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HomeMy WebLinkAbout01-11-17 JHC Minutes 1 Regular Meeting- Parks and Recreation Office 1341 Nipomo Street, San Luis Obispo Wednesday, January 11, 2017 CALL TO ORDER: Vice Chair Toni Kincaid ROLL CALL: Commissioners Chuck Crotser, Bob Gordon, Bryant Mills, Eva Ulz and Susan Updegrove, Ex officio Committee Member James Papp TARDY: N/A ABSENT: Chair Kathi Settle, Committee Member Chuck Crotser STAFF: Melissa Mudgett, Recreation Manager; Dave Setterlund, Recreation Supervisor Guests: Marilyn Darnell, Katchy Andrews, Dennis Lynch Consent Agenda 1. Consideration of the Minutes of Regular Meeting on November 16, 2016 MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE MEMBER UPDEGROVE, CARRIED 5-0 to approve the minutes of the Jack House Committee for the meeting of November 16, 2016 as amended. Amendments: none AYES: KINCAID, GORDON, MILLS, ULZ, UPDEGROVE NOES: ABSTAIN: ABSENT: CROTSER, SETTLE 2. Consideration of November and December Financials 2016 Financial Reports MOTION BY COMMITTEE MEMBER UPDEGROVE, SECOND BY COMMITTEE MEMBER MILLS, CARRIED 5-0 to approve the November and December 2016 financial reports as amended. AYES: KINCAID, GORDON, MILLS, ULZ, UPDEGROVE NOES: ABSTAIN: ABSENT: CROTSER, SETTLE PUBLIC COMMENT: None Jack House Committee MINUTES 2 Public Hearings / Business Items 3. Adoption of 2017-19 Advisory Body Goals (Mudgett) – 10 minutes Committee Members: Voiced their desire to amend the language to clarify that the Carriage House is one of the three oldest documented wooded structures in the City. Public Comments: None MOTION BY COMMITTEE MEMBER UPDEGROVE, SECOND BY COMMITTEE MEMBER ULZ, CARRIED 5-0 to approve the 2017-19 Body Advisory Goals as amended. AYES: KINCAID, GORDON, MILLS, ULZ, UPDEGROVE NOES: ABSTAIN: ABSENT: CROTSER, SETTLE 4. Approval of Changes in Presentation of the Nanny’s Room to a Luggage Room (Darnell) – 20 Minutes Guest Darnell: Voiced desires for clarification as to what is required to have the trunk room demonstration (Evolution of Travel) moving forward. Proper protection of the room will ensure the integrity of the room. Member Ulz: Suggested the display should run for six months. This will mitigate problems from light exposure. Guest Darnell: Suggested limiting foot traffic into the nanny’s room along during the exhibit. Committee Members discussed possible set-up of display. Guest Darnell: Expressed that April would be her preferred start to the exhibition. Public Comments: None MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE MEMBER GORDON, CARRIED 5-0 to approve Marilyn Darnell’s exhibition in the Nanny/Luggage room from April to October 2017. AYES: KINCAID, GORDON, MILLS, ULZ, UPDEGROVE NOES: ABSTAIN: ABSENT: CROTSER, SETTLE 3 5. Presentation of Blue Star Museum Program (Darnell) – 10 Minutes Guest Darnell: Introduced the Blue Star Museum Program. The Blue Star Museum Program allows Active Duty Military personnel along with 5 family members to have free access to museums. Member Gordon: Suggested this could be a possible tie in with the flower exhibit as well as the Blue Star Mothers and Memorial Day. Staff Mudgett: Said she would research and return to the Committee with updates. Public Comments: None MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE MEMBER GORDON, CARRIED 5-0, for the Parks and Recreation Department to pursue information about the Blue Star Museum Program for the Historic Jack House. AYES: KINCAID, GORDON, MILLS, ULZ, UPDEGROVE NOES: ABSTAIN: ABSENT: CROTSER, SETTLE 6. Discussion of Dining Room and Master Bedroom Drapery (Kincaid) – 10 minutes Vice Chair Kincaid: Suggested using current drapery as a temporary stopgap. Guest Andrews: Voiced she has professional photos of the original drapery. Ex officio Member Papp: Strongly suggested that maintaining authenticity is paramount when restoring the home. Public Comments: None MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE MEMBER UPDEGROVE, CARRIED 5-0 to accept Susan Watkins’ proposal to use existing material as a stopgap until the home undergoes a proper study. AYES: KINCAID, GORDON, MILLS, ULZ, UPDEGROVE NOES: ABSTAIN: ABSENT: CROTSER, SETTLE 7. Staff Report for Parks and Recreation Updates (Setterlund) – 5 minutes January 13- Start of Teacher Workday Camp January 16- Parks and Recreation office is closed in observation of Martin Luther King Jr. Day January 21- Start of Saturday workdays with Rangers 4 8. Friends of the Jack House Updates (Papp) – 10 Minutes Ex officio Member Papp: Commented that attendance has doubled, and educational information was provided to all guests. 9. Sub-Committee Reports (Settle) – 10 Minutes a. Strategic Planning (Crotser, Settle, Ulz) • Member Ulz: Commented that the Committee needs to complete tasks as assigned before strategic plan can be created. • The Committee would like to schedule a special committee meeting to discuss the Jack House mission statement, what parameters are to ask public and how to engage surrounding neighbors. This should take place on February 2nd. b. Collections, Use, & Handling Policy (Settle, Ulz, Darnell, Sorvetti) • Member Ulz: Proposed to change name of committee to collection committee. • Member Ulz: Declared the hobo reading shows moisture levels of House are in the range of producing mold. The committee needs to act to ensure the house is properly cared for. • Member Ulz: Suggested agendizing the purchase of dehumidifiers. 10. Member Comments/Communications/Reports (Committee) – 5 minutes None Meeting adjourned at 7:27 pm to a Special Meeting on February 2nd at 5:30 pm at the Historic Jack House at 536 Marsh Street, San Luis Obispo, CA 93401. Next Regular Meeting of the Jack House Committee on February 8, 2017 at 5:30 pm, Parks and Recreation, 1341 Nipomo Street, San Luis Obispo, CA 93401 Meeting Minutes of January 11, 2017 approved by the Jack House Committee on February 8, 2017. Dave Setterlund, Recreation Supervisor APPEALS: Administrative decisions by the Jack House Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. 5 The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance Meeting Minutes of February 8, 2017 approved by the Jack House Committee on March 8, 2017.