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Home My WebLink About04-18-2017 Agenda Tuesday, April 18, 2017 4:00 PM REGULAR MEETING Council Chamber 990 Palm Street San Luis Obispo Page 1 CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire and Mayor Heidi Harmon PUBLIC HEARING ITEMS AND BUSINESS ITEMS 1. PUBLIC HEARING - REVIEW OF THE CITYWIDE USER AND REGULATORY FEE STUDY, PREPARED TO INFORM A PROPOSED UPDATE TO FEES CHARGED FOR SERVICES (JOHNSON/CARLONI/BRADFORD – 30 MINUTES) Recommendation Adopt the draft Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, amending the City’s master fee schedule with updated user and regulatory fees based on the fee study prepared by NBS Government Finance Group, as represented in the City Council agenda report and attachments dated April 18, 2017,” including the recommendation regarding revised appeal fees. The resolution also includes adjustments to Parks and Recreation cost recovery policies and an increase to 100% cost recovery for state-mandated multi-dwelling inspections for the Fire Department. 2. STRATEGIC BUDGET DIRECTION AND MAJOR CITY GOAL WORK PROGRAMS FOR THE 2017-19 FINANCIAL PLAN (LICHTIG/BRADFORD/STECK – 60 MINUTES) Recommendation 1. Review updated General Fund Five-Year Fiscal Forecast and Enterprise Funds forecasts; and 2. Review and provide guidance to the City Man ager regarding proposed Major City Goals and Other Important Objective work programs; and Packet Pg 1 San Luis Obispo City Council Agenda April 18, 2017 Page 2 3. Review and provide guidance to the City Manager regarding the recommended use and allocation of one-time and ongoing budget resources to fund proposed Significant Operating Program Changes (SOPCs), the Capital Improvement Plan (CIP), Fleet Replacement Fund, Information Technology (IT) Replacement Fund, and Major Facility Replacement Fund; and provide direction whether Parks Element Update should be funded; and 4. Approve a policy for the Insurance Benefit Fund, establishing funding and fund balance requirements for newly formed Excess Liability Insurance program; and 5. Receive an update on key informational items regarding future financial uncertainties and challenges. *** Item to be continued to the 6:00 p.m. regular meeting *** ADJOURN TO THE REGULAR MEETING OF APRIL 18, 2017 Packet Pg 2 San Luis Obispo City Council Agenda April 18, 2017 Page 3 6:00 PM REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Heidi Harmon ROLL CALL: Council Members Carlyn Christianson, Aaron Gomez, Andy Pease, Vice Mayor Dan Rivoire and Mayor Heidi Harmon PLEDGE OF ALLEGIANCE: Council Member Aaron Gomez PRESENTATIONS 3. PRESENTATION BY PETER WILLIAMSON REPRESENTING SAN LUIS OBISPO COUNCIL OF GOVERNMENTS (SLOCOG), REGARDING RIDESHARE'S BIKE MONTH (HARMON/WILLIAMSON – 5 MINUTES) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (gov. Code sec. 54954.2). Staff may be asked to follow up on such items. CONSENT AGENDA A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three minute time limit. Packet Pg 3 San Luis Obispo City Council Agenda April 18, 2017 Page 4 4. WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation Waive reading of all resolutions and ordinances as appropriate. 5. ACCEPTANCE OF SUBDIVISION IMPROVEMENTS FOR TRACT 3057 (3080 ROCKVIEW, TR 202-13) (CODRON / DOSTALEK) Recommendation Adopt a Resolution entitled “A Resolution of the City Council of the City of San Luis Obispo, California, accepting the public improvements, certifying completion of the private improvements, and authorizing release of the securities for Tract 3057 (3080 Rockview Place, TR 202-13).” 6. MADONNA – LOS OSOS VALLEY ROAD (LOVR) REHABILITATION PROJECT, SPECIFICATION NO. 91511 (GRIGSBY / HORN / NELSON) Recommendation 1. Approve plans and specifications for the Madonna – Los Osos Valley Road (LOVR) Rehabilitation Project, Specification Number. 91511; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the construction contract including the Base Bid and any Additive Alternatives if the lowest responsible bid is within the Publicly Disclosed Funding Amount of $3,500,000. 7. 2015-16 CENTRAL SERVICE COST ALLOCATION PLANS AND COST OF SERVICES FEE CALCULATION (BRADFORD / PARDO) Recommendation 1. Approve the 2015-16 Central Service Cost Allocation Plans dated March 2017; and 2. Approve the Cost of Services Fee Calculation. Packet Pg 4 San Luis Obispo City Council Agenda April 18, 2017 Page 5 8. REQUEST FOR QUALIFICATIONS - TRANSPORTATION PLANNING AND ENGINEERING ON-CALL SERVICES (GRIGSBY / WHEELER) Recommendation 1. Approve the Request for Qualifications (RFQ) to provide Transportation Planning & Engineering On-Call Services, Specification No. 100.50500.7227; and 2. Authorize the City Manager to execute agreements with selected consulting firms; and 3. Authorize the Finance Director or their designee to execute and amend Purchase Orders for individual consultant services contracts in an amount not-to-exceed the authorized project budget; and 4. Authorize the City Manager, or her designee, to amend or extend the agreement for services in accordance with its terms and within the available annual budget. PUBLIC HEARINGS ITEMS AND BUSINESS ITEMS 9. REPORT PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 9212 ON THE PROPOSED INITIATIVE MEASURE TO REPEAL CHAPTER 15.10 OF THE SAN LUIS OBISPO MUNICIPAL CODE ENTITLED “RENTAL HOUSING INSPECTION” AND TO ADOPT NEW CHAPTER 15.10 ENTITLED “NON- DISCRIMINATION IN HOUSING.” (CODRON / DIETRICK – 90 MINUTES) Recommendation Receive a report on the potential impacts of the proposed Initiative Measure Repealing Chapter 15.10 of the San Luis Obispo Municipal Code entitled “Rental Housing Inspection” (RHIP) and adopting New Chapter 15.10 Entitled “Non-Discrimination in Housing.” 10. INTRODUCE AN ORDINANCE REGARDING RENTAL HOUSING INSPECTION AND NON-DISCRIMINATION IN HOUSING OR PROVIDE DIRECTION TO RETURN WITH DOCUMENTS TO ORDER A SPECIAL ELECTION (JOHNSON / GALLAGHER – 20 MINUTES) Recommendation 1. Introduce an Ordinance entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, abolishing Chapter 15.10 of the San Luis Obispo Municipal Code entitled “Rental Housing Inspection” and adopting a new chapter 15.10 entitled “Non-Discrimination in Housing”; or 2. Direct the City Clerk to prepare the necessary documents to call for an All Mail Ballot Special Election pursuant to Elections Code § 1405(a). Packet Pg 5 San Luis Obispo City Council Agenda April 18, 2017 Page 6 CONTINUED BUSINESS ITEM 2 FROM THE 4:00 P.M. REGULAR MEETING 2. STRATEGIC BUDGET DIRECTION AND MAJOR CITY GOAL WORK PROGRAMS FOR THE 2017-19 FINANCIAL PLAN (LICHTIG/BRADFORD/STECK – 60 MINUTES) Recommendation 1. Review updated General Fund Five-Year Fiscal Forecast and Enterprise Funds forecasts; and 2. Review and provide guidance to the City Manager regarding proposed Major City Goals and Other Important Objective work programs; and 3. Review and provide guidance to the City Manager regarding the recommended use and allocation of one-time and ongoing budget resources to fund proposed Significant Operating Program Changes (SOPCs), the Capital Improvement Plan (CIP), Fleet Replacement Fund, Information Technology (IT) Replacement Fund, and Major Facility Replacement Fund; and provide direction whether Parks Element Update should be funded; and 4. Approve a policy for the Insurance Benefit Fund, establishing funding and fund balance requirements for newly formed Excess Liability Insurance program; and 5. Receive an update on key informational items regarding future financial uncertainties and challenges. LIAISON REPORTS AND COMMUNICATIONS (Not to exceed 15 minutes) Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Packet Pg 6 San Luis Obispo City Council Agenda April 18, 2017 Page 7 ADJOURNMENT The next Regular City Council Meeting is scheduled for Tuesday, May 2, 2017 at 6:00 p.m., in the Council Chamber, 990 Palm Street, San Luis Obispo, California. LISTENING ASSISTIVE DEVICES are available for the hearing impaired--please see City Clerk. The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7107. City Council regular meetings are televised live on Charter Channel 20. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website www.slocity.org. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100. Packet Pg 7 Page intentionally left blank. Packet Pg 8 CITY OF SAN LUIS OBISPO AFFIDAVIT OF POSTING AGENDA STATE OF CALIFORNIA ) COUNTY OF SAN LUIS OBISPO ) SS. CITY OF SAN LUIS OBISPO ) AFFIDAVIT OF POSTING — CITY COUNCIL AGENDA OF: APRIL 18, 2017 I, Erica Gardner, declare as follows: That I am the Administrative Assistant for the City of San Luis Obispo; that a copy of the above referenced meeting agenda of April 18, 2017 was posted on the bulletin board outside City Hall, 990 Palm Street, San Luis Obispo, California, and on the City's website www.slocity.org at 4:45 p.m. on April 11, 2017. /J I declare under the penalty of perjury that the foregoing is true and ADMIN ASSISTANT THFNewspaper of the Central Coast H N1 APR 13 2017 SLO CITY CLFR 3825 South Higuera • Post Office Box 112 • San Luis Obispo, California 93406-0112 • (805) 781-7800 In The Superior Court of The State of California In and for the County of San Luis Obispo AFFIDAVIT OF PUBLICATION AD # 3015496 CITY OF SAN LUIS OBISPO OFFICE OF THE CITY CLERK STATE OF CALIFORNIA ss. County of San Luis Obispo I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen and not interested in the above entitled matter; I am now, and at all times embraced in the publication herein mentioned was, the principal clerk of the printers and publishers of THE TRIBUNE, a newspaper of general Circulation, printed and published daily at the City of San Luis Obispo in the above named county and state; that notice at which the annexed clippings is a true copy, was published in the above-named newspaper and not in any supplement thereof — on the following dates to wit; APRIL 8, 2017 that said newspaper was duly and regularly ascertained and established a newspaper of general circulation by Decree entered in the Superior Court of San Luis Obispo County, State of California, on June 9, 1952, Case #19139 under the Government Code of the State of California. I certify (or declare) under the penalty of perjury that the foregoing is true and correct. 7� (Sigddure of Principal Clerk) DATE: APRIL 8, 2017 AD COST: $201.84 N: ,,•SqnLulsompo SAN LUIS OBISPO CITY COUNCIL NOTICE OF PUBLIC HEARING e San Luls Obispo City Council invite! Interested persons to attend a public wring on Tuesday, April 16, 2017, W 10 P.M. in the City Hall Council Cham, r, 990 Palm Street, San Luis Obispo, lifornia, relative to the following; VIEW !QF THE_ COST OF SERVICE USER ANl7 REpULATORY FEE8. A pubilo hearing to Con sideradopbng a Resolution to update the City's Master Fee Schedule and cost recovery policies as a result of a user and regulatory (cost of Serv- Ice) foe stuffy prepared by NBS Govem- ment Finance Group. This meeting Is a fol, low up to The February City Council Sludy Session where the City Council heard pub- ic comment, discussed the rer ills of the study, and provided direction to staff. This leering Is another opportunity for public In. ;ut on recommended fees and proposed :hangar to current policies or practices. rhe presentation will be focused on re- sponding to City Council direction provided n February. For more information, you are invited to eontact Marcus Carloni of the City's Admin- strallon Dapartment:al (805) 781-7151 or 7y email at mgarlo I E .o rhe Fee Study 10 currently available for re- new in the City Clerk's office, Pertinent ma- erials for this project will be available for re- 0ew in the City Clerk's Office and online at vww„sloci_ t"Or beginning on Friday, April ', 2017. The City Council may also discuss other hearings or business items before or after the items listed above. If you challenge the preposed project in court, you may be limit- ed to raising only those issues you or someone else raised at the public hearing described in this notice, or in written corre- spondence delivered to the City Council at, or prior to, the public hearing. Reports for this meeting will be available for review in the City Clerk's Office and on- line at www f, l4c tv. _M on Wednesday, April 12, 2017, Please call the City Clerk's Office at (805) 781.7100for mor® informs• lion. Tha City Council me r1mo will be tolm- vised live on Charter Coble Channel 20 and Ilya streanung on y, .slccllv.oro. Carrle Gallagher City Clerk City of San Luis Obispo ApNI 8, 2017 3015496