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Home My WebLink About12-09-2016 PD Destruction memoPolice Department 1042 Walnut Street, San Luis Obispo, CR 93401-2729 805.781.7317 MEMORANDUM December 9, 2016 To: Deanna Cantrell, Chief of Police Christine Dietrick, City Attorney FEH G 7 2017 SLQ C! lay ERK From: Kerri Rosenblum, Communications & Records Manager Subject: REQUEST FOR RECORDS DESTRUCTION On April 24, 2001, the City Council adopted a Records Retention Policy and Schedule. In accordance with that policy and schedule, certain records have been identified as eligible for destruction. A listing of those records and relevant sections from the records retention schedule are attached. The method of destruction will be by shredding and recycling. Indices of this information are retained electronically in our Records Management Computer. No records will be destroyed prior to the approved retention period. We will begin destroying the records upon receiving your written authorization below. Requesting approval to destroy municipal code and infraction citations written between March 2002 and December 2002. These citations were found in a cupboard in Records. Please sign below indicating your approval for the destruction of the above Deanna Cantrell XCitvA etr: Chief of Police ey CERTIFICATION OF DESTRUCTION I certify that record listed above were properly disposed of on K enblum Communications & Records Manager CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE RECORD TITLE TOTAL RETENTION OFFICE RESPONSIBLE FOR RETENTION AND CODE SECTION REMARKS PERIOD DISPOSITION OF RECORD Utilties Rebate applications 3 Utilities GC34090 Water & Wastewater Management Plans S+2 Utilities 40CFR Water & Wastewater Studies CL+10 Utilities GC34090 Water Quality Reports P Utilities GC34090 Water Reuse - SWRCB & NMFS reporting P Utilities 40CFR + Historical Water Treatment Plant - Dept of Public Health reports P Utilities 40CFR + Historical Water Treatment Plant - EPA reports P Utilities 40CFR + Historical Wells & Groundwater information P Utilities GC34090 Whale Rock Financial Plans and Statements P Utilities GC34090 Whale Rock/Minutes P Utilities GC34090 WRF Annual Discharge Monitoring Reports P Utilities 40CFR + Historical WRF Monthly Discharge Monitoring Reports 2 Utilities 40CFR ,. .., .. 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GC34090 Administrative/Internal Investigations CL+5 Police GC34090 IAII Arrest Reports P Police GG34090 Electronic records only with the exception of mandated destruction pursuant to sections: PC 290(d)(4) & 851.8, H&S 11361.5(a),(b),(d),&(e), W&I 781 (a), 826(a), 826(b)- 26(b)-Arrest Arrestand Citation Register 2 Police GC34090 Arson Registrant - Adult P Police PC 457.1 (b)2 Arson Registrant - Juvenile P Police W&1781 Audio Recordings- Telephone and Radio 2 Police GC34090.6 - Electronic records only Background Investigations T+5 Police GC34090 Background Investigations - Not Hired CL+2 Police GC34090 Child Abuse, Neglect, Molest P Police PC 799 Citations 2 Police GC34090 - Electronic records only Citizen Complaints CL+5 Police GC34090 Collision Reports 5 Police GC24090 and GC34090.7 - with the exception of fatality reports Concealed Weapon Permit Records A/E+2 Police GC34090 Confidential informants 2 Police GC34090 Court Log 2 Police GC34090 - Electronic records only Daily Calls for Service Log 2 Police GC34090 Death cases P Police GC34090 Embezzlement of Public Funds P Police PC 803 Employee Training Records T+5 Police GC34090(c) Fatal Traffic Collision P Police GC34090(c) Felony capital crimes, crimes punishable by death/life in prisonment P Police PC 799 - Case by case determination as to whether stored electronically or paper Felony Crime reports 10 Police PC 804 Fire Arms - lost or stolen CL+5 Or P Police CLETS P&P - Permanent until weapon is located Health &Safety Codes Sections- 11357(b),(c),(d), or (e) or H&S 11360 Homicides 2 P Police Police H&S 11361.5(a) - Exception: violation H&S 11357(e) by a juvenille. PC 799 Incident and Non -criminal Reports 5 Police GC34090 - Electronic records with the exception of death and missing persons cases Juvenile Detention Logs%Survey%Monthly reports Kidnapping -Active CU+2 P Police Police GC34090 CLETS P&P Massage, Taxi, Permits Misdemeanor and Infraction violation cases Missing Persons -Active Narcotics Registrant CL+2 5�1 P P1 Police Police Police Police GC34090/SLOMC 5.56.150 GC34090 with exceptions: related unserved warrants, identifiable items which have not been recovered, unadjudicated arrests (except H&S 11357/11360), presently involved in civil or criminal litigation CLETS P&P H&S 11594 News Releases (Press Releases) 51 Police GC34090 - Electronic records only AE=After Expiration AU=Audit CL=Closed/Completed CU=Current D/R=Destroy when no longer relevant E=After Election P=Permanent S=Superceded T=Terminated