HomeMy WebLinkAbout02-08-17 JHC Minutes
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Regular Meeting- Parks and Recreation Office
1341 Nipomo Street, San Luis Obispo
Wednesday, February 8, 2017
CALL TO ORDER: Vice Chair Toni Kincaid
ROLL CALL: Commissioners Chuck Crotser, Eva Ulz and Susan Updegrove
Ex officio Committee Member James Papp
TARDY: N/A
ABSENT: Chair Kathi Settle, Commissioners Bob Gordon and Bryant Mills
STAFF: Melissa Mudgett, Recreation Manager; Dave Setterlund, Recreation
Supervisor; Allison Adams, Community Services Specialist; Marcus
Carloni, Special Projects Manager
Guests: Andy Pease, City Council Liaison
Consent Agenda
1. Consideration of the Minutes of Regular Meeting on January 11, 2017 (Settle) – 5 minutes
MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE MEMBER
UPDEGROVE, CARRIED 4-0 to approve the minutes of the Jack House Committee for the meeting
of January 11, 2017 as amended.
Amendments:
Absent committee members should not have been included in motions.
Page 1-3, Item 6: Should be revised to “she has professional photos”.
Page 1-3, Item 6: Ex officio Member Papp expressed that Ex officio should be two words
and stated “renovating” should be replaced with “restoring” or “reconstructing”.
Page 1-4, Item 8: Ex officio Member Papp stated revision, “attendance doubled last year”
rather than “he has doubled attendance”.
AYES: CROTSER, KINCAID, ULZ, UPDEGROVE
NOES:
ABSTAIN:
ABSENT: GORDON, MILLS, SETTLE
2. Consideration of January 2017 Financial Reports (Settle) – 5 minutes
MOTION BY COMMITTEE MEMBER ULZ, SECOND BY COMMITTEE MEMBER CROTSER,
CARRIED 4-0 to approve the January 2017 financial reports as amended.
PUBLIC COMMENT: No public comment
Jack House Committee
MINUTES
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Committee expressed interest in obtaining an itemized list of expenditures such as credit card
expenses.
Page 2-3; October 31st, 2016, should be revised to January 31st, 2017.
AYES: CROTSER, KINCAID, ULZ, UPDEGROVE
NOES:
ABSTAIN:
ABSENT: GORDON, MILLS, SETTLE
Public Hearings / Business Items
3. Review and Recommend Council Adoption of the Proposed Parks and Recreation Fees for the
Jack House as part of the City Cost of Services Study (Mudgett) – 20 minutes
Melissa Mudgett, Recreation Manager, presented to the Committee a review of the costs of the Jack
House user fees that is based on the draft citywide user fee analysis by consulting firm NBS. Staff
Mudgett said that Parks and Recreation user fees are guided by adopted policy, actual costs, and
market comparisons. Specific Activities, such as with the Jack House, have articulated cost recovery
goals in the High Range (60-100%). Staff Mudgett presented the proposed fees as recommended by
the consultant and Parks and Recreation Department. She added that the Committee’s feedback on
the proposed adjustments to Jack House user fees to be considered by the City Council with the
adoption of City-Wide fees and for the 2017-2019 Financial Plan.
Jack House Committee members discussed the proposed rates and recommended the following for
Jack House event rentals; weekend/weekday rates, resident vs. non-resident rates, maximum time
limit for non-wedding rentals, and increasing fees to high recovery rate and comparable market rate
with the Dallidet Adobe. A summary of the proposed fees as recommended by the Committee is
provided below.
Public Comments:
None
Current Fee 2017-18 2018-19
Wedding and Reception $757 N/A N/A
Full Day WEEKEND (Resident)NA 2,000.00$ 3,000.00$
Full Day WEEKEND (non-resident)N/A 2,400.00$ 3,400.00$
Full Day WEEKDAY (Resident)N/A 1,800.00$ 2,800.00$
Full Day WEEKDAY (non-resident)N/A 2,000.00$ 3,000.00$
Party (1-50) Attendance (4 hour)$186 N/A N/A
Under 50 Per Hour N/A 100.00$ 100.00$
50-100 Per Hour N/A 200.00$ 200.00$
100+ Per Hour N/A 300.00$ 300.00$
Security Deposit N/A 500.00$ 500.00$
Table/Chair Rental $180 Included Included
Outdoor Facilities
Activity
Jack House Gardens
Proposed
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4. Update of Consideration of Blue Star Museum status for the Jack House (Mudgett) – 5
minutes
Staff Mudgett explained that the Blue Star Museum program runs from Memorial Day through to
Labor Day. Blue Star Museum has not opened its application period yet. She will provide updates
as information becomes available.
5. Staff Report for Parks and Recreation Updates (Setterlund) – 5 minutes
Staff Setterlund provided a brief overview of Parks and Recreation Department events for the month
of February.
February 9 – Night Golf - Cancelled due to Rain
February 11 – Saturday Workday with Rangers
February 14 – Valentine’s Day
February 19 – Ranger Led Hike to Bishop Peak
February 20 – Parks and Recreation office is closed in observation of Presidents’ Day
February 25 – Saturday Workday with Rangers
6. Friends and Docent Report of the Jack House Updates (Papp) – 10 Minutes
Ex officio Member Papp: Announced the Docent Handbook is finished and will be presented to the
Docents on Saturday, February, 11th.
Ex officio Member Papp: Stated he is soliciting quotes for reproduction of the collection of works on
paper from potential sources to find the best company for reproduction.
7. Sub-Committee Reports (Settle) – 10 Minutes
a. Strategic Planning (Crotser, Settle, Ulz)
Member Ulz: Stated the opportunity to receive recommendations on the JH
mission from Max Van Balgooey.
Ex officio Member Papp and Member Crotser: Expressed interest in receiving
Max Van Balgooey’s recommendations.
Member Ulz: Stated that she will pursue getting a full quote.
b. Collections Committee (Settle, Ulz, Darnell, Sorvetti)
No Report.
8. Member Comments/Communications/Reports (Committee) – 5 minutes
Member Ulz: Suggested attending the 75th Anniversary of Japanese Internment Exhibit on Feb 19th at
the Senior Center.
Meeting adjourned at 7:07 pm to the next Regular Meeting on Wednesday, March 8th
at 5:30 pm at the Parks and Recreation Administration at 1341 Nipomo Street, San
Luis Obispo, CA 93401.
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Meeting Minutes of February 8, 2017 approved by the Jack House Committee on March 8,
2017.
Dave Setterlund, Recreation Supervisor