HomeMy WebLinkAbout02-16-2017 Memo - Request for Records DestructionMEMORANDUM
DATE 02/16/2017
TO: J. Christine Dietrick, City Attorney
Derek Johnson, Assistant City Manager
FROM: Kelly White, City Attorney Dept. Records Coordinator
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted Resolution No. 9174 establishing a Records Retention
Policy and Schedule. In accordance with that policy and schedule, certain records have been
identified as eligible for destruction. A listing of those records and relevant sections from the
records retention schedule are attached.
Correspondence to and from John Ashbaugh and staff meeting notes taken by John Ashbaugh from
the years 2008-2015. Method of destruction to be shredding.
Ple• ie sign below indicating your approval for the destr n att lis ing of records.
f
Assi n City Manager ttorney
CERTIFICATE OF DESTRUCTION
I, Kell hitei do hereby certify that the records listed on the attached were properly disposed of
on ar.�o 1 I -
Original: City Clerk's Office
Copy: City Attorney Department
Attachments:
1. List of records to be destroyed
2. Relevant sections of the records retention schedule
Creation
Dept
Year
Destroy Year Description
Retention
Staff meeting notes from
Gen. Admin., Gen. Mangmnt.
2008
2010 Ashbaugh
2
Staff meeting notes from
Gen. Admin., Gen. Mangmnt.
2009
2011 Ashbaugh
2
Staff meeting notes from
Gen. Admin., Gen. Mangmnt.
2010
2012 Ashbaugh
2
Staff meeting notes from
Gen. Admin., Gen. Mangmnt.
2011
2013 Ashbaugh
2
Staff meeting notes from
Gen. Admin., Gen. Mangmnt.
2012
2014 Ashbaugh
2
Staff meeting notes from
Gen. Admin., Gen. Mangmnt.
2013
2015 Ashbaugh
2
Staff meeting notes from
Gen. Admin., Gen. Mangmnt.
2014
2016 Ashbaugh
2
Staff meeting notes from
Gen. Admin., Gen. Mangmnt.
2015
2017 Ashbaugh
2
Correspondence external to and
Gen. Admin., Gen. Mangmnt.
2010
2012 from Ashbaugh
2
Correspondence external to and
Gen. Admin., Gen. Mangmnt.
2011
2013 from Ashbaugh
2
Correspondence external to and
Gen. Admin., Gen. Mangmnt.
2013
2015 from Ashbaugh
2
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