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Home My WebLink About05-17-2017 PCC Agenda PacketCity of San Luis Obispo, Agenda, Promotional Coordinating Committee PCC Special Meeting Agenda Wednesday, May 17, 2017 5:30 – 6:30 pm City Hall- Council Hearing Room The goals of the City of San Luis Obispo Promotional Coordinating Committee are to (1) improve the quality of life available to all residents of and visitors to San Luis Obispo and (2) promote, in a manner consistent with long-range community goals, the development of San Luis Obispo as a regional and tourist center. CALL TO ORDER: Vice Chair Tish Loosley PUBLIC COMMENT: Each speaker is limited to three minutes of public comment. At this time, you may address the Committee on items that are not on the agenda but are of interest to the public and within the subject matter jurisdiction of the Promotional Coordinating Committee. The Committee may not discuss or take action on issues that are not on the agenda other than to briefly respond to statements made or questions raised, or ask staff to follow up on such issues. BUSINESS ITEMS 1. GRANTS-IN-AID 2017-18 ALLOCATIONS 60 min The committee will present the preliminary recommendation for the 2017-18 Grants-In-Aid grant funding allocations and finalize the recommendation to the City Council. ADJOURN. POSTING STATEMENT: I, Molly Cano, Tourism Manager, do hereby certify that on May 12, 2017 by 5:00 p.m., a true and correct copy of this agenda was posted on the bulletin board outside City Hall. Internet access to agendas and related material is available at www.slocity.org. Organization Event(s)Event Dates Special Meeting 2017-18 Request 2017-18 Funding Recommendation Comments & Funding Requirements 1 Associated Quilt Guilds of the Central Coast (AQGCC)Seven Sisters Quilt Show June 23 & 24, 2018 YES $7,500.00 $4,300.00 Starting sustainably track. Funding to be used toward the overall media plan as presented on the application. 2 Cal Poly Corporation (for Cal Poly Arts) Cal Poly Arts "Masters of American Music" Series (2017-2018) September 22, 2017; January 16, 2018; February 26, 2018; + 2 additional dates TBD YES $12,000.00 $10,000.00 Funding to be used toward the media plan as presented on the application. Grant funding is to be divided to $2k per show. 3 Canzona Women's Ensemble Canzona Women's Ensemble Concerts November 5, 2017, March 4, 2018 YES $4,785.00 $3,925.00 Starting sustainably track. Funding to be used toward the media plan as presented on the application with the exception of the allocation for constant contact service. Funding may not to be used for constant contact service fee. 4 Central Coast Shakespeare Festival Shakespeare Under the Stars July 13, 2017 - August 6, 2017 YES $9,570.00 $8,000.00 Funding to be used toward the media plan as presented on the application with the exception of the allocation for consultant services. Funding may not to be used for consultant services. 5 Cuesta College Foundation Friends of the CPAC 7th Annual Gala November 12, 2017 YES $5,000.00 $5,000.00 Funding to be used toward the overall media plan as presented on the application. Committee Note: sold out event in 16/17, committee encourages the event to look for ways to expand participation. 6 Foundation for San Luis Obispo County Public Libraries Library Foundation Book & Author Series (2017-2018) September 30, 2017; April 15, 2018; TBD YES $12,000.00 $6,000.00 Funding to be used toward the media plan as presented on the application. 7 History Revisited Central Coast Renaissance Festival July 15-16, 2017 YES $8,000.00 $8,000.00 Funding to be used toward the media plan as presented on the application. 8 Opera San Luis Obispo Madam Butterfly: A Citywide Arts Collaboration October 14-15, 2017 YES $12,000.00 $4,000.00 2nd year of the sustainably track. Funding to be used toward the media plan as presented on the application. 9 Orchestra Novo Labor Day Weekend Pops Concert September 3, 2017 YES $6,549.00 $4,000.00 Funding to be used toward the media plan as presented on the application. 10 Performing Arts Center, San Luis Obispo Family Day at the PAC April 14, 2018 YES $5,000.00 $3,000.00 Funding to be used toward the media plan as presented on the application. 11 Saint Andrew Greek Orthodox Church An Evening in Greece October 21, 2017 NO $4,500.00 $0.00 No funding due to not attending the mandatory meeting. 12 Saint Andrew Greek Orthodox Church San Luis Greek Festival June 2nd - 3rd, 2018 NO $4,500.00 $0.00 No funding due to not attending the mandatory meeting. 13 San Luis Obispo Classical Academy An Evening of Story with Jim Wiess January 12, 2018 YES $6,500.00 $6,000.00 Funding to be used toward the media plan as presented on the application. 14 San Luis Obispo Little Theatre Introducing the San Luis Obispo Repertory Theatre July 1, 2017 - June 30, 2018 YES $12,000.00 $7,000.00 Funding to be used toward the media plan as presented on the application. 15 San Luis Obispo Railroad Museum Central Coast Railroad Festival and Elf Express October 7-15, 2017; December 2, 2017 YES $7,500.00 $5,000.00 2nd year of the sustainably track. Funding to be used toward the media plan as presented on the application. 16 San Luis Obispo Soccer Club SLO Summer Classic - Girls Edition August 4-6, 2017 YES $4,000.00 $2,000.00 Funding to be used toward the media plan as presented on the application. Committee Note: Based on the similarity of the event and target outreach, the committee suggests combining the advertising for both Aug tourament. Grant funding should be used to promote both tournaments. 17 San Luis Obispo Soccer Club SLO Summer Classic - Boys Edition August 11-13, 2017 YES $4,000.00 $0.00 See above 18 San Luis Obispo Soccer Club SLO Junior's Classic April 6-8, 2018 YES $4,000.00 $2,000.00 Funding to be used toward the media plan as presented on the application. 19 San Luis Obispo Symphony New Year's Eve Celebration and Concert December 31, 2017 NO $10,000.00 $0.00 No funding due to not attending the mandatory meeting. 20 San Luis Obispo Vocal Arts Ensemble 2017-2018 Season December 2017, April 2018, June 2018 YES $3,500.00 $3,500.00 Starting sustainably track. Funding to be used toward the media plan as presented on the application. Committee Note: It was recognized by the committee that the event reduced ask on their own to adhere to the sustainability track. Thank you! 21 SLO Downtown Association 42nd Annual Holiday Parade December 1, 2017 YES $6,473.00 $2,500.00 Funding to be used toward the media plan as presented on the application. 22 SLO Downtown Association Santa's House (25th Anniversary!) Friday, November 24th - Sunday, December 24th 2017 YES $4,935.00 $4,000.00 Anniversary year for the event. Funding to be used toward the media plan as presented on the application. 23 SLO Downtown Association 22nd Annual Concerts in the Plaza Fridays, June 9th - September 8th, 2017 YES $7,991.00 $2,500.00 Funding to be used toward the media plan as presented on the application. 24 The Monday Clubhouse Conservancy Becoming Julia Morgan October 6-8, 2017 YES $7,500.00 $1,500.00 Funding to be used toward the media plan ($1000) & programs only ($500). 25 United Way & Rotaract Flavors of SLO 2018 May 5-6, 2018 YES $10,000.00 $7,775.00 Anniversary year for the event. Funding to be used toward the media plan as presented on the application with the exception of the allocation for GoDaddy expenses and Thank You ad. Funding may not to be used for GoDaddy expenses and Thank You ad. Total $179,803.00 $100,000.00 $0.00