedans (2 in 15-16) 66,600 66,600 Fleet replacement
40 Police Patrol Sedans (2 in 15-16, 3 in 16-17) 83,500 129,700 213,200 Fleet replacement
41 Police Patrol SUV 53,000 53,000 Fleet replacement
42 Police Support Services Pickup 31,400 31,400 Fleet replacement
43 Police Traffic Safety Motorcycles (2, 1) 63,400 34,200 97,600 Fleet replacement
44 Policy Facility Site Assessment 45,000 45,000 Evaluate space needs and redevelopment potential of existing site
45 Patrol Services (Officers, Sergeant; FTE = 4) 764,741 786,655 1,551,396 Patrol Officers, Police Sergeant
46 PuslePoint CPR Software 8,000 18,000 26,000
Subtotal 3,312,596
47 Capital Engineering Pickup Truck 31,500 31,500 Fleet replacement
48 Street Reconstruction & Resurfacing 1,566,817 1,980,700 3,547,517 T Arterials; Local and Collectors in northern part of City (Areas 1 and 8)
49 Streets Maintenance Asphalt Grinder & Trailer Mount 89,100 89,100 Fleet replacement
50 Streets Maintenance Backhoe 128,000 128,000 Fleet replacement
51 Streets Maintenance Trucks 69,000 69,000 Fleet replacement
52 CIP Project Engineering (Inspector; FTE = 1) 109,234 116,258 225,492 Field Engineering Inspector III
53
Streets and Sidewalk Maintenance (Maintenance
Worker; FTE = 1) 80,597 85,003 165,600 Streets Maintenance Worker
Subtotal 4,256,209
54 Mission Plaza Railing Upgrade 30,000 30,000 60,000 D,T ADA upgrades required to picket spacing in guardrails
55
Building and Safety (Code Enforcement Officer,
Neighborhood Services Specialists; FTE = 3) 247,185 256,639 503,824 N Building Code Enforcement Officer, Neighborhood Services Specialists
Subtotal 563,824
Public Safety
Neighborhood Street Paving
Code Enforcement
Major City Goal (MCG) = Open Space Preservation (OS); Housing (H); Multi-Modal Transportation (T)
Other Important Objective (OIO) = Neighborhood Wellness (N); Laguna Lake Restoration (LL); Downtown (D); Fiscal Sustainability/Responsibility (F)4/18/16
2015-16 2016-17 2015-16 2016-17
%
Complete
FY 2015-17 LOCAL REVENUE MEASURE EXPENDITURES
The following uses of local sales tax revenue are consistent with Council goals and objectives, the spending priorities of voter-approved Local Revenue Measure G, and the recommendations of the Citizens' Revenue Enhancement Oversight Commission (REOC).
Duration Details #
MCG
OIO Public Input New/Existing
Operating Programs CIP General Fund
2-yr Total Project Title
56 Broad Street Bank Reinforcement 40,000 40,000 Old Garden Creek - bank stabilization and sediment removal
57 Flood Control Pickup Truck 28,500 28,500 Fleet replacement
58 Marsh Street Bridge Replacement 734,000 734,000 D,T Built in 1909, needs complete replacement
59 Storm Drain System Replacement 548,500 574,300 1,122,800 N Continued replacement of substandard corrugated metal pipes
60 Toro Street Bank Stabilization 50,000 50,000 San Luis Creek - bank stabilization and sediment removal
61
Creek and Flood Protection (Collection Operators,
Stormwater Management Plan; FTE = 6) 577,878 583,794 1,161,672 N
Stormwater Code Enforcement Officer, Stormwater Collection Operators,
Stormwater Management Plan
Subtotal 3,136,972
62 Golf Course Pickup Truck 28,500 28,500 Fleet replacement
63 Olympic Pool Replastering 290,000 290,000 Existing shell plaster is 17 years old, underwater lights are 33 years old
64 Park Major Maintenance & Repairs 86,000 440,000 526,000 Sports Courts, Sports Lights, Bleachers, Fencing
65 Restroom Replacement and Remodeling 400,000 80,000 480,000 D Golf course restroom construction, Mission Plaza restroom design
66 Octagon Barn Facility 206,000 206,000
67 Jack House Elevator Removal 22,000 22,000
68
Parks and Landscape Maintenance (Maintenance
Worker; FTE = 1) 77,658 78,657 156,315 Parks Maintenance Worker
Subtotal 1,708,815
2,254,548 2,323,611 7,072,850 6,086,100 17,737,109
Parks and Recreation/Senior Programs and Facilities
Total Local Revenue Measure Uses
Flood Protection