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06-07-17 PRC Agenda Pkt
City of San Luis Obispo, Agenda, Parks and Recreation Commission Regular Meeting on Wednesday, June 7, 2017 @ 5:30p.m., @ Parks and Recreation Offices @ 1341 Nipomo Street CALL TO ORDER: Chair Avakian ROLL CALL: Commissioners Susan Olson, Keri Schwab, Douglas Single, Rodney Thurman and Jeff Whitener Public Comment Period. At this time, you may address the Commission on items that are not on the agenda but are of interest to the public and within the subject matter jurisdiction of the Parks and Recreation Commission. The Commission may not discuss or take action on issues that are not on the agenda other than to briefly respond to statements made or questions raised, or to ask staff to follow up on such issues. PRC Meeting Agenda 1.Consideration of Minutes of Regular Meeting of May 3, 2017 2.Review and Adopt Proposed Recreation Partnership Agreement Between the City and Central Coast Soccer (Mudgett – 30 minutes) 3.Receive Dog Off-Leash Survey Results and Recommend Council Approve Staff to Seek PetSafe Grant (Mudgett – 30 minutes) 4.Director’s Report (Stanwyck – 10 minutes) 5.Subcommittee Liaison Reports Committee Liaison Adult and Senior Programming Doug Single Bicycle Advisory Susan Olson City Facilities (Damon, golf, pool, joint use) Greg Avakian Jack House Committee Jeff Whitener Tree Committee Rodney Thurman Youth Sports Association Keri Schwab 6.Communications Adjourn to Regular Meeting of July 5, 2017 APPEALS: Administrative decisions by the Parks and Recreation Commission may be appealed to the City Council in accordance with the appeal procedure set forth in Chapter 1.20 of the San Luis Obispo Municipal Code. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Please contact the Clerk or staff liaison prior to the meeting if you require assistance. Minutes - DRAFT PARKS AND RECREATION COMMISSION 3 May 2017 Regular Meeting of the Advisory Body Committee Commission CALL TO ORDER A Regular Meeting of the Parks and Recreation Commission was called to order on the 3rd day of May 2017 at 5:31 p.m. in the Parks and Recreation Administration Conference Room located at 1341 Nipomo Street, San Luis Obispo, California, by Chair Whitener. ROLL CALL Present: Commissioners Greg Avakian, Suzan Ehdaie, Susan Olson, Keri Schwab, Douglas Single, Rodney Thurman and Chair Jeff Whitener Absent: Commissioner Schwab joined the meeting at 5:40pm, Commissioner Single joined the meeting at 6:15pm, Susan Olson absent Staff: Parks and Recreation Director Shelly Stanwyck, Recreation Manager Melissa Mudgett PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Don Green, SLO Resident, spoke about the Vista del Collados neighborhood (Priolo Martin park) and desired vegetation maintenance of the willow trees and pyrcanthia in the open space and in the park to increase public safety and ensure views of the neighborhood. He requested another meeting with City staff and the Commissioners in June. Director Stanwyck suggested that another City meeting should be scheduled. CONSENT AGENDA AND CONSIDERATION OF MINUTES ACTION: APPROVE THE REGULAR MEETING MINUTES OF APRIL 5, 2017 AS AMENDED, MOTION BY COMMISSIONER THURMAN, SECOND BY COMMISSIONER AVAKIAN. 1. Consideration of Minutes CARRIED 5:0:0:2 to approve the amended minutes of the Parks and Recreation Advisory Body for the meeting of 4/5/2017. AYES: AVAKIAN, EHDAIE, SCHWAB, THURMAN, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: OLSON, SINGLE PUBLIC HEARINGS AND BUSINESS ITEMS 1-1 DRAFT Minutes – Parks and Recreation Commission Meeting of May 3, 2017 Page 2 2. Appointment of Chair and Vice Chair Jeff Whitener nominated Commission Avakian to serve as Chair and Commissioner Thurman to serve as Vice Chair of the Parks and Recreation Committee ACTION: BY CONSENSUS, THE COMMITTEE APPOINTED COMMISSIONER AVAKIAN CHAIR OF PARKS AND RECREATION COMMISSION AND COMMISSIONER THURMAN VICE-CHAIR OF PARKS AND RECREATION COMMISSION. CARRIED 5:0:0:2 to appoint Commissioner Avakian as Chair and Commissioner Thurman as Vice Chair of the Parks and Recreation Commission. AYES: AVAKIAN, EHDAIE, SCHWAB, THURMAN, WHITENER NOES: NONE ABSTAIN: OLSON, SINGLE ABSENT: NONE 3. Review and Agreement of Subcommittee Appointments By consensus, the Committee selected subcommittee appointments. Commissioner Ehdaie announced she would no longer be serving as a Parks and Recreation Commissioner as she is relocating out of the area. Committee Liaison Adult and Senior Programming Doug Single Bicycle Advisory Susan Olson City Facilities (Damon-Garcia, golf, pool, joint use) Greg Avakian Jack House Committee Whitener Tree Committee Rodney Thurman Youth Sports Association Keri Schwab 4. Updates to Laguna lake Park Dog Off-Leash Area Maintenance and Survey Staff Mudgett provided a brief update of the maintenance activities at the Dog Off-Leash Area. She added that currently the City has an “off-leash” area at the Laguna Lake park but does not have a “fenced dog park”. The closest fenced dog park is located at El Chorro Regional Park (Highway 1 across from Cuesta College), which is approximately 4 miles outside of city limits and about 9 miles from the Laguna Lake park. To identify future needs, the Parks and Recreation Department will be conducting a user survey. Staff Mudgett added that Parks and Recreation Department staff continue to actively seek grant opportunities for dog park improvements. Currently, the Parks and Recreation Department will be researching the national PetSafe dog park grant awarding $25,000 for the construction of new dog parks. Staff Mudgett said she anticipates that Parks and Recreation staff could return to the Commission in June with the survey results and to seek approval of the grant application. Public Comment John McKenzie, SLO Resident and dog owner, supports the current maintenance activities but would like to advocate and promote for a design plan of a fenced -in dog park at Laguna Lake. He added that having a fully designed plan would support future construction of a new dog park as construction efforts and amenities could be phased-in as funding permits. Mr. McKenzie encouraged the Parks and Recreation Commission to seek private donations and volunteer work to make this project a reality. 1-2 DRAFT Minutes – Parks and Recreation Commission Meeting of May 3, 2017 Page 3 Commission Comment. Commissioner Whitener, asked about public outreach. Staff Mudgett responded that public outreach will be consistent with the City’s adopted Public Engagement Manual. Posters directing users to the survey will be posted at county dog parks, veterinary hospital, pet stores and non-profit groups. Information about the survey is also provided on the City’s website, Parks and Recreation social media and via emails to user groups. Chair Avakian asked for clarification of future development and if those plans included neighborhood dog parks. Director Stanwyck responded affirmatively. Vice Chair Thurman was in support of improving the surface materials at this dog off-leash area and is interested in learning more about the survey results. 5. Presentation Outdoor Ping Pong as Public Art Staff Mudgett provided an update of the City’s Public Art Master Plan and the short-term goals. In alignment with the Master Plan goals, staff is proposing a creative functional art opportunity for the City in support of community placemaking with the integration of a recreational activity and public art. Staff is proposing an activation of several city park spaces through outdoor recreational ping pong tables serving as a canvas for public art. Using the adopted Public Art Guidelines, these outdoor ping-pong tables would then be commissioned for art murals by local artists. The Commission was asked to evaluate and prioritize locations best suited for this functional art type. Staff presented the proposed park locations for consideration; i.Sinsheimer Park, flat grassy area adjacent to pool and parking lot drop-off ii.Meadow Park, near shuffleboard cement area adjacent to community building iii.Emerson Park, on blacktop near bocce ball courts Public Comment None Commission Comment. Chair Avakian expressed concern about the ping-pong table design as allowing places for people to “hide” and encourage bad activity. He recommended a solid table. Vice Chair Thurman was in support of park locations proposed. He asked for confirmation on how the project would be funded. Director Stanwyck confirmed that funding would be allocated by Council from the Public Art Fund. She continued that outdoor ping-pong as public art is a unique opportunity to leverage public art funding while supporting a recreational activity. Vice Chair Thurman recommended soliciting a local business make the ping pong tables. By consensus, the Commission was in support of outdoor ping pong tables as public art. ACTION: BY CONSENSUS, THE COMMITTEE SUPPORTS THE IDEA OF OUTDOOR PING PONG TABLES AS PUBLIC ART; SINSHIEMER, MEADOW AND EMERSON PARKS AS THREE LOCATIONS FOR ARTISTIC PING PONG TABLES, THE USE OF PUBLIC ART FUNDS TO ACCOMPLISH THIS FUNCTIONAL PUBLIC ART PROJECT, AND RECOMMENDS STAFF EXPLORE SOLID TABLE PRODUCTION THROUGH LOCAL BUSINESS. MOTION BY VICE CHAIR THURMAN, SECOND BY COMMISSIONER SINGLE. 1-3 DRAFT Minutes – Parks and Recreation Commission Meeting of May 3, 2017 Page 4 CARRIED 6:0:0:1 to recommend locations for artistic ping pong tables, allocation of public art funds to accomplish this functional public art project, and exploration of ping pong tables by local business. AYES: AVAKIAN, EHDAIE, SCHWAB, SINGLE, THURMAN, WHITENER NOES: NONE ABSTAIN: NONE ABSENT: OLSON COMMITTEE COMMUNICATIONS 6. Director’s Report Director Stanwyck provided a brief update of current Parks and Recreation programming and City updates. Council in support of pursuing an update to the Parks and Recreation Element as part of the Preliminary 2017-19 Financial Plan. Director Stanwyck summarized the process moving forward. Commissioner Whitener provided feedback that a separate task committee should be developed for this process, similar to the L.U.C.E. Director Stanwyck said staff will return to the Commission with a draft project plan. Summer Registration opened May 1st. Open Space updated kiosks will have new maps, blade trail signs and color coating for ability level. Grand reveal of new kiosk is planned for June. LIAISON REPORTS 7. Subcommittee Liaison Reports Adult and Senior Programming: Commissioner Single reported that he met with Pickleball and they would like more days to play. Director Stanwyck shared that Pickleball is scheduled to play Wednesdays at the Ludwick Community Center, Mondays*Wednesdays*Fridays at Meadow Park, Tuesdays*Thursdays at French Park Basketball court and Monday*Thursdays at French Park tennis courts. She added that preliminary budget request has been submitted for Council’s consideration for dedicated courts at French Park. Bicycle Advisory Committee: Commissioner Olson was absent. Director Stanwyck gave report on her behalf. She said the BAC is working on a Bike Master Plan. They are considering requiring large events to have bike permits (bike valet). City Facilities (Damon Garcia, Golf, Pool & Joint Use Facilities): Chair Avakian reported that Lifeguard training, league diving championships have just concluded. Damon Garcia fields are now closed for maintenance. The Jack House is opening in May with Art After Dark. First Tee is at the golf course on Tuesdays & Thursdays. Kid Free Saturdays are planned for the summer. Tree Committee: Chair Thurman said there was nothing new to report. Tree Committee only reviews City-Street tree removals. He recommended regular communications and updates about city park tree removals would be helpful. Jack House Committee: This assignment is currently vacant. No report. Youth Sports: Commissioner Schwab reported on YSA Meeting. They are working on collecting the annual field payments. They are looking for youth football coaches. 1-4 DRAFT Minutes – Parks and Recreation Commission Meeting of May 3, 2017 Page 5 Commission Communications Chair Avakian thanked the former Chair Whitener for his continued efforts in advocating for the update of the Parks and Recreation element. Commissioner Ehdaie expressed her enjoyment of participating in the Parks and Recreation Commission Advisory Body as she regretfully will be moving out the area. ADJOURNMENT The meeting adjourned at 7:15 p.m. to the regular Parks and Recreation Commission scheduled for 07, June 2017 at 5:30 p.m., in the Parks and Recreation Department Conference Room located at 1341 Nipomo Street, San Luis Obispo, California. APPROVED BY THE PARKS AND RECREATION COMMISSION: 06/07/2017 1-5 City of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number Parks and Recreation Commission Agenda Report FROM: Shelly Stanwyck, Parks and Recreation Director Melissa C. Mudgett, Parks and Recreation Manager Devin Hyfield, Recreation Supervisor – Facilities Rich Ogden, Recreation Supervisor - Sports SUBJECT: RECREATION PARTNERSHIP AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND CENTRAL COAST SOCCER RECOMMENDATION Recommend the City Council adopt a Recreation Partnership Agreement between the City and Central Coast Soccer to provide an Adult Recreational Soccer League program. DISCUSSION Background The City of San Luis Obispo is committed to providing recreational opportunities within its community. For years, the City and Central Coast Soccer (CCS) have maintained a partnership which has resulted in the use of the Damon Garcia Sports Fields by CCS for the purpose of providing an adult recreational soccer league program. CCS has been successfully providing adult soccer league program and has played a supporting role in recreational programming for adults with the City’s Parks and Recreation Department since 2008. The Parks and Recreation Department and CCS desire to continue to collaboratively offer programming together and avoid duplication of programs and efforts by memorializing their partnership via this proposed agreement. The City’s Parks and Recreation Commission (PRC) reviews and advises the Council on matters relating to recreational programs and the use of recreational facilities in the City and consideration of this agreement in consistent with the body’s purview. Proposed Adult Recreation Partnership Agreement For several months, both parties have met to renew a recreational partnership agreement that memorializes the longstanding relationship between the two and also manages potential liability associated with the use of the City’s facilities by CCS participants. In general, the terms of the proposed agreement reflect the existing partnership between the City and the CCS and allows both parties to continue to provide essential and quality recreational opportunities for the community’s adults. Item No. 3 June 7, 2017 2-1 CCS RECREATION PARTNERSHIP AGREEMENT Page 2 The proposed Recreation Partnership Agreement seeks to avoid duplication of adult recreational programs. Currently, CCS provides an adult recreational soccer league program on behalf of the Parks and Recreation Department. The main highlights of the proposed Recreation Partnership Agreement are provided below: Upon the expiration of the agreement term in August 2018, the agreement terms will be reviewed by City and CCS and may be extended for an additional three 1-year terms upon mutual consent of both parties. CONCURRENCE The Public Works Parks Maintenance staff maintain the fields at the Damon- Garcia Sports Complex and have provided input supporting the partnership agreement with CCS. Parks Maintenance staff have reviewed the proposed language and concur with the terms set forth in the proposed recreational partnership agreement with CCS. NEXT STEPS Should the PRC recommend adoption of the proposed Recreation Partnership Agreement between the City and CCS, the agreement would be scheduled for the City Council’s consideration at the meeting of July 18, 2017. Upon approval by Council, the Agreement shall be in effect September 1, 2017. ATTACHMENTS 1.Proposed Recreation Partnership Agreement 2.Budget and Fiscal Policies – Section G, Recreation Programs Recreation Partnership Agreement Adult Soccer Program Priority to Reserve the Use of two fields, twice weekly, for Adult Recreational Soccer Four Seasons of Adult Recreational Soccer Annually; Coordinated by CCS Revenue Sharing upon Conclusion of each Season consistent with Adopted Cost Recovery Policy Levels Risk Management Oversight through Liability Waivers Standardized Training of Sports Officials and Volunteers 2-2 DRAFT AGREEMENT – 5/23/17 RECREATION PARTNERSHIP AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND CENTRAL COAST SOCCER (CCS) THIS RECREATION PARTNERSHIP BETWEEN THE CITY OF SAN LUIS OBISPO AND CENTRAL COAST SOCCER, is in support of common adult recreational soccer activities for the benefit of the community is made and entered into in the City of San Luis Obispo on ________, 2017 by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as CITY, and CENTRAL COAST SOCCER, hereinafter referred to as CCS. WITNESSETH: WHEREAS, the CITY and CCS desire to continue to offer residents of the City of San Luis Obispo high-quality recreational opportunities in a collaborative fashion; and WHEREAS, the CITY and CCS seek to avoid duplication of adult recreational soccer programs; and WHEREAS, the CITY desires to maintain a mutually beneficial relationship between the CITY and CCS as a way to continue to enhance the sense of community for residents; and WHEREAS, the CITY owns, maintains and programs the San Luis Obispo Damon -Garcia Sports Field Complex and the CCS desires to have access to outdoor fields to continue to provide an adult soccer league as a programmed use of the Damon-Garcia Sports Fields Complex; and WHEREAS, the CITY has determined that partnerships with community organizations to provide shared services to the community are of great benefit and CCS has expressed a willingness to continue these shared services, in partnership and in cooperation with and assistance from the CITY; WHEREAS, CCS shall reimburse the CITY a portion of the revenues collected to assist in offsetting costs associated with adult soccer activities on the Damon-Garcia outdoor sport fields; NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: 1.TERM. The term of this Agreement shall be for one (1) year from September 1, 2017 to August 31, 2018. The terms of this Agreement may be extended for three additional one-year terms upon the mutual written agreement of the parties through to August 31, 2021. 2.FINANCIAL MANAGEMENT. The CITY and CCS agree to a series of terms associated providing with recreational programming and the use of CITY facilities for the sole purpose of providing shared adult recreational programming for the benefit of the community. Fees for the use of CITY facilities shall be collected and remitted by CCS to the CITY in accordance with the payment schedules as prescribed below in Section 2.A. Fees for participation are based on the mutually agreed fee recovery that includes standard City of San Luis Obispo facility use fees. Fees included in this Agreement are subject to change with future Agreement modifications and/or as directed by the City Council. A. Program income from participant activity fees for registered Adult Male only, Adult Female Only and Adult Co-Ed leagues shall be divided as follows: 1.Thirty (30) percent of participant activity fees to CITY 2.Seventy (70) percent of participant activity fees to CCS B. CCS shall remit payment to the CITY for four (4) adult soccer seasons within 30 days of conclusion of the season on November 30th, January 31st, March 31st and June 30th of each year. 2-3 Attachment 1 RECREATION PARTNERSHIP AGREEMENT – CITY AND CCS page 2 C. Should there be a dramatic change in revenues collected for shared youth programming, both parties agree to renegotiate the payment terms set forth in this Agreement. 3.ADULT RECREATIONAL SOCCER LEAGUE A. This Agreement permits CCS four (4) Adult Soccer seasons held annually as follows: i.Early Fall: September - October (8 weeks) ii.Late Fall: November - December (8 weeks) iii.Winter: January – February (9 weeks) iv.Spring: March – May (8 weeks) v.End of Spring and Summer seasons shall be held at an alternative, non-City venue, due to the annual maintenance closure of Damon-Garcia. CCS will not be permitted field use from May through August annually. B. Play at Damon-Garcia Sports Complex is permitted from September through April annually on the following days: i.Tuesdays: 1.Play: Half fields, Adult Co-Ed league 2.Fields: Two (2) lower level fields (A, B or C) 3.Duration: Two (2) hours, 7:00 PM – 9:00 PM 4.Matches: Eight (8) matches per night (two (2) per half field) 5.The maximum registered CCS Adult Co-Ed players permitted to play at Damon-Garcia Sports complex during a season shall be one-hundred and twenty-eight (128) players. ii.Thursdays: 1.Play: Full fields, Adult Male Only and Adult Female Only leagues 2.Fields: Two (2) lower level fields (A, B or C) 3.Duration: Three (3) hours, 6:00 PM – 9:00 PM 4.Matches: Four (4) matches per night (two (2) per field) 5.The maximum registered CCS Adult Male Only players permitted to play at Damon-Garcia Sports complex during a season shall be ninety (90) players. 6.The maximum registered CCS Adult Female Only players permitted to play at Damon-Garcia Sports complex during a season shall be thirty-two (32) players. 4.ROLES AND RESPONSIBILITIES. The City of San Luis Obispo Parks and Recreation Director may authorize periodic modifications, within the scope of his/her financial and/or operational authority, to the Roles and Responsibilities as he/she may deem necessary or appropriate to the partnership between the CITY and CCS. Any written amendment or modifications to the Roles and Responsibilities shall be upon mutual consent of both parties . 4.1 CCS OBLIGATIONS A. SCOPE OF SERVICES 1.CCS will conduct registration of participants. 2.CCS will be responsible for creating Rosters & Game Schedules. 3.CCS will be responsible for providing Equipment such as, flags, balls and cones. 4.CCS will collect liability waivers from participants and keep them on file for the duration of the agreement. 5.CCS will secure all the necessary Sports Officials and provide training if needed. 6.CCS will provide Uniforms for all the participants. 7.CCS will report any issues with field conditions to the CITY’s Facilities Supervisor to be forwarded to the Parks Maintenance division. 8.Any program purchases beyond the scope of the agreement shall be discussed between both parties prior to purchasing. 9.CCS and City staff mutually agree to perform field condition assessments following each playing season and identify program enhancements. 4.2 CITY OBLIGATIONS 2-4 RECREATION PARTNERSHIP AGREEMENT – CITY AND CCS page 3 A. SCOPE OF SERVICES 1.In recognition of the long-standing partnership and mutual benefit received by providing facilities for adult recreational activities, the CITY has agreed to give priority to and reserve the use of two (2) of the lower level sports fields (A, B or C) at the Damon-Garcia Sports Complex two nights per week. 2.The CITY will promote CCS Adult Soccer opportunities on the CITY’s website. 3.The CITY will provide and maintain soccer goals and nets for CCS use. 4.The CITY shall maintain the sport fields and update the field marking at Damon- Garcia Sports Complex weekly. 5.The CITY reserves the right to modify the permitted field of play during the seasons based on field conditions. 6.The CITY reserves the right to cancel permitted play at Damon-Garcia Sports Complex in the event of inclement weather or maintenance related issues. 7.The CITY shall notify CCS of any field closures with as much advanced notice as possible. 8.Any program purchases beyond the scope of the agreement shall be discussed between both parties prior to purchasing. 9.CCS and City staff mutually agree to perform field condition assessments following each playing season and identify program enhancements. 5.OTHER CCS PERMITTING A. TOURNAMENTS 1.Tournament submittal may be made up to a year in advance but not less than 90 days before the requested date. 2.Approval of proposed tournament is subject to the approval of CITY Public Works Department Parks Maintenance division and Parks and Recreation. Denial of tournament request may be made for the following reasons: a.The facility is unable to accommodate the proposed activity. b.The applicant has previously failed to comply with the Tournament Application conditions required for the event or with the facility usage or Park policies, producers, and/or regulations. c.The nature of the activity may endanger the participants, facility, equipment, or staff. d.Or based on any substantive reason(s), as deemed by the Parks and Recreation or Public Works Departments 3.A CCS representative must attend a pre-tournament meeting for approved tournaments set up by the CITY prior to the tournament date. 4.Tournaments are subject to standard field use fees. A security deposit of $500.00 and a $70.00 non-refundable permit fee is required for all tournaments and must be paid when submitting the signed application to secure a tournament date at a CITY facility. All paperwork and fees must be paid at least seven working days before the scheduled event 6.PENALTIES A. Under the terms of the Agreement, CCS shall be assessed penalties for use of non-permitted fields or playing beyond the permitted times. Multiple violations (of three or more) will constitute a failure by CSS to play on assigned fields and will necessitate a penalty of $300 per violation. Continued violations of permitted field use may result in termination of the Agreement. 7.INSURANCE AND LIABILITY A. Each party to this Agreement shall make the other party, its officers, agents, employees and volunteers as separately additionally insured through a CG 20 26 or equivalent, blanket endorsement or section of the policy no later than October 1 of each year. Each party agrees to provide a commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00-01, in an amount not less than $1,000,000 per 2-5 RECREATION PARTNERSHIP AGREEMENT – CITY AND CCS page 4 occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. B. Waivers of Liability for programs listed under the agreement shall be required of all program participants prior to their participation in a shared recreational activity. City Waivers, signed by all CCS participants, shall be collected by CCS and provided to the CITY prior to the start of a season. Participant Liability Waivers shall be maintained by the CITY for a period of three (3) years. 8.AGREEMENT AMENDMENT. Any amendment, modification or variation from the terms of this Agreement shall be presented in writing by the City’s Parks and Recreation Director and the CCS President. Should additional fields at Damon-Garcia or other CITY owned recreational facility be made available, the CITY and CCS may review and propose amendments to the terms set forth in this Agreement. Any amendment, modification or variation from the terms of this Agreement shall be presented in writing by the City’s Parks and Recreation Director and CCS President and shall be effective only upon final approval by the City Manager or his/her designee. 10.AGREEMENT TERMINATION. Either party may terminate the Agreement for convenience , provided 30 days written notice is given. The Agreement may be terminated by either party for cause, provided that written notice has been given in the manner specified herein stating the reasons for the intended termination and providing the other party at least 10 days to cure any alleged breach. If the party receiving notice fails or refuses to cure the alleged breach within 10 days, or to make substantial progress toward cure to the satisfaction of the parting demanding cure, this Agreement may be terminated 10 days after receipt of the notice as specified herein. 11.NOTICE. All written notices to the parties hereto shall be sent by USPS Mail, postage prepaid by registered or certified mail addressed as follows: CITY:Parks & Recreation Director City of San Luis Obispo 1341 Nipomo St. San Luis Obispo, CA 93401 CC SOCCER: Central Coast Soccer President 1574 Fredericks St. San Luis Obispo, CA 93405 12.AUTHORITY TO EXECUTE AGREEMENT. Both CITY and CCS do covenant that each individual executing this agreement on behalf of each party is a person duly authorized and empowered to execute Agreements for such party. 2-6 RECREATION PARTNERSHIP AGREEMENT – CITY AND CCS page 5 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. ATTEST: CITY OF SAN LUIS OBISPO ________________________________ By:________________________________ Carrie Gallagher Mayor Heidi Harmon City Clerk APPROVED AS TO FORM: CENTRAL COAST SOCCER By:_________________________________ J. Christine Dietrick Erik Slayter, CCS President City Attorney 2-7 BUDGET REFERENCE MATERIALS BUDGET AND FISCAL POLICIES Adopted by City Council April 18, 2017 G. Recreation Programs The following cost recovery policies apply to the City's recreation programs: 1.Cost recovery for activities directed to adults should be relatively high. 2.Cost recovery for activities directed to youth and seniors should be relative ly low. In those circumstances where services are similar to those provided in the private sector, cost recovery levels should be higher. Although ability to pay may not be a concern for all youth and senior participants, these are desired program activities, and the cost of determining need may be greater than the cost of providing a uniform service fee structure to all participants. Further, there is a community-wide benefit in encouraging high- levels of participation in youth and senior recreation act ivities regardless of financial status. 3.Cost recovery goals for recreation activities are set as follows: High-Range Cost Recovery Activities - (60% to 100%) a.Adult athletics b.Banner permit applications c.Child care services d.Facility rentals (indoor and outdoor; excludes use of facilities for internal City uses) Mid-Range Cost Recovery Activities - (30% to 60%) e.Triathlon f.Golf g.Summer and Spring Break Camps h.Classes i.Major commercial film permit applications Low-Range Cost Recovery Activities- (0 to 30%) j.Aquatics k.Community gardens l.Junior Ranger camp m.Minor commercial film permit applications n.Skate park o.Parks and Recreation sponsored events (except for Triathlon) p.Youth sports q.Teen services r.Senior/boomer services 4.For cost recovery activities of less than 100%, there should be a differential in rates between residents and non-residents. However, the Director of Parks and Recreation is authorized to reduce or eliminate non-resident fee differentials when it can be demonstrated that: a.The fee is reducing attendance. b.And there are no appreciable expenditure savings from the reduced attendance. 2-8 Attachment 2 BUDGET REFERENCE MATERIALS BUDGET AND FISCAL POLICIES Adopted by City Council April 18, 2017 5.Charges will be assessed for use of rooms, pools, gymnasiums, ball fields, special-use areas, and recreation equipment for activities not sponsored or co-sponsored by the City. Such charges will generally conform to the fee guidelines described above. However, the Director of Parks and Recreation is authorized to charge fees that are closer to full cost recovery for facilities that are heavily used at peak times and include a majority of non-resident users. 6.A vendor charge of at least 10 percent of gross income will be assessed from individuals or organizations using City facilities for moneymaking activities. 7.Director of Parks and Recreation is authorized to offer reduced fees such as introductory rates, family discounts and coupon discounts on a pilot basis (not to exceed 18 months) to promote n ew recreation programs or resurrect existing ones. 8.The Parks and Recreation Department will consider waiving fees only when the City Manager determines in writing that an undue hardship exists. 2-9 City of San Luis Obispo, Council Agenda Report, Meeting Date, Item Number Parks and Recreation Commission Agenda Report DATE: June 7, 2017 FROM: Shelly Stanwyck, Parks and Recreation Director Prepared By: Melissa C. Mudgett, Parks and Recreation Manager SUBJECT: RECEIVE PRELIMINARY DOG OFF-LEASH SURVEY RESULTS AND RECOMMEND TO COUNCIL THAT IT AUTHORIZE STAFF TO PURSUE PETSAFE® BARK FOR YOUR PARK™ GRANT RECOMMENDATION 1.Receive preliminary summary of the 2017 Dog Off-Leash Area User Survey. 2.Recommend to Council that it authorize staff to pursue a Bark for Your ParkTM grant application submitted to PetSafe®for a total amount not to exceed $25,000 for the design and construction of a new dog park at Laguna Lake Park. DISCUSSION Background The Dog Off-Leash Area at Laguna Lake Park began many years ago as a pilot program and quickly evolved into a popular and consistently utilized recreation opportunity. Taking note of this community need, the Parks and Recreation Commission and City Council formally adopted the area into the Park Master Plan in 2005. It is the only area of the City’s facilities and parks in which owners may allow their canines to be off-leash, running freely, and interacting with other dogs. Dog parks have grown in popularity throughout the country as more people have pets and are asking that communities provide these dog-friendly recreational opportunities. The City of San Luis Obispo is no exception. Currently the City has an “off -leash” area at the Laguna Lake park but does not have a “fenced dog park”. The closest fenced dog park is located at El Chorro Regional Park (Highway 1 across from Cuesta College), which is approximately 4 miles outside of city limits and about 9 miles from the Laguna Lake park. Dog Off-Leash Area Maintenance Both Public Works and Parks and Recreation Department staff provide for the maintenance and operations of the dog “off-leash” area at Laguna Lake Park. In the 2015-17 Financial Plan, $50,000 was allocated to fund the capital improvement project to improve animal safety at the Dog Off-Leash Area. This funding was intended to support the installation of protective measures to prevent continued dog marking at the restroom corners, improving 250 feet of fencing adjacent to the parking lot area, as well as large landscape boulders to serve as visual boundary lines for Item 3 June 7, 2017 3-1 PRELIMINARY SURVEY RESULTS & DOG PARK GRANT APPLICATION Page 2 users; as the entire park is not available for off-leash use. Additionally, the Parks Maintenance Department will be providing supplemental signage and maintenance of the surfacing in the off- leash area. A summary of currently planned maintenance activities in addition to the capital improvement project for improved fencing adjacent to the parking and protective measures around the restrooms is: Future Needs, Community Outreach and Preliminary Survey Results The City follows the industry best practice of engaging existing users of facilities about any changes in use or availability. To accomplish this best practice regarding improvements to, or alterations of existing recreational park or facility, public outreach and engagement to assess uses and what impacts changes to various City facilities could have on existing users has been conducted. Current dog off-leash area users were invited to participate in the 2017 Dog Off- Leash Area User survey to provide feedback about the potential impacts on existing users with proposed alterations to this facility. The survey was intended to solicit feedback from users to help shape current maintenance needs, as well as future improvements to the area should funding become available (such as with grants or community donations). To date, the survey received overwhelming community response as 178 park users have provided the City with valuable feedback. At this time, based on preliminary survey results user’s top priorities are as follows: Overall, the users are happy with the dog “off-leash” area’s maintenance and do not wish to completely enclose it; however, users were in support of adding a fenced-in dog park at another Maintenance Activities •extending the mowing boundaries (Complete) •installating visual boundaries -large boulders (In Progess) •increasing signage (In Progess) •installing paver "collars" around the water station (In Progress: 1 out of 2 water stations Complete) •maintaining the surfacing of the off-leash areas (Complete) •installing temporary snow fencing around bog area (Complete) Maintenance •Improvements to All- Weather Surface Material to Include Grass & Woodchips Park Location •Laguna Lake Park, adjacent to existing "off-leash" area, was identified by Users as ideal location for the addition of a Fenced Dog Park Dog Park Amenities •Shade Structure •Clear Boundaries (Fenced Separation of large & small dogs) •Addition of Play Elements for Dogs 3-2 PRELIMINARY SURVEY RESULTS & DOG PARK GRANT APPLICATION Page 3 location. While there may be potential for multiple park areas within the City to locate a fenced dog park, this initial effort has identified locations near the existing Laguna Lake Park designated dog “off-leash area” as the ideal location for the addition of a fenced dog park. Mutually, Public Works and Parks and Recreation staff recommend pursuing this location for grant funding as the survey indicates general support for such a park, there is existing compatibility of use as the area is regularly visited by dogs and nearby residents, and formalizing a portion of the park into a fenced-in dog park would be less costly due to existing infrastructure (such as accessibility to public restrooms, parking and utilities). The following is a preliminary list of benefits of establishing such a fenced dog park at Laguna Lake Park: 1.Provides for defined, controlled area to allow dogs off leash (great for dog wanderers, bolters); 2.Allows for the separation of large and small dogs; 3.Keeps dogs away from water bodies that may be polluted; 4.Provides for defined area to apply all-weather material (e.g. woodchips); 5.Minimize potential conflicts within the existing off-leash area and uncontrolled dogs from entering other parts of the park (e.g. children’s playground or protected natural conservation and open space areas). 2017 PetSafe® Bark For Your Park™ Program In May 2017, staff received notification of the availability of a nationwide grant to fund the development and construction of a dog park in our community. The 2017 PetSafe® Bark For Your Park™ Program is committed to creating safe, off-leash areas for pets and their owners to enjoy for years to come. The PetSafe® Grant Program will award communities nationwide $25,000 to help build new dog parks. If awarded, PetSafe® grant funds, in an amount not-to- exceed $25,000, could be used to construct a fenced-in dog park at Laguna Lake Park. (Attachment A – Grant Rules) The preliminary project proposal to establish a fenced dog park at Laguna Lake Park and potential locations within the park is provided as Attachment B. Staff recommends the Commission evaluate and provide feedback on the proposed dog park locations at Laguna Lake Park. Additionally, the Commission could provide staff direction on any dog park design features. Adjacent to Existing Dog "Off-Leash" Area, Dalidio WayOption A •Close Proximity to Parking & Public Restrooms •Accessibility to Potable Water •Drainage Issues Related to Soil Type. Moderate Trenching Required. •Approximately 900 ft Perimeter of Fencing 3-3 PRELIMINARY SURVEY RESULTS & DOG PARK GRANT APPLICATION Page 4 For reference, a map of Laguna Lake Park and dog park location options is provided below. Extends Along Lake Park LoopOption B •Close Proximity to Parking & Public Retrooms •Accessibility to Potable Water •Drainage into Tule Reeds. Limited Trenching Required. •In Conflict with Permitted Special Events •Approximately 1100 ft Perimeter of Fencing Corner of Dalidio Way & Lake Park LoopOption C •Close Proximity to Parking •No Accessibility to Potable Water. Extensiive Roadway Escavation Required. •Limited Access to Public Restrooms •Drainage Issues Related to Soil Type. Extensive Trenching Required. •In Conflict with Existing Park Uses: Disc Golf Course & Memorial Tree Grove •Approximately 1100 ft Perimeter of Fencing 3-4 PRELIMINARY SURVEY RESULTS & DOG PARK GRANT APPLICATION Page 5 Upon conclusion of the preliminary review, staff does not recommend the Option C as a feasible location for a dog park due the limited proximity to public restrooms, conflict with existing park uses and the extensive costs required in providing potable water to this location. The PetSafe® grant application deadline is June 30, 2017. Communities awarded the grant will be publicly announced in September 2017. The City of San Luis Obispo meets the grant eligibility requirements. Parks and Recreation staff request the Commission’s approval to seek grant funding and pursue a more shovel ready project at Laguna Lake Park which would entail the following steps. Should our community be selected as recipient of a PetSafe grant, project design and construction of the dog park must be completed no later than three years from the date of the grant announcement; September 2020. It is anticipated that project costs could exceed the total grant award of $25,000. As typical with other local dog parks, additional funding raising efforts through community donations or volunteer services would be needed to supplement existing grant funds and complete the project. City staff remain committed to helping our citizens organize such efforts, including the identification of resources (funding or in-kind) to help support the design, construction, operation and ongoing maintenance of the dog park. Next Steps As recommended by the Commission, staff will seek Council’s authorization to pursue the PetSafe® Bark for Your ParkTM grant at its June 20, 2017 Meeting. Additionally, Parks and Recreation staff will continue to analyze community input received and will return to the OUTREACH Dog Off-Leash User Survey to seek Community Input for current maintenance needs and future improvements PRELIMINARY PROJECT Collaborate with Parks Maint to develop Dog Park Plan Identify Potential City Park Locations Idenitfy Funding Opportunities APPROVAL PROCESS Seek Advisory Body and City Council Authorization to Pursue Grant Funding for Design & Construction of Fenced Dog Park PUBLIC ENGAGEMENT Seek Community Input for Design of Fenced Dog Park PROJECT CONSTRUCTION Prepare Preliminary Designs for Council's Consideration Receive Building Permits and Construct Fenced Dog Park 3-5 PRELIMINARY SURVEY RESULTS & DOG PARK GRANT APPLICATION Page 6 Commission at its July meeting with a formal presentation of the Dog Off-Leash Survey results. Should the City be awarded the dog park grant, staff will return to the PRC for direction regarding public engagement, preliminary design, estimated project costs and construction progress. Attachment 1.PetSafe® Bark for Your Park™ Grant Rules 2.Project Proposal Laguna Lake Fenced Dog Park 3-6 The PetSafe® Bark for Your Park Grant Program - Official Grant Rules By applying for a PetSafe Bark for Your Park Grant, you accept and agree to be bound by these Official Grant Rules. Applicants further agree to be bound by the decisions made by the Sponsor, which are final and binding in all respects. The Sponsor reserves the right to disqualify Applicants and/or applications that do not comply with the Official Grant Rules. 1. No Purchase Necessary: No purchase necessary to apply. A purchase will not increase your Community’s chances of being awarded a Grant. 2. Sponsor: The PetSafe Bark for Your Park Grant Program (the “Grant” or the “Program”) is sponsored by Radio Systems Corporation, 10427 PetSafe Way, Knoxville, TN 37932 (the “Sponsor”). 3. Grants Awarded: The number and amount of Grants to be awarded by Sponsor may change each year based on the financial commitment available from the Sponsor. Sponsor reserves the right not to award any Grants in a given year. A Grant may include park equipment provided by Sponsor and/or a cash award, as determined by Sponsor. The total value of each Grant will include the value of any park equipment provided by Sponsor plus the amount of the cash award, if any. Each Grant request cannot exceed $25,000 in value. The Sponsor will not fund more than $275,000 in Grants per year, with the total amount of Grants, if any, funded in a given year to be at the sole discretion of the Sponsor. No Grant will exceed $25,000 in dog park equipment and/or cash. Grants will be awarded a minimum of one time per year, in September. 4. Eligibility: The Program is open only to Communities of the United States, District of Columbia, and Puerto Rico (each, a “Community” or interchangeably an “Applicant”). The term “Community” as used in these Official Grant Rules means (a) a county, city, municipality or other local governmental unit, legally organized, constituted and existing under state law (a “Local Government”) or (b) a non-profit, public benefit organization legally organized and existing under state law which has received tax-exempt status under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, and which manages or operates park facilities on behalf of a 3-7 Attachment 1 The PetSafe® Bark for Your Park Grant Program - Official Grant Rules Local Government or which owns, manages and/or operates park facilities which are open to the general public at no charge (an “Eligible Non-profit Organization”). When the word “you” is used in these Official Grant Rules, it means the Applicant. Employees, officers, directors, affiliates, licensees, distributors and fulfillment agencies of the Sponsor, and respective immediate family members (a spouse, sibling, parent, child or grandparent and the spouses of such persons) and other persons living in their same households are not eligible to participate in the Program. 5. Applying for a Grant: To be eligible to be selected for a Grant, a Community must agree to accept and be bound by these Official Grant Rules and must submit the following to the Sponsor with their application: an executive summary of the community dog park project to be funded which may include proposed budgets and plans, if available; a verification letter from the land owner where the current or proposed dog park will be built that confirms the availability of land for the project; and letter(s) from the city or county mayor, city manager, the director of parks and recreation, or other civic leader within the Community that document their support of the proposed dog park and their willingness to complete the project if the Community is chosen as a Grant recipient. letter from a Community official that agrees in writing to be bound by these Official Grant Rules. All submissions may be made to the Sponsor via the petsafe.net/barkforyourpark website. To be eligible for a Grant, a Community must meet the Community Eligibility Requirements set forth in paragraph 6(d) below in addition to the foregoing requirements and must otherwise comply with these Official Grant Rules. Previous Bark for Your Park Grant recipients are not eligible to apply for additional Grants for a period of three (3) years from their Grant announcement. Previous winners of the PetSafe Bark for Your Park Contest are not eligible to apply for Grants for a period of three years from their park opening. 6. Description of the Program: (a) Community Designation. 3-8 The PetSafe® Bark for Your Park Grant Program - Official Grant Rules In the event multiple applications are submitted on behalf of overlapping or contiguous Communities or on behalf of multiple Eligible Non-profit Organizations which are in the same general geographic area or overlapping geographic areas (such as a city and a county or an Eligible Non-profit Organization and the city in which it is located), Sponsor, in its sole discretion, may elect to designate which of the nominated Communities will be considered for a Grant. (b) Grant Selections. Grants will be awarded on a combination of factors, including Need (location/presence of park or condition of existing park), Impact (dog population, number of existing parks and recreational pet opportunities), and Support (commitment to building/operating a public dog park or prior community efforts). Preference will be given to allocating Grants equally across the United States. Based on the applications received, this distribution model may be adjusted. Grant applications will be reviewed by the Sponsor. All decisions of the Sponsor will be final, binding and non-appealable. (c) Award of Grants. The Communities designated as Grant recipients will be awarded a Grant by Sponsor for use in development and construction of a dog park project in the Community, subject to compliance with these Official Grant Rules and satisfaction of all Community Eligibility Requirements. Grant recipients will be contacted directly by telephone and/or email and will then be posted on the Bark for Your Park website. Potential recipients who cannot be contacted within ten (10) business days following the selection process, despite best efforts, may be disqualified and another recipient may be selected. Grants will be publically announced and awarded in September and Grant funds must be used within 3 years of the announcement. (d) Community Eligibility Requirements. To be eligible to receive a Grant, each Community selected as a Grant recipient must: provide land for construction and operation of the dog park, the location and suitability of which are subject to Sponsor’s reasonable approval. provide a budget for the design and construction of the dog park project, which shall be subject to Sponsor’s reasonable approval. provide evidence of appropriation or availability of sufficient funds to complete construction of the dog park project in accordance with the proposed budget. 3-9 The PetSafe® Bark for Your Park Grant Program - Official Grant Rules provide a budget for operation of the dog park, which shall be subject to Sponsor’s reasonable approval, and commit to maintain and operate the dog park for at least three (3) years from the date the dog park opens to the general public. make the dog park available for use by the general public at no charge, subject to reasonable rules and regulations concerning such use. agree to include Sponsor’s PetSafe brand name and logo in all materials related to the dog park. for each Community accepting a grant at the $25,000 level, agree to permanently include Sponsor’s PetSafe brand name in the name of the dog park. agree to install signage for the dog park that includes the Sponsor’s PetSafe brand name and logo, which shall be subject to Sponsor’s reasonable approval. coordinate the opening/reopening/unveiling of the dog park with Sponsor and participate in promotional activities related to the Program and the dog park as reasonably requested by Sponsor. 7. Use and Funding of Grants: Grants cannot be used to purchase land and must be used only for direct costs of development and construction of the dog park, such as design fees, permits, site preparation, construction services, building materials, installation of utilities, and other capital expenses related to development and construction of the dog park, which shall be set forth in a project budget and subject to Sponsor’s reasonable approval (the “Approved Expenses”). The grand opening or reopening of the dog park should take place no later than three years from the date of the Grant announcement, subject to weather and other factors beyond the Community’s control. Sponsor will not be responsible for delays in approvals, construction, planning, or other issues outside of Sponsor’s control. If the grand opening or reopening of the dog park has not occurred by three years from the date of the Grant announcement, the Community agrees to donate the Grant funds to animal shelters, animal welfare groups, animal rescue groups, or animal advocacy groups as decided by the Community’s Chief Executive Offer. 8. Advertising and Promotion: The Sponsor and each of its respective affiliates, distributors, licensees, suppliers and advertising/promotion agencies (collectively, the “Sponsor Affiliates”) shall, except to the extent prohibited by law, have the right 3-10 The PetSafe® Bark for Your Park Grant Program - Official Grant Rules and permission to use each Applicant’s name as well as any and all portions of their application for advertising, promotion, trade and/or any other lawful purpose in any media or format now or hereafter known without further compensation, permission or notification. By applying, each Applicant grants such rights and permission and agrees to release Sponsor from any and all claims that any advertising produced, presented, and/or prepared by or on behalf of the Sponsor infringes upon the Applicant’s rights with regard to any portions or ideas contained in their application. Each Community grants such rights and permission and agrees to release Sponsor from any and all claims that any advertising produced, presented, and/or prepared by or on behalf of the Sponsor infringes upon the Community’s rights with regard to any portions or ideas submitted by the Community. 9. Privacy: The names of Communities may be announced publicly in connection with any application or Grant. Any information posted on Facebook will be subject to their respective privacy policies. 10. Limitation of Liability: The Sponsor and Sponsor Affiliates, and all of their respective officers, directors, employees, representatives, agents and affiliates, expressly disclaim, shall have no liability and shall be held harmless from and against any liability, loss, injury or death to any Community or any other party, including without limitation damage to personal or real property, due in whole or in part, directly or indirectly, by reason of the acceptance, possession, use or misuse of any Grant (including any travel or activity related thereto), such party’s participation or attempt to participate in this Program or ability or inability to upload or download any information in connection with participating in the Program, or any fraud, viruses or other events that compromise the integrity of the Program. Each Community further acknowledges that neither Sponsor, the Sponsor’s affiliates nor any of their respective officers, directors, employees, representatives and agents, has made or is in any manner responsible or liable for any warranty, representation or guarantee, expressed or implied, in fact or in law, relative to any right or Grant, including, but not limited to, the value, quality, condition or fitness of any Grant, other than the dollar amount of the Grant. All Grants are provided “as is” and Sponsor disclaims all warranties, whether express or implied with respect thereto. use of the Program web site is at each user's own risk. Each Community participating in this Program agrees to indemnify, release and hold sponsor and sponsor’s affiliates, including but not limited to Facebook, and all of their respective officers, directors, employees, representatives, agents and affiliates, harmless from any and all claims, damages, expenses, costs (including 3-11 The PetSafe® Bark for Your Park Grant Program - Official Grant Rules attorney’s fees) and liabilities (including settlements) due to or arising out of or in any way related to their participation in this Program or their acceptance or use of any Grant. 11. Miscellaneous: (a) Taxes, if any, are the sole responsibility of each Grant recipient. SPONSOR RESERVES THE RIGHT TO PROSECUTE AND/OR SEEK DAMAGES FROM ANY PERSON(S) THAT DAMAGES OR UNDERMINES THE LEGITIMATE OPERATION OF THE PROGRAM TO THE FULLEST EXTENT PERMITTED BY LAW. (c) Sponsor reserves the right, without notice and at any time, to disqualify and remove the application of a Community who violates these Grant Rules. Sponsor has no obligation to correspond with persons regarding applications or disqualifications of any Community. (d) Sponsor reserves the right, without prior notice and at any time, to terminate the Program, in whole or in part, or modify or suspend the Program in any way, for any reason, including if Sponsor determines, in its sole discretion, that the Program is impaired or corrupted or that fraud or technical problems, failures or malfunctions have destroyed or undermined the proper integrity, and/or feasibility of the Program. (e) All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Grant Rules or the rights and obligations of the participant or Sponsor in connection with the Grant shall be governed by and construed in accordance with the laws of the State of Tennessee without giving effect to any choice of law or conflict of law rules or provisions that would cause the application of any other state, provincial or federal laws. Exclusive jurisdiction and venue for any action arising out of or relating to the Grant shall be in the state or federal courts of record located in Knox County, Tennessee. By participating in this Program, each Community hereby agrees to submit to the exclusive jurisdiction and venue of such courts for all purposes in connection with these Official Grant Rules and the Program. (f) Sponsor shall not incur any liability to any Community for any losses or damages of any nature whatsoever incurred or suffered by a Force Majeure Event including but not limited to: acts of God (such as, but not limited to, fires, explosions, earthquakes, drought, tidal waves and floods), power outages, war, riot, commotion, strikes, or acts or threats of terrorism. (g) Sponsor has the sole right to decide all matters and disputes arising from this Program and all decisions of Sponsor are final, binding and unappealable. 3-12 The PetSafe® Bark for Your Park Grant Program - Official Grant Rules (h) VOID WHERE PROHIBITED BY LAW. (i) Community agrees that all installation of equipment included in a Grant award from the Sponsor is the sole responsibility of the Community. © 2017 Radio Systems Corporation. All Rights Reserved. 3-13 PROPOSAL TO ESTABLISH A FENCED DOG PARK AT LAGUNA LAKE PARK 1 VISION STATEMENT To establish a successful fenced dog park at Laguna Lake Park, which would include the creation of formal guidelines regarding the placement and management of a fenced dog park in the City of San Luis Obispo. INTRODUCTION Dog parks have grown in popularity throughout the country as more people have pets and are asking that communities provide recreational opportunities for them. The City of San Luis Obispo is no exception. Currently the City does not have any formal off-leash dog parks. The closest such park is found at the El Chorro Regional Park (a regional County of San Luis Obispo park located Highway 1 across from Cuesta College) approximately 4 miles from the closest city limits and about 9 miles from Laguna Lake Park. While there may be potential for multiple areas to establish off-leash dog parks within the City, this preliminary effort intends to focus its efforts on a portion of the existing ‘dog off-leash area’ located within the Laguna Lake Park. A couple of reasons for this focus, if there is general support for such a park, include time savings given that the area is already being used by dogs and existing compatibility with nearby residences, and formalizing a portion into a fenced-in dog park would be less costly due to existing infrastructure (e.g., within existing park, bathrooms, water, electricity, access road, etc.). WHY ESTABLISH A FENCED-IN DOG PARK? The following is a preliminary list of benefits of establishing such a dog park at Laguna Lake: 1.Minimize potential conflicts within the existing park and to surrounding uses as dog use is currently established; 2.Provides for defined, controlled area to allow dogs off leash (great for dog wanderers, bolters); 3.Allows for the separation of large and small dogs; 4.Keeps dogs away from water bodies that may be polluted; 5.Provides for defined area to apply all-weather material (e.g. bark chips, mulch, pea gravel, etc.); 6.Reduces number of uncontrolled dogs from entering other parts of the park (e.g. children’s playground and protected natural conservation areas). NEXT STEPS Initial steps may include the following: City Parks and Recreation and Public Works Parks Maintenance staff seek input from community park users to determine the best course of action to develop a Laguna Lake Fenced-In Dog Park Plan (Plan) that is consistent with existing regulations and plans, and determine which, if any, of these would need to be amended to support the creation of a fenced-in dog park; Work with staff to define the approval process with advisory and decision making bodies (Parks and Recreation Commission and City Council) which could include establishment of goals, create design parameters, identify construction and maintenance elements and responsibilities, identify rules of Park use; 3-14 Attachment 2 PROPOSAL TO ESTABLISH A FENCED DOG PARK AT LAGUNA LAKE PARK 2 Identify funding and support opportunities; and potential limitations and liabilities; etc. City Council approval to seek grant funding. Outreach to interested parties to solicit: general support and/or interest in development of such a park; determine potential interest in establishing a volunteer group to help construct and/or help the City maintain such a facility; provide input on the Plan design; Prepare preliminary design alternatives for consideration to formalize such a fenced-in Dog Park at Laguna Lake. Find funding sources for construction and operations. EXHIBITS 1.Exhibit 1 – List of Dog Park Considerations a.provides an initial list of the major elements that will likely require additional consideration as the design phase begins 2.Exhibit 2 – Laguna Lake Park possible locations a.provides a possible location and preliminary design for a fenced-in dog park at Laguna Lake 3.Exhibit 3 – Local Dog Park Examples a.provides some pictures of various features that exist at the County’s Regional El Chorro Dog Park (Hwy 1 across from Cuesta College) and Vineyard Dog Park (Templeton) 3-15 Exhibit 1 – General List of Dog Park Elements Preliminary Considerations Size: The recommended minimum size for City dog parks is generally between ½ acre and one acre; the initially proposed area is about one acre. Buffer from Residential: the distance from the closest residences is about 1,200 feet. The existing dog off-leash area use along with this ample separation will minimize conflicts; furthermore, having a ‘dawn to dusk’ hours of operation will further minimize conflicts. Water Source: The existing dog area already has a source of potable water; new lines would need to be installed to create several new points within the fenced dog park. Parking: There is limited existing parking lots located at Laguna Lake Park. Consideration of ADA requirements from parking area designs. Drainage: It is important that the site be relatively flat and have permeable soils; the suggested area is generally flat and gently sloping towards the lake; the soils are mostly clay and not very permeable (all of the soil within Laguna Lake area is not very permeable); all-weather material would likely be needed to make the area useable year round. Shade: Dog parks should include some shade as desirable, but not heavily shaded to allow for grass growth (if used as ground cover) and for the ground to dry; the proposed area includes a couple of trees, but many could be planted to achieve this objective (Plan could include a ‘memorial tree’ program to allow individuals to pay for such plantings). Use Conflict Avoidance: Guidelines should include avoiding play areas and other recreational amenities, high use areas, natural areas and water sources, wildlife, trails, community gardens, and historic sites; proposed area would not conflict with any of these activities or resources. Protect Wildlife and Natural Areas: Portions of Laguna Lake include sensitive plants and animals; the initial area being suggested appears to have only non-native annual grasses; an in- season survey may be needed to confirm that no sensitive resources within proposed area. Design Fence Height and Material: To be determined. Common examples include galvanized or vinyl coated chain link fences, with a minimum height of 4 feet. Double gated entries to allow for dog owners to unleash the dogs in a corral prior to letting the dog run free are the norm; service gates should be added to allow flatbed size trucks entry for maintenance/operations; El Chorro Park fence is made up of wooden posts and top rail with wire mesh buried into the ground (sized so tennis balls will not escape). Surfacing: To be determined. There may be multiple surface types including crusher fines or decomposed granite around the entrance area, concrete, grass, and mulch. For the larger areas, to minimize water use, mulch or bark may be the most likely material; ADA will likely require concrete walkways. Each type of material will have different maintenance requirements. Separate Small and Large Dog Areas: Initial proposal includes separated areas. Site Furniture and Other Amenities: Likely amenities could include benches, community bulletin board, a shade structure, storage building(s) (especially if volunteer group established to help on operational maintenance), trash containers and bag holders. Signage: Signage could include one or more of the following: entry signs, rule signs, etc.. ADA Access: Any design will need to comply with ADA regulations for access to the site. Management 3-16 Exhibit 1 – General List of Dog Park Elements Staffing: Laguna Lake Park is already staffed by City personnel (Public Works Parks Maintenance), and there is an existing dog area already in use. Once built, there may be a moderate increase in use, but should not require additional staff for daily use. As there will be new infrastructure, there may be a slight increase in maintenance activities. Having a controlled area for dogs to run may reduce rangers or other park staff needing to cite illegal off-leash activity outside of the dog park, or make it much clearer to users where off leash use is allowed. Fines: The existing citation program within the Laguna Lake Park would not change. Entry Fees: No fees are collected to use the Park and none would be proposed unless there is consensus that such fees should be collected for construction/operation costs. Hours of Operation: park operation hours are dawn to dusk per City Ordinance. Use Permit: To help offset construction and/or maintenance costs, a dog park permit (maybe as part of purchasing a county dog license?) could be required. Volunteers: To be determined. Volunteers could be involved with the park’s construction and/or maintenance and activity programming. Involvement of community members may increase acceptance of the dog park and help to minimize problems. High probability that such resources could be available. 3-17 EXHIBIT 2 – Possible Location of Fenced-In Dog Park LAGUNA LAKE PARK FENCED-IN DOG PARK PROPOSAL EXISTING LOCATION OF DOG-OFF LEASH AREA Existing Off- Leash Area (Un-Fenced) Public Restrooms & Parking 3-18 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS El Chorro Regional Dog Park (4 Miles Outside of City Limits) Shade, Signage and Designated Entrance 3-19 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS Dog Park Signage Info Kiosk 3-20 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS All Weather Surface of Fenced Area. Shaded. 3-21 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS Vineyard Dog Park - Templeton (22 miles Outside of City Limits) Dog Park Signage 3-22 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS All Weather Surface & ADA Accessible Pathway 3-23 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS Kiosk & Shade Structure 3-24 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS Public Art: Dog Park Amenities 3-25 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS Sponsorship Plaques 3-26 EXHIBIT 3 – VARIOUS FEATURE OF COUNTY REGIONAL DOG PARKS Water Amenities: Doggie Pool 3-27 EXHIBIT 2 – Possible Location of Fenced-In Dog Park 3-28 EXHIBIT 2 – Possible Location of Fenced-In Dog Park Laguna Lake Dog Off-Leash Area: Photographs 3-29 EXHIBIT 2 – Possible Location of Fenced-In Dog Park Fenced-In Dog Park Options: Potential Locations of a Fenced-in Dog Park adjacent to ‘Off-Leash” Open Space Area” OPTION ‘A’ OPTION ‘B’ OPTION ‘C’ OPTION A: Adjacent to existing off-leash area. Proximity to parking and restrooms. Corner of Dalidio & Laguna Lake Park Loop OPTION B: Extends along Laguna Lake Park Loop, adjacent to Parking lot #2. Near to “off-leash” area. Next to Community Playground and Public Restrooms. OPTION C: Corner of Dalidio near Memorial tree grove. Across of Parking lot #3. 3-30 EXHIBIT 2 – Possible Location of Fenced-In Dog Park OPTION A OPTION ‘A’ 3-31 EXHIBIT 2 – Possible Location of Fenced-In Dog Park OPTION B OPTION ‘B’ 3-32 EXHIBIT 2 – Possible Location of Fenced-In Dog Park OPTION C OPTION ‘C’ OPTION ‘C’ 3-33