HomeMy WebLinkAboutMemorandum for Destruction City Clerk 11-21-2016Office of the City Clerk
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MEMORANDUM
DATE: 11/21/2016
TO: Derek Johnson, Assistant City Manager
J. Christine Dietrick, City Attorney
FROM: Erica Gardner, Administrative Assistant to the City Clerk
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Schedule (Resolution No. 9174, 2001 Series).
In accordance with that schedule, certain records have been identified as eligible for destruction. A listing of
those records is attached. It shall be noted that the records have been converted from hard copy to electronic copy
and are being maintained in the City's Laserfiche repository, which is a trusted system as described in the
Secretary of State Guidelines for Trustworthy Electronic Documents/Records Preservation Standards. The
method of destruction shall be confidential shredding.
Paper (hard) copies City Council Agenda Packets with of the following dates:
• August 20, 2013
■
February 25, 2014
•
August 2, 2014
• September 3, 2013
•
March 4, 2014
•
August 19, 2014
• September 17, 2013
•
March 10, 2014
•
September 2, 2014
• October 1, 2013
•
March 18, 2014
■
September 16, 2014
• October 15, 2013
•
March 25, 2014
■
September 23, 2014
• November 5, 2013
•
April 1, 2014
■
September 30, 2014
■ November 12, 2013
•
April 9, 2014
•
October 7, 2014
• November 19, 2013
•
April 10, 2014
■
October 21, 2014
• December 3, 2013
■
April 15, 2014
■
November 10, 2014
• December 10, 2013
•
May 6, 2014
•
November 13, 2014
• January 7, 2014
•
May 20, 2014
•
November 18, 2014
• January 14, 2014
■
June 10, 2014
■
December 1, 2014
• January 21, 2014
•
June 12, 2014
•
December 2, 2014
• January 28, 2014
•
June 17, 2014
•
December 9, 2014
■ February 4, 2014
+
July 1, 2014
•
December 16, 2014
• February 18, 2014
•
July 15, 2014
Please sign below indicating that the record titles are appropriate for electronic retention and the retention system meets
the requirements of the records retention policy.
D J non, Assistant City Manager . Christine Dietrick, City Attorney
Carrie Gallagher City 'lerk
Original: City Clerk's Office